malton km seminar-cloud talk-slides-eg,r.2-070413

1©Conpex Solutions Sdn Bhd, 2011-2012

Usingthe Cloud PlatformasKnowledge Management Tooltomanage, monitor and trackreal estate development &construction projects

Malton-KM seminar-Cloud Talk-slides-eg,r.2-070413

2

©Conpex Solutions Sdn Bhd, 2011-2012

Topic Outline1) Overview of Cloud Computing2) Benefits/Advantages and Challenges in Cloud

Computing3) Types of Cloud Platform:

Private/Public/Community/Hybrid4) Features of Cloud Services: Basic/Medium/Advance5) Who are the service providers for Cloud?6) Using the Cloud Platform as KM Tool to manage, monitor andtrack development/ construction projects

6.1] Red-Monitor as KM enabler6.2] Case study: Bukit Jalil project

7) Benefits of Cloud project management for key stake-holders8) Company-wide KM implementation roadmap9) Future Trends in managing real estate development

Using the Cloud Platform as KM Tool to manage, monitor and track realestate development & construction projects

3


Attribution, Creative Commons: Photo By Charles Roberts/Airshow (13 May 2006) (497)

Cloud isNoisy!


4


Cloud isHot!

Attribution, Creative Commons: Photo By Dave Herholz


5


Cloud istheNEXTBIGTHING

Attribution, Creative Commons: Photo By Mrs. Gemstone


6


Every Oneis Jumpinginto theClouds.W H Y?


7


Every One is Jumping into the Clouds. W H Y?

Because allthe BIGPlayer arein it


8


1) Overview of Cloud Computing

Cloud computing: Definition

IT/ Biz applications delivered over theinternetUtilizes remote servers hosted in data

centers located off-site in “the cloud”Accessible 24/7 anytime, any location on

multiple devicesAllow data/ infor to be accessible “on-

demand”


9


2) Benefits/Advantages and Challenges in Cloud Computing

Benefits/Advantages;

Cost savings [no capital expenditure on IT equipment &personnel] due to outsourcingTime savings [productivity increase] as data/infor is

accessible “on-demand’Virtual sharing/ collaboration/virtual meetings,

conferencesMange several project in different locations anywhere

with internet accessAccessible on multiple devices [desktop, notebooks,

tablets, mobile phones]Scalable [pay per usage] according to needsDisaster recovery [automatic back-up] in case in-house

server crashes / fire at on-site premisesBiz Competitive Advantage


10


2) Challenges in Cloud Computing

Depends on internet access availability/coverage [cable/ wireless]

Band-width Speed [download/ upload]>3G,4G [LTE]> Now in Malaysia

Security [hacking] Sensitive / “private” data


11


3) Types of Cloud Platform:Private/Public/Community/Hybrid

Private Cloud; Referred as

enterprise /internal cloud

Data is stored inin-house serversat on-site premises

Self-managed byin-house ITpersonnel

Internet

LAN/Intranet

Servers

Data

Private Cloud

Web browser[IE,Google chrome,Firefox, etc]


12



Public Cloud; 3rd Party service

provider Off-site remote

servers IT/ Biz applications

delivered via webbrowsers

Internet

Outsourced Parties

Remote Servers

Data

Public Cloud



13



Community Cloud; Community

service providerwith sharedInterests

Off-site remoteservers

Common interestsdelivered via webbrowsers

Internet

Community Managers

Remote Servers

Data

CommunityCloud

eg, Facebook,LinkedIn, Twitter,Wikipedia



14



Hybrid Cloud; In-House and/ or 3rd

Party service provider On-site & Off-site

servers IT/ Biz applications

delivered via webbrowsers

Combination of Public &Private Cloud

Preferred Business/Enterprise solutions

Internet

In-House Servers

Remote Servers

Data

Public Cloud

Private Cloud



15


4) Features of Cloud Service Providers:Basic/Medium/Advance

Basic Features;

Online 24/7 web access Upload Files only [No Files Sync] File Storage Back-up Data No help support Individual Customer Focus Public Cloud


16



Medium Features;

+ File Folder/ Sub-Folder sync with multiple

computers Tree view Folder/ Sub-Folder structure Off-line access Customized for mobile devices [tablets, mobile

Phones] File sharing/ collaboration Help desk support/ live chat Public web link access Individual and limited enterprise focus Public/ Community Cloud


17



Advanced Features;

+ Security focus [file encryption] Multi-users account Administrator permission control for Folders & Sub-Folders Files can be edited Scalability [unlimited storage] Private web link Dedicated IT personnel support Internal document/ data search Custom domain name allowable Enterprise/ Business Focus Hybrid Cloud Preferred choice for businesses


18


5) Who are the Cloud Platform service providers?

++many others>>


19


6) How Cloud Platform can help to manage, monitor & track property developmentin real time

Step 1) Deploy Cloud to Device Methodology

Multiple Parties involvement

Communication issues amongst stakeholders

Co-ordination problems amongst stakeholders

Difficult to access information over variouslocations

Inability to monitor & track projects when off-site

1.1) Identify the key problems associated with theRED industry, i.e


20




1.2) Package RED knowledge contents and pull tothe Cloud

Cloud

Compile, organizeand packageRED (Knowledge)contents

pull


21



Step 1) Cloud to Device Methodology

1.3) Migrate RED-Manual & SOP to the Cloud

Cloudmigration

RED-Manual[Real Estate DeveloperProject Mgmt Manual]RED-SOP[Real Estate DeveloperStandard OperatingProcedures]


22




1.4) Use the Cloud Platform to monitor and track yourdevelopment projects online

Cloud

Cloud Platform

Monitor and Track projectsusing RED-Monitor Portal,ie. RED Project Tracker& Project Site Tracker


23




1.5) Push RED knowledge contents to mobile devices

Push

Red-ManualRed-SOPProject Site Tracker


24


1.6) see Cloud to Device Methodology below;


25


1.7) Cloud Project Management Road Map

Step 1)Identify thepropertydevelopmentknowledgecontents andpackage themto knowledge[k] blocks

8 K-BLOCKScovering project life-cycle1. INCEPTION/FEASIBILITY STAGE2. DESIGN MANAGEMENT3. STATUTORY APPROVALS4. MARKETING & SALES5. CONTRACT DOC. & TENDER6. COST PLANNING & CONTROL7. CONSTRUCTION MANAGEMENT8. COMPLETION & HAND-OVER

►RED Development Stages


26

The REDPROJECTMANAGEMENTMANUAL

(The Real EstateDeveloper ProjectManagement Manual)

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpexinternational consortium]

Step 2) Prepare your RED Project Management Manual


27

TheRED - Manualis organized

into8 K (Knowledge)

–Blocks


28

Step 3) AddTime, Cost, Quality

[TCQ] Modulesto

RED - Manual

K-Block 9-11 [TCQ]


29

(Integration K-Blocks with C,T,Q + Communication)

is illustrated as follows;

Cost Control

Schedule

Compliance

Reporting / Tracking

COST

QUALITY / ISO 9000// CONQUAS

TIME

COMMUNICATION

PM DELIVERABLES K-BLOCKS

30


Step 4)



31

The

RED–SOPto be compiled

to match the

8 K(Knowledge)-Blocks

The RED K-Blocks - Covers 8 Knowledge Blocks Throughout

Project Life Cycle

32


Step 4)EstablishSteps andProceduresfor eachK- block >Seeexample>>

K-Block 1:Initiation, Feasibility &Budget;

Steps/Procedures



33


Step 5)Integrate theK- blocksSteps andProcedureswithTemplates[ ie. Flowcharts,Checklist,Forms, etc]> Seeexamples>>

Match key steps with TEMPLATES

Templates Ref:

T-1.01a [land search flowchart]

T-1.01b [dev analysis flowchart]

T-1.01c [ Land purchase flowchart]

T-1.01d-e [Land Title review checklist]

T-1.01f [Prelim Engr Study checklist]

T-1.01g [Land Value Pricing Form]

T-1.01h-i, T-1.02a-b [Site infor checklist]

T-1.03a-c [Pre Feasibility Form]

T-1.04a-b [Devt Budget Form]

T-1.04c [Prelim Cost Plan sample]

T-1.05a [Product Brief checklist]

T-1.05b [Product Infor Sheet]

T-1.06a [Devt Org Structure sample]

T-1.07a [Proj Mtg Structure sample]



34

The RED–SOP comes with standard Templates,flowcharts, checklists, etc

35


Step 6)AssignPersons in-charge> Seeexamples>>

Assign Persons in-charge, Set TargetDate for each SOP deliverables

Task Rsponsibility Records Time-line

Assign to[Person-incharge] Deliverables Target date

Repeat for K-Block 2-11



36


Cloud Platform

Digitized

RED-Monitor, ie;RED Project Tracker&Project Site Tracker

6.1] RED-Monitor as KM enabler

RED-Manual[Real Estate DeveloperProject Mgmt Manual]RED-SOP[Real Estate DeveloperStandard OperatingProcedures]

KM Templatesuploaded andembedded to webportals toMonitor and Trackproject’s progress


37

RedProjecTrackerallows the Project Manager/ Development Manager/CEOto track and monitor its real estate development projectonline anytime, anywhere using multiple devices

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]

38

RedProjecTracker™

Real Estate Developer Monitoring and Reporting System

K6] Construction Cost Planning & Control

K7] Construction Management via Project Site Tracker

K8] Completion & Handover

K1] Initiation, Land Purchase, FS & Budget

K2] Design Management

K3] Statutory Approvals

K4] Marketing & Sales

K5] Contract Doc / Tender

Report

ing

Module

sK

-Blo

ck

1-

8 K- Block 1-8 Modules

SampleTemplates/ FormsUPLOAD TO

39

CRITICAL ISSUES/ ACTION LIST

RED ProjecTrackerReal Estate Developer Monitoring and Reporting System


40

PROJECT BRIEF



41

FEASIBILITY STUDY



42

DEVELOPMENT BUDGET & CASH FLOW



43

DESIGN MANAGEMENT / ISSUES

Tilt window for better view to pool



44

MARKETING & SALES

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium] 27


45

CONTRACT DOCUMENTS

Project Cadangan Membina 4 Blok Pangsapuri Servis 31,32,35 & 36 DiAtas Podium 3 Hingga 8 Tingkat Mengandungi TempatLetak Kereta dan Perdagangan Di Atas Lot 1909 &1910, Mont’Kiara, Mukim Batu, Bandar Kuala Lumpur(The Verve), Wilayah Persekutuan Untuk TetuanBayland Sdn. Bhd.

Client Bayland Sdn Bhd

Architect Yap Hock Seong Architect

Quantity Surveyor Perunding Kos T & K Sdn Bhd

Consulting Engineers Worley Parsons Infrastructure Sdn Bhd

Geotechnical Consultants G & P Geotechnics Sdn Bhd

M&E Engineer Jurutera Perunding Valdun Sdn Bhd

Condition of Contract PAM Private Edition (with quantities 1998)

Contract Period 01st November 2006 to 01st September 2009

Defects Liability Period 24 Months

Liquidated and Ascertained Damage RM30,000 per calendar day

Period of Interim Certificate Monthly

Period of Honoring Certificate 30 days

Percentage of Certificate Value Retained 5%

Limit of Retention Fund 5%

Period of Final Measurement and Valuation 18 Months



46

STATUTORY APPROVALS



47

COST PLANNING & CONTROL



48

COMPLETION & HANDOVER

PURCHASER HANDOVER FORM



Sample RED ProjecTracker Screenshot

Eco-Park Project, Vietnam

49©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]


On-line, ClientDedicated PMO

Website

DashboardNavigation across

all Project Activities

50

35


KnowledgeMethodologyK- Blocks 1 - 8

5137


RED ProjecTracker> Monitoring &

Tracking

38


Block 2 – DesignManagement

Design Review

5339


Digital archives ofphotographs

5440

Project Site TrackerReal Estate Developer Monitoring and Reporting System

55

[6.2] Case Study Bukit Jalil Project



56©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]

6.2] Case Study> Bukit Jalil Project

Dashboard

K-Blocks

DrawingsDepository

PicturesGallery

57



Management Overview Speed to Market Critical Issues

58



Speed to Market

59



Key Project Issues: Auth. Approvals Master Plan Submission Interchange Drawings Submission

60



Meeting Minutes Depository

61



K- Blocks Contentscovering project life-cycle

62



Pictures Gallery > Site Location

63



Drawings Depository

64


Site Progress Photos

PS tracker- cover-2 Pgs-screen shots[5]150112

Project Site Trackerwww.projectsitetracker.com

65

PROJECT SITE TRACKER

66

CIC-PS tracker- screen shots[4]271011

you can now

track your projects instanteoulsy anytime, anywhereon multiple devices/gadgets

[1] LocationPhoto

[2] Project Team [3] Org. Chart [4] ProgressPhotos

[5] MasterProgram

[6] ProgressReport/S-curve

[7] AI/EISummary

[8] Weatherreport

[9] Cost Report [10] VariationOrder

[11] MeetingMinutes

[12] ProgressPayment

[13] StageClaims

[14] HandoverInspection

[15] DrawingsUpload

[16] RFI [17] ProjectInfor

[18] ProjectActivities

[19] CriticalIssues

[20]Announcements

[18] Contacts [19] Comments/Discussion

[20] ProjectStatus/ colorcode

[21] Alerts

Main Navigation Map

iPad> iPhone>Samsung Tab> Tablets> Smartphones> Notebooks>Laptops>PCs ,etc

67

DashBoard

Project Summary Overview

Project Site Tracker Screen Shots

68

DashBoard

DashBoard

69

Click for Zoom View

70

Click for Zoom View

71

Click for Zoom View

72

Click for Zoom View

73

Click for Zoom View

74

Click for Zoom View

75

Click for Zoom View

76

Click for Zoom View

77

Click for Zoom View

78

Click for Zoom View

79

Click for Zoom View

80

Click for Zoom View

81

Click for Zoom View

82

Click for Zoom View

83

Click for Zoom View

84

Project Site Trackerempowers thedeveloper/ contractorto track and monitorits constructionproject anytime,

anywhere usingmultiple devices

85

7] Benefits of Cloud Knowledge Management

A) To Top Management

1) Allows the CEO/ Project Director asnapshot helicopter view of theprojects’ performance

2) CEO/ Project Director able tomonitor and keep track of thecompany-wide multiple projects inreal time at different locations

3) Top Management is able to access,and view critical project issues andinformation as and whenever neededon multiple devices

4) ‘On-demand” infor facilitates betterdecision making by management


86

7] Benefits of Cloud Project Management

B) To Project Mgrs, Divisional Mgrs,Operation and Supervisory Staff

1) A central digital storage hub for company'sproject information library and achieves

2) Embedded Project Manual/[SOP] can beassessed as and when required in real time

3) Provides instant access to project progress/status reports and records

4) Enables instant project reporting, monitoringand tracking.

5) Creates the project information data base toenable the developer to embark on ISO 9000Certification based on the PropertyDevelopment Workflow process

6) Monitor and Track the development projectsonline anytime, anywhere using multipledevices


87


B) To Project Mgrs, Divisional Mgrs,Operation and Supervisory Staff

7) enables real time collaboration anddocument sharing among the developer’sconsultants8) improve the communication flow among thevarious parties and lead to productivity gain9) Better versioning control of documents,keep track of the latest up-to-date version of filesand documents with audit trail.10) affordable pricing [low initial investmentcost, no capital expenditure on IT equipmentand personnel, "pay per use” to current needs11) Overall competitive advantage in terms ofcost savings, productivity and speed of servicedelivery.


88


C) To Property Purchasers

1. Allow property investors orhouse buyers to track theprogress of their houseconstruction in real time.

2. Give confidence in theproperty developer's ability todeliver on time as per theircontractual agreement.


Steps Methodology Methodology description

Access / develop your company knowledge/ data onproperty development

Manage & organize your overall development project infor as aweb portal for online access, reporting, monitoring and tracking

Develop/ deploy your property development integrated workflowand web collaboration portal covering overall projectimplementation for online access, reporting, monitoring, trackingand collaboration

Manage & organize your construction project infor as aweb portal for online access, reporting , monitoring andtracking

Organize & compile your development infor into a ProjectMgmt Manual / SOP Standard Operating Procedures)

1] Develop Knowledge base

2] Compile your RED MANUAL

4] Monitor & Track your Project on site using

ProjectSiteTracker[www.projectsitetracker.com]

3 ] Monitor & Track your development project

implementation using RED- Project Tracker

5] Develop full k-developer workflowsystem

METHODOLOGY STEPS DEPLOYMENT

8] Company-wide KM implementation roadmap

90©Conpex Solutions Sdn Bhd, 2011-2012

8] Company-wide KM implementation roadmap

1) Initial KM Project : Bukit Jalil Project Team

2) Extend to other Development Projects

3) Extend to Construction Subsidiary / Division

4) Set-up Centralized PMO to manage, monitor andtrack company wide projects

5) Become fully enabled knowledge developer

6) All employees become mobile K-workers embracing BOYDenvironment

91


every real estatedevelopment &constructionprofessional canbe a RED MobileProjectManager/Ceocarryingknowledge in hispocket

9) Cloud: Future Trendsin managing real estate development


THANK YOUfor your attention

92


Q n A

malton km seminar-cloud talk-slides-eg,r.2-070413

Business

conpex international consortium

ceo project director

case study

cloud service providers

track property development

cloud project management

construction projects cloud

construction management