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Maharashtra Land Revenue Manual (Vol. III)

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Volume 3

Maharashtra Land Revenue Manual


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Index

Chapters

Chapter I Receipt of Tapal………………………………………………………………………………… 01

Chapter II Distribution of Tapal…………………………………………………………………………. 04

Chapter III Revenue Cases (Registration & Disposal)………………………………………….. 09

Chapter IV Self-Indexing Files.……………………………………………………………………………. 17

Forms and Appendix

Form I Central Inward Register.………………………………………………………………………………………………………..… 20

Form II Internal Tapal Delivery Register.……………………………………………………………………………………………. 20

Form III L.A./LC Question Register ………………………………………………………………………………………………..….. 21

Form IV Register of Demi-Offcial/ Government references and references from superior officers………………………………………………………………………………………………………..…………………… 22

Form V Branch Diary……………………………………………………………………………………………………………………….……………… 22

Form VI Work-Sheet………………………………………………………………………………………………………………………………..………… 23

Form VI-A Weekly Abstract of Work-Sheet……………………………………………………………………………………………... 24

Form VI-B Consolidated / Branch Arrears List……………………………………………………………………………………... 25

Form VII Register of Periodical Return (Branchwise)…………………………………………………………………….. 25

Form VIII Periodical Returns Check Register…………………………………………………………………………………..…… 26

Form IX Check List for Return to be received…………………………………………………………………………………. 27

Form X Register of Revenue cases Except Appeals/Revision Cases……………………………….. 28


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Form XI Register of Revenue cases Except Appeals/Revision Cases……………………………….. 29

Form XII Order Sheet………………………………………………………………………………………………………………………………………. 30

Appendix I List of Classification of Revenue Cases…………………………………………………………………………… 31

Appendix II Committee report on registration, classification and procedure for disposal of revenue cases in the district and taluka offices……………………………………………………. 53

Appendix III Registration and disposal of revenue records(for ex-Berar Dists)………………………. 65

Form I Register showing the periodical statement, registers, etc. received in the record room………………………………………………………………………………………………………………………………………. 75

Form II Fly index volume……………………………………………………………………………………………………………………………… 75

Form III Form of Register for B-Revenue general cases and C-Khatewari cases……… 76

Form IV Register of revenue cases sent out of the record room………………………………………… 76

Form V Memorandum for retention in basta showing record taken from it……………………. 77

Form VI List cases in which taccavi loans have been recovered in full………………………….. 77

Appendix A Register……………………………………………………………………………………………………..………………………………………… 78

Appendix B Statements………………………………………………………………………………………………..………………………………………… 88

Appendix C List of old registers and documents……………………………………………………………………………………. 89

Appendix III Instructions for the registration and disposal of revenue records for Ex-C.P. Districts………………………………………………………………………………………………………………………………………………… 94


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CHAPTER – I

RECEIPT OF TAPAL

The office of a Revenue Officer is divided into branches or sections, each

dealing with specified subjects assigned to it. One of the branches should be

entrusted with the work of receiving and distributing the Tapal. This branch may

be called ‘Registry’. The work relating to typing, dispatch, record and other

matters connected therewith may also be entrusted to the Registry.

Receipt and distribution of Tapal

2. (i) Covers addressed to officers by name will be sent to them unopened

forthwith. It the officer concerned is absent or on tour or on leave, such covers

should be sent to the officer who is in charge of the work.

(ii) Confidential or Secret covers addressed to the officer either by name or

designation should not be opened in the Registry but sent the officer.

(iii) All other Tapal will be opened either by the Head of the office or by an officer

not below the rank of an Aval Karkun. If it is opened by an officer other then the

Head of the office, all important communications such as communications

received from higher officers or officers of equal rank should be put up to the

Head of office for perusal and orders. If the head of the office is on tour it should

be his responsibility to make adequate arrangements for attending to such

communications. After all the Tapal is thus opened it shall be stamped and dated

in the Registry. The Head of the Registry, who shall be an officer not below the



rank of an Aval Karkun, Shall mark the Tapal to the appropriate to which its

subject matter pertains. In offices where there is no such officer in charge of

Registry, the Head of office shall mark the post with the assistance of his

subordinates. After the Tapal is thus stamped, dated and marked, it shall be

entered in the ‘Central Inward Register’ which shall be maintained in from I. The

inward number should be noted on each communication. Thereafter the Tapal

will be sorted out into branchwise bundles.

(iv) The officer who receives personal confidential or secret correspondence from

the Registry in unopened covers or any tapal direct, will open, the envelops,

peruse the receipts and decide whether the office will deal with them or whether

he will deal with them or any of them personally. He will them retain with him

such receipts on which he proposes to take action personally and return the rest

of the Tapal to the Registry. In the case of the tapal so returned to the Registry,

the same process as detailed in sub para (iii) should be gone through.

(v) The inward numbers of the receipt meant for each Branch should be entered

in the Internal Tapal Delivery Register in Form II against the name of the branch.

The date should be written across the page. The tapal should then be sent to the

Head of the Branch while should receive it and sign in the tapal delivery Register

in token of having received the tapal. The process of distribution of tapal should

be competed on the same day or as expeditiously as possible or in any case within

24 hours.

L.A. / L.C., Question Register.

3. (i) If the receipt is a Legislative Assembly or Legislative Council Question or a

communication relating to Assembly or Council matters, the Registry should enter

it in a Register to be maintained in From III. This form is prescribed in the Manual

of office procedure for collector's offices. Thereafter it should be forwarded to



the concerned Branch in the same manner as other receipts as expeditiously as

possible.

(ii) When the reply is sent to the question, the concerned Branch should give

intimation to the Registry, whereupon a note regarding disposal of the question

shall be taken in the Register.

(iii) The register in form III shall also be maintained by the Compilation clerk

dealing with the L.A./L.C. Questions as well as communications relating to

Assembly/Council matters. The complication clerk shall submit the register to the

Head of the Branch every Saturday. The Head of the Branch should keep a close

watch over the disposal of L.A./L.C. Questions and see that the replies thereto are

sent within the stipulated time. If no L.A./L/C/ Question is marked or received by

the compilation clerk in any week, a Nil report in the said register should be

submitted by him of the Head of the Branch on Saturday for the week.



CHAPTER –II

DISTRIBUTION OF TAPAL

1. The Head of the Branch should receive the tapal sent by the Registry. He

should verify that the number of communications actually tallies with that

entered in the ‘Tapal Delivery Register’. He should mark on each receipt, the

compilation to which it belongs and then sort out the tapal into separate bundled

for each compilation clerk. While going through the tapal for the purpose of

marking it compilationwise, the Head of the Branch may record , on important

referenced, brief instructions regarding method of disposal.

2. The Head of the Branch shall also at the dame time sort out the Demi-

Official/Government References and references from the superior officers except

those which are only remainders to the original cases pending in the office. The

references so sorted out shall be entered by the Head of the Branch in a register

in Form IV called demi-official reference register. Thereafter, the Head of the

Branch shall send such references along with the other Tapal for making entry in

the branch diary. The Head of the Branch shall keep a close watch over the

disposal of references entered in the demi-official reference register.

3. The compilation clerk to whom reference entered in the demi-official reference

register is marked, shall deal with such reference as expeditiously as possible. As

soon as such a reference is disposed of, the compilation clerk shall report to the

Head of the Branch the date on which it is disposed of. The Head of the Branch

thereupon should take a note of the disposal in column 7 of the demi-official

reference register.



4. The Head of Branch shall submit the Demi-Official reference register to the

Tahsildar, Sub-Divisional officer, Collector on every Saturday in order to acquaint

him with the disposal of pending references.

Entry of the Tapal into Branch Dairy

5. (i) All the tapal received by the Head of the Branch shall be entered in the

Branch Dairy which shall be maintained in form V. This form is prescribed in the

Manual for Collector’s Offices. One of the clerks may be entrusted with this work.

Receipts pertaining to one compilation clerk shall be entered successively. This

will facilitate future reference. (In a small office where there are no separate

branches and, therefore, no head of the Branch, this register may be dispensed

with).

(ii) At the beginning of each day, a line should be drawn at the end of the

previous day’s entries and below it the date should be written across the page.

(iii) While a receipt is being entered into the Branch Dairy, its serial number

in the Branch Dairy should be noted on the receipt. This number can be

conveniently noted below the name of the branch, in the Stamp impressed by the

Register.

(iv) After diarising, the tapal shall be sent to the compilation clerk

concerned.

(v) The process of distribution of tapal should be completed on the same

day or as expeditiously as possible and in any case within 24 hours.



Entry of the Tapal into the work-sheet

6. (i) The Compilation clerk will receive the tapal marked to him and sign for it

in column (5) of the Branch Dairy. He will then enter it in his work-sheet which

shall be maintained in form VI. This form is also prescribed in the Manual for

collector’s offices.

(ii) A work-sheet is intended to ascertaining the work to be handled by

clerk. It only shows the work-load of a clerk. It is not register or a reference list or

an index of cases.

(iii) All cases received by a compilation clerk are to be entered in the work-

sheet. The following items should, therefore, be entered in the work-sheet :-

(a) all official and demi-official correspondence received by the clerk;

(b) extracts from communications on which he is expected to take action;

(c) independent notes sent sown by officers on which action is required to

be taken;

(d) cases returned by the Officers with a query;

(e) cases returned by the officers after approval in which the drafts are to

be typed and or despatched;

(f) all other actionable references, notes, etc;

The serial number of the case which is disposed of should be encircled by the

Compilation clerk.



(iv) A weekly abstract of work-sheet in Form VI-A should be prepared and

submitted to the head of the branch on Monday or the first working day of the

week before the close of office.

(v) The head of the Branch should consolidate the abstracts of all

compilation clerks and forward the same to the Registry. The Registry should

prepare a consolidated statement of all the branches in from VI-B and submit it to

the Tahsildar/sub-Divisional Officer/ Collector before 2 p.m. on Wednesday.

Types of cases

7. (i) Correspondence received in a Branch will mainly be of the following

there types

(a) Revenue Cases’

(b) Periodical returns, and

(c) Cases in which no action is to be taken or some very simple or

routine action is to be taken.

(ii) Revenue cases should be dealt with in accordance with the procedure

laid down in Chapter III.

(iii) The Registry in every Revenue Office should maintain a Register for

Periodical Returns in form VII which is prescribed under Government Circular,

General Administration Department No.PRA-1064-O & M, dated 26th March 1964.

The P.Rs. to be dealt with in different Branches should be recorded on different

pages and entered separately compilation wise. Thus a; the P.Rs. under the

compilation LNA (Permission for Nonagricultural use) to be submitted say by ‘L’

Branch should be entered in the pages reserved for ‘L’ Branch under the trilateral

LNA. They should be serially numbered. The serial number of the P.Rs. in the

Register of P.Rs. should not be altered. If a particular P.Rs. is discontinued, the



relevant entry in the Register should be scored off and the authority discontinuing

it should be mentioned in the remarks column. The serial number of subsequent

P.Rs. shall remain unaltered. Each Branch should maintain Periodical Return check

register in form VIII. This form is prescribed in the Manual for Collectors offices.

This work should be entrusted to a clerk. (In offices where there is only clerk,

columns (2) and (3) of the register need not be filled in). he should, where

necessary, issue a check list to the compilation clerk in From IX, which is

prescribed in the Manual of Collators offices. The check list shall not be entered in

the Branch Diary since it is intended to maintain control over the work of the

clerk, but it should be entered in the work-sheet.

(iv) cases which require very simple and routine action are mostly of the

following types:-

(a) Standing orders;

(b) Government publication and Books;

(c) Amendments to Government Publication, Arts, Ruls;

(d) Copies of Communications or representations needlessly sent;

(e) Advertisements and other publicity material.

These cases will be entered in the Branch Dairy and work-sheet and dealt

with in the routine manner in the appropriate files.



CHAPTER – III

REVENUE CASES

(Registration and Disposal)

The proceedings of revenue officers under the Maharashtra Land Revenue

Code, 1966 and other enactment’s administered by the Revenue Department as

well certain proceedings relating to general administration, constitute revenue

cases. These cases are classified under major heads and minor heads as shown in

Appendix I. There is a separate list for each enactment. The classification given in

this Appendix indicates the types of cases falling under each subject for

compilation which is denoted by an indicative trilateral such as LAND,LNA, LEN,

REV, TNC, TAG, STP, ENT, RTS, etc. on the lines of the classification of cases given

in the A.B.C.D. list used in the Western Maharashtra Region. Relevant section of

the Acts are also shown against each subject of sub-head in the appendix on the

classification list used in Vidarbha Region. The corresponding classification No.

with Major and minor heads used in Vidarbha and the trilaterals indicating the

compilation together with the serial No. of the subject given in the revised edition

of the A.B.C.D. List and classification for preservation indicating the period of

preservation and the office in which the case when classed is to be deposited are

indicated in the appendix. All revenue officers should pay special attention to this

register and number the revenue cases strictly in accordance with the particulars

given in the appendix I.

Every revenue case should be numbered by trilaterals of the compilation

and number of the subject used in the classification lists given in column 9 of

Appendix I, its number in the register of revenue cases which register shall be

maintained separately for each compilation and the Revenue year in which it

stated. Accordingly, the number of every revenue case shall consist of the

following factors, namely:-

(a) Trilateral of the compilation;



(b) Number of the subject in the classification lists;

(c) Name of village to which the case pertains;

(d) Serial Number in the Register of revenue cases; and

(e) Revenue year.

For example :- “Land 5 Shahanawazpur 29/1969-70” Where LAND-5

indicated the class of the case with its serial No. in the classification list,

Shahanawazpur is the name of the village to which the case pertains, 29 specifies

serial No. in the relevant register of revenue cases and 1969-70 relates to the year

in which the case stated.

The system of numbering revenue cases as indicated above should be

applied to all fresh cases arising after the new classification list is introduced.

2. The revenue case is instituted on the receipt of application, report and

orders, requiring inquiry or action by revenue Officer. Under the Maharashtra

Land Revenue Code, 1966, no officer can take cognizance of any case unless he

has power to dispose of the case finally or has lad any particular case or class of

cases made over to him for inquiry and report under sub-section (2) of section

226 of the code.

3. All revenue application must be made to and received by Revenue Officer

and not by Ministerial staff. The officer, on receipt of the application, should

immediately make an endorsement on it under his signature, name of the office

and date, showing who presented it or that it has been received by post. If it is

not received in his headquarters he should also endorse name of the place at

which he received it. If from the substance of the application it appears that the

matter is of immediate nature which is required to be decided within a specific



time, he should also endorse time at which he received it. In the absence of the

Officer on tour or otherwise, an application shall be received and dealt with as

described above by the officer in charge of his current duties. When during the

absence of an officer the current duties of his office are entrusted to a Ministerial

official, the application shall be received by such official, who shall endorse the

application according to the instruction given above.

4. As a rule, inquiry into the cases should be held by the officer having power

to pass the final orders. But in certain cases for example where local inquiry is

necessary, the case may be sent for inquiry to a subordinate officer. Sun-section

(2) of section 226 of the M.L.R. Code permits the commissioner, collector and

Sub-Divisional Officer or Tahsildar to make over for inquiry and report any case or

class of cases arising under the provisions of the code or any other enactment for

the time in force form his own file to any Revenue Officer subordinate to him.

5. Before any enquiry is started or action taken, the revenue cases must first

be registered. Where the officer has power of disposal, the entry in the register

will be made in ordinary ink, otherwise in red ink. When the case, after being

registered by the officer having power of disposal is sent to the subordinate

officer for inquiry and report, it may be entered in the register of the subordinate

officer in red ink.

6. The following registers will be maintained by the Revenue Officer

(i) Register in form X of revenue cases except appeals and revision

cases;

(ii) Register in from XI of revenue appeals and revision cases.

These registers should be maintained by the compilation clerk for each

compilation dealt with by him separately.



7. Chapter XII of the M.L.R Code deals with the procedure to be followed by

revenue officers in conducting enquiries under th Code. It provides among other

things for transfer of cases to and from subordinates, summoning persons to give

evidence, compelling attendance of witnesses, hearing in absence of parties,

adjournment, mode of taking evidence in formal and summary enquiries

appearance before a Rev. Officer, etc, Under Sec. 237 of the Code, formal and

summary enquiries are deemed to be judicial proceedings. As regards ordinary

enquiries, there may be cases in which a Revenue officer may required to take a

decision after hearing the parties and witnesses and pass an order in exercise of

the powers conferred upon him or delegated to him under the provisions of the

Code or any other Act. It is necessary that the following detailed procedure

should be followed in all such cases i.e. formal enquiry, summary enquiry and

ordinary enquiry involving hearing to be given to the parties:-

An “order sheet” in form XII shall be attached to the record of each revenue case,

original or appellate, and should be used by officers holding enquiry preliminary

to the report as well as by Officers empowered to dispose if the case. The object

of the “order sheet” is to show in compact from the course of the case from

beginning to end. It should show amongst other matters, the date on which the

case was opened, orders for summonses to parties and witnesses and for

payment of diet money and witnesses examined. It should also contain a note of

every application received and all executive orders passed during the progress of

the case, also the orders passing the papers backward and forward after the final

order has been passed. No order or report other than endorsements referred to

in para. 3 should be endorsed on the application except order or report

summarily rejecting an application for obvious reason, at the time of

presentation; such as time barred. All other reports and orders should be written

on separate sheets and be placed in the chronological order in the record, but a

note of every such order and of the date on which it was made revenue officer at



the time as the case proceeds. Notes of proceedings and routine orders may be

initialled by him, but other orders must be signed in full. The signatures of parties

or their pleaders should be taken in the margin of the order sheet against orders

fixing date for hearing or directing anything to be done by them. All orders except

those of a purely routine nature should be recorded by rev. officers in their own

hands.

A and B files

8. Normally a revenue case may be divided into two files, viz., “file A” and

“File B”. “file A” will contain all important case papers documents which are

necessarily required to be considered by the Revenue Officer for deciding the

points at issue. “File B” will contain less important papers like reminders,

acknowledgements etc. which are of little importance and are required to be

weeded out from the case when it is sent to record room.

The details of the papers and documents which will be compiled in “file A” and

“file B” are as follows.

“FILE A”

(1) Order sheet.

(2) The application, report or order on which the case is instituted.

(3) Any other important application or reports received the hearing of the case or

called for, for the disposal of the case.

(4) List of exhibits, unreturned exhibits and receipts for returned exhibits.

(5) Answer of the parties and other written statements.

(6) Papers relating to measurement, allotment, relinquishment or assessment.

(7) Mans and plans.

(8) Reports of the record office.

(9) Accounts filed by the parties and by officials.

(10) Awards of arbitrators or razinamas.

(11) Reports of local enquiries.



(12) Sale papers and proclamations of sales.

(13) Security bonds executed.

(14) Depositions taken by revenue officers.

(15) Decisions, original and appellate.

(16) Reports of execution.

(17) Any other papers which the Revenue considers to be of importance.

“FILE B”

(1) Application on points material to the issue, such as intimating attendance

of witnesses, praying for time, etc.

(2) Processes and reports relating to them.

(3) Reminders and explanations of delay.

(4) Papers relating to the attendance of witnesses, diet money; etc.

(5) Application for supply of copies.

(6) Application for the return of documents.]

(7) Memoranda calling for records, reports or remarks.

(8) Power of attorney.

(9) Other papers connected with the progress of the case not material to the

points at issue.

The procedure of dividing a revenue case into “file A” and “file B” will eliminate

the unnecessary bulk of the file and facilitate the revenue officer to go through

only those papers and documents which are material for deciding the points at

issue. It would be desirable that the system of dividing revenue case into “A” and

“B” files should be followed as the case proceeds. In any case however the

classification must be done before the case is sent to the record room ‘B’ files

should be destroyed after a period of one year.

9. No final order should be passed by Revenue Officer to the detriment of any

person without giving him reasonable opportunity to be heard and hearing him if



he so desires and where the conflicting rights and interests of two more parties

are involved, all of them should be given such an opportunity.

10. Under sub section (2) of section 237 of the M.I.R. Code every hearing and

decision whether in formal and summary enquiry, shall be in public and the

parties or other Authorised agents shall have due notice to attend. It is, however,

desirable that even in other Revenue cases of ordinary nature in which a decision

is to be taken after hearing the parties, orders should as far as possible, be passed

in the presence of the parties.

It is not necessary to follow the above detailed procedure in respect of other

cases of routine nature and which are required to be decided in a summary

manner.

11. A revenue officer should have a clear idea as to which enquiries are formal,

summary and ordinary. This is provided in appropriate sections of the code. An

enquiry under sun-section (2) of section 20 into claims to property by or against

Government, determination of disputes regarding village boundary under

sections 133 and 135 and enquiry into claims to attached property held under

section 218 of the M.L.R. Code, are formal enquiries. Enquiries into claims to

exemption from payments of assessment under section 124, enquiry under

section 145 in respect of injury to boundary mark and ejectment of persons by a

Revenue officer under section 243 of the M.L.R. code, are summary enquiries. All

other enquiries are ordinary enquiries. Under the proviso to section 236 of the

code, the Revenue Officer has discretion to treat a summary enquiry as formal

enquiry having regard to the importance of the case. It should be remembered

also that the case which initially is in the nature of an ordinary enquiry may in the

course of the enquiry turn out to be an enquiry of another category. For example

in encroachment cases, a revenue Officer has to take action under section 50 to



54 of th Code. All the processes involved in the removal of encroachments are in

the nature of an ordinary enquiry. In certain cases it may happen that the

encroachers may put up some claims against Government in respect of

encroached property. In such cases the ordinary nature of the cases changes and

action is required to be taken under section 20 (2) of the M.L.R. Code. Revenue

officers are therefore to take appropriate action in accordance with the provisions

contained in Chapter XII of the Code while disposing of revenue cases.



CHAPTER – IV

SELF INDEXING FILES

Chapter III deals exhaustively with the classification, registration, disposal

and filing of revenue cases. Some of the revenue cases are of a peculiar nature.

There are cases, the subject matter of which is of a continuous nature. Although a

particular item of such a case is disposed of, the subject itself is not closed. Item

of work bearing on them arise from time to time and though they are disposed of,

the subject itself continues. It is therefore, more convenient to have separate self-

contained files on each of these subjects and to file individual cases in them.

2. Examples of such subjects are given below:-

(i) Service matter like pay, leave, transfers, etc. relating to individual

employees;

(ii) Repairs to buildings;

(iii) Purchase, installation and repairs to equipments like telephones, type –

writers, duplicators and jeeps, etc.;

(iv) Inspection memos;

(v) Bills and accounts;

(vi) Standing orders and office orders on the subjects of self-indexing files.

Numbering of self – indexing files.

3. As in the case of compilation files, there is no definite pattern for

numbering of S.I. Files depending upon the subject-matter of each file.



4. Trilaterals are used for denoting numbering of Revenue cases. To avoid

confusion it is advisable not to use trilaterals for numbering S.I. File. Normally,

therefore two or four (but not three) letters/words may be used for numbering

S.I. Files. A mere look at these numbers will then tell us what the relevant subject

matter is dealt with is an S.I. File.

5. Personnel Files:- S.I. File dealing with service matters of personnel can be

numbered by using the initials of the person concerned. Thus the personal file

Shri. J.T. Chitnis may be numbered as P-JTC.

6. S.I. Files relating to repairs to buildings purchase, installation and repairs to

equipment, etc.:- These files can be numbered on the same principle as in the

case of personnel files. Catchwords from the subject-matter of such files may be

used for the purpose of numbering these files e.g. Files dealing with repairs to the

building of Collector’s Office can be numbered as:-

“Repairs: Collector’s Bldg. 1969”. The file relating to motor vehicle No. MJP 2248

belonging to the Collector’s Office may be numbered as MV. 2248.

7. Bills and accounts:- Bills which arise regularly and are bulky, should form an

independent S.I. Files. Since each bill is bulky it will be unwieldy to keep all the

bills in the same file, the bills can then be considered as parts of the file and

distinguished by the month which they arise. Thus the establishment bill for

November 1969 can be numbered “Establishment Nov. 1969”. All “Estabil” cases

will be compiled in monthly volumes and they will together from the “Estabil”

Cases will together from the “Estabil” S.I. Files. Any correspondence relating to

the establishment bill for November 1969 should be conducted on the same

number “Establishment Nov. 1969 and kept in the same volume.

8. If the individual bills are small and are easily disposed of, they may be dealt

with in a single S.I. File. For instance, if contingency bills are few they can be



compiled in a single continuous S.I. File with title “Count” The file may, however,

be broken into annual vol. e.g. Cont. 65, “Cont. 66”, “Cont. 67” etc.

Standing orders in subjects dealt with in S.I. Files:- the files of such standing

orders may conveniently bear the same number as relevant S.I. Files plus ‘O’ as a

distinguished mark. Thus the standing order file on establishment bills can be

numbered ‘Estabil-O’.

If S.I. Fils is to be usefully and conveniently numbered, the number must be brief

and at the same time clearly indicative of the subject-matter. Examples of

numbering of different S.I. Files as already indicated are as follows:-

Subject Number

(1) Personal file containing papers relating to leave, P-JTC. pay etc. of Shri. J.T. Chitnis.

(2) Repairs of Building of Collector’s Office Repairs: Collr’s. Bldg. 1969. (3) Installation of Telephone TELE-Instal. (4) Maintenance of motor vehicle No. MJP 2248 belonging M.V. 2248

To the Collector’s Office.

(5) Establishment bills Estabil. (6) Establishment bills November 1969 Estabil Nov. 1969. (7) Standing order file on establishment bills Estabil-O.

Cases dealt with in S.I. Files. :

The individual cases dealt with complied in S.I. Files should bear the same

number as that of the S.I. Files and hence no other distinguishing number for each

case is necessary.



The cases in S.I. Files need not be entered in the compilation register as the

index of the S.I. Files serves that purpose.

FORM I

[See Paragraph 2(iii) of Chapter I)

Central Inward Register

Date :

Serial from whom Number and date of Subject Branch to Remarks No. received communication, if any which sent (1) (2) (3) (4) (5) (6)

FORM II

[See Paragraph 2(v) of Chapter I)

Internal Tapal Delivery Register.

Branch to which the Inward Nos. of the Signature of the Head Remarks tapal is delivered communications delivered of the branch (1) (2) (3) (4)

Date: 20th January 1970 (Say)

Notes :- (1) at the beginning of the day, date should be written across the page.

(2) At the end of the day, a line should be draw across the page.



FORM III

[See Paragraph 3(i) of Chapter I)

L.A./LC Question Register.

Serial Assembly Question Subject Branch Date by which Date on which Rmks No. Council No. information information Due to be sent sent to To Government Government By higher officer (1) (2) (3) (4) (5) (6) (7) (8)

Notes :- (1) In column (2) write “A” (for assembly) or “C” (for Council) as the case may be,

(2) The subject should be described in two or three words only, sufficient to tell broadly

what the question is about.



FORM IV

[See Paragraph 2 of Chapter II)

Register of Demi-Offcial/ Government references and references from

superior officers.

Sr. No. and from whom subject Compilation Date by which Date on which Rmks No. date of received and the information information reference Compilation is due to be sent Clerk to whom sent marked (1) (2) (3) (4) (5) (6) (7) (8) Date

FORM V

[See Paragraph 5 of Chapter II)

Branch Diary

Sr. from whom subject CC to Initials To whom date of Remarks No. received, No. and whom of C.C. sent/how sending/ Date of reference allotted disposed disposed (1) (2) (3) (4) (5) (6) (7) (8)

Notes :- At the beginning of the day, write the date across the page



FORM VI

[See Paragraph 6 (i) of Chapter II)

Work-Sheet

Sr. Branch Diary put up to officer/Sent for typing To whom sent, mode and No. No. (T) Sent for despatch (D) date of Disposal (1) (2) (3) (4)

Notes :- (1) “Put up to officer” should be a WS disposal; i.e. round off sr.no. but leave column (4) blank.

(2) Returned by officer approval or query, re-enter.

(3) Sent to (T) is not a disposal; do not round off sr. no.

(4) a case is disposal of i.e. when it is sent for despatch make entries of disposal in column (4)

and in Branch Diary in column (5) and (6). Serial number of the entry in the Work-Sheet as well

as in the Branch Diary should be rounded off.



FORM VI-A

[See Paragraph 6 (iv) of Chapter II)

Weekly Abstract of Work-Sheet

Abstract Work-Sheet

Name ………………………………………………………………….Branch

No. of cases outstanding at the week ……………………………..

No. of cases received on ;

Monday ……………………………..

Tuesday ……………………………..

Wednesday ……………………………..

Thursday ……………………………..

Friday ……………………………..

Saturday ……………………………..

Total for week ……………………………..

Total receipt ……………………………..

No. of cases outstanding at the end of the week ……………………………..

Balance disposed of during the week ……………………………..

Details of outstanding

Up to one week ..…………………………

Up to two week ……………………………..

Up to three week ……………………………..

Up to four week ……………………………..



FORM VI-B

[See Paragraph 6 (v) of Chapter II)

Consolidated / Branch Arrears List

……………………………..Branch Arrears List for week ending …………..(Weekly)

Sr. Branch Cases Received Tot. of Disposed Arrears Arrears Remk No. /CC Pending at during columns of during at the over The beginning the week (3) & (4) the week end of the three Of the week week week old (1) (2) (3) (4) (5) (6) (7) (8) (9)

Notes :- (1) Branch to submit list on Tuesday to Head of Registry Branch.

(2) HRB to submit consolidated list to Collector/Sub-Divisional Officer/tahsildar on Wednesday

FORM VII

[See Paragraph 7 (iii) of Chapter II)

Register of Periodical Return (Branchwise)

(Each return should be noted against a separate serial number. If a return to be

received to be consolidated and resubmitted, it should occur on the same line under

Parts “A” and “B” below. If it is to be received for the information of the office and is

not to be resubmitted, it will occur in Part “A” the corresponding space in Part “B” will

remain blank. If a return is to be resubmitted on the information not called for, but

already available in the office, it will occur in part “B” Only; The corresponding space in

Part “A” will remain blank.)



Sr. Name or Brief “A” Returns to be received “B” Returns to be received Remarks No. description From dates on order Authority dates on orders Whom which prescribing to whom which prescribing due due the return to be to be the return submitted submitted (1) (2) 3(a) 3(b) 3(c) 4(a) 4(b) 4(c) (5)

FORM VIII


Periodical Returns Check Register

(A separate sheet for each P.R.)

Name Of P.R. No. PR 3 LND To be submitted Due date of Check list issued to Initials of CC PR submitted on Remarks Submission CC on (1) (2) (3) (4) (5)

5th January 1965 24th December 1964 ………. 7th January 1965 ……….

5th February 1965 ……….. ………. ……… ……….



FORM IX


Check List for Return to be received

Return of ………………………………………………. weekly/fortnightly/monthly/quarterly/six-monthly/annual

Serial No. in the Periodical Returns Register

Date on which due………………………………

List of officers from whom the PR Date of Receipt Page Date of reminders Is due

(1) (2) (3) (4)

1. Sub-Divisional Officer, Haveli Dn.

2. Sub-Divisional Officer, Junnar Dn.

3. Tahsildar, Poona

4. Tahsildar, Haveli

5. Tahsildar, Maval

(In case the consolidated information is to be resubmitted)

date on which due to be date on which actually submitted: submitted:



FORM X

[See Paragraph 6 (i) of Chapter III)

Register of Revenue cases Except Appeals/Revision Cases.

Sr.

no.

Date of

Receipt

Survey No.

Sub-Division

No. Village

And Taluka

Name and

residence

of the

Parties

Cases referred for enquiry

and report

date

of

final

order

Brief note

showing the

nature of the final

order and the

manner in which

the order was

executedof return

date of

filing

Period of

retention

Date

and

place of

depositi

ng in

record

room

Initials of

the record

keeper or

name of

office to

which the

record

sent

Remar

ks

regardi

ng

follow

up

action,

if any

To

whom

sent

Date of

transm

ission

date of

return

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)



FORM XI


Register of Revenue cases Except Appeals/Revision Cases.

Sr.

no.

Date of

Instituti

on of

appeal/r

evision

Village And

Taluka to

which the

case relates

Name and

residence

of the

Parties

concerned

Cases referred to

subordinate officer for

papers and report

date

of

final

order

Brief memo.

Showing the

nature of the final

order

date of

filing

Period of

retention

Date

and

place of

depositi

ng in

record

room

Initials of

the record

keeper or

name of

office to

which the

record

sent

To

whom

sent

Date of

transm

ission

date of

return

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)



FORM XII


Order-Sheet

In the office of …………………….

Class…………………..Case No…………………of 20..

Date and place of

order or

proceedings

Order or proceedings with

signature of presiding officer

Signature of parties or pleaders when

necessary. The initials of the clerk complying

with the orders and the date of such

compliance

(1) (2) (3)



APPENDIX-I

List of Classification of Revenue Cases

Group

No.

and

Serial

No.

Subject and Minor Heads Section of

the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.

with major and minor

heads used in class-

wari of Vidarbha

Classification for presentation in

following offices

No. in tri-

lateral to

be used

for

revenue

Collector’s Taluka Village

I – REVENUE AREAS

1. Formation, alteration and change

of names of revenue areas of

Distts., Sub-Dns. & Talukas.

3,4 Records/RCD-

46

… A .... ... TLC-1

2. Formation alteration and change

of names of revenue areas of

Circles, Sazas and Villages.

4,4 (2) Records/RCD-

46

B-Rev. General

cases

B-73, B-72

A ... ... TLC-2

II APPOINTMENTS TRANSFERS OR

POSTINGS OF REVENUE OFFICERS.

3. Placing Asst./Dy.Collr. in charge of

a Sub-Dn.

7(3) Estt./EST-19 ... C-1 ... ... APT-3

4. Holding of addl. Charge on

temporary vacancy of (I) Collector,

(ii) Tahsildar.

10 ... ... D ... ... APT-4



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


5. Appointments transfer or posting

of Circle Officer, Circle Inspector,

Aval Karkun, Talathi, Kotwal and

other Village servants.

9-A Estt./EST-8,

EST-9(I)

B-Revenue General

Cases /B-74 A-

Mouzawar cases/A-

42,A-53

D ... ... APT-5

III-POWERS, FUNCTIONS AND

DUTIES OF REVENUE OFFICERS

6. Delegation of powers to Tahsildars Proviso to

Sec. 13(I)

... A-56, B-109 A ... ... ADM-6

7. Reservation or assignment of

duties and powers.

Proviso to

Sec. 13 (4)

& Sec.13

(5)

... A-56, B-109 A ... ... ADM-7

8. Conferral of powers of Revenue

Officers on any person.

15 ... A-56, B-109 A ... ... ADM-8

9. Demand for Government Money,

Paper or property etc. and

proceedings for recovery of the

same

17,18,19 Estt./EST-

28,EST-28 (a)

A-56, B-109 A ... ... ADM-9



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


IV-TITLE OF LANDS AND

REGULATION OF USE THEREOF

10. Inquiry into title of lands, public

roads, etc.

20 (2) Lands

Management

/ LND-4

... A ... ... LND-10

11. Extinction of right of public in or

over any public road, lane or path

21 ... ... A ... ... LND-11

12. Assignment of lands for special or

public pupose

22 Lands

Management

/ LND-30(d)

... A ... ... LND-12

13. Regulations of use of pasture

lands

23 Fixation of

land revenue

demand/ REV-

110

... ... B ... LND-13

14. Recovery value of natural

products unauthorisedly removed

Government lands.

24 Lands

Management

/ LND-5

... ... B ... LND-14



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


V-RIGHT TO TREES

15. Recognition of right to trees and

regulation of cutting of trees in

occupied lands.

25 LND-18 ... C ... ... TRS-15

16. Disposal of trees, brushwood,

jungle or other natural products

belonging to Government and

disposal of grazing on Government

lands.

26 Land

Management/

LND-19 &LND-

45

A-46 C ... C TRS-16

17. Unauthorised felling of trees,

regulation of cutting of trees and

supply of wood from Government

lands.

27,28 Land

Management/

LND-18

A-48 ... C ... TRS-17

VI-GRANT OF GOVERNMENT LAND

AND RIGHTS IN IT

18. Conferral of rights of occupant

Class I to Bhumidharis

29 (2) © ... A-Mouzawar

cases/A-17

B ... ... LND-18

19. Grant of land for agrl. Purposes on

payment of occupancy price and

20,31,40 Land

Management/

A-15 A ... … LND-19



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


assessment LND-26

20. Grant of land on lease hold rights

for agricultural purposes.

35,38,40,7

2,73

LND-26 (a) A-26 B ... ... LND-20

21. Grant of land free of revenue for

promotion of educational,

charitable or public purposes.

20,31,40 LND-26 (a) A-26 A ... ... LND-21

22. Grant of land for non agricultural

uses viz. For building plots,

residential, housing scheme,

industrial, and commercial etc.

purposes.

20,31,40, LND-26

LND-26(a)

A-30 (Urban)

A-16 (Rural)

A ... ... LND-22

23. Concessional grant of land to co-

operative institutions for

construction of office building

godowns, factories

20,31,40 LND-26(a) A-30 A ... ... LNA-23

24. Grant of land in hill stations for

any non-agriculture purpose.

20,31,38,4

0

LND-26 A-30 B ... ... LNA-24

25. Grant of permission for (I) aerial

projections, (i.e. construction of

20,31,38,4

0

LND-26 A-28 B ... ... LND-25



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


steps, chabutras takhtas, bridges

across drains for access, balcony

etc.), (ii) laying of water mains

over government lands, (iii)

erection of poles, towers, stay

rods, stay rails, etc

26. Disposal of intestate occupancies

and forfeited holdings

34,35 LND-24

LND-34

LND-35

A-20

A-21

A ... ... LND-26

27. Restoration of forfeited occupancy

or alienated holding.

72 (3) Land

Management

LND-35

... A ... ... LND-27

VII- ALLUVION AND DILUVION

28. Reports on alluvion and diluvion 32,33,66 Land records

LRD-65

... ... C ... LND-28

29. Grant of alluvial land permission

for temporary use of alluvial land

20,32,40 Land

Management

A-39 A ... ... LND-29



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


to adjoining holders. LND-3

Fixation of

Land Revenue

Demand REV.-

107

VIII-RELINQUISHMENT OF LAND

30. Relinquishment of land, right of

way to relinquished land and

disposal of relinquished lands.

35, 55, 56,

57

LND-26

LND-6

A-20 ... C ... LND-30

IX-RESTRICTIONS ON TRANSFER

OF OCCUPANCIES BY PERSONS

BELONGING TO SCHEDULED

TRIBES

31. Grant of permission to a person

belonging to scheduled tribes to

transfer his land and restoration

of unauthorisedly transferred

occupancy by scheduled Tribes

persons.

36 ... A-19 A ... ... LND-31



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


X-RESTRICTION ON USE OF LAND

32. Restriction on or grant of

permission for use of land for salt

manufacture

43 ... ... A ... ... LND-32

33. Restriction on or grant of

permission for excavation in

building sites or gaothan

43 Land

Management

LND-17 (e)

A-51 C ... ... LND-33

XI-CONVERSION OF USE OF LAND

FROM AGRICULTURAL PURPOSE

TO NON-AGRICULTURAL PURPOSE

34. Grant of permission to (including

temporary permission) to convert

the use of agricultural land to any

non-agricultural purpose.

44 Land

Management

LND-17-B

A-2 B C ... LND-34

35. Penalty for failure to intimate the

date of commencement land non

agricultural use

44 (5) ... A-2 C ... ... NAP-36

36. Penalty for unauthorised non

agricultural use and regularisation

45,46,47 Land

Management

A-2 B ... ... NAP-36



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


of unauthorised non agricultural

use

LND-17-B

XIL-RIGHT TO MINOR MINERALS

37. Right to minor minerals in

Government lands, grant of

permission for extraction of minor

minerals and penalty for

unauthorised extraction or

removal.

48 LND-45 A-51 C C C MNL-37

38. Grant of permission for

construction of water course

through the land belonging to

other person.

49 Tenancy TNC-

29

... ... B ... LND-38

XIII-ENCROACHMENT ON

GOVERNMENT LANDS

39. Removal/regularisation on

government lands. Summary

eviction of persons unauthorisedly

occupying government land and

for feiture of property left over

50, 51, 53,

54

Land

Management

LND-26

A-52,

A-30,

A-28

B B ... LEN-39



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


after summary eviction. LND-27

XIV-FIXATION ALTERATION OF

ASSESSMENT ACCORDING TO THE

USE OF LAND

40. Fixation alteration and revision of

land revenue assessment with

reference to the use of land

reimposition of agriculture

assessment on reversion of non-

agricultural lands to agricultural

use.

66, 67, 68 Land

Management

LND-17 (a)

LND-17 (d)

A-2 B .... … LNA-40

XV-USE OF WATER FOR

IRRIGATION

41. Grant of permission to use water

vesting in Government for

agricultural/non-agricultural

purpose fixation of water charges

and penalty for unauthorised use

of water.

70 Fixation of

land revenue

demand REV-

111

B-Revenue General

Cases B-109

B … ... LND-42



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


XVI-ALIENATIONS

42. Matters relating to alienated lands

and maintenance of alienated

holdings

75 Land

Management

LND-35

A-Mouzawar cases

A-57

A … … LND-42

XVII-REVENUE SURVEYS.

43. Procedings relating surveys.

Partitions of holgings, division,

amalgamation of survey numbers

and subdivision and fixation of

assessment thereof.

79,85,86,8

7

Land Records

LRD-17 (a)

LRD-36 (a) to

46

LRD-

20,21,35,64

(a)

A-Mouzawar cases

A-12

A … … SRV-43

XVIII-ASSESSMENT AND

SETTLEMENT OF LAND REVENUE

OF AGRICULTURAL LAND.

44. Correspondence relating to

forecast of the settlement original

or revision settlement and errors

in the area or assessment of a

91 to 100

102,106

Land Record

LRD-17 (a)

A-Mouzawar cases

A-3

B … … REV-44



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


holding.

45. Grant of exemptions from

payment of assessments.

101,103

104, 105

Land Record

LRD-17 (a)

A-3 B … … REV-45

XIX-ASSESSMENT AND SETLEMENT

OF LAND REVENUE OF NON-

AGRICULTURAL LANDS

46. Fixation of non-agricultural

assessment on lands in non-urban

area.

110 Land Record

LRD-10 (a)

A-3 B … … NAA-46

47. Division of Urban into Blocks,

fixation/revision of standard rates

of non-agricultural assessment.

111, 113 Land

Management

LND-17 (a)

A-Mouzawar cases

A-2

B … … NAA-47

48. Fixation of non-agricultural

assessment on individual plots and

revision thereof

114, 116 LND-14

Survey &

settlement

SRV-3 (a)

A-2 B … … NAA-48

49. Grant of exemption from payment 117, 118, LND-14 A-2 B … … NAA-49



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


of non agricultural assessment

and revocation of exemptions

119

50. Maintenance of registers, maps

showing non agricultural areas.

84 LND-17 (a) A-2 B … … LNA-50

XX-LANDS WITHIN THE SITES OF

VILLAGES, TOWNS AND CITIES

CITY SURVEY

51. Determination of (I) limites of sites

of villages towns and cites (ii)

claims for exemption of land

revenue on lands in village sites

and grant of exemption on levy of

N.A. Assessment/fine on pardi

lands in village in village sites

(gaothans)

122, 124,

125

Lnd-5 (b) A-4

A-12

A … … CTS-51

52. Introduction of City Survey, city

Survey Operations, Charging of

Survey fees and grant of Sanads to

holders of city surveyed plots

126, 127,

128

Survey &

Settlement,

SRV-2, City

Survey, CTS-

25 (a) Land

Management,

A-4 A … … CTS-52



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


LND-26

XXI-BOUNDARIES AND BOUNDARY

MARKS

53. Fixation and demarcation of

boundaries of villages and survey

numbers in villages, determination

of disputes relating to the

boundaries of villages.

132, 133,

135, 136

Land Records,

LRD-47, LRD-

35, LRD-64 (a)

A-12 A … … CTS-52

54. Fixation and demarcation of field

boundaries and determination of

dispute thereof.

134 & 135 LRD-47 & LRD-

36 (a)

A-12

A-9

B … … BND-54

55. Straigthening of crooked

boundaries, payment of

compensation eviction of persons

found wrongfully in possession

during settlement of boundary.

138 … … B … … BND-55

56. Construction maintenance and

repairs of boundary marks of

villages, survey numbers and sub-

division, determination of disputes

139, 140,

142, 145

LRD-61 A-10 B B … BND-56



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


relating thereto and penalty for

causing injury to boundary marks.

57. Demarcation of boundaries in

areas under Town-Planing Scheme

or improvement scheme or

consolidation scheme.

144 LRD-17 (a) A-12

A-40

B … … BND-57

XXII-RECORD OF RIGHTS IN AREAS

OTHER THAN CITY SURVEYED

AREAS

58. Preparation of first record of

rights and new record of rights in

place of the existing one

148 Record of

Rights, RTS-66

(a)

A-3 … … A RTS-58

59. Maintenance of record of rights

(i.e. Correspondence beginning

with acquisition of rights till the

certification of mutation entry

including disputed entry) and

rewriting of record of right.

148, 149,

150, 152

RTS-66

RTS-67

A-6 … … A RTS-59

60. Preparation issue and

maintenance of Khate Pustika

151 … …. … … C RTS-60



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


including keeping of accounts and

fees and charges recovered

thereof.

61. Imposing of penalty for neglect to

furnish information regarding

acquisition of rights etc.

152 RTS-71 A-7 … … C RTS-61

62. Preparation and maintenance of

Register of Crops and Register of

Tenancies.

150 (7),

156

RTS-65 A-6 … … A RTS-62

XXIII-RECORD OF RIGHTS IN AREAS

SURVEYED UNDER SECTION 126

63. Transfer of existing record of right

to property card Register and

Maintenance of Record of Rights

in Property Card Register

149, 150 RTS-65 A-6 … … A RTS-65

64. Corrections in Record of Rights

and Register of Mutations in

consonance with orders of

appellate and revisional

authorities and corrections of

148, 155 … A-6 … … A RTS-64



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


clerical errors in the Record of

Rights.

XXIV-LAND RECORDS

65. Maintenance of Revenue Accounts

at Village and districts levels in the

prescribed forms and preparation

of village maps field books, tippan

books

156 Land Record

LRD-1, LRD-4,

LRD-5,

LRD-7

LRD-25 TO 33

(a). Record

RCD-44

A-12

B-74,

C-114

C C C LRD-65

66. Measurements of plots and

charging of fees

153, 156 LRD-20 (a) A-12 … … C LRD-66

XXV-NISTAR PATRAK AND WAJIB-

UL-URZ

67. Preparation and maintenance of

Nistar Patrak and Wajib-ul-urz.

Disputes regarding rights entered

therein and penalty for

161, 162,

163, 164,

165

… A-46

A-47,

A … … RTS-67



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


contravention of rules or customs

entered in them

A-49

68. Grant of permission for fishing in

Government tanks including

leasing of Government tanks for

fishing

166 … A-53 C … …. RTS-68

XXVI-REALISATION OF LAND

REVENUE AND OTHER REVENUE

DEMANDS

69. Classification of villages into Kharif

and Rabi for payment of land

revenue fixation of dates thereof

and imposition of penalty for

default of payment.

170, 171,

172, 174

… B-109,

A-14

B/C … … RRC-69

70. Processes of recovery of land

revenue in arrears (including

coercive processes) and other

related matters.

178 to 200,

220, 221,

223

RRC-139 RRC-

141

RRC-143

RRC-144

B-109

A-14

B B B RRC-70



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


RRC-147

71. Recoveries of dues as arrers of

land revenue in another district,

another state and on behelf of

local bodies and Co-operatives

Societies.

175, 221 RRC-142

RRC-142 (a)

RRC-147

A-14 …. C … RRC-71

XXVII-LAND AND LAND REVENUE

IN THE CITY OF BOMBAY

72. Fixation and levy of land revenue

on lands in the City of Bombay

262, 263 … … A … … RRC-72

73. Processes for recovery of land

revenue rent, fees, penalties, etc.,

in arrears (including coercive

processes)

267, 268,

270, 303

… … A … … RRC-73

74. Grant of land (including foreshore

lands) grant of land free of price

and free of revenue)

276 … … A … … RRC-74

75. Survey of lands, preparation,

maintenance and revision of

277 to 282,

285, 287 &

… … A … … RRC-75



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


maps, rent rolls and registers,

fixation of survey fees.

288

76. Boundaries and boundary marks 283, 284,

289, 290,

291

… … A … … RRC-76

77. Transfer of land, house or other

immovable property and disputes

regarding entry of transfer.

296, 297,

298, 299,

300, 301

… … A … … RRC-77

78. Removal and regularisation of

encroachments, summary eviction

of persons unauthorisedly

occupying Government land.

50, 51, 52 … … A … … RRC-78

XXVIII-MAHARASHTRA REVUNE

TRIBUNAL

79. Appointments as president

members Registrar etc in the

Maharashtra Revenue Tribunal,

regulations and procedure of the

Tribunal.

309, 311,

312, 314,

315, 319

… … A … … MRT-79



Group

No.

and

Serial

No.


the Act i.e.

M.L.R.

Code, 1966

Title and No.

in the A B C D

Lists

Corresponding

classification No.



wari of Vidarbha


following offices

No. in tri-

lateral to

be used

for

revenue


XXIX-MISCELLANEOUS

80. Grant of permission for inspection

or search of maps and other land

records including charging fees,

grant of certified copies of

records.

329 Records/RCD-

51

… C C D MSC-80

81. Correspondence regarding

amendment to or clarification or

interpretation of any of the

provisions of the code and rules

made thereunder.

… … … C … … MRC-81

Notes:- 1. The system of classification of revenue cases as indicated in column (9) of the lost should be applied to all fresh cases arising after

this list is introduced.

2. In the Districts of Vidarbha region, the place of preservation of records should be in accordance with existing practice followed in that

region. The instructions in that respect as contained in the Revenue Book Circular No. Section II/ serial No.2 in the Berar Revenue Manual,

Volume II and revenue Book Circular No. Section II/ Serial No. 1 in the C.P. Revenue Manual, Volume II are reproduced in Appendix III.



3. No separate classification in respect of revenue cases dealt with under the provisions contained in Chapters XII-Procedure of Revenue

Officers, and XIII – Appeals, Revision and Revenue Code has been shown in this list. Such cases should, therefore be classified according to

the classification given against different subjects having regard to the subject matter to which a particular case pertains.

4. In files bearing No. LRC-201 and LRC-202, correspondence relating to amendment or clarification or interpretations of the processions of

Code and rules should be compiled. Care should however be taken to ensure that all the correspondence relating to a particular section of

the code or a particular rule made at any time should be compiled together in order that the entire correspondence relating to the same

subject is available at one place.



APPENDIX – II

REPORT OF SHRI J. T. CHITNIS, EX-SECRETARY OF THE COMMITTEE AND SHRI V. H.

ANAND, SUPERINTENDENT OF LAND RECORDS, NASIK CIRCLE ON REGISTRATION,

CLASSIFICATION AND PROCEDURE FOR DIPOSAL OF REVENUE CASES IN THE

DISTRICT AND TALUKA OFFICES.

The question of evolving uniform procedure for Revenue Officers in District and

Taluka offices as envisaged in the terms of reference of the Committee was

discussed in general terms of the meeting of the Committee held in September

1969. A note was circulated to the Members of the Secretary giving in brief an

account of the systems existing in the three regions of the State. It was also

proposed in the said note that the procedure laid down in the Manual of state

and that in all formal and summary enquiries conducted under the provision of

the land Revenue code an order sheet in from VI prescribed for Revenue cases in

Vidarbha region may be introduced throughout the State. After again discussing

this question in general terms in the last meeting held in November 1969 the

committee decided that a study of the existing procedure in 3 regions should be

undertaken and full information on the subject put up before the committee. As

desired by the committee, the Secretary of the committee and Shri. V.H. Anand

Visited the district and taluka officers at Nagpur, Akola, Aurangabad, Satara and

Thane and made personal observation of the procedure at present followed in

these offices, It is now proposed to place before the Committee the information

so collected for its consideration.

VIDARBHA REGION

2. As a result of the study of the system of procedure and maintenance of records

made in Nagpur and Akola officers it was noticed that was not much difference in



the system followed in C.P. and Berar Districts. With the introduction of the

Madhya Pradesh land revenue code1954, there is uniform classification of

revenue cases in all these districts. The existing procedure in brief is summarised

below.

The proceedings of Revenue Officers under the land Revenue Code and other

allied acts as well as certain proceedings relating to general administration

constitute revenue cases which are classified under the subject heads. A new

classification of registration of revenue cases is made with the introduction of the

M.P.L.R. Code 1954. These subjects heads are divided into three main groups viz.

A-Mouzawar cases.

B-Revenue General.

C-Khatewari cases i.e. cases of an un-important nature.

3. All revenue applications and petitions are to be received by the Revenue

Officers. On receipt the officer must immediately make an endorsement on it

under his signature showing who presented it or that it has been received by the

post. Revenue case is instituted on receipt of an application, report or order

requiring enquiry or action by a revenue officer. Before any inquiry is stared or

action taken the case must first be registered by the Court having power of

disposal is sent to lower Court for enquiry and report, it should be entered by

Court having power of disposal is sent to lower court for enquiry and report, it

should be entered in the register of lower court in red ink. The following registers

are to be maintained:-

FORM I – For registration of cases other than mutation cases and miscellaneous

Khatewari.



FROM II – For cases of mutations in Record of rights.

FROM III – Appeals.

FROM – IV Revision by Commissioner or Collector.

FROM – V Register of Fines and Penalties.

These registers contain particulars about the date of the commencement of all

the case name of the village, manes of parties, summary of the final order passed,

action taken after issue of final order and the date on which it is sent to the

record room. Thus they give the compete history of a case.

4. As regards the actual disposal of the case the enquiry into a case should be held

by the Court having powers to pass final orders but in certain cases where local

enquriy is necessary the case may be sent for enquiry to a lower Court.

An order sheet in from A should be attached to the record of each revenue case,

original or appellate and should be used by officers holding inquiry preliminary to

report as well as by officers empowered to dispose of the case. The subject of the

order sheet is to show in compact from the course of the case from beginning to

end. It should show the date on which the case was opened orders for

summonses of parties and witnesses and for payment of diet money. It should

also contain a note of every application received and all executive and all

executive orders passed during the progress of the case. No order or report

should be endorsed on petition except an order or report summarily rejecting the

petition. All other reports and orders should be written on separate sheets and be

placed on chronological order in the record but a note of every such order and of

the date on which it was made should entered in the order sheet. Entries in the



order sheet should be made by the Revenue Officer at the time as the case

proceeds. Notes of proceedings and orders may be initialed by him, but other

orders must be signed in full. The signatures of parties or their pleaders should be

taken in the margin of the order sheet against orders fixing date for hearing or

directing to be done by them. All orders except those of purely routine nature

should be recorded by Revenue Officers in their own hand. No final order should

be passed by a Revenue Officer to the detriment of any person without giving him

an opportunity to be heard.

Each revenue case is divided into two files viz. File ‘A’ and ‘B’. File ‘A’ contains

order sheet, Petitions, plaint and other important documents. File ‘B’ contains un-

important papers to be destroyed after one year, such as petitions of third

parties, receipts for moneys or on accounts of deeds returned, reminders and

explanations of delays etc. all papers in the two rules are separately paged. Every

file registered as a case will have a flu sheet giving the index of the file. On the fly

sheet for ‘A’ File should be entered the time for the elimination of the record.

5. The offices of Collector, and Sub-Divisional Officer at Nagpur were visited on

26th and 27th November 1969. Discussions were held with the R.D.C. and the

S.D.O. and a few samples closed cases relating to grant of lands, N.A. permission

etc. were scrutinised. Thereafter the papers in the record room were perused.

The points noted in the study of these of cases and discussions with officers are

brought out in the appended note (pages 1 to 9). It was observed that the

procedure prescribed in for conducting and recording the cases in the revenue

book Circulars was generally followed. The revenue cases were divided into 3

categories, classified as per prescribed list, registered when the case stated and

conducted as a Court case by following the prescribed procedure. In the case of

Mouzewari cases the closed files were sent to the record room in a bundle which

contained all closed cases in a bundle irrespectively of the period of elimination. It

was ascertained from the record Keeper that it would be possible for him to race

the required case within about 15 minutes. We also found the system as it



prevails at present is advantageous in tracing the whereabouts of papers. The

register of cases indicates whether the case is sent to record room or not. If it is

not so sent the file can be traced in the office and the order sheet would indicate

the stage reached.

6. Similar study was undertaken at Akola. The office of Collector, Tahsildar and

D.I.L.R. were visited. The cases were dealt with and recorded as per instruction

contained in the Revenue Book Circulars, Attention is invited to the notes at

pages 5 to 7 recorded after visiting these officers. It was noticed that while the

prescribed procedure was generally followed in conducting the revenue cases an

attempt was made to simplify it at times by obtaining the information particularly

in N.A. cases through the agency of subordinate revenue office instead of noticing

the parties and calling them to courts and waiting till the expiry of the notice

period. The order sheets were properly maintained. The prescribed procedure

was followed was followed in respect of revenue cases included in the

classification list. The other cases not so included were treated as bundle files and

disposed of summarily. It will be found that all revenue cases were dealt with by

the revenue officers constituting as Courts. This was the position under the

repealed M.P.L.R. Code, 1954 under section 27 of which every revenue Officer

conducting an enquiry under the code constituted a Revenue Court.

MARATHWADA REGION

7. The officers of Collector, Tahsildar and D.I.L.R. Rs. At Aurangabad were visited

on 1st and 2nd December 1969, Attention is invested to the notes at pages 8 and 9.

The procedure laid down in the Manual of Office Procedure for collectors officers

is generally followed. Cases are classified subjectwise into compilation according

to Babwari. The Babwari list however was not available for perusal either in the

office of the collector or of the Tahsildar. It seems that the compilations ate



indicated subjectwise by trilaterals as in Bombay and as soon as they are received

they ate entered in the compilation Register prescribed in the Manual for

Collector’s office. This register gives the movement of the case upto the

recording stage. The cases are dealt with under files which are divided into 2

sections viz. Noting section and correspondence section. In cases of inquiry under

statutory provisions parties are examined and their statements recorded in the

presence of the presiding officer who also signs the statements.

8. When the case is closed it is sent to the record room after classification. The

following is the classification:-

R- Permanent.

D- 10 Years.

T-3 Years.

A- 1 Year.

Before sending the cases to the record room ‘A’ Papers are destroyed in section

itself. The other records are sent in separate bundles for each class. This system of

recording filed papers in Record Room appears to be more convenient for

purposes of elimination of records.

WESTERN MAHARASHTRA

9. In Western Maharashtra region there is a system of classification and

registration of cases as laid down in the Breviary of Office procedure and A, B, C,

D, list for the District Revenue Officers. The A, B, C, D list gives classification of

cases of all subjects dealt with by Government departments. It also contains



instruction on each item and indicates the period for retention of each case. After

classification the cases are grouped in different compilations subjectwise as per

instructions in Breviary of office Procedure and are recorded when finally

disposed of. In the record room they are stcked separately as per A, B, C

Classification yearwise. ‘D’ papers being destroy in the section or office itself.

10. Each compilation deals with a single definite subject, definite such that one

clerk can know all about it. A group of compilations all dealing with allied subject

and suitable for management by one Head makes up either a branch or the whole

office as the case may be.

11. The following are the classes of compilations

I- Fixed and special Register SR.

II- Self Indexing SI

III- Periodical Returns SR

IV- Trial, suits and cases-Criminal-Civil and the like

V- All the rest which are dealt with under the index docket sheet system.

Case falling under item IV do not form correspondence. They have proceedings

sheet and all letters, reports etc. relating to a case are filed in sequence below the

proceeding sheet which serves as a jacket. It is only the Head of Office who shall

decide and prescribe by the office orders what classes of papers are to be taken in

SR, PR, and SI. classes and therefore these orders also determine what fall into

class V.



As regards I above the S.R. cases are those which are (I) all of one kind, (ii)

numerous, (iii) all falling in a routine from which there are few variations. There is

separate register for each compilation of SR. cases e.g. LNDSR (Land grant cases

NAP-SR (Grant of n.a permission) etc. the register gives a complete movement of

each case right from the beginning till it is recorded. No separate register is

maintained for self-indexing cases and III PRS.

Cases which are not included in any of the above noted 4 classes are docket sheet

cases. The Docket sheet gives full movement of the case till it is recorded. The

register of these is maintained by Record Keeper.

It appears that if the system is strictly followed there would be no difficulty in

tracing papers.

12. The officers collector, Tahsildar and D.I.L.Rs. at Satara and Thane were

visited for this purpose. It was ascertained that the procedure prescribed in the

Manual for Collectors offices is not yet introduced and the system of

classification, registration and recording of cases laid down by Anderson is

followed. In the course of our observation we found that for various reasons the

system is not fully and properly followed. No registers of S.R. cases were

maintained in some officers. As a bulk of cases are classed under S.Rs. it would be

very difficult to trace the cases. Moreover the cases were numbered not

according to the classification lost but under work sheet numbers of individuals

compilation. This is not the correct method. It was pointed out to us that on

account of ever increasing work and inadequacy of staff it was not possible to

classify and record the cases and maintained registers as per instruction

contained in the Manual of procedure and this has been the main reason for

difficulties in tracing papers.



13. On a comparative study for the systems of office procedure prevailing in

the three regions of the State it appears that each system is goods in its own way.

The basic principles are practically the same so far as registration and

classification and recording of cases is concerned. In Vidarbha there are 3 major

heads viz. Mauzawar ‘A’ Revenue General ‘B’ and Khatewari ‘C’ with minor heads

1,2,3 etc. under each head. In Western Maharashtra the major heads are

indicated by tri-laterals with sub-heads by numerical figures as in Vidarbha. In

Marathwada classification of cases appears to be on Bombay lines. The period of

retention of cases is indicated against each sub item and this appears to be on

uniform basis. The filing and recording of cases in record room is more or less the

same differing only in details. It may be stated in this respect that it may not be

correct to make any suggestion for disturbing the long standing arrangements

with regard to the maintenance and preservation of records. While examining the

records in Aurangabad Collectorate we noticed that the system of filing and

preserving the records in regulated by the enactment’s called the Hyderabad

Destruction of useless records Act. Any change in the existing method of

maintaining records in the Marathwada area may perhaps involve repealing the

said enactment. It may further be stated that so far as the provisions of the M.L.R.

Code are concerned, the question of classification of cases, their record,

preservation destruction etc. is not attracted by any of its provisions. Even in

sistrict in the same region the classes of compilations may differ because the

Collectors and Heads of Offices have discretion to introduce new compilation

according to exigencies. If this view is accepted the existing classification of cases

the period of their retention filing and recording etc. may be retained. If at all it

desired to have uniformity in respect of classification of cases, preservation

maintenance and destruction of records it is worthwhile considering the

instructions contained in the Manual of office procedure for Collectors offices.

The Manual is already made applicable to the collectors offices but if seems that it

is not yet introduced in all the districts. It is clearly directed in the Government

resolution on the subject (G.R.G.A.D. No. OFP/1763-O & M, dated 28th March



1966) that the office procedure as detailed in this manual should be adopted in al

the officers of Collectors in the State.

14. The next point for consideration is regarding the procedure to be followed

by the revenue officers in conducting enquiries under the code. This topic attracts

the provisions in chapter XII of the code. It provides amongst other things for

transfer of cases to and from subordinates, summoning persons to give evidence,

compelling attendance of witnesses, producing attendance of witnesses, hearing

in absence of parties, adjournment, mode of taking evidence in formal and

summary enquiries, appearance before a revenue officer etc. in Vidarbha all

revenue cases are treated as cases before a court and a detailed procedure as in

Revenue and Civil Courts is followed. This was necessary under the provisions of

the M.P.L.R. Code 1954, since repealed. Section 27 of this code procedure that a

Revenue Officer while exercising power under the Code or any other enactment’s

for the time being in force to inquire into or to decide any question arising for

determination between the State Government any person or between parties to

any proceedings, shall be a revenue Court. Moreover in schedule II of the M.P.L.R.

Code rules of procedure of Revenue Officers and Revenue Courts are given on the

lines of parallel processions in Civil Procedure Code. Having regard to these

specific provisions of the M.P.L.R. code it must be conceded that an elaborate

procedure on the lines of the proceedings in the Court was necessary. The

position has however changed since the introduction of the M.P.L.R. Code in this

code section 27 of the M.P.L.R. Code referred o above has not been adopted. So

far as enquiries are concerned they are classed into 3 categories, viz. Formal,

summary and Ordinary. Only proceedings in formal or summary enquiries are

judicial proceedings under section 237, while other inquiries are not so. There

was provision in the Bombay Land Code where Revenue officers did not

constitute a court as such. As stated in earlier paragraph in Vidarbha an order

sheet is maintained for every revenue case. The term revenue case has a larger

meaning. It means not only the case under the Land Revenue Code but also cases



under allied enactments as well as proceedings relating to General

Administration.

15. It is found to take longer time to decide all cases in a manner noted

above. An example may be taken in which N.A. permission is required to be

granted. In Vidarbha it is treated as Court case and every information required for

the disposal of the case is required to be produced before the Court by

summoning the attendance of the persons concerned. In Western Maharashtra

the information can be obtained through the agency of the subordinate Revenue

Officer. This is an ordinary enquiry under the M.L.R. Code which can better be

decided in manner in which it is done in Western Maharashtra region and more

so because the collector has to take a decision within the statutory period of 90

days. It is therefore proposed that in the case of formal and summary enquiries

only all detailed procedure as in Vidarbha may observed. For other enquiries the

cases may be dealt with as they are dealt with at present in the Bombay area. It

may however be stated that there are provisions for hearing the parties in the

M.L.R. Code. Under the Bombay land Revenue Code, giving hearing to the parties

was not compulsory. In appeals, revision and reviews under section 255, 257 and

258 respectively of the M.L.R. Code notice is required to be given to the

interested parties. These cases of appeals, revision and review may not

necessarily be under section of the code under which formal or summary enquiry

is prescribed. All cases of hearing required to be dealt with in systematic manner.

It would therefore be more appropriate if such cases are dealt with as in

Vidarbha. The officer concerned may keep a record of the day to day proceedings

in the form of order sheet used in Vidarbha. All other cases may be dealt with as

in Bombay so as to ensure their expeditions disposal.

16. One more point which requires consideration is as regards the stages

of disposal of cases. As stated above in Vidarbha, the officer sites as a Court in



deciding the cases. Cases of grant of N.A. permission, grant of lands,

encroachments, etc., in Vidarbha are concluded only after they are finalised in

each and every respect. Accordingly in all these, the premium or occupancy price

or fine as the case may be are in the Court itself. The survey correction are got

carried out by the Court through the land record department and then sanads are

issued by the Court itself. Thereafter the case is closed and sent to records. In

Bombay and Marathwada on the other hand, the cases for N.A. permission, grant

of land, etc., are closed in the office of the Collector or the Sub-Divisional Officer

as the case may be after issue of orders. Copies of the orders are sent to the

Tahsildar who initiates further action for correction of survey records, execution

of sanads, recovery of fine/occupancy price etc. through the agency of the land

Records department or the Talathi as the case may be. These papers are then

filed in the Tahsildar Office while papers resulting in survey correction are

recorded in the District Survey Office. It is necessary to have uniformity in respect

of these two different types of procedures. The committee may decide this point.

17. Another important point to be noted in this connection is that in

Vidarbha the Revenue Officer himself deals with the revenue cases which are put

up to him as Revenue Court by his Reader. In Bombay and Marathwada the cases

are dealt with qualified assistants such as A.Ks., Sr. Clerks etc. and put up to

higher officers. If it is decided to adopt the system of disposing the cases in the

manner it is done in Western Maharashtra, a uniform staff pattern will have to be

maintained throughout the state. This would in vole appointment of qualified

clerks and qualified Awal Karkuns in Vidarbha. At present in Vidarbha the clerks

are not required to pass any departmental examination. The departmental

examination for clerks and revenue qualification examination may be introduced

in Vidarbha region also so that clerks may have fair prospects of promotions to

higher posts. At present in the ordinary course they are appointed as clerks and

retire as clerks. This arrangement will also relieve the officers of the unnecessary

clerical work that they are required to do at present in each and every revenue

case.



APPENDIX – III

Subject – Registration and disposal of revenue records.

(for ex-Berar Distts.)

1. The record room will be in charge of an officer not below the rank of a

Tahsildar, styled the record room officer. No person will be allowed to enter

the record room except :-

(1) the record keeper and his assistants;

(2) any person specially authorised by the Collector or Sub-Division Officer

by an order in writing; and;

(3) officers whose duty it is to inspect the records.

2. All revenue records fall under one or other of the following heads:-

(1) settlement records

(2) registers, periodical returns and accounts;

(3) records of mauzawar cases;

(4) records of revenue general cases;

(5) records of Khatewari cases; and

(6) monthly bundles.

3. The settlement records will be arranged in mauzawar bundles according to the

alphabetical list of villages in each taluka.



4. All registers and periodical returns received in the record room will be entered

in a register in from I. Registers will be entered separately while periodical

returns will be made into bundles by the officer who sends them to the record

room and each bundle will be accomnied by a list of its contents signed by the

official concerned. The periods for which the various registers, returns and old

documents are to be retained are given in appendices A, B and C.

In district officers, where the space in the record room is limited, the registers

of vital statistics will be kept in the order in which they are received. An index

in the form prescribed below will be kept in order to trace any register quickly

when required.

Serial no. Name of Thana Serial No. of Registers for

the Following years.

In district offices where there is sufficient space in the record room these

registers will be kept Thanawar in chronological order after entering them in

the record room register.

5. (a) The ‘A’ files of mauzawar cases relating to every village must form a

separate basta. Village bastas will be arranged according to the alphabetical

list of villages in each taluka, no distinction being made between alienated and

unalienated villages. Each basta will have a label showing the name and

settlement number of a village. In the case of small villages which have few

records, a single basta may contain the records of more villages than one,

while in big villages more than one basta should be used. The bastas of each

taluka should have a distinctive colour or distinctively coloured labels.



(b) Each basta must be easily handled and sit flat on the racks. In order to

secure this all bastas should be tied in a pattern such as is used in judicial

record room which is not tied across the middle but fastened with newar tape

stitched firmly at the corners across the diagonal. Each basta should not be

more than 6 inches in depth and 48 inches in length and breadth.

(c) The permanent records should be placed at the bottom of the basta

wrapped in stout papers and between two card boards of a good thick quality

of a size of 9 ½” X 14” tied with a bandi. The temporary records should be

sorted separately, arranged in order of receipt in the record room and placed

on top of the permanent records with a card board on top. This top card-board

should be slightly thinner than the two containing permanent records. Both

sets of records (Permanent and temporary) should then be tied with a bandi.

No records should be tied across with string and no record should be folded. If

more than one village is included in the same basta, separate card-boards on

the above principle should be used for the record of each village. When

arranging permanent records care should be taken to see that cases are sorted

by heads. Cases under each should be laid together so that they can be easily

picked out when wanted and thus have time and damage to other records in

handling.

6. Revenue survey records - Records of each village should be arranged between

pads measuring 15” X 13”, which can be obtained from the Director of Land

Records of land Records on indent. A tape for typing is fixed to the pad.

Ordinarily the records of two villages go in one basta, but the rule of maximum

depth of 6 inches is to be strictly observed. These pads (pad means a double

file bound on a hinge which takes the records as a cover does the pages of

book) should then be tied in the pattern of the same dimensions as laid down

above for the revenue record room. No dyeing is required. Coloured labels

should be got printed to distinguish talukas.



When survey records leave the survey record room they should not be sent

loose tied with string but packed in species pads measuring 15” X 11 ½” (with

bandi) which overlap the edges and save them from damage. The survey clerk

should keep a stock of these pads which should be obtained locally and should

be held responsible that no records leave his custody except in these pads.

7. Records of cases relating to town lands, where there has been a revenue

survey – Cases relating to lands in a town, in which a town survey has been

completed, are treated differently and the instructions above dealing with

mauzawar cases and revenue survey records must be interpreted by reference

to the special instructions hare given. The cardinal principle is that all these

cases are filed in separate bastas according to the map sheet and plots

numbers of land to which they refer. At the time of revenue survey all old

mauzawar cases relating to such lands are taken out and arranged by map

sheets, the cases relating to each plot number being put together. Each bundle

of cases relating to a particular sheet or to several sheets where the number of

cases is small, is treated as a mauzawar bundle and is given a fly index bearing

the sheet final plot and chalta numbers. Each fly sheet bears the sheet and

plot numbers and a reference to any case will be by these numbers. The sheet

bundles bear labels showing the sheet and plot number of the cases they

contain. Within each sheet bundle the plot bundles arranged according to the

plot numbers. As land for any reason added of the town survey area, e.g. on

conversion of agricultural land in survey number to non agricultural purposes,

all cases referring to such land should transferred to the town survey records.

Post revenue survey cases will be filed according to their sheet numbers in the

survey bundles. They will, however, be kept separate from the revenue survey

cases, which being required for reference only rarely and which being old, are

liable to be damaged if handled too frequently, should be put between two



stout pieces of card board. These post settlement cases should be arranged

within the bastas in chronological order and should be registered in the fly

index volumes. The number which a case bears in the fly index volume, will be

its record room number and will be entered in red ink on its fly sheet.

To render the fly index, from II, suitable for records of cases relating to town

lands, sheet numbers and plot numbers should be entered in the remarks

Column (Column 10).

8. In each village bundle will be included a fly index in Form II. Twenty four such

forms will be bound in leather or strong paper covers. When one book is full it

will be placed started. All cases relating to the village will be entered in this fly

index in chronological order according to the date of receipt. When a

mauzawar case relates to two or more villages, the record will be placed in the

bundle of one of the villages and a red ink reference made in fly index of the

other villages.

9. The ‘A’ files of revenue general cases will be kept in bundles according to each

class and each bundle will bear a label showing the class and the Year or year

to which the records relate. Such cases will be entered in a register in Form III.

a new register being opened on the 1st of August each year. Cases will be

entered in the register according to classes, a sufficient number of pages being

allotted to each class.

10. The ‘A’ files of mauzawar and revenue general records will be preserved for

the periods mentioned in appendix I to revenue Book Circular III reckoning

from the date of disposal of the case by the original court.



11. All ‘B’ files belonging to mauzawar and revenue general cases will be kept in

separate bundles for each taluka and marked “B file of cases disposed of in the

year” and these papers will be eliminated after one year.

12. The record keeper is responsible for checking the classification of papers in

files ‘A’ and ‘B’ and the correctness of the period of elimination marked on the

case, before the record is deposited and should bring any mistake to the notice

of the recod room officer.

13. Khatewari cases will like revenue general cases, be arranged in bundles and

entered in a register in from III according to class for each year.

14. Miscellaneous papers not registered as revenue cases and not likely to be

required for future reference will be tied in monthly bundles for each year

marked “Monthly bundles for the Year….” . Such bundles will be eliminated

after one year.

15. A register in form IV will be kept by the record keeper to show records sent

out of the record room, with separate pages for each officer. A similar but

separate register will be kept for records sent to the copying branch.

Whenever a record is removed from the record room a memorandum in from

V should be placed in the bundle from which it has been withdrawn.

Whenever any record or part of a record is found missing a report shall be

made at once by the record keeper to the collector who shall cause an enquiry

to be held without delay. Losses of an entire file and cases in which the is



suspected shall be reported to Government as soon as the enquiry has been

completed. The report shall contain a full statement of the measures taken to

prevent losses of a like kind from recurring and also state whether the papers

have been recovered or not and how the person, if any held responsible has

been dealt with.

A missing record is one which is not where it should have been, had the proper

procedure been followed and it is not known to be in some proper custody

elsewhere.

Note- Clerks are strictly forbidden to take home.

On the 10th of each month the record keeper should submit to the

Superintendent a report showing for each court what records which should

ordinarily have reached the record the record room in the preceding month

are yet to be received. The Superintendent shall submit the report to the

Collector for his information and orders.

16. Elimination of revenue records- before any revenue record is destroyed care

should be taken to separate there form all documents belonging to

Government which have not been superseded by the final order in the case of

impounded. In particular care should be taken that no paper relating to a

Government right or title is destroyed. Such documents will be forwarded to

the Collector for orders, with a statement of the facts. Where the record

contains documents belonging to private persons, the record keeper should

see that the following orders in paragraph II of Revenue Book Circular III have

been complied with, and, if not, should submit the case for the orders of the

record room officer.



When a final order is communicated to a party, he should at the same time be

informed that he will be at liberty to take any original document after the

period of appeal has expired to the appeal has been decided and that any such

document not taken by him within one year will be liable to be destroyed with

the case when it falls due for elimination. A note should be made in the order

sheet of every case in which documents have been produced that such action

has been taken.

17. Any officer dealing with a case, may pass an order direction that any specified

papers in a record or any whole record should be retained for a longer period

than that prescribed.

18. The work of elimination will be carried on throughout the year under the

supervision of the record room officer and a monthly statement will be

submitted to the Collector, showing the progress of the elimination.

19. In order to facilitate the elimination of records relating to cases under the land

Improvement and Agriculturists Loans Act, Tahsildars should submit, in form VI

to the Collector, every year in April and October, lists of loans which have been

recovered in full.

20. The destruction of eliminated papers will be carried out by tearing them up,

care being taken to see that court fee stamps are duly cancelled. Thereafter,

the papers will be disposed of under the orders of the Collector.

21. Taluka record room- the foregoing instructions will also apply, mutatis

mutandis, to the taluka record room for which the record room officer will be

the Naib-Tahsildar.



22. The following mauzawar and khatewari records will be deposited in the taluka

record room.

Mauzawar cases

Proceedings relating to trees.

Allotment of land for agricultural purposes.

Relinquishment of land.

Proceedings for neglecting to report acquisition of right, supply information, etc.

Disputes regarding village and field boundaries, and ejectment of persons

wrongfully in possession and applications for measurement of land and

demarcation of field boundaries.

Maintenance, destruction and removal of boundary marks.

Demarcation of sub-division boundaries.

Recovery of land revenue by coercive process and recovery of penalty.

Recovery of land revenue on behalf of superior holders.

Precautionary measures for securing the land revenue.

Cases relating to village sanitation and management.

Appointment, punishment and dismissal of jaglias.

Appointment, punishment and dismissal of village Mahars.

Grant of permission to deposit rent, disposal of the amount of rent and

attachment and sale of produce for arrears of rent.

Proceedings for the recovery of overdue instalments of loans.

Cases under the Central Provinces and Bearar Cultivation of Fallow Land Act,

1948 (XVIII of 1948).

Collection of excise arrears.



Khatewari Cases

Correction of clerical errors in the record of rights.

Leave to jaglias and mahars.

Leave to patels and patwaris.

Recovery of arrears of taxes due to local bodies.

Recovery of decrees of fines and compensation awarded by Nyaya Panchayats.

Epidemics.

Cattle disease.

Sanitation.

Vaccination

Sarbarai.

Miscellaneous Khatewari.

23. Jamabandi papers received from village officials will be arranged in the taluka

record room in bundles of suitable size containing records of each kind

according to the years to which they relate and not mauzawar, and placed in

order of the settlement numbers of the villages. Each bundle should bear a

label giving full information regarding the kind of record, the year to which it

relates and the settlement numbers of the villages included in it.

24. Kotwal books received from patels will be arranged in the talukas record room

in Mauzawar bundles, each bearing a label shown in the letters of the alphabet

it contains.



FORM I

Register showing the periodical statement, registers, etc. received in

the record room.

Serial

No.

Description of

register and

bundles of

returns,

statement etc.

Period

to which

it relates

Department

or office of

the official

delivering it

Period

of

retenti

on

Dates of

eliminati

on

Signature of

eliminating

officer

Remarks

(1) (2) (3) (4) (5) (6) (7) (8)

FORM II

Fly index volume ………….of mouza ………….taluka ………….(initials of

Tahsildar)

Seri

al

No.

Date of

making

entry

Date of

final

order

Number

of cases

with

class

number

Name

and

Father’s

names

of

parties

Final order

with an

abstract of

the orders

passed in

appeal or

revision if

any

Numb

er of

papers

in the

case

Date

of

elimin

ation

of

recor

d

Signat

ure of

elimin

ating

officer

Remar

ks

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)



FORM III

Form of Register for B-Revenue general cases and C-Khatewari cases.

Class…

Seri

al

No.

No. of

case in

Court

Register

Name

of

Court

Nature of case with

date and purport of

final order and also

an abstract of the

order passed in

appeal or revision if

any

Date of

depositing

case in record

room

Date of

eliminati

on of

record

Signature

of

eliminating

officer

Remarks

(1) (2) (3) (4) (5) (8) (9) (10)

FORM IV

Register of revenue cases sent out of the record room

Name of Court……

Seri

al

No.

Date of

issue

Descrip

tion of

case

Signature of

recipient; if sent

by post a note

should be made

to this effect

Date of return Signature of

record keeper

and remarks

(1) (2) (3) (4) (5) (6)



FORM V

Memorandum for retention in basta showing record taken from it.

Name

and

No. of

village

Major head

and class

No of

case

Record

room No.

Name of

Court by

which

the case

was

decided

Name of

officer to

whom the

record has

been sent

Date of

despatch

Remarks

(1) (2) (3) (4) (5) (6) (7) (8)

FORM VI

List cases in which taccavi loans have been recovered in full in the

……taluka during the half year ending 31st

March/30th

September……..

Serial

No.

Name and no.

of village

Case no.

with year

Date of payment of last

instalment

Remarks

(1) (2) (3) (4) (5)



APPENDIX – A

Register

Serial No. Description of

register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

Revenue court Registers

1. Registers of

mauzawar and

Rev. Genl. Cases

District office

and Tahsil

Six years 28

2. Regrs. Of

Khatewari cases

Do Do 29

3. Taluka Regrs. Of

mutation cases

Tahsil 2 years after re-

writing

….

4. Regrs. Of appeals Districts office 6 Years 30

5. Regrs. Of revisions Do Do …

6. Regrs. Of Coercive

processes

Do Do 41

7. Regrs. Of fines

imposed by

Revenue Courts

Do Do 38

8. Rotation regrs. Of

pateks and

patwaris

Tahsil Permanently 23

9. Regrs. Of

punishments

Do Twenty years 27




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

inflicted on patels

and patwaris

10. Dak Books District office

and Tahsil

3 years …

11. Regr. Of licences

granted to petition

writes

Do 2 years after a

new one is

prepared.

35

Jamabandi Clerks (District office)

12. Check regrs. Of

loans under

Agriculturist Loans

and Lands

Improvement

Loans Act, Part I-II.

Districts office 3 years ….

13. Regr. Of land in

occupation of

Rlys., from XXVI.

Do Permanently …

14. Regr. Of land

acquired by

Government for

public purposes –

From G.

Do Do …

15. Register of Court-

fees realized in

pauper suits

Do Six years 45

16. Regr. Of duties

and penalties

District office Six years …




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

imposed under

Stamp Act.

Mining Clerks

16-A. Regr. Of quarries in

the Dist. From-A

… Permanently …

16-B Standard Regr. Of

prospecting

licences granted

from 2

…. Do …

16-C Standard regr. Of

mining leases

(Major minerals)

granted from 2-A.

… Do …

16-D Khataoni of mining

revenue from-3

… 30 years …

16-E Regr. Of mining

areas in respect of

which surface rent

has been

commuted From 5-

A.

… Permanently …

16-F Standard regr. Of

prospecting

licences (Minor

Minerals) granted

from 9.

… Permanently …

16-G Standard register … Do …




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

of quarry leases for

minor minerals

granted from 10.

16-H Daily Classification

regr. Of receipts of

mining.

…. Three years …

16-I Regr. Of

applications for

liecences to

prospect for

minerals and of

leases of mines

and minerals Form

No. I.

…. Permanently …

16-J Regr. Showing the

area held on

prospecting

licences from 4.

… Six Years …

16-K Regr. Of transfers

of mineral

concessions

granted Form 5.

… Permanently …

Jamabandi Clerks (Talukas)

17. Land Rev. Demand

Regr.-A

Tahsil 3 Years after

settlement

80

18. Regrs. Of

fluctuating

Do Do 81




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

Collections - B

19. Classification regr.

Of fixed collections

- C

Do 3 Years ….

20. Regrs. Loans under

land improvement

and agriculturists

loans Act, Regr. B

Do 3 Years after all

loans have

been collected

36

21. Classification

Regrs. Of loans

From-C

Tahsil 3 years …

22. Regr. Of totalling

outstanding loans

from V-A-I

Do Do …

23. Assessment regr.

Of Jaglia and

Mahar Cess-Form

I.

Do Six years …

24. Regr. Showing

demand and

collection of jagia

and Mahar cass on

non agril. Income.

Do Do …

24-A Income regr. Of

school rate

Do Do 19

24-B Assessment list of

school rate

Do Do …




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

24-C Wasulbaki register

of school rate

Do Do …

25. Regrs. Of

emoluments paid

to village officers

From B.

Do Twelve years …

26. Regrs. Of

emoluments paid

to village officers

on account of

Miscellaneous

collections from D.

Do Do …

26-A Regrs. Showing

demand and

collection of

measurement

fees.

Tahsil Six years …

Nazir

27. Regr. Of

attendance of

peons

District office One year …

28. Regr. Of property

made over to Nazir

otherwise than in

criminal cases.

District office

and tahsil

Twelve years …

28-A General Cash

Register

District office

and tahsil office

14 years from

the date of last

…




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

entry.

28-B Classification

Register

Do Six years from

the date of last

entry.

…

28-C Contingent cash

account

Do Five years from

the date of last

entry.

Survey record Keeper

29. Regr. Of stock of

village maps

District office Three years. 6

Revenue Record – Keeper

30. Dist. Regr. Of inam

Certificate

District office Three years 6

31. Dist. Regr. Of

intermediate

mutations in inam

Regr.

Do Do 7

32. Dist. Regr. Of

intermediate

mutations in inam

Regr. On or after

the 1st January

1938.

Do Do 8

33. Record pass book Dist. Office and

Tahsil.

Three years 51-B




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

34. Fly index registers Do Permanently …

35. Regrs. Of B-

Revenue general

and Khatewaries

District office Do ….

36. Regr. Of register

and returns etc.

received in record

room.

Dist. Office and

Tahsil

Six years 51-A

37. Regr. Of records

sent out of the

record room

Dist./Tahsil

office

Three years …

38. Past officiating

register

District office Permanently 24

39. Regr. Of

applications for

inspections

Dist./Tahsil

office

Do 51-C

39-A Inspection book District office Do …

Jaglia Clerk

40. Regr. Of pay of

jaglias and Mahars.

Tahsil Thirty Years 76

Jamadar

41. Regrs. Of

attendance of

taluq peons

Do One year 41

42. Regrs. Of Do Three years 44




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

processess made

over for service to

taluka peons.

Miscellaneous registers

43. Record of rights of

(a) Unalienated villages.

(b) Izara alienated villages.

(c) Non-Izara alienated villages.

Tahsil Permanently 28 –B

44. Register of

mutations

Do 12 years after

re writing

…

45. Register of

disputed cases

Do Do …

46. Record of rights in

surveyed towns

District office Permanently …

47. Mutation register

for above

Do 12 years after

re writing

…

48. Dispute register

for above

Do Do …

49. Nazul Jamabandi

register

Do 3 years after

settlement

…

50. Rainfall register Do Permanently …

51. Regr. Of fields

leased by Collector

Do 3 years after

expiry of the

…




register

Where

deposited

Period of

retention

Ref. to

Appendix

XXXVIII

(1) (2) (3) (4) (5)

in execution of

civil Court decrees

From G.

last lease.

52. Registers returned

by licensed stamp

vendors :-

Do … 83-A

(a) Regr. Of sales

of stamps

Do Fifteen years …

(b) Abstract

register of daily

sales

Do Five years …

53. Kotwar book Tahsil Permanently …



APPENDIX – B

Statements

Serial

No.

Description of statement Period of

retention

(1) (2) (3)

1. Half – yearly, monthly, bi-monthly and weekly statements One year.

Yearly statements

2. Revenue administration report Six year

3. Season and Crop report Do

4. Agriculture returns Do

5. Land record report Do

6. Land revenue budget Three Years.

7. Crop Forecast Report Do

8. Statement of experimental crop cuttings Do

9. Taluka Jamabandi statements in Form D (vide paragraph 2 of Revenue Books Circular I-I)

Do

10. Certificate of outstanding financial results on accounts of loans under land improvement and Agriculturists loans Act.

Do

11. Statement showing differences (short drawals etc.) between amount sanctioned for payment and amount paid on account of quarterly payment to mahars and jaglins.

Do

12. Statement on rural and urban wages. Do

13. Statement showing the condition of Trigonometrical survey stations Do

14. Other yearly statement Do

15. Mauzawar returns of inam fields Do

16. Statement of villages where patels and patwaris are working on be half of Government.

Do



APPENDIX – C

List of old registers and documents

Serial No. Description of papers Period of retention Ref. to appendix

XXXVIII

(1) (2) (3) (4)

Revenue cases

1. Proceedings regarding grant under waste

land rules of 1865, 1876 and 1880 and

also regarding resumption and transfer of

grants (class II)

Permanent 2 of part I.

2. Proceedings regarding election of

leassees of either proprietary or patelki

right in villages granted under the waste

land rules of 1865 (class II)

Do 3 of part I.

3. Claims to jagirs , inams, palampat tenures

and the like not being disputes of

jagirdars etc. inter se or claims under

sec.5 of the pensions Act (class II)

Do 6 of part I.

Miscellaneous papers

4. Vernacular record of inam inquiry Permanently 1 of Part II.

5. Papers relating to yeomia grants or grants

of cash allowances

Do 2 of Part II.

6. Papers relating to mokasa Do 3 of Part II.

7. Papers relating to assignment of land to

Deostans (temples)

Do 4 of Part II.

Survey papers

8. Papers relating to survey and settlement Do 5 of Part II.




XXXVIII

(1) (2) (3) (4)

which may be use for future reference.

9. All papers (other than registers handed

over by the survey Department) for

receord on the completion of revision of

assessment.

Do 6 of Part II.

10. Village map Two copies are to

be retained and the

rest are to be

destroyed on

receipt of printed

maps prepared at

the new settlement

sheets should be

preserved

permanently.

7 of Part III.

General

11. Papers regarding transfer of villages from

one district or takula to another district

or takula.

Permanently 11 of Part II.

12. Papers relating to Lonar lake Do 14 of Part II.

13. Papers showing water-supply in each

village.

Do 15 of Part II.

14. Papers showing rights of village officers

and zamindars of ex-pargana officers.

Do 21 of Part II.

15. Old Moglai papers of importance. Do 22 of Part II.

16. List of villages transferred from and to

the Hyderabad State

Do 25 of Part II.




XXXVIII

(1) (2) (3) (4)

17. Old papers relating to the hugs of

joshipan

Do 28 of Part II.

18. Papers regarding sale of watans Permanently 30 of Part II.

19. Papers regarding mahar hugs Do 31 of Part II.

20. Papers regarding Kaz watan Do 32 of Part II.

Forest

21. Correspondence regarding recovery of

forest hugs of melghat Rajas.

Do 35 of Part II.

Inam registers

22. Registers of inam certificates Do 1 of Part III.

23. Faisal book of English record of inam

inquiry made by the Inams

Do 2 of Part III.

24. Inam registers in talukas Do 3 of Part III.

25. Dist. Regr. Of inam certificates Do 6 of Part III.

26. Dist. Regrs. Of intermediate mutations Do 7 of Part III.

27. Dist. Regrs. Of mutations in certificates on

or after 1st January 1898.

Do 8 of Part III.

Original survey and settlement registers

28. Measurers field book Do 9 of Part III.

29. Measurers pucca book Do 9 of Part III.

30. Classers field book Do 11 of Part III.

31. Bagait taluka Till next settlement

after which

12 of Part III.




XXXVIII

(1) (2) (3) (4)

settlement officer

should recommend

period of retention.

32. Akarband Permanently 14 of Part III

33. Wasul baki Patrak of alienated villages

only

Do 15 of Part III.

34. Faisal Book To be eliminated

except in villages

where record of

rights has not been

prepared.

16 of Part III.

35 Phod patrak of alienated villages only Permanently Do

36. Classers registers Do Do

37. Pot pahani book of alienated villages

only.

Do Do

38. Kaoli patrak of alienated villages only Do Do

39. Pot kharab takta prepared at second

revision settlement

Do Do

40. Register of payment of rusums to ex-

paragama officer

Do 20 of Part III.

41. Patelki register Do 22 of part III.

42. Rotation register of patels and patwaris Permanently 23 of part III.

43. Patels and patwaris past officiation

registers

Do 24 of part III.




XXXVIII

(1) (2) (3) (4)

44. Register of building sites and rents fixed

on them

Do 33 of part III.

Reports, statements and returns

45. List of anti-jagir tenants (old survey

papers)

To be kept until 12

years after

preparation of

record of rights in

jagir villages.

5 of part IV.

Waste land rules

46. List of villages in talukas Permanently 6 of part IV.

General

47. List of villages in talukas Permanently 14 of part IV.

48. Statement of waste villages Do 17 of part IV.

49. Statement of waste villages Do 19 of part IV.



APPENDIX III

Section II, Serial No.2

Instructions for the registration and disposal of revenue records for

Ex-C.P. Districts.

Registration and Disposal of Revenue records.

The record room will be in charge of an officer not below the rank of an

Tahsildar, who will be styled the Record Room officer.

No person will be allowed to enter the record room except:-

(1) The record keeper and his assistant:-

(2) Any person specially authorized by the Sub-Divisional officer by an order in

writing;

(3) Officers whose duty it is to inspect the records.

2. All revenue records fall under one or other of the following heads:

(1) Settlement records;

(2) Registers, periodical returns and accounts;

(3) Mauzawar records, i.e. papers referring to villages;

(4) Kulliyat records, i.e. papers referring to subjects, which are not capable of

such classification.



3. Settlement records will be arranged according to the instructions issued from

time to time by the Settlement Commissioner and the work of elimination in

regard to them will be carried out under separate orders issued by that officer,

subject to the approval of Government.

4. All registers and periodical returns received in the record room will be entered

in a register in form A. registers will be entered separately while periodical

returns will be made into bundle by the officer who sends them to the record

room and each bundle will be accompanied by a list of its contents signed by

the official concerned. The periods for which the various registers and returns

are to be retained are given in appendices I and J.

5. Mauzawar and Kulliyat records are classified under major and minor heads as

shown in appendix G. land acquisition and collector’s cases will be treated as

Kulliyat Records and not filed in the Mauzawar bundles, but a memorandum

should be placed in the Mauzawar bundle of each village affected, giving a

reference to the Kulliyat bundle in which the proceedings have been filed. For

land acquisition cases, this memorandum should state the area acquired and

the amount of revenue remitted. The particulars of this memorandum will be

entered in the record room register in from B.

6. The record keeper will maintain two registers which will show all the cases

deposited in the record room.

The register in from B will contain details of all cases field in the mauzawar

bastas. The register will be kept mauzawar, a sufficient under of pages being

allotted to each mauza.

The register in from C will relate to Kulliyat case. A fresh register will be

opened on the 1st October of each year and a fresh series of record room

numbers begun. Cases will be entered according to major heads, a sufficient

number of pages being allotted for each major head in the register.



In district offices, where the space in the record room is limited, the

registers of vital statistics will be kept in the order in which they are

received. An index in the form prescribed below will be kept in order to

trace any register quickly when required :-

Serial no. Name of thana Sr.no. of registers for the

following years

(1) (2) (3)

1972-73-74 and so on.

In district offices where there is sufficient space in the record room these

registers will be kept thanawar in chronological order after entering them

in the record room registers.

7. (i) Mauzawar cases relating to every village must from a separate basta

wherein cases will be arranged chronologically in order of each major head.

Each basta will have a label showing the name and settlement number of the

village and Tahsil. In the case of small villages, which have few records, a single

basta may contain the records of more villages than one while in big villages

more than one basta will be used. The bastas of each taluka will have a

distinctive colour and will be arranged in order according to their settlement

numbers. Each rack or compartment should have a ticket showing the

numbers of the villages whose bundles are placed thereon.

(ii) Cases relating to nazul lands in towns where they have been regularly

surveyed and settled will however, from an exception to this rule. At the time

of survey and settlement, all old mauzawar cases relating to the lands in



question will have been taken out and arranged by map sheets, the cases

relating to each plot number being put together; the old cases of each plot will

have been stitched to the settlement cases of that plot. These stitched cases

will then have been arranged in separate bastas according to the map sheet

and plot numbers of the cases they contain. Within each sheet bundle the plot

bundle will be arranged according to plot numbers. Cases regarding additions

and alterations to plans of buildings on Nazul land should be filed with the

lease case of the plot concerned.

Post settlement cases will be according to their sheet numbers in the

settlement bundles. They will, however be kept separate from the settlement

cases, which being required for reference only rarely and which being old are

liable to be damaged. If handled to frequently, should be put between two

stout prices of card-board. These post settlement cases should be arranged

within the bastas in chronological order. In each map sheet basta should be

placed a fly index volume consisting of 25 copies of Form B bound in a strong

paper cover and in this fly index volume the post settlement cases should be

registered. The number which a case bears in the fly index volume, will be its

record-room number and will be entered in red ink on its fly sheet. To render

from B suitable for records of cases relating to town lands, in place of name of

mauza and settlement number, sheet number or block No. and name of the

town should be entered.

(iii) Each basta must be easy to handle and should be flat on the racks. All

bastas should be of the pattern used in judicial record-room, i.e. it

should be tied by means of a newar tape stitched firmly at one corner

along the diagonal.



7-A- Used up Kotwari books will be deposited in the taluka where they will be

arranged by the Kanungo in mauzawar bundles, each bearing a lable showing

the letters of the alphabet it contains.

8. Kulliyat cases, other than cases regarding the land record staff, will be filed

according to major heads a separate bundle or bundles being allotted for each

major head.

Each bundle will bear a lable showing the number and name of the major head

of the papers contained in it and the year to which they relate. For cases

concerning Talathi and Circle Inspectors personal files should be opened, one

for each officer to which all papers concerning him should be added from time

to time.

9. The record-keeper is responsible for checking the classification of papers in

files A&B and the correctness of the period of elimination marked on the case,

before the record is deposited and should bring any mistake to the notice of

the record-room officer. When the record contains documents belonging to

private persons, the record-keeper should see that the following orders in

paragraph 22 of revenue Book Circular II-I have been complied with and if not

should submit the case for the orders of the Record-room Officer :-

When the final order is communicated to a part v the should at the same time

be informed that he will be at liberty to take back any original document after

the period of appeal has expired or the appeal has been decided and that any

such document not taken by him within one year will be liable to be destroyed

with the case when it falls due for elimination. A note should be made in the

order sheet of every case in which documents have been produced that such

action has been taken.

10. Miscellaneous papers not registered as revenue cases and not likely to be

required for future reference will be tied in monthly bundles for each year,



marked “Monthly bundles for the year”. Such bundles will be eliminated after

one year.

11. A register in from D will be kept by record-keeper to show records sent out of

the record-room, with separate pages for each officer. A similar but separate

register will be kept, for records sent to the copying branch. Whenever a

record is removed from the record-room a memorandum in from E should be

placed in bundle from which it has been withdrawn.

Elimination of Revenue records

12. Before any revenue record is destroyed, care should be taken to separate

therefore all documents belonging to Government which have not been

superseded by the final order in the case or impounded. In particular, care

should be taken that no paper relating to a Government right or title is

destroyed. Such documents will be forwarded to the Collector for orders, with

a statement of the acts.

13. The work of elimination will be carried on throughout the year under the

supervision of the Record-room officer and a monthly statement will be

submitted to the collector showing the progress of the elimination work.

14. The record keeper will from time to time consult the registers of records and

ascertain in what bundles there are old B files of more then 12 years. C papers

are filed in separate bundle immediately on their receipt, marked “C files of

year” and these papers should be eliminated after one year.

The record-keeper will remove from the bundles all such files and papers and

in the case of B papers will note in the record-room register and on the fly

sheet of the case as will the fact and date of elimination of each file.

15. In order to facilitate the elimination of records relating to cases under the land

Improvement and Agriculturists Loans Acts, Tahsildrs should submit in from in



form F to the Collector every year in April and October, lists of loans which

have been recovered in full and the fact of the repayment of the loan should

be entered by the revenue record-keeper in red ink in column 7 of the record-

room register (From B) and on the record of the case relating to the grant of

the loan.

16. Old Marathi revenue records should in no case be destroyed without the

previous sanction of the Governor in Council.

17. The destruction of eliminated papers except Khasra and Jamabandis will be

carried out by tearing them up care being taken to see that Court Fee stamps

are dulu cancelled. Thereafter the papers will be disposed of under the orders

of the Collector.

The eliminated khasras and jamanandis will be sold by public auction. The sle

proceeds should be credited to Government as record-room receipts.

Appellate Records in Commissioner’s Courts

18. The records of appeals in the Commissioners Court should be preserved for a

period of three years from the date of the Commissioner’s orders. At the time

of elimination the Commissioner’s order together with the order of the

Government in Council if any should be separated from the record and

retained in a yearly bundle whci should be destroyed after a period of 12

years.

Appellate Records in Collector’s Courts and in the court of Sub-

Divisional Officers

The records of appeal in the Collector’s Court and in the court of the sub-

divisional Officer should be filed with the records of the original case and

destroyed along with the letter.

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