long lake meadows/spring meadows homeowners’ association
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Long Lake Meadows/Spring Meadows Long Lake Meadows/Spring Meadows Homeowners’ AssociationHomeowners’ Association
WednesdayWednesday
November 13November 13thth
7:30 to 8:30 pm 7:30 to 8:30 pm
2013 Annual Meeting2013 Annual Meeting
WelcomeWelcome
Barb VlekoBarb Vleko
AgendaAgenda IntroductionsIntroductions Treasurer’s ReportTreasurer’s Report Garage Sale ReportGarage Sale Report Halloween ParadeHalloween Parade Holiday Decorating ContestHoliday Decorating Contest Maintenance of Common AreasMaintenance of Common Areas Expert for a DayExpert for a Day Web Site Updates (Web Site Updates (www.llmsmhoa.org)) Board Member Enrollment and ElectionsBoard Member Enrollment and Elections Questions and AnswersQuestions and Answers
Introductions – Board of DirectorsIntroductions – Board of Directors
Barb VlekoBarb Vleko PresidentPresident
Sandy PaciSandy Paci Vice-President/SecretaryVice-President/Secretary
Matt KuklaMatt Kukla Treasurer / WebmasterTreasurer / Webmaster
Frank FaronFrank Faron DirectorDirector
Jim GabryshJim Gabrysh DirectorDirector
Treasurer’s Report - Treasurer’s Report - Matt KuklaMatt Kukla
CHECK # AMOUNT MISC SuppliesSocial
Activities WebsiteLawn &
Landscap'gRetention
Basin Prof. Fees & Lic. Insurance TOTALS
12/14/2012 State Farm (Insurance for Pond Liability and Board) **** 2,150.00 ###### 2,150.001/10/2013 Supplies **** 188.16 188.16 188.161/15/2013 Website Renewal, 2-Year **** 235.73 235.73 235.731/30/2013 U.S. Postal Service - PO Box Rental **** 70.00 70.00 70.003/4/2013 St of Mi: Non-Prof. Corp. Annual Filing Fee **** 20.00 Prior Year* 0.00
3/28/2013 Print Cartridges **** 44.51 44.51 44.514/11/2013 State of Michigan - Pond Permit **** 75.00 75.00 75.004/23/2013 Stamps and Flyers for Garage Sale **** 86.79 86.79 86.794/23/2013 Copies for Spring Newsletter Mailing **** 65.37 65.37 65.374/25/2013 Advertising for Garage Sale **** 138.00 138.00 138.005/7/2013 Mowing **** 780.00 780.00 780.006/6/2013 Lake Pro Inc. **** 192.50 192.50 192.50
6/14/2013 Lake Pro Inc. **** 927.50 927.50 927.507/2/2013 Mowing **** 1,200.00 1,200.00 1,200.00
8/13/2013 Mowing **** 1,080.00 1,080.00 1,080.008/15/2013 Lake Pro Inc. **** 927.50 927.50 927.508/30/2013 Lake Pro Inc. **** 375.00 375.00 375.009/30/2013 Mowing **** 960.00 960.00 960.009/30/2013 Website Renewal, old domain **** 21.41 21.41 21.4110/1/2013 St of Mi: Non-Prof. Corp. Annual Filing Fee **** 20.00 20.00 20.00
10/18/2013 Lake Pro Inc. **** 280.00 280.00 280.00anticipated Halloween Parade 100.00 100.00anticipated Meeting Room Rental for Annual Meeting 50.00 50.00anticipated Misc. postage, supplies (Annual Meeting Notices) 200.00 200.00anticipated Misc. postage, supplies (Invoices) 250.00 250.00anticipated Mowing in November, Fall Clean-up 300.00 300.00anticipated Oakland County: Filing Property Liens 250.00 250.00anticipated Holiday Decorating Contest 70.00 70.00
120.00 748.04 394.79 257.14 4,320.00 2,702.50 345.00 2,150.00 11,037.47250.00 700.00 300.00 150.00 6,000.00 3,000.00 600.00 2,200.00 13,200.00130.00 -48.04 -94.79 ###### 1,680.00 297.50 255.00 50.00 2,162.53200.00 800.00 250.00 220.00 6,000.00 3,000.00 400.00 2,300.00 13,170.00
* Reimbursement of Prior Year Expense
Expense Report for 2013 / 2014 BudgetExpenses: 2013
Total Expenses: 2013Budget: 2013
Budget Variance: 2013Proposed Budget: 2014
Treasurer’s Report (cont.)Treasurer’s Report (cont.)2013 PROPOSED INCOME FROM DUES
Long Lake Meadows Sub #1 91 $75 $6,825Long Lake Meadows Sub #2 44 $75 $3,300Spring Meadows Sub 52 $75 $3,900Board Member Allowance 5 -$45 -$225Dues from LLM #1, #2 & SM $13,800Long Lake Meadows Sub #3 15 $30 $450Long Lake Meadows Sub #4 25 $30 $750Dues from LLM #3 & #4 $1,200Income from Dues $15,000
Note:The annual dues will remain that same as they have been for several years. TheBoard has managed to reduced expenses in many areas and allocated those fundsto increase the maintenance of the retention basin and the open space areas.
OVERALL FINANCIAL POSITION OF ASSOCIATIONBalance as of 10/25/2013 RemovedEstimated Balance on 12/31/2013 RemovedEstimated Balance on 12/31/2014 Removed* 2014 Estimate assumes full dues collection which historically is very unlikely
Treasurer’s Report (cont.)Treasurer’s Report (cont.)
Treasurer’s Report (cont.)Treasurer’s Report (cont.)
Total Outstanding Dues for Community: 4,112$ Average Owed Per Past-Due House: 137$
Bi-Annual Subdivision Bi-Annual Subdivision Garage SaleGarage Sale
Barb VlekoBarb Vleko
Halloween ParadeHalloween Parade
Barb VlekoBarb Vleko
Holiday Decorating ContestHoliday Decorating ContestBarb VlekoBarb Vleko
• Winners will be awarded for:Winners will be awarded for:• - Best Wreathe- Best Wreathe• - Best outdoor lighting display- Best outdoor lighting display
• Judging to be done on weekend of Judging to be done on weekend of Sat. Dec. 21st / Sun. Dec 22ndSat. Dec. 21st / Sun. Dec 22nd
• Winners to receive a gift certificateWinners to receive a gift certificate
• More detail to follow in DecemberMore detail to follow in December
Maintenance of Common AreasMaintenance of Common AreasBarb VlekoBarb Vleko
• Open Space and Pond AreaOpen Space and Pond Area• Entrance LandscapingEntrance Landscaping• Landscaping along Long Lake Rd.Landscaping along Long Lake Rd.• Island LandscapingIsland Landscaping• Lawn MaintenanceLawn Maintenance
Expert for a DayExpert for a DayMatt KuklaMatt Kukla
• New Program to seek volunteers to assist associationNew Program to seek volunteers to assist association• Activities for volunteers with specific skills and expertiseActivities for volunteers with specific skills and expertise• Tasks will be well-defined and short in duration (get in Tasks will be well-defined and short in duration (get in
and get out)and get out)• Contributions may be eligible for nominal recognition Contributions may be eligible for nominal recognition
from associationfrom association• Details still being worked outDetails still being worked out• Roll out in the new year, stay tuned for more informationRoll out in the new year, stay tuned for more information
Website Update – Website Update – Matt KuklaMatt Kukla Website Name Changed to match new legal name of Website Name Changed to match new legal name of
association. Now:association. Now:
www.llmsmhoa.orgwww.llmsmhoa.org Old site address now routes to new address. Old site Old site address now routes to new address. Old site
name expires Sept. 1name expires Sept. 1stst, 2014. , 2014. Site can also be found via Google Search: “Long Lake Site can also be found via Google Search: “Long Lake
Meadows”Meadows” Website being freshened up. Always looking for new Website being freshened up. Always looking for new
content. Send suggestions to the board via content. Send suggestions to the board via [email protected]
Register your e-mail for electronic updatesRegister your e-mail for electronic updates
Website Update (cont)Website Update (cont)
Election of BoardElection of Board
Eager VolunteersEager Volunteers
Questions????Questions????
Entire BoardEntire Board