linkedin resume may 2015

JOHN A. DEVLIN 205 WEST 95 STREET, APT. 1A

NEW YORK, NY 10025 (929) 252 - 6161 (DAY), (917) 498 - 0544 (MOBILE), (212) 749-7599 (NIGHT)

[email protected] Page ! of 31

Objective

Sales, Military, Mathematics, Nature & Agriculture, Writing & Mass Communications

Work Experience

Budget

The City of New York, Human Resources Administration, 109 E. 16 Street, Floor 5, New York 10011: July 17, 2009 – present, Supervising Accountant, HRA Financial Management Services (FMS)

• Manage the funds of approximately 2,700 clients of Adult Protective Services in an annual amount of approximately $26 million

• Approve all payment invoices for client accounts in Financial Focus, the FMS automated system, before authorizing check printing. Advise staff of needed corrections or adjustments. Print checks.

• Generate and send daily file of checks issued to HRA MIS for submission to FMS’s bank • Provide FMS Director with all reports identifying adjustments or corrective action needed on client

accounts, Trial Balance, or other • Oversee FMS clients’ bank accounts • Review and approve client benefit reports and withdrawal transmittals to ensure accuracy of data entered

into Financial Focus and ensure appropriate deposit and withdrawal of client benefits • Review and analyze all client budgets to ensure accuracy and conformity with SSI/Medicaid guidelines so

that clients do not exceed the allowed resource limits. Advise staff of needed corrections or adjustments. • Research current accounts, previous reports in Financial Focus and predecessor software, as well as source

documents to develop specific information needed for arrears payments of rent, utilities, etc. and prepare necessary reports

• Review the accounting data in Financial Focus and authorize bookkeepers to generate monthly Client Financial Statements

• Balance client accounts in Financial Focus by using established techniques for computing and verifying account data, and authorizing Bookkeepers to generate the monthly Trial Balance

• Advise, counsel and generally supervise staff of 15

The City of New York, Human Resources Administration, 180 Water Street, New York 10038: May 2008 –July 2009, Budget Director

• Ensured programs stayed within their annual budgets and forecasted expenditures • Participated in development of Departmental responses to PEG targets issued by OMB • Oversaw the Departmental process for soliciting and evaluating funding requests from Departmental

divisions and facilities. Evaluated the submissions and made recommendations to the Deputy Commissioner for Budget Administration, the Executive Deputy Commissioner and the Commissioner

• Developed funding requests with detailed, logical and compelling justifications and prepared these new need requests for submission to OMB

• Responsible for budget maintenance - i.e. ensuring the budget was allocated to the appropriate budget and object codes and implementing appropriate budget modifications to re-allocate the budget as necessary

• Fiscal Year Closeout exercises, i.e. Surplus/(Needs) • Supervised 2 Administrative Staff Analysts




Budget (continued)

The City of New York, Office of Management & Budget, New York 10007: June 1988 July 1989, Senior Budget Analyst; January 1985 May 1988, Budget Analyst

• Established budgets for computer purchases • Managed individual projects within the budgets during each fiscal year • Reviewed and approved preliminary plans to acquire hardware, software, maintenance via Requests for

Proposal (RFP) • Identified most cost effective proposal • Prepared written reports describing technical issues to be addressed by procurements and justification of

the purchases • Supervised Budget Analyst and clerical level staff

Procurement and Contract Management

The City of New York, Department of Correction, New York 10013: March 1992 May 2008, Central Office of Procurement: Procurement Analyst and Contract Manager

• Analyzed Procurement purchasing needs in excess of $100 K required to achieve goals • Recommended to end users the most appropriate procurement method; i.e. CSB, CSP, intergovernmental,

negotiated acquisition etc. • Review contract specifications and procurement documents to determine their accuracy and adequacy and

consult with appropriate agency staff and Legal Department to adjust possible discrepancies • Wrote contracts containing terms and conditions of the purchase agreements. Consulted relevant oversight

agencies to obtain approval of the contracts • Managed requirements of the PPB Rules governing the particular type of procurement being undertaken,

including advertising, pre submission conferences with potential contractors, and maintenance of procurement process integrity

• Evaluated offers against requirements, terms, conditions and standards for responsiveness and vendor responsibility

• Determined successful vendors • Negotiated with vendors to obtain best offers • Recommended to Agency superiors specific contracts to be awarded by the Agency • Amended contract conditions arising from changes in scope, etc. • Led RFP selection committees • Used FMS to monitor contract budget capacity • Prepared Invitation for Bids utilizing the Bidders List from Buy-Wise (Bidders List Access System);

organized bidders’ packages for solicitation; developed bid schedule for Bid Opening; ensured that all prospective bidders provide their bids in a timely manner. Conducted the Pre-Bid Conferences and Site Visits to ensure contract compliance; answered questions asked by vendors in the form of an addendum

• Tabulated and reviewed all the bids submitted by vendors on or before the Bid Opening date to certify responsiveness and responsibility of all contractors in compliance with the Procurement Policy Board (PPB) Rules for such procurement

• Prepared Recommendation for contract Awards to selected vendor for approval and signature by ACCO; responsible for request to Schedule of Contract Public Hearings (Sole Source and Proposals)

• Perform formal request for contract amendments (time extension, increase of funding authority, increase and decrease to the encumbrance amount, etc.)




Procurement and Contract Management (continued)

• Interface with the awarded vendor in the execution of relevant contract documents that shall be deemed to be part of the contract in accordance with the PPB Rules and City mandated rules and procedures

• Responsible for input information through FMS for contract registration and submission to the Comptroller’s office for review and approval

Systems Analysis

The City of New York, Department of Correction, New York 10013: August 1989 March 1992, Systems Analyst

• Developed complete specifications to enable computer programmers to prepare required programs • Analyzed subject matter operations to be automated • Specified number and types of records, files and documents to be used and outputs to be produced. • Prepared work diagrams and data flow charts • Devised, prepared and coordinated tests of the system • Supervised one Associate Staff Analyst

Harcourt Brace Jovanovich, Inc., General and Textbook Publishers, 1976 – 1984

Education

MBA/Certificate in Accounting, Fordham University (1992) MBA, Finance, Fordham University (1983)

• Emphasized analysis and forecasting. Superior grades in statistics, econometrics and other forecasting techniques, miscellaneous quantitative and other topics.

BA, English, Queens College (1975)

Miscellaneous

Fluent Spanish, Intermediate Russian, Intermediate C++ Programming

linkedin resume may 2015

Documents