New Zealand’s specialist land-based university

Lincoln UniversityCampus Accommodation 2010/11

Thank you for considering study at Lincoln University and living in our Halls of Residence.

Our primary aim is to create a community that is focused on academic achievement and the development of individual leadership potential. To achieve this we have: - a comprehensive programme that includes social, sporting, educational and cultural

activities;- a high community standard that enhances halls life for everyone and - residential staff who are well trained and enthusiastic. We work hard each year to provide a fantastic fun-fi lled experience for halls students and encourage students to take up the challenge of being an active and valued member of our community. We look forward to meeting and getting to know you upon your arrival.

Welcome to the Lincoln University

Halls of Residence

www.lincoln.ac.nz

Living in the halls

Some of the best things about living in the halls, especially the catered ones, include:

- being fed, housed and entertained just a minute or two away from your lecture theatres

- making new friends who are sharing the same experiences of beginning their studies at Lincoln

- not having to pay the power bill or share a room with anyone

- having RA's (Residential Assistants) to talk to if you have any problems or need help

- not having to bring your own bed or desk – the rooms are fully furnished and carpeted, so all you need are sheets, duvet, blankets, pillow, towels and a pillowcase! (Accommodation offi ce can lend you bedding until you have time to purchase your own.)

The Halls of Residence are located near each other on the Lincoln campus, and the residents in the catered halls all dine together each day. Unlike many other halls in New Zealand all six halls and the fl ats are managed by one team. Costs vary between the three options, catered halls semi-catered halls and self-catered halls

Catered halls, semi-catered halls, self-catered fl ats

Generally fi rst year students reside in the catered halls and those that are more mature live in our semi catered hall and self-catered fl ats.

The breakdown of resident numbers per hall is:

Facilities

If you are living in a catered Hall of Residence you will be provided with buffet style meals for breakfast, lunch and dinner - see page 9 for more details. There is plenty of choice at every meal, and the weekend brunches are legendary! Specifi c dietary needs are catered for if required. Of course if you feel like something more café style, you can always drop into Mrs O's for a latte, panini, or something more substantial.

All halls have internet access and provide kitchenettes/kitchens, shared bathrooms, TV lounges and communal laundries with washing machines and dryers.

You can get involved in the many social events and recreational facilities in your hall – ranging from live concerts to parties, video evenings and inter-hall sports competitions – there is always something going on.

Year after year students tell us how important it has been to them starting off their time at Lincoln living in the Halls of Residence. Every year over 550 students enjoy the experience of living on campus alongside students from around New Zealand and overseas, most of them making friends for life.

Halls of Residence

FULLY CATERED HALLS SELF-CATERED FLATS

Colombo Hall 82 Farm Road 48

Hudson Hall 74 The Crescent 64

Lowrie Hall 82

Southland Hall 48 Centennial Hall 100*

Stevens Hall 50

*Flats will not be available for use by 1st year students.

SEMI-CATERED FLATS

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Residential Assistants

The fi rst point of call for residents regarding any issues that may arise in and around the halls, are the Residential Assistants (RA’s) who live in the halls or in the fl ats. The RA’s are full-time experienced students who are trained in fi rst aid, listening skills, cultural sensitivity and have extensive knowledge of halls and university life. They have a role in the management of student behaviour which includes responsibility for the physical, academic and emotional well-being of the residents in their area. They also assist in organising a variety of sporting and social events.

Accommodation Offi ce

Staff based at the Accommodation Offi ce, located on the ground fl oor of the Student Union Building, are available to assist residents with any of the following:

- Any problems with your accommodation - Maintenance issues- Washing powder- Bus timetables- Fees payment

Students at Lincoln will fi nd cellphones a useful means of communication with Accommodation staff, therefore all students will be asked to register their cellphone numbers with the Accommodation Offi ce.

For urgent matters, students can contact their RA (Residential Assistant) 24 hours a day, 7 days a week.

Assessment of Accommodation

Lincoln University conducts regular assessments and evaluations of all on campus accommodation to ensure that it is of high quality and is suitable for all students. We have recently been assessed and accredited by NZATEAP. The assessments are available to students. Please note that the University does not assess accommodation which is being considered privately by students.

Residential Support Staff

The Accommodation and Support Services team provides a wide range of support to ensure that all students have a great experience during their time at Lincoln, both academically and socially.

Many of the support staff live and work on campus throughout the academic year.

Social Activities on Campus

The Events Coordinator at the Recreation Centre (Rec Centre) organises the halls activities throughout the year.

The Lincoln University Students Association (LUSA) organises events and coordinates clubs and sports groups. A major feature of our activity programme is the year long Inter-hall Challenge.

In 2010 there will be a number of events such as:

- ‘N Week’ (for students new to the halls) sports events- the Beach Volleyball Competition- the Krypton Factor Challenge- the Annual Kombi Challenge

We also have a number of work groups such as the Halls Residents’ Committee, the Waste Minimisation Work Group and an international/kiwi student buddy system. These groups provide students with leadership opportunities and a chance to have a say in how the halls are run, providing students opportunities to improve their environment.

At Lincoln University we are lucky enough to have one of the best Recreation Centres around. As a student you have a special discounted price for the year ($80 per academic year in 2010, $60 per semester) and as a halls student there is no excuse as the Rec Centre is situated opposite the majority of the halls. The Rec Centre has weights, cardio machines, a full range of Les Mills Classes, a boxing circuit, squash and tennis courts, a basketball gym room and a full range of personal training options.

Halls’ residents use the Recreation Centre for a number of activities, including the inter-house sports competitions in the gym room, usually starting with volleyball in semester one. Other competitions have been indoor netball, indoor soccer, touch rugby, basketball, hockey and just about everything in between!

Social Activities in Lincoln and Christchurch

As for socialising off campus - Lincoln town has a favoured watering hole or two or you can try the nightlife in the city, the buses are not far away. Christchurch has an active nightlife - from the clubs and cafes of the Strip, to Manchester Street's Boogie Nights, SOL Square and Poplar Lane, the city is alive with people enjoying themselves, especially towards the end of the week.

As a student you are encouraged to join a sports club. Canterbury has many sports clubs and is well represented on the sporting side of the entertainment ledger, with games ranging from Super 14 to international tests on nearly every weekend. If the arts are of interest, the city has a number of art galleries, the Arts Centre, movie theatres, live theatre and concerts as well as many fascinating shops to explore.

And of course, the city is perfectly located between the ocean and the mountains, meaning you can be at the beach in the morning and the local ski-fi elds in the afternoon.

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www.lincoln.ac.nz

Bedding

Students are asked to provide their own bedding. A limited supply of sheets and towels are on sale at Accommodation offi ce. Accommodation offi ce can also lend blankets, duvet, pillow etc until students purchase their own.

Halls catering

Residents of the catered halls will have breakfast, lunch and dinner provided on weekdays. Breakfast, packed lunch and dinner is available on Saturdays and brunch and dinner on Sundays (and on statutory holidays).

These meals can be purchased on a cash basis by residents of the self-catered fl ats.

No refunds are given for meals not taken at the dining hall during term time.

The exception to this is where a student is required to be absent from the campus on:

b) Medical groundsc) Sporting tripsd) During vacation periods

Please note that certain criteria must be met to be eligible for refunds. Please see a staff member for more information or contact the Accommodation Offi ce.

2009 Dining hall hours

Breakfast 7.30am - 9.30am Monday to Saturday

Lunch 12.00pm - 2.00pm Monday to Friday Saturday - packed lunch

Brunch 9.00am - 12.00pm Sunday

Dinner 5.30pm - 7.00pm Monday to Sunday

In addition to the dining hall there is also ‘Mrs O’s’ or ‘Food for Thought’ for more café style food.

Computer facilities on campus

All Halls are connected to the University’s computer network. A recently installed wireless network is available in the other halls. Farm Rd and Cresent fl ats have wireless only.

Conferences held on campus

In addition to providing residential accommodation for students during the academic year, the catered halls are used for conferences during vacation periods. The revenue generated is used to pay for the overall costs of running the Halls of Residence. This signifi cantly reduces the amount students are required to pay in residential fees. Students are able to make their rooms available for conference guests to use during vacation periods in return for a reimbursement.

Emergency contacts

The campus is serviced by Security staff. All residential students can contact their RA 24 hours a day in emergencies.

Firearms on campus

Lincoln University supplies a safe and legal storage area to licensed fi rearm owners. Any students found keeping fi rearms in their rooms or vehicles will face serious consequenses and/or expulsion.

Fire systems in the halls

All University buildings are smoke free and contain modern effective fi re detection and alarm systems.

Mail in the halls

Mail and parcels are delivered to the University daily Monday to Friday and students have mailboxes ordered according to surname. The mailboxes are open Monday to Friday and are centrally located by the Accommodation Offi ce.

General Halls Information

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Maintenance of the halls

Any maintenance requests can be reported to the Accommodation Offi ce and will be attended to asap.

Parking at the halls

There are many residential carparks and there is no charge. Students are required to register their vehicles at the beginning of the year during registration. Only registered vehicles can use the Halls carpark areas.

Safety of the halls

The Halls of Residence is a safe and secure environment with a controlled entry and camera system. There are staff members on-site constantly, with security patrols around the halls and campus overnight. Each bedroom is lockable.

Shops near the halls

In the Lincoln Village, there is a food market, gift shop, chemist, hairdresser, video shop, butcher, hardware store, takeaways and cafés. There is a larger shopping centre at Hornby, which can easily be reached by car or bus.

Storage in the halls

At Lincoln we are lucky to have some secure storage space for larger items such as snowboards, bikes and even kayaks! Please contact the Accommodation Offi ce for more details.

Student health and support

The Student Health and Support Team are located on campus 2 minutes walk from the halls. This means that you have a doctor, nurses, counselling, physiotherapy, Inclusive Education (for students with injury, illness or disability) and an International Support Advisor right on your doorstep. Support staff are also available in the Halls of Residence when you have an illness or accident to assist you with travel to and from emergency medical care and fi rst aid. Meals can also be arranged to be taken to a sick person in their room.

Telephones

Telephones for residents’ use are located in each hall and can be used for local and international calls with a calling card. It is not possible to make operator-assisted calls.

Annual costs per type of accommodation

*Based on 12 month lease

Catered Halls Semi catered Self-catered Flats Flatting Private Boarding (37 weeks) Halls (37 weeks) in Chch (approx) in Chch (approx)

Rent/Accommodation $9527.50 $6660 $5087.50 $5200* $7770

Groceries/food Included $1400 $2960 $2960 Included

Household bills (including Included n/a $40 x 50 =$2000 Included n/aphone, electricity, heating)

Transport to Lincoln by bus n/a n/a $1000 $1000 n/a(academic year)

Cost for year $9527.50 $8060 $8047.50 $11,160 $8770

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www.lincoln.ac.nz

All fees cover a period equal to 37 weeks (including all vacation periods). 2011 Hall Fees will be set in July 2010. For updated fees info see www.lincoln.ac.nz/accommodation

Fully Catered Halls

A total of $NZ9527.50 (excluding the $400 contingency fee and the $75 non-refundable processing fee).

Semi-Catered Flats - Centennial. Dinner only in Dining Hall

A total of NZ$6660 (excluding the $400 contingency fee and $75 non-refundable processing fee).

Self-Catered Flats - Farm Rd & Cresent fl ats. No meals

A total of $NZ5087.50 (excluding the $400 contingency fee and the $75 non-refundable processing fee).

Payment of halls fees

Accommodation fees are payable by cash, cheque, credit card or direct debit to Accommodation Services either;

- the total amount at the beginning of the academic year,- in two equal instalments (one per semester),- in eight equal instalments paid on a monthly basis.

Provided there is space available, a student wishing to come into residence a few days before the start of the academic year, may do so. An additional charge on top of the semester residential fees will be made based on a daily rate for board. Details are available on request.

Contingency fee (Bond)

The contingency fee is a form of security to ensure that residents will leave their room and the Hall or Unit in a satisfactory condition at the end of their residence. The contingency fee is held for the duration of the contract and is only refundable if a resident remains in residence for the entire period of the contract (or other specifi ed period as negotiated with the Manager of Accommodation Services).

The contingency fee is refunded to a resident less:

- Costs incurred by Accommodation Services to repair any damages that cannot be attributed to a resident or group of residents (the cost of repair or replacement is attributed equally to all those residents living in the hall/fl at at the time the loss or damage was reported).

- Charges for unreturned keys and any necessary rekeying costs.

- The replacement cost of any items missing from a resident’s room/fl at or hall.

- The cost of any special cleaning required in a resident’s room/fl at or hall or any damage.

Conditions of Residence

Catered Halls of Residence and Self-Catered Flats

Students are admitted to Halls of Residence in the catered halls on a contract basis equivalent to 37 weeks (including all vacation periods), which is waived only if a student wishes to leave his or her course at the University. Should a student terminate residence and thereby breach the contract during the contracted period (37 weeks) for reasons other than leaving the University, he/she will have a fi nancial penalty imposed on them by Accommodation Services of up to equivalent of 25% of the accommodation fees due for the year and/or period of residency.

Students allocated a room in the halls are required to pay all residential fees in accordance with the approved schedule of fees.

2010 Hall fees

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Guideline to 2010 Campus Accommodation dates Community standards in the halls

The Community Standards that apply in the halls are based on many years of experience of managing students in residence. They are designed to ensure that community life in the halls is maintained and an environment exists that is conducive to study, sleep and positive social experiences.

The underlying principle in the halls is consideration for others, particularly with regard to noise levels. Most other rules stem from this principle. Activities or behaviour that disrupt other residents and prevent them from studying, sleeping or socialising in a positive manner, are not tolerated. Similarly, harassment, deliberate damage, discrimination and activities that endanger residents (or University property) are not tolerated.

Further details of the conditions of residence will be given to residents upon confi rmation of their place in the halls.

Arrival

Registration January Summer School 8 January

Registration Semester 1 (fi rst half) 17 February

Start Semester 1 (fi rst half) 22 February

Start Semester 1 (second half) 19 April

Registration Semester 2 8 July

Start Semester 2 (fi rst half) 12 July

Registration November Summer School 8 November

Start November Summer School 9 November

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Note: 2011 dates are available at www.lincoln.ac.nz/keydates

www.lincoln.ac.nz

Complete the attached Application Form or apply for accommodation online www.lincoln.ac.nz/bookaccommodation. We strongly encourage online applications.

- New Zealand students need to get their applications in by 1 October and international students should apply before 10 December.

- You are encouraged to apply for your place in the Halls of Residence as soon as possible as the University is not able to guarantee on-campus accommodation to every student who applies. If we are unable to provide on-campus accommodation we can arrange home-stay accommodation off campus.

The Campus Accommodation Application Form should be accompanied by two passport photos, with your name clearly printed on the back of the photos.

The Confi dential Reference Form for Admission to Tertiary Accommodation is to be completed and returned to Accommodation Services (see address below) by your school Principal, or their nominated representative if you are still in school.

- If you are a recent school leaver (within the last two years) the statement is still to be completed by an offi cial at your secondary school. Otherwise it is to be completed by the head of the company for which you are currently working.

- If you are an international student you are not required to have the Confi dential Reference Form Completed as the documentation required for acceptance by the University is suffi cient.

Please send the Campus Accommodation Application Form and the Confi dential Reference Form for Admission to Tertiary Accommodation to the following address:

Accommodation ServicesPO Box 84Lincoln UniversityLincoln 7647New Zealand

Then what?

1. Once we have received your application we will send you an acknowledgement letting you know that we received all the information we required. If you have not fi lled something in properly or we have not received your Confi dential Reference Form we will let you know and you will be able to make sure we have the correct information when it comes to reviewing your application.

2. We will send you a letter or email letting you know if you have been successful in your application. Along with the letter or email you will receive an acceptance form that you must complete, a Halls Handbook that contains all our rules and regulations, a Residential Contract and a Fees Agreement.

3. When you accept the offer of accommodation you will need to send in $NZ475 – a $75 non-refundable administration fee and the $400 contingency fee. If you are offered accommodation but are unable to come for whatever reason please advise Accommodation Services in writing before 1 February but ideally before the Christmas break and the $400 Contingency Fee will be refunded in full.

4. In January you will receive information by letter or email about what room you have been allocated and what the arrival process will be for your Hall.

5. You come along in February with your gear, your fi rst payment and ready to have some fun and further your education.

For more information please contact Accommodation Services:

Phone: 64 3 325 3620Fax: 64 3 325 3831Email: info@lincoln.ac.nz

or visit:www.lincoln.ac.nz/accommodation

The Application Process - What Next?

PAGE 7

Personal Photos

Please attach 2 recent passport photos to this space.

Print your full name clearly on the back of each photo.

*Applies only to international exchange students**Applies only to returning students who are completing their studies at the end of the 1st semester

Campus Accommodation Application FormPlease print clearly

Emergency contact / Next of kin (eg. parents)

Name Relationship

Address Telephone ( )

Mobile ( )

Fax ( )

Email

2009

2010

Year 12 Marks (if applicable) New Zealand students only

Year Subject NCEA Other Credits Level eg. Sixth form Certifi cate, NZUEBS

Year Subject NCEA Other Credits Level eg. Sixth form Certifi cate, NZUEBS

So we can place you in a hall with like minded people please select some of your interests from below:

Name and position of person fi lling out confi dential reference (NZ students only)

Name Position

Important Notes:The information you supply to us in the Campus Accommodation Application Form is confi dential to Accommodation Services) and will only be used for the purposes of applicant selection, room allocation, service provision and for maintaining an alumni database. Decisions made on applicant selection are at the discretion of the Manager of Accommodation and Support Services, primarily based on the referee’s statement and school results (where applicable).

• Provided there is space available a student wishing to come into residence before the start of the academic year may do so. An additional charge on top of the semester residential fees will be made based on a daily rate for board. Details are available on application. Halls open on 17 Febuary for International students.

• Preference will be given to returning and mature students when allocating accommodation in the fl ats. Demand for the fl ats is high, and as such many applicants for this option will not have their preference fulfi lled and will be allocated to a catered hall.

• The University is not able to guarantee on-campus accommodation to every student who applies. If we are unable to provide on-campus accommodation we can arrange home-stay accommodation off campus.

• The second semester intake students are contracted for the period 7 July to end of exams.

• The fi rst semester only students (International Exchange Programme and those who are completing their course of study) are contracted for the period 17 February to end of exams.

Code of Practice

Lincoln University has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Minister of Education. Copies of the Code are available on request from this institution or from the New Zealand Ministry of Education website at: http://www.minedu.govt.nz

I have read the attached Conditions of Residence and agree to abide by the conditions if offered campus accommodation.

I hereby agree that if the Manager of Accommodation Services has serious concerns regarding my welfare, safety or behaviour, the Manager can contact my parents or guardians to discuss appropriate courses of action, after discussion with me.

Signature Date

Semi Catered Hall

Self Catered Flat

Processing fee $75

Common Confi dential Reference Formfor Admission to Tertiary Accommodation (for NZ students only)

1. First Names Surname

What is the highest educational qualifi cation achieved? Give the year, the subjects and the marks/grades achieved.

Qualifi cation: Year:

Subject marks/grades Subject marks/grades

What positions of responsibility have you held? (eg. prefect, hockey captain)

What awards have you received?

2. I hereby nominate, instruct and authorise (name of referee) to provide the reference (overleaf) and in doing so understand and accept that the report shall remain confi dential to the accommodation service of the tertiary institution(s) and/or their nominated agents to which I am making application.

3. Tick the institutions/halls listed on Section B to which a copy of this confi dential reference is to be sent.

4. Once completed, hand this page to your referee.

NB. The referee should be your school principal or their nominated representative, if you are still at school. Other applicants should have the form completed by the principal of their former secondary school, an employer or other responsible adult who is not a relative or friend. If you have previously resided in tertiary administered accommodation, the head of that property would be the appropriate referee.

SECTION B: Tick the institutions/halls to which a copy of the confi dential reference (Section C) is to be sent by your referee.

SECTION A: The applicant is to complete this page. Please print clearly.

REFEREES – PLEASE NOTE THE FOLLOWING:• Photocopy both sides of the reference form

and mail a copy of each to the institutions ticked above by 1 October.

• Each photocopy of the reference form must be signed (in a colour other than black), dated and stamped with the offi cial school stamp to prevent forgeries.

• Retain the originals for your fi les.

SECTION C: The referee is to complete 1 to 7. Please print clearly.

This form is important in the selection process. Full and frank comments are appreciated.

Surname

2. Please make appropriate comments and then mark the box with one of the following grades:

1 = Outstanding 2 = Above average 3 = Average 4 = Below average

Attitude to independent study/self-discipline/time management skills:

Ability to relate to and show concern for others:

Personal behaviour and social maturity (including attitudes to alcohol & drug abuse):

Self confi dence/self-reliance/adaptability to new situations:

Academic ability:

3. Are there any concerns/special needs that we should be aware of so that appropriate support can be provided? (eg. health problems, home situation, disability, eating disorders)

6. General comments:

7. Name: School/company: (Name/Address)

Position/relationship to applicant:

Phone: ( )

Fax: ( )

Signature: Date:

This reference is being requested on the understanding that it will remain confi dential to those concerned with considering applications for the types of accommodation specifi ed by the applicant and will not be used for any other purpose. The NZ Offi cial Information Act 1982 and the NZ Privacy Act of 1993 protect evaluative material and allow the accommodation service the ability to decline to supply a copy of such material when requested by other parties.

DisclaimerEvery effort is made to ensure that information in this publication is correct at the time of printing, but the content may be subject to change. Lincoln University reserves the right to make changes, amendments or deletions - including the withdrawal of courses - should circumstances change.

0800 10 60 10lincoln.ac.nz