lims buyer's guide

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LegaL Notice: The authors and publisher of this publication have used their best efforts to prepare this publication. The authors and publisher make no warranties or representation with respect to the accuracy, fitness or completeness of this publication. Information in this publication is strictly provided for educational purposes. The authors and publisher shall in no event be held liable to any party for any direct, indirect, punitive, special, incidental or other consequential damages arising directly or indirectly from any use of this material, which is provided as is, and without warranties. Laboratory Informatics Institute, LIMSbook.com, and their respective logos are trademarks of Laboratory Informatics Institute, Inc. All other trademarks of the companies, products and services listed in this publication are the property of their respective holders. Produced and Published by the Laboratory Informatics Institute, Inc. All rights reserved. 2006 - 2012 Laboratory Informatics Institute, Inc.

2006-2012, Laboratory Informatics Institute, Inc. DO NOT reproduce or distribute without authors permission.

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Table of ContentsThe liMs Bu yers Guide Welcome...................................................................Page 4 how do i find The right liMs And how Much Will it Cost?...............................Page 6 More information resources.....................Page 70 About the Authors...........................................Page 74 Vend or Profiles lablynx, inc............................................................Page 18 Two fold software ltd...........................................Page 27 labVantage solutions inc.....................................Page 29 labKey software foundation..............................Page 34 Perkinelmer life & Analytic...............................Page 36 Thermo fisher scientific.......................................Page 38 AgileBio...................................................................Page 40 Autoscribe...............................................................Page 45 Blaze systems Corporation..................................Page 52

A primary criterion for inclusion in the LIMS Buyer's Guide is public availability of pricing information. Vendors are listed in order of number of publicly available product demonstration videos (links to these are included in profiles).

labWare, inc...........................................................Page 56 starliMs.................................................................Page 57 Bytewise AB............................................................Page 61 Chemware, inc.......................................................Page 63 MsC-liMs.............................................................Page 67

2006-2012, Laboratory Informatics Institute, Inc. DO NOT reproduce or distribute without authors permission.

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LIMS Buyers Guide 2012 Editionv

Vol. 2, Iss. 1

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elcome to the lImS Buyer'S GuIde, a publication of the Laboratory Informatics Institute, Inc. What exactly IS a LIMS or LIS anyway? Do I need one? What is available and how do I compare? What about an RFI/RFQ/RFP? These are questions laboratory professionals like yourself typically ponder upon finding themselves charged with the mission of finding software for their lab. It can be a daunting proposition, and there doesnt seem to be any objective reference to help with it alluntil now! Last year's LIMS Buyer's Guide helped thousands find what they needed, and this year we've added more vendors, updated information and added links to video demonstrations of their systems. All so you, the buyer, can have all the real and accurate information you need to make decisions for your lab.

The LIMS Buyer's Guide (LBG) is different from any buyers guide that has ever come before, in that it includes pricing! For the first time you have real information as well as pricing so you can quickly move to pursue only the vendors and products that make sense for you and your lab. For far too long LIMS vendors have played the If you have to ask you cant afford it game, but times have changed. The trend is toward open information. And that

Prices aND DeMos at Last!

2006-2012, Laboratory Informatics Institute, Inc. DO NOT reproduce or distribute without authors permission.

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means prices have to go down as LIMS become commodities that labs can compare in apples to apples fashion. The Laboratory Informatics Institute, Inc., is right in the forefront of that trend, so ANY lab, regardless of size or type, can have a LIMS. And not only that, but the new edition of the LBG now also includes links to any publicly available video demonstrations. We think these are important in helping you make up your mind about LIMS. In fact, we believe they are important enough that we have listed each vendor according to how many they have. So as you scroll or leaf through each vendor profile, remember those at the beginning have the most links to videos, so be sure to click and view to see their products in action. As you get towards the last listings, any product information will be pretty much what you read. You may know it as a LIMS (Laboratory Information Management System) or as a LIS (Laboratory Information Systemmore commonly used in medical/clinical contexts) or maybe an LMS (Laboratory Management System). Whatever you call it, it is a way to manage your labs data. Well call it all LIMS for the sake of standards and simplicity. When you get right down to it, all labs are in the business of producing reports, datainformation. Everything else is just a means to that central

LiMs=Lab

raison detre. So in a very real sense, information management is the core of any lab. In a world where we use the very latest technology for everything else (I-phones/pads, HD and 3-D TV, motion-controlled HD video games, the list is endless!), why do so many labs still rely on hand-written notes and spreadsheets? The same lab that spends $100,000 on a sophisticated analytical instrument hesitates when it comes to purchasing a LIMS. Why? Primarily price priorities. Since LIMS are becoming more commoditized, driving down prices, you dont have to make that tough decision of one or the other anymore. Technology has improved and smaller LIMS companies have emerged, along with affordable SaaS online subscription models that are trustworthy, so that any lab can put their resources where they belongin information and its management. The LIMS Buyers Guide is here to help you wade through the mire. Use the tables, information and vendor profiles to get a feel for whats out there and what may make sense for you. Theres information here on everything from What Is a LIMS? to maintaining and supporting your system, with other tools and resources besides. Good hunting! v

LiMs buyer's guiDe

Disclosure: The LIMS Buyers Guide is prepared by Laboratory Informatics Institute, Inc., which is owned by John Jones, who is also owner of vendor LabLynx, Inc. Except for LabLynx, Inc., this publication has not been authorized, sponsored or otherwise approved by vendors. All company names mentioned are the trademarks or registered trademarks of their respective companies.

2006-2012, Laboratory Informatics Institute, Inc. DO NOT reproduce or distribute without authors permission.

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How Do I Find the Right LIMSAnd How Much Will it Cost?Sogreat, you say. LIMS are getting more affordable. Now where do I start? I know my lab but I sure dont know LIMS andits a jungle out there!

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ell, take heart. We have compiled a shortlist of the major playersand some minor onesto help you make some initial comparisons. Youll need to size up your labs needs informatics-wise as well, in order to figure out which of them are worth investigating further. You can do that by using the Lab Questionnaire (LQ) included in the LIMSpec (see More LIMS Resources and Help). LIMS vary a great deal in a number of ways. Of course your labs requirements in terms of the types of analysis you do, reporting and data sharing constraints, instrument interfacing, barcoding, QA and on and on all are very important factors. But there are other factors. Price is certainly one (although it is as well to remember that value is ultimately what you seek rather than just a low price). Some other considerations that are just as important:

Should we purchase licenses or rent through subscription? does it need to be onsite or is a SaaS (Software as a Service) hosted option better for us? Is a modular or complete system better for us? What is the best licensing/rental scheme for us? Site? Named User? Concurrent User? CPU? Workstations? What about the company? Can I trust them? Are they qualified? This didnt used to be an option. But much like the recent trend toward leasing cars rather than finding a large amount of money

Purchase vs. subscribe

2006-2012, Laboratory Informatics Institute, Inc. DO NOT reproduce or distribute without authors permission.

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How Do I Find the Right LIMSfor up-front purchasing, labs can choose to pay only the cost of services (setup, training, report configuration, instrument interfaces, data migration, custom functions, etc.) and get started on a monthly subscription rather than buy licenses outright. When does this make sense? Subscriptions make sense primarily: If a large lump sum is hard to get budgeted. If your business cash flow will support the regular subscription fee but finding license fees is more problematic, then subscription may be right for you. But do the math. Project costs over a reasonable period, say, five years, to make sure it is a value proposition. Be sure to include maintenance and support in your figuresthis is often included in a subscription but not in a licens