lims buyer's guide

© 2006-2012, Laboratory Informatics Institute, Inc. • DO NOT reproduce or distribute without author’s permission.

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LegaL Notice: The authors and publisher of this publication have used their best efforts to prepare this publication. The authors and publisher make no warranties or representation with respect to the accuracy, fitness or completeness of this publication. Information in this publication is strictly provided for educational purposes. The authors and publisher shall in no event be held liable to any party for any direct, indirect, punitive, special, incidental or other consequential damages arising directly or indirectly from any use of this material, which is provided “as is”, and without warranties.

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Produced and Published by the Laboratory Informatics Institute, Inc.All rights reserved. © 2006 - 2012 Laboratory Informatics Institute, Inc.


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Vendor Profiles

lablynx, inc............................................................Page 18

Two fold software ltd...........................................Page 27

labVantage solutions inc.....................................Page 29

labKey software foundation..............................4

Perkinelmer life & Analytic...............................Page 36

Thermo fisher scientific.......................................Page 38

AgileBio...................................................................Page 40

Autoscribe...............................................................Page 45

Blaze systems Corporation..................................Page 52

labWare, inc...........................................................Page 56

starliMs.................................................................Page 57

Bytewise AB............................................................Page 61

Chemware, inc.......................................................Page 63

MsC-liMs.............................................................Page 67

Table of ContentsThe liMs Buyer’s Guide

Welcome...................................................................Page 4

how do i find The right liMs—And how Much Will it Cost?...............................Page 6

More information resources .....................Page 70

About the Authors ...........................................Page 74

A primary criterion for inclusion in the LIMS Buyer's Guide is public availability of pricing information.

Vendors are listed in order of number of publicly available product demonstration videos (links to

these are included in profiles).


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W elcome to the lImS Buyer'S GuIde, a publication of the Laboratory Informatics Institute, Inc. What exactly IS a LIMS or LIS anyway? Do I need one? What is available and how

do I compare? What about an RFI/RFQ/RFP? These are questions laboratory professionals like yourself typically ponder upon finding themselves charged with the mission of finding software for their lab. It can be a daunting proposition, and there doesn’t seem to be any objective reference to help with it all…until now!

Last year's LIMS Buyer's Guide helped thousands find what they needed, and this year we've added more vendors, updated information and added links to video demonstrations of their systems. All so you, the buyer, can have all the real and accurate information you need to make decisions for your lab.

Prices — aND DeMos — at Last!The LIMS Buyer's Guide (LBG) is different from any buyer’s guide that has ever come before, in that it includes pricing! For the first time you have real information as well as pricing so you can quickly move to pursue only the vendors and products that make sense for you and your lab. For far too long LIMS vendors have played the “If you have to ask you can’t afford it” game, but times have changed. The trend is toward open information. And that

2012 Edition v Vol. 2, Iss. 1

LIMS Buyer’s Guide


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means prices have to go down as LIMS become commodities that labs can compare in “apples to apples” fashion. The Laboratory Informatics Institute, Inc., is right in the forefront of that trend, so ANY lab, regardless of size or type, can have a LIMS.

And not only that, but the new edition of the LBG now also includes links to any publicly available video demonstrations. We think these are important in helping you make up your mind about LIMS. In fact, we believe they are important enough that we have listed each vendor according to how many they have. So as you scroll or leaf through each vendor profile, remember those at the beginning have the most links to videos, so be sure to click and view to see their products in action. As you get towards the last listings, any product information will be pretty much what you read.

LiMs=LabYou may know it as a LIMS (Laboratory Information Management System) or as a LIS (Laboratory Information System—more commonly used in medical/clinical contexts) or maybe an LMS (Laboratory Management System). Whatever you call it, it is a way to manage your lab’s data. We’ll call it all “LIMS” for the sake of standards and simplicity. When you get right down to it, all labs are in the business of producing reports, data—information. Everything else is just a means to that central

raison d’etre. So in a very real sense, information management is the core of any lab. In a world where we use the very latest technology for everything else (I-phones/pads, HD and 3-D TV, motion-controlled HD video games, the list is endless!), why do so many labs still rely on hand-written notes and spreadsheets? The same lab that spends $100,000 on a sophisticated analytical instrument hesitates when it comes to purchasing a LIMS. Why? Primarily price priorities.

Since LIMS are becoming more commoditized, driving down prices, you don’t have to make that tough decision of one or the other anymore. Technology has improved and smaller LIMS companies have emerged, along with affordable SaaS online subscription models that are trustworthy, so that any lab can put their resources where they belong—in information and its management.

LiMs buyer's guiDeThe LIMS Buyers Guide is here to help you wade through the mire. Use the tables, information and vendor profiles to get a feel for what’s out there and what may make sense for you. There’s information here on everything from “What Is a LIMS?” to maintaining and supporting your system, with other tools and resources besides. Good hunting! v

Disclosure: The LIMS Buyer’s Guide is prepared by Laboratory Informatics Institute, Inc., which is owned by John Jones, who is also owner of vendor LabLynx, Inc. Except for LabLynx, Inc., this publication has not been authorized, sponsored or otherwise approved by vendors. All company names mentioned are

the trademarks or registered trademarks of their respective companies.


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How Do I Find the Right LIMS-And How Much Will it Cost?

So…great, you say. LIMS are getting more affordable. Now where do I start? I know my lab but I sure don’t know LIMS and…it’s a jungle out there!

W ell, take heart. We have compiled a shortlist of the major players—and some minor ones—to help you make some initial comparisons. You’ll need to size

up your lab’s needs informatics-wise as well, in order to figure out which of them are worth investigating further. You can do that by using the Lab Questionnaire (LQ) included in the LIMSpec (see More LIMS Resources and Help).

LIMS vary a great deal in a number of ways. Of course your lab’s requirements in terms of the types of analysis you do, reporting and data sharing constraints, instrument interfacing, barcoding, QA and on and on all are very important factors. But there are other factors. Price is certainly one (although it is as well to remember that value is ultimately what you seek rather than just a low price). Some other considerations that are just as important:

Ε Should we purchase licenses or “rent” through subscription?

Ε does it need to be onsite or is a SaaS (Software as a Service) hosted option better for us?

Ε Is a modular or complete system better for us?

Ε What is the best licensing/rental scheme for us? Site? Named User? Concurrent User? CPU? Workstations?

Ε What about the company? Can I trust them? Are they qualified?

Purchase vs. subscribeThis didn’t used to be an option. But much like the recent trend toward leasing cars rather than finding a large amount of money


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for up-front purchasing, labs can choose to pay only the cost of services (setup, training, report configuration, instrument interfaces, data migration, custom functions, etc.) and get started on a monthly subscription rather than buy licenses outright.

When does this make sense? Subscriptions make sense primarily:

Ε …If a large lump sum is hard to get budgeted. If your business cash flow will support the regular subscription fee but finding license fees is more problematic, then subscription may be right for you. But do the math. Project costs over a reasonable period, say, five years, to make sure it is a value proposition. Be sure to include maintenance and support in your figures—this is often included in a subscription but not in a license.

Ε …If you may need to reduce the number of users. Once you buy licenses, they are yours. You can’t “un-buy” them. But with a subscription you can raise and lower the number of users or workstations, etc. as you need to.

Ε …If you may need to bail. Business decisions often need to be dynamic. Your lab may decide to go into another area of analysis and if your LIMS isn’t versatile enough to support that you have wasted a lot of money and the LIMS becomes an albatross.

On the other hand, it may be important to you to have the LIMS source code. Some subscriptions allow you just as much access

How Do I Find the Right LIMS v page 2 of 13

to it as if you had purchased licenses, while others may not give you the access you seek. Check with the vendor to make sure. Ask whether you get to keep an image of the database should you decide to end your subscription.

oNsite vs. saasA small but growing number of LIMS vendors will actually host your system on their servers for you, or offer it “cloud”-hosted. When software is provided on the Internet for you rather than having it loaded on your workstation or server, that is called “SaaS”, or Software as a Service. Most of us already make copious use of SaaS whenever we “Google” something. Cloud-hosted SaaS is characterized by multiples of servers that are load balanced so that resources are strategically used, and virtualized servers are employed to create discrete custom environments.

To decide if SaaS is for you or if you should go the traditional route, here are some points to consider:

Ε It department. If you have a small or overworked IT department, or none at all, then it may well make sense to let the LIMS provider take care of those functions, rather than invest in additional hardware, personnel and/or other resources just to support your LIMS. If you are a large company with an extensive and capable IT department, then they may prefer the LIMS and its database to reside physically on premises.

Ε Security. This is often cited as a reason to keep a LIMS on lab premises. The truth is, if the vendor uses a SAS-70 or SAS 70 Type II data center to host, with GxP SOPs, your system


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and data are probably a lot safer than on a typical business infrastructure! Check with the vendor to make sure.

Ε Vendor Stability. If you decide to have your system hosted, make sure it’s not by Bob and his buddy in their basement. They need to have been around awhile and have solid references and good customer service, or you may not sleep too soundly knowing your business is in their hands!

Ε Guarantee. A reputable SaaS host will guarantee you high availability, approaching 100% up time, with quick and responsive catastrophe response. Their great degree of redundant components and infrastructure (power, cooling, etc.) allows them to do that.

MoDuLar vs. coMPLeteSome LIMS are offered as a collection of modules for you to


select from to constitute your completed system, while others come complete with all the functionality available. Those whose LIMS are modular espouse the benefit of only paying for the functionality you need. Those whose LIMS come as a single complete package say labs won’t need to pay extra for any add-ons. Who’s right? Well, it depends. If buying modules means you need one module for sample tracking and another for data entry and still another to generate reports, etc….then it may not be long before you have run up a sizable bill just to get basic standard functionality. That is especially true if the modules require hourly services to implement. If the modules tend to be industry-specific and pretty much complete for each, then they may make sense.

The bottom line is…the bottom line. Make sure you compare apples to apples and identify all costs associated with getting all the functionality you need.

NaMeD users vs. coNcurreNt usersIt’s important to be clear when comparing license fees. One distinction that should be made is the difference between named users and concurrent users. If a vendor charges by named users, then if you have 30 people who will ever use the LIMS at any time you will need 30 licenses. If the vendor charges by concurrent users, then you only need enough licenses to cover the number of users who are likely to be on the system at the same time. Typically in a lab with 30 staff, you might need a maximum of 20 concurrent user licenses. This is reduced even further if you have sites in other parts of the world whose work days are different.

The bottom line is...the bottom line. Make sure you compare apples to apples

and identify all costs associated with getting all the functionality you need.


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the coMPaNyAs important as the LIMS and its functions are to you, the company is at least as important. Make no mistake, this is a relationship you are entering into. This is not like selecting a piece of furniture. A LIMS is a living, breathing, dynamic entity, and you’ll need to interact with the vendor from time to time even with the most trouble-free system. Of course that interaction will be particularly intense in the beginning as they provide installation or provisioning, training and all the other services to get things set up for you. Take your cue from your initial dealings with them. Of course you will want references, but also consider how you are treated during the sales “courtship”. Just like in any relationship, they will be presenting their best side to you then. If that isn’t very impressive (slow to return calls or emails, not following through with what they say, etc.) then you can bet it will be much worse once you are their customer.

So yes, do the usual things in researching their years in business, size and qualifications of their staff, references, etc. But ask yourself if you would be comfortable doing business with the person on the end of the telephone in the long term.

the FuNctioNaLityAnd now we come to what probably has weighed most on your mind since you had the first idea you might need a LIMS (other than price): functions and features. The functionality of what the LIMS can do is paramount, so it is important that, first, you have an idea of what a LIMS can do, and then you can begin to decide which functions and features you need or want.


use the LiMsPecTo be sure you assess correctly, use the LIMSpec forms that are included in the More LIMS Resources and Help section of this Buyers Guide. The System Questionnaire (SQ) includes an exhaustive collection of questions to ask a vendor about the system itself, neatly categorized by general functional area. It also contains a Vendor Questionnaire (VQ) which does the same thing with regard to the vendor company.

The following are the functions you should expect to see demonstrated in a full-function LIMS.

basic/core FuNctioNs aND Features (You should expect these to be available in your LIMS.)

Ε Audit trail: The LIMS keeps track of all user activity and/or targeted activity. This is essential in highly regulated labs like those regulated by the EPA or subject to 21


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CFR part 11 and most or all government labs.

Ε Barcoding: Tracking samples by barcode vastly reduces or eliminates transcribing errors, and helps in pulling up the right sample information when logging in. Barcode printers and scanners are inexpensive, and the benefits are significant. You may not really need it yet, but you’ll want to have that option in the future at the very least.

Ε Batching: Most labs create analytical batches, independent of whether they have come in as particular groups or projects or not.

Ε chain of custody: The Chain of Custody, or COC, is important in most labs. You need to track samples from the time they enter the lab, to the time they are completed and disposed of, and that goes for for stocks, standards and reagents as well. You should be able to print a COC anytime, with barcodes if used.

Ε configurable Setup: If the LIMS is too rigid and forces you to conform to its ways of doing things, the change management of its implementation can be over-stressful. A good LIMS lets you input and configure your users and passwords, job profiles, departments, contacts, picklists, etc., exactly as you need to. Even more importantly it should also allow for setting up tests/methods, analytes, specifications, limits, alerts and the like exactly as you require.

Ε data entry: The LIMS should support the entering of all types of results you are likely to encounter, whether numeric, alphabetic (ND, Present, etc.), symbols/operators (>.022, etc.)


or photographic. You should be able to enter them directly off of instruments or by hand, choose whether they appear on reports, modify them if authorized, flag for review, etc.

Ε data Warehousing and mining: You may need to access historical data and perhaps identify and chart trends. It should be an easy and painless operation, and not require you to build SQL queries!

Ε document management: Management of methods, SOPs, MSDSs and other documents the lab needs to track and access should be a part of today’s LIMS standard functions as well. In many labs it is also important that the LIMS control versioning and a review process including use of electronic signatures.

Ε electronic data exchange: The transfer of information between the LIMS and outside entities is a standard function you should expect. This includes instrument data (one or both directions), remote sample collection data, PDA/Tablet data, Excel import and export, interactions with other software or databases (e.g. accounting, ERP) and other file transfers.

Ε event-driven Actions: The LIMS should be able to take defined actions upon specified events. For instance, it may email someone to approve a set of results upon completion of data entry, or notify through an alert system when an analyst has samples that have come in and are ready to be processed. You should be able to configure your own in addition to any defaults.


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Ε Faxing & emailing reports: This ability should be able to be manual, automatic or semi-automatic. Where required, it should be HIPAA-compliant.

Ε Formulas: Tests may require that calculations be performed on results, and these may need to factor in other results. The LIMS should support that so that these are done automatically, and also allow you to create new formulas and modify existing ones, checking that the formula is valid.

Ε Instrument calibration & maintenance: The LIMS should keep track of all of your instrument information, which tests it is assigned to, who can use it, etc., and calibration and maintenance schedules and history, helping you keep them in service and used properly, even alerting you when maintenance is coming due.

Ε Instrument Interfacing: Different LIMS have different methods for interfacing with your analytical instruments. It’s important to ask how a prospective LIMS goes about it—and how it is priced and how much it will cost you.

Ε Inventory: Expect the LIMS to be able to keep track of your stocks, standards and reagents, as well as samples themselves. You should be able to define storage locations and track their movements as well as levels. You may even be able to set alerts or emails for when stocks get low.

Ε login/Accession: Of course logging in samples is a basic function in any LIMS. However, you’ll want to make sure of


some features. Some of these are:

1. Simple and quick—whether it’s a single sample or two hundred.

2. Includes the right info—All the fields you need when you need them—and ONLY the ones you need!

3. Flexible—If your needs change over time you may need to adjust the way login works.

4. Intelligent—If you enter a sample type of “bread” it shouldn’t ask you how many liters…

Additionally, it should support your ways of processing samples: by lot, project, case, etc. or as single samples or specimens.

Ε multiple locations/departments: The defining of different locations and/or departments should be supported. You should have the ability to separate access between them strategically.

Ε regulatory compliance: There are quite a few regulations and standards that apply to various types of labs, and you’ll need to make sure the LIMS supports the ones important to you. Although it is always the lab and its practices that are regulated, the LIMS must support that compliance.

Ε reporting: At the end of the day this is the whole point of a lab. You should be able to generate internal, informal reports as well as formal COAs, etc. They should be able to be generated automatically, semi-automatically or on


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demand, and only be accessible to permitted parties. The LIMS should be smart enough to let you decide what to report and what not to.

Ε review/Approval: You should be able to define as many stages of review or approval as necessary, and specify those authorized to do so. They should be able to designate samples for re-run, approval or cancellation (start over), and log any notes.

Ε Sample management and tracking: Of course this is central to the LIMS. It should have a configurable sample ID numbering scheme, support barcoding, track whereabouts and status, assign analysis and personnel, allow for grouping, batching and aliquots or sub-samples, etc. You should be able to look up a given sample and its status easily.

Ε Scheduling/calendar: Whether or not you receive samples on a regular basis, the scheduling function can help you with allocating resources, tracking equipment maintenance, shelf life and other time-sensitive items. It should contain alert functionality as well to let you know when something is coming up.

Ε training tracking: Keeping track of analyst certifications is important. The LIMS should help you do that, and help make sure that only those qualified for a given test are assigned to that test.


Ε trending/control charting: Although Statistical Process Control (SPC) software is specifically designed to provide you with intense graphing and trending capabilities, a LIMS should offer you

standard control charting and trending functionality. If not, see if it can come bundled with an SPC or interface with one in a cost-effective manner.

Ε Version control: GxP and regulated environments require that you version not only documents, but tests/methods, analytes,


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Ε complaints and corrective Actions: Some LIMS come equipped with a built-in Help Desk or Issue Management facility, which is a definite benefit for labs who deal with customers, whether internal or external.

Ε customer relationship management (crm): LIMS-based CRM especially helps in billing and inventory control, as well as just keeping track of which samples belong to whom.

Ε electronic laboratory Notebook (elN): As LIMS and LIS have merged, many include an ELN. If so, you can avoid the need for a 3rd party application.

limits, configuration changes, software upgrades, etc. Check that the LIMS is okay in that department.

Ε Work load management: Supervisory personnel need to be able to keep tabs on resource allocation. At a minimum the LIMS needs to provide quick and easy access to analyst worklists and lab or department-level worklists, to maximize efficiency.

Ε Workflow: Don’t contort to what the software dictates. Once upon a time, LIMS were custom written for each lab, so the LIMS reflected exactly what they did. Unfortunately, any changes to that meant costly development to keep up. Nowadays any good quality LIMS is flexible enough to let you decide what your workflow is. In fact, you should be able to set up as many and different workflows as you like, change them whenever it suits you…and choose not to follow them if necessary.

soMe Nice thiNgs to have (Not for everybody, but great if you can get them!)

Ε case management: Not all LIMS are comfortable in the forensic or clinical arenas where information is managed by case. Many in these areas are more familiar with the term “LIS” as being vaguely more suited to those disciplines. The distinction has now largely disappeared, however, and a number of LIMS fully support comprehensive case-centric information management.

Nowadays any good quality LIMS is flexible enough to let you decide what your workflow is.

In fact, you should be able to set up as many and different workflows as you like, change them whenever it suits you...

and choose not to follow them if necessary.



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Ε erP/Accounting Interfaces: Not all LIMS will link to other systems—or if they can it might not be pretty. If you require that, check out the details.

Ε Invoicing: If invoicing is important for your lab, check whether the LIMS has that function. You may need—or want—to use a 3rd party invoicing package, but you may not need to.

Ε Product Specification management: In manufacturing or any kind of QA/QC you may need to manage specifications/limits. Some LIMS are able to provide that out of the box, some offer it as an add-on or alternative module and some may just not be up to the task. Check to be sure.

Ε Project management: Some LIMS are good at tracking samples but not so good at handling projects. Make sure you communicate your needs in that area and find out whether the LIMS you are considering supports them.

Ε rFId: Radio Frequency Identification is an alternative to barcoding when identifying samples and other items. If you are interested in using it, check that the LIMS will support it.

Ε Quoting: A LIMS may even include an invoicing function but be unable to generate quotes—ask specifically.

Ε Safety tracking & compliance: If your lab needs to keep on top of safety compliance issues, you will have to ask about that fuction (it isn’t standard).


Ε ScAdA Interfacing: If you use SCADA (Supervisory Control And Data Acquisition), double-check that (a) the LIMS has the capability and (b) the vendor and/or consultant has the expertise to link them up.

Ε Stability management: If you do stability studies, check that the LIMS supports it, as not all of them do.

Ε Web Access: Is the LIMS web browser based or web enabled? If you would like it to be able to support hyperlinks and web data exchange, be accessible from remote sites or home, etc., make sure you choose one that is comfortable with the web.

Ε Web Portal: Probably the most popular feature we at the LIMSinstitute are seeing labs ask for today is a client-facing web portal. Customers, whether internal or external, are demanding the functionality they see everywhere around them: the ability to log in to a web page and submit analysis requests, see reports and/or current status of their samples.

how Much wiLL it cost?OK, you have an idea about things to look for in the company and its products. What you probably don’t know is what the price tag is likely to be. Heck, most of us don’t even know how LIMS vendors price their products or what is involved, much less how much they actually cost!

Well, it’s time to shed some light on all of that. Here’s the deal:


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SubscriptionsThese include two possible items:

1. Rented or SaaS LIMS

2. Annual Maintenance, Support & Warranty (MSW)

The LIMS rental is equivalent to the license, but isn’t a lump sum you have to come up with up front. These can run anywhere from a couple of hundred dollars a month for a single user up to maybe $2000 or so for 20+ users. Just like purchased licenses, however, these can be priced by site, concurrent or named users, etc. so make sure you try your best to compare like with like or at least factor these considerations in as you shop. And your rental may be annual instead of monthly. In pretty much all cases it does include all IT services and maintenance, support and warranty, including updates, at a specified level.

The second type of subscription cost is annual MSW, and you need to factor that into your budgeting if you are buying LIMS licenses.

There are three components to the pricing for any LIMS. These are:

1. Licenses2. Subscriptions3. Services

The LIMS itself is never, ever, the entire cost. LIMS are complex creatures and your lab, even if it’s small, is fairly complex, too. If you think about it, you don’t even use something as simple as Microsoft’s Outlook mail program without some amount of setup. How much more is that true for a program designed to support all of your testing, sample tracking, results entry, etc. Let’s go over what’s involved and how much it’s going to cost.

licensesIf the LIMS is a purchased license type (as opposed to rented/subscription), then you will of course have to pay for those. Keep in mind what we said earlier about named vs. concurrent user pricing. Other methods include by site, by CPU or server, by workstation or by unlimited user corporate level licensing. The lack of standardization in this area has probably contributed as much as anything to the vagueness that has surrounded LIMS pricing for so long. Ironically, of the three pricing components, this is the one that is simplest to figure out.

The vendor profiles in the next chapter bring you pricing information for licenses for the vendors included. In fact, that was the primary criterion for inclusion—their pricing had to be either publicly available or they had to supply it to us. Review and compare, but make sure you factor in pricing method!



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Typically it is priced at around 15% of the license fee, and is available at graduated levels. A certain level may be standard for a certain number of licenses—say, 10 hours of support and additional services available at $200 hr for a 10-concurrent user LIMS—but you can buy a higher level of support (and cheaper rate for additional services) if you want to pay extra.

One thing to keep in mind: trying to avoid an MSW is a false economy. You will certainly need coverage as you go through your first year. If you think you can then drop it, think again. A modern LIMS should be built on technology that can give it a much longer life span than those in years past. That is dependent on staying updated. If you lose that update path your LIMS will expire prematurely. If you decide later to renew MSW you may find yourself liable for the missed years, before the vendor will bring you current.

ServicesAh yes, services…here’s where many a LIMS acquisition goes awry. Your LIMS is a function of both the cost of the LIMS itself, whether a subscription or license, plus the services involved in its implementation, plus, in the case of a licensed LIMS, annual MSW. Many first-time LIMS buyers neglect to factor in the cost of services when budgeting.

As mentioned earlier, any LIMS will require services to get going, and you may want more if there are extras you need or want. Services break down more or less like this:


Basic Implementation Services:

� Kickoff Meeting (Planning, coordination, communication procedures, etc.)

� Training

� Setup (Enter users, configure profiles, departments, tests, screens, etc.)

� Create Main Report(s)

� Go Live Support

Additional or Optional Services:

� Instrument Interfaces

� Additional Reports

� Data migration from a previous system

� Interfaces to other systems or databases

� Special customizations

� Configure Web Portal

� Validation

� Standards Certification support

There may be other services you’ll need. Rates for services vary from vendor to vendor, but a good rule of thumb for initial budgeting purposes is to figure service costs to be roughly equal to the licensing cost—or to a year’s worth of LIMS subscription.


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Now…haPPy huNtiNg!The information in this guide will give you a real head start as you cut a swath through the LIMS forest, serving as a handy aid to making sense of the current landscape. You will find useful profiles of some of the main LIMS vendors in the next section, the LIMS Directory, along with pricing information and examples. Use it as a reference point to get you started, then use the LIMSpec process to help you through as you research, select and maintain your LIMS. Good luck! v

The LIMS itself is never, ever, the entire cost. LIMS are complex creatures and your lab,

even if it's small, is fairly complex, too.



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LabLynx, Inc.

These prices are based on the vendor price lists published or provided at the time this document was published. Prices may change at any time. Please contact the vendor to get a price list and quote specific to your needs. Every effort has been made by Laboratory Informatics Institute, Inc. to ensure accuracy of this information. DO NOT use this information as a basis for pricing your needs.

2400 Lake Park Drive, suite 435 v atlanta, ga 30080Tel: 770-859-1992 v Fax: 678-391-6982

[email protected] v www.lablynx.com

Products• eLab LiMs

(purchased licenses, either hosted or onsite)

• webLiMs (same LIMS— ELab—but monthly hosted subscription, no license fee)

AbstractLabLynx, Inc. is a privately owned, funded and managed company, based in Atlanta (Smyrna), GA. Their flagship product is the ELab Laboratory Information Management System (LIMS), which is web browser-based and highly configurable to individual laboratory needs. LabLynx introduced the world’s first true web browser-based LIMS, at Pittcon in 1997, and have continued to leverage vanguard technology trends. Today LabLynx offers its ELab LIMS as the cloud-hosted webLIMS subscription as well as by purchased license.

LabLynx personnel include IT professionals and laboratory professionals, with experience as chemists, lab project managers, laboratory QA/QC officers, commercial laboratory managers, and chemical and process engineers. LabLynx has been a leader in establishing the paradigm of the LIMS as a total laboratory solution, rather than just a means to track samples. Its current direction is very much in the area of SaaS (Software as a Service), cloud-hosted applications and resources, and diversification to serve the entire laboratory and scientific community informatics needs. LabLynx established the Laboratory Informatics Institute, Inc., a standards and advocacy body to advance laboratory informatics generally in 2006. Uniquely, LabLynx offers cloud hosting of its ELab LIMS onsite customers at any time free of charge, as long as annual maintenance agreement is in place. John Jones, owner of the Laboratory Informatics Institute, Inc., is also the owner of LabLynx, Inc.

Vendor Profile

http://www.lablynx.com

mailto:sales%40lablynx.com?subject=


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LiMs FuNctioN/Feature overviewIn selecting a LIMS, functionality is key. From the core modules to those tuned for specific industry needs, to the many tools, functions and resources it includes, ELab demonstrates just how far we have brought the industry from the days when a LIMS was just an expensive and inflexible sample tracker. Browse the library of functions that are available with the ELab LIMS, whether onsite or hosted webLIMS: (PRICE: ALL INCLUDED IN LIMS)

LabLynx, Inc. v page 2 of 9

• sample Login (sample-based, Project-based, case-based, study-based) accessioning, etc.

The ELab suite offers very user-friendly and flexible ways to log in samples. Link any documents and assign tests/processes/paths to match your workflow. Set it up to require only what you need, reducing drastically the time spent in logging, receiving and approving samples and their results. You can also set regular events so you're always on top of your workload. Variations for cases (forensics, clinical), projects/lots (R&D, commercial, manufacturing, QA) etc. and sample points (Water/Wastewater, environmental) are all included in ELab's flexible repertoire.

• batchiNgELab allows you to create batches for both samples & results, set tests/paths, add/edit and approve results at that level.

• barcoDiNgELab fully supports Barcoding, and can generate labels either automatically/scheduled or on a sample-by-sample basis. ELab's barcoding enables you to track inventory, samples, etc. And it simplifies sample login, speeding up all of these processes while ensuring accurate data transfer.

• haNDheLD & tabLet Device iNtegratioNWhether transmitted or wired, these are fully supported in the ELab LIMS suite. ELab's ability to support various means of data transfer helps you comply with GAMP, GALP, and other standards and regulations.

• workLoaD MaNageMeNtAssign workloads according to criteria you define. You can designate responsibility for any samples, batches or other items based on location, qualification or other criteria, and see at a glance each analyst’s assignments.

• workFLowConfigure your system to fit the workflow of your laboratory, not the other way around. You can set as many processes as you like and pick the ones you need for any sample requirements.

• scheDuLiNgThe Scheduler tool in ELab allows you to define regular intervals for anything, including sample/batch receipt, instrument calibration/maintenance, training courses, shelf life and any other items. It includes the ability to set holidays and time off.


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• MuLti-LocatioN suPPortLocate Elab on a server anywhere you select—even choose to have us host it for you. Your personnel and customers can log on using their web browser from anywhere there is Internet access. The days of loading an application onto every workstation in every building are past.

• saMPLe aNaLysisThe tests and paths for samples are all assignable in ELab, and results either entered manually or directly from instruments. View them, report them and/or perform calculations, export to Excel, add documents/pictures etc. It’s all part of the service.

• Qa/QcELab supports all QA/QC functions. You can either create templates to apply as desired, or you can create QC samples on an ad hoc basis. Includes out-of-limit flagging, formulas, charting/trending and more.

• iNstruMeNt iNterFaciNgELab readily interfaces with any instrument that produces a text file. The advantages are clear: vast savings in time and elimination of the potential for error in transcription.

• eLectroNic Data exchaNgeThis is supported in the system in many forms, from instrument results upload to integration with third party software and electronic reporting to systems like eLexnet or other government-mandated protocols, or ERP, accounting or other systems.


• saMPLe resuLts eNtryThis can be done either by instrument interface or manually, with definable limits, calculations, etc. All character types are supported, and you can even enter comments or load pictures.

• caLcuLatioNsPerform a variety of types of calculations in ELab, including standard arithmetic plus Log base 10, Exponent, and Absolute Value. Standard QC type calcs include % Recovery of QC Spike, etc. Results from other tests may be included in calculations.

• saMPLe MaNageMeNt & trackiNgUsers can track the Check-in, Check-out, Transfer and Disposition of samples and other items through the laboratory, documenting all movement, date/time and identity of the user performing the actions.

• rePortiNgELab’s reporting capabilities are comprehensive. You get standard reports you can configure as you like, or create custom reports using its Active reporting tool or database reporting tools (Reporting Services, etc.). Or call up information you need and make a new screen or export to Excel.

• treNDiNg/coNtroL chartiNgAny data are easily exported to Excel for charting of trends, from QA/QC limit performance to instrument maintenance history, personnel training data etc. Or you can use ELab own control charting function, whichever suits your needs best!


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• FaxiNg & eMaiLiNg rePortsAny reports generated in ELab may be printed out and faxed, or exported in any of a variety of formats. And you can use scheduled or event-based triggers to automate if you like.

• auDit traiLsELab provides audit trail capabilities to meet any security or regulatory standards.Any modifications made to information are stamped with that user’s identification and the system level date and time. Users are required to enter a reason for result changes, and the system captures the newly entered result as well as the edited result. Audit trail can be full or targeted.

• chaiN oF custoDyChain of Custody is of course an essential part of many labs. ELab fully supports it to NELAC/NELAP standards. Samples and any other items are tracked from the time they are logged in to disposal, and you can print a COC any time.

• DocuMeNt MaNageMeNtThe Document Manager functionality in ELab lets you upload and retrieve documents of any kind for associating with samples, results, personnel, customers, instrument maintenance tracking or other items/functions, or to print out, export or email, etc. Versioning is forced where required.

• iNstruMeNt caLibratioN & MaiNteNaNceThe Instruments area in ELab keeps track of all maintenance/calibration, including any uploaded receipts or other


documents, and the Scheduler tells you when these tasks are due to be performed. Their details are all there for you, including model and serial number, date of purchase, assigned tests, authorized analysts, etc.

• iNveNtoryYou can organize and track any items in the LIMS, grouping them according to specific criteria (origin, supplier, assigned tests, expiry date, etc.) if you like, and keep track of their storage and usage. And when stacks are low, ELab lets you know.

• traiNiNg trackiNgThe Training Tracking module in ELab makes sure you stay abreast of completed courses and certifications for all of your personnel, and alerts you when additional training is required to maintain certifications. Any associated documents may be uploaded into the system for easy access and organization.

• eveNt DriveN aLertsELab supports any number of alert definitions, triggered according to your requirements. They may also trigger events such as emails based on user-defined criteria.

• MuLti-LaNguage suPPortLabLynx' ELab LIMS suite supports any language through its data-driven design, making it an ideal solution for multinational businesses. And time zone differences are no issue. ELab can be configured to support all of the facets of multinational deployment.


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• suPPort For iNDustry staNDarD coMPLiaNce iNitiatives:ascLD, NeLac, 21 cFr Part 11, cLia, gaLP/gaMP, hL7, hiPaa, section 508, iso17025, astM, ieee, acs... ELab is currently deployed in many different laboratory environments, including governmental labs which involve sensitive data, like the US Customs Department, State Departments of Agriculture, forensic labs and more. All known regulatory compliance standards are supported by the LabLynx ELab LIMS suite, including:

1. HL7: For this standard we use a translation table that any data exported to HL7-specific entities must pass through.

2. 21 CFR Part 11 and 40 CFR 3: ELab meets FDA and EPA requirements in that electronic signatures and documents are stored in the system database and only accessible by authorized personnel based on login. These data are securely and accurately transmitted to appropriate parties for reporting and data sharing.

3. Section 508: The LabLynx ELab LIMS suite offers the best disabled accessibility available since it is Windows browser based and thus configurable to the Microsoft Windows accessibility options native to that operating system.

4. ISO/IEC 17025: The items for this accreditation are both managerial and technical, and are aimed at traceability, standardization and consistency. The ELab suite supports all of the applicable areas, applying methodologies


evenly across different procedures and tracking all data necessary to support the lab in meeting this standard. See the video link at the end of this section.

• versioN coNtroL oF tests, ParaMeters, LiMits, rePorts, coNFiguratioN chaNges, soFtware uPgraDes, etc.In compliance with GALP and other laboratory standards, ELab forces versioning on all relevant changes to data in the system. All changes are date time-stamped, and further information is captured as discussed in Audit Trails, above. All software upgrades are also version controlled and targeted so that custom laboratory modifications/additions are not affected.

• user coNFigurabLe Database tabLes, FieLDs aND other Db objects, screeNs, caLcuLatioNs, workFLow, busiNess Logic, rePorts, charts, exterNaL systeM iNterFacesBecause of ELab's data-driven design, virtually every aspect of the application is user-configurable. Use ELab out of the box or tailor it to your own preferences.

• coNFigurabLe tests, ParaMeters, LiMits, etc.LabLynx has designed ELab to fit your workflow, rather than make you change your ways of doing things to suit the software. Define processes, tests, sample or batch paths and all of the associated parameters/limits. And you can link them to particular customers, sample types, routes, or any other entities that make sense for your operation. And once you do, feel free


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to change them anytime you like; they are not hard-coded.

• coNFigurabLe securityELab allows you to configure your access permissions from micro to macro level. From individual screens, tests or processes, to job function, department or laboratory location, user access can be precisely defined.

• Data MiNiNg aND Data warehouseUse ELab’s archive menu item to look up data and use them for reports, charting, trending, etc. And we can migrate in your old LIMS data so you have full continuity.

• kNowLeDge MaNageMeNtThe ELab LIMS suite is really your way of storing and accessing all of the knowledge/information that exists in your laboratory. Sample tracking is only part of it. Results, reports, trending, emails, pricing, invoicing, notes, training and instrument maintenance tracking... The ELab LIMS suite helps you manage it all.

Demonstrations• LIMS: The Laboratory ERP

• LabLynx: A Guide to the Company

• The LabLynx ELab LIMS suite for Agriculture

• The LabLynx ELab LIMS for Water/Wastewater and Environmental Labs

• The LabLynx ELab LIMS for Medical Examiners

• The LabLynx ELab LIMS for Pharmaceutical Labs

• The LabLynx ELab LIMS suite for FOG (no Narration)

• LIMS and ISO 17025

• Sample Login and Receiving in ELab

• Sample Receiving – In Depth

• Accessioning (Local and Remote)

• Data Entry - Manual, Bulk, Importing, and Instrument Interfaces

• External Interfaces, Queries and Exporting Data

• Case Coordination in ELab

• Project Receiving in the ELab LIMS suite

• Benchsheets

• Analysis Price Quoting and Invoicing in ELab

• Invoicing- Special Pricing, Editing and Tracking Invoices


http://files.mylablynx.com/share/eBooks/Movies/p4/Presentation_Files/index.html

http://files.mylablynx.com/share/ebooks/movies/p3/Presentation_Files/index.html

http://www.lablynx.com/webcasts/cda/Presentation_Files/index.html

http://files.mylablynx.com/share/ebooks/movies/d7/d7.html

http://files.mylablynx.com/share/ebooks/movies/p13/Presentation_Files/index.html

http://files.mylablynx.com/share/eBooks/Movies/p2/Presentation_Files/index.html

http://files.mylablynx.com/share/ebooks/Movies/d108/d108.html









http://files.mylablynx.com/share/eBooks/Movies/d14/d14.html




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• Security Access Control

• Audit Trail

• Results Trending, QC Charting and Limits Update

• Analyte/Parameter and Test Group Management

• Creating and Managing Picklists

• LabLynx ELab LIMS System Setup

• Training/Certification Tracking

• Forensic Case Management (No Narration)

• The LabLynx ELab LIMS suite: Key Topics

• e-Signatures in the LabLynx ELab LIMS suite

• Password Management and Session Timeout

• Work Assignment and Tracking

• Inventory of Stocks, Standards and Reagents

• Creating Storage Locations

• Changing Field Captions/Labels

• Instrument Calibration and Maintenance Management

• Creating Custom Reports in the LabLynx ELab LIMS suite

• Tracking and Versioning Reports


















http://files.mylablynx.com/share/ebooks/Movies/f1/f1.html

http://files.mylablynx.com/share/ebooks/Movies/t4/t4.html


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LiMs ProDuct Price List (Available online at http://2010prices.lablynx.com)

Part Number Description # of con-current users Price unit Price

llX-elBs-01 elab sQl edition for 1 Concurrent user 1 $5,000.00 $ 5,000.00

llX-elBs-02 elab sQl edition for 2 Concurrent users 2 $9,500.00 $4,750.00





llX-elBs-ul elab sQl edition for unlimited Concurrent users unlimited $275,000.00

llX-elBo-10 elab oracle edition for 10 Concurrent users 10 $65,000.00 $6,500.00



llX-elBo-ul elab oracle edition for unlimited Concurrent users unlimited $475,000.00

llX-WlM-01 webliMs.com (saas) edition for 1 Concurrent user (prices quoted are per month)

1 $300.00 $300.00

llX-WlM-02 webliMs.com (saas) edition for 2 Concurrent users (prices quoted are per month)

2 $500.00 $250.00


5 $800.00 $160.00


10 $1,250.00 $125.00


http://2010prices.lablynx.com


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Part Number Description # of con-current users Price unit Price


25 $2,500.00 $100.00


50 $4,000.00 $80.00

llX-WlM-ul webliMs.com (saas) edition for unlimited Concurrent users (prices quoted are per month)

unlimited $7,500.00

LiMs MaiNteNaNce, warraNty, suPPort & service PLaNs

Maintenance & support Plans Maintenance

ann. service & support hrs. incl.

support hours

Maintenance, support & services costs special Notes

broNze: 1 Year of unlimited updates and upgrades and warranty

4 8am to 5pm EST, excluding Holidays

15% of total license fee. Minimum $3,500 per year. Hourly Services & Support at $185/Hr.

This plan is included at no charge to all webLIMS accounts with 1-9 concurrent users

siLver: 1 Year of unlimited updates and upgrades and warranty




goLD: 1 Year of unlimited updates and upgrades and warranty




PLatiNuM: 1 Year of unlimited updates and upgrades and warranty

40 24 hours per day / 7 Days per week


This plan is included at no charge to all webLIMS accounts with 75+ concurrent users



26

about Qualoupe LiMsQualoupe, according to Two Fold, offers “major productivity gains, improved quality management and reporting flexibility, and features an intuitive, configurable user interface designed to enhance the user experience and revolutionize workflow”. Qualoupe is, they say, easy to install and “Quick to Go Live”. The Web-based Qualoupe user-customizable interface is principally icon-driven and features uncluttered screens using a Just Enough Information Model (JEIM) that requires minimal mouse clicks to operate. For most applications there are a maximum of four action buttons located in the same area of each screen to simplify user operation.

AbstractNewcomer Two Fold Software was founded in 2010 “to deliver affordable business software worldwide to companies of all sizes”. Based in London/Benelux, Two Fold is headed by Ron Kessels, who believes businesses in the small to medium market sector have historically been barred from growth that a LIMS makes possible because of the high cost of LIMS. Their goals are to provide carefully designed, quality software that is fit for purpose and has a modern, intuitive, configurable user interface. Two Fold believes they have priced their LIMS so that even the smallest companies can afford it.

All company and product names are trademarks or registered trademarks of their respective companies. Two Fold Software Limited has not authorized, sponsored or approved this publication.

Two Fold Software Limited

These prices are based on the vendor price lists published or provided at the time this document was published. Prices may change at any time. Please contact the vendor to get a price list and quote specific to your needs. Every effort has been made by Laboratory Informatics Institute, Inc.

to ensure accuracy of this information. DO NOT use this information as a basis for pricing your needs.

suite 13475, 2nd Floor v 145-157 st john street London, ec1v 4PyTel: +44 845 8055182 v Contact: ron kessels

[email protected] v www.twofold-software.com

Products Ε Qualoupe lImS

Vendor Profile

mailto:info%40twofoldsoftware.com?subject=

http://www.twofoldsoftware.com


27

Two Fold Software Limited v page 2 of 2

LiMs FuNctioN Feature overview• Sample Management

(registration-planning-results-validation-reporting)

• Workflow Management

• Reduced Testing

• Instrument Connections

• Instrument Management

• Project Management

• CRM

• Translation module (all languages)

• Remote web sample login

• Web reporting

• Financial management (quote-order-invoice-tax)

• Built-in support tools

Demonstrations• Qualoupe LIMS User Interface

• Qualoupe LIMS Sample Validation

• Logging a Sample Into Qualoupe LIMS

• Qualoupe LIMS Worklist

• Qualoupe LIMS Sample Approval

• Qualoupe LIMS Sample Results Entry

• Qualoupe LIMS Roles Manager

• Qualoupe LIMS People Manager

• Qualoupe LIMS Method Manager

• Qualoupe LIMS Material Manager

• Qualoupe LIMS Class #3 - Qualoupe Parameter Definitions —Setting Test Limits

• Qualoupe LIMS Class #8 - Running Reports

• Qualoupe LIMS Class #10 - An Overview of Sample Statuses.wmv

• Qualoupe LIMS Class #11 - Qualoupe Formatted Numbers

• Qualoupe LIMS Class #12 - Qualoupe Results by Method

• Qualoupe LIMS Class #13 - Creating Custom Shortcuts to Applications

• Qualoupe LIMS Class #14 - Using the Lookup Manager

http://www.youtube.com/watch?v=N-GcK8YMISM&feature=youtu.be

http://www.youtube.com/watch?v=7Y634NdJ8zE&feature=youtu.be

http://www.youtube.com/watch?v=EZ8YZw9rsHk&feature=youtu.be

http://www.youtube.com/watch?v=NYI5hWe_c98&feature=youtu.be

http://www.youtube.com/watch?v=AgwmQMiMKnE&feature=youtu.be

http://www.youtube.com/watch?v=oaF15AzGZtc&feature=youtu.be

http://www.youtube.com/watch?v=hJb0NkDierU&feature=youtu.be

http://youtu.be/9XwX1i-SVm0

http://www.youtube.com/watch?v=2NTuHnL9Trw&feature=youtu.be

http://www.youtube.com/watch?v=eLOepzXbaUw&feature=youtu.be

http://www.youtube.com/watch?v=-7ZAQK3hJVs&feature=youtu.be

http://www.youtube.com/watch?v=o2Bir9dznIs&feature=youtu.be

http://www.youtube.com/watch?v=YxaB7RnLqsI&feature=youtu.be

http://www.youtube.com/watch?v=YxaB7RnLqsI&feature=youtu.be

http://www.youtube.com/watch?v=o7uCK2o6Idw&feature=youtu.be

http://www.youtube.com/watch?v=l9fKky8ldUE&feature=youtu.be


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Price ListSource of price information is directly from Two Fold Software Limited. Data as of December 13, 2010.

Products (in british Pounds sterling)Rent: £590 per month for 5 concurrent users, including support

Buy: £14.600 for 5 concurrent users excluding support

end user price ex taxValid from 1-10-2010, all prices in £

Two Fold Software Limited v page 2 of 2

• Qualoupe LIMS Class #15 - Companies and Business Units

• Qualoupe Class #16 - Invoicing

• Qualoupe Class #17 - Order Manager

• Qualoupe Class #18 - Batch Manager

• Qualoupe Class #19 - Sample Splitting with the Batch Manager

• Qualoupe Class #20 - Consumables Manager

• Qualoupe Class #21 - Creating batches of consumables and managing stock records

• Qualoupe Class #22 - Creating Stand-alone Reports Launchers

RENTAL: Licenses Monthly

Qlr-SerV-lS Qualoupe Server license incl. support - £266

Qlr-cuSer-lS Additional concurrent user licenses incl support - £81

Qlr-WreP-lS Web reporting incl support, 10 lic - £40

Qlr-cSAmP-lS 5 remote sample login licenses inclusive support - £20

Qlr-SINSt-lI Instrument connection single - £33

Qlr-dINSt-lI Instrument connect bi-directional (separate quoted @ day rate one off cost) - £700

PURCHASE COST

QlP-SerV-lS main licenses - £6600

QlP-cuSer-lS Ad'l license - £2000

QlP-WreP-lS Web reporting 10 user license - £1150

QlP-SuPP-SS Annual Support - 15%

QlP-SINSt-lI Single direction interface - £700

QlP-dINSt-lI Bi-directional interface (seperate quoted @ day rate) - £700

http://www.youtube.com/watch?v=V7MBlDyDWVg&feature=youtu.be

http://www.youtube.com/watch?v=PwpcS98peZA&feature=youtu.be

http://www.youtube.com/watch?v=TWWW1lFZ2cc&feature=youtu.be

http://www.youtube.com/watch?v=PnVGizTrLo8&feature=youtu.be

http://www.youtube.com/watch?v=gy7BXPz731k&feature=youtu.be

http://www.youtube.com/watch?v=NGxyOEkb6os&feature=youtu.be

http://www.youtube.com/watch?v=pcH_LHfUOks&feature=youtu.be

http://www.youtube.com/watch?v=0RhMe5jFmbA&feature=youtu.be


29

AbstractLabVantage was created from the merger of three companies in the laboratory software marketplace. The first of these companies, Laboratory Microsystems, was formed in 1981, and the rest joined in 1997.

LabVantage announced the availability of the last version SAPPHIRE R5.1, in February 2010, incorporating critical quality management, bio-banking, and validation enhancements and further extending SAPPHIRE’s functionality to support operations in the clinical space. Also intro-duced as a part of the SAPPHIRE R5.1 platform, the eForms technology provides a configurable approach to creating and filling out forms elec-tronically, allowing end users to capture data via a flexible, dynamic, and intuitive form interface.

SAPPHIRE is a modular LIMS, and your total solution will be a combination of the Enterprise Platform, any number of modules, and additional Evergreen Web Page Designer, support and instrument/3rd-party application integration.

Their SQL*LIMS is web-based and includes lot-based sample management, useful in manufacturing contexts. Both applications are thin client. LVL is available only in Europe and Asia/Pacific regions. All applications support Oracle and SQL Server databases.

All company and product names are trademarks or registered trademarks of their respective companies. LabVantage Solutions, Inc. has not authorized, sponsored or approved this publication.

LabVantage Solutions, Inc.


1160 route 22 easte second Floor v bridgewater, Nj 08807Tel: 908-707-4100 v Fax: 908-333-0162

www.sqllims.com v www.labvantage.com

Products• saPPhire

• sQL*LiMs

• LvL (asia/Pacific & europe only)

Vendor Profile

http://www.sqllims.com

http://www.labvantage.com


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LiMs FuNctioN/Feature overview• Enterprise-wide information management and tracking

for any laboratory item, including samples, reagents, compounds, specifications, experiments, tasks, projects, studies, subjects, protocols, etc.

• Intuitive data entry from virtually any Internet or Intranet access device and easy integration to 3rd party instruments and systems.

• Workflow design and process automation through graphical user interfaces.

• Compliance with internal standards and government regula-tions through programming rules and electronic signature.

Price ListThese are GSA prices and so represent the possible lowest price negotiated with the Federal Government. These prices may not be available to any company or organization outside of the Federal Government. Prices available to others may be somewhat higher for non-government, but these figures allow you to have a sense of how far you may be able to negotiate.

Prices were obtained on GSA on April 25, 2012 at: https://www.gsaadvantage.gov/ref_text/Gs35f0139u/0h77GG.22PKAd_Gs-35f-0139u_lABVAnTAGe121207.Pdf

DemonstrationsProduct demo videos viewable at www.labvantage.com.

labVantage on demand library (youtube):

• iT's offiCiAl...lABVAnTAGe 6 hAs Been releAsed!

• lABVAnTAGe Monza Training facility Grand opening

• Jeff Vannest at VM World 2011

• lABVAnTAGe and The Cloud

• lABVAnTAGe Connect

• lABVAnTAGe dMs and iterative development

• lABVAnTAGe sQl*liMs elearning

• lABVAnTAGe Virtual Training

• Bob Potter, expressor Ceo, interviews lABVAnTAGe from CTeC 2011

• from CTeC 2011, expressor interview

LabVantage Solutions, Inc. v page 2 of 5

http://www.labvantage.com

http://www.youtube.com/watch?v=Yt5OoAdG2mA&feature=youtu.be

http://www.youtube.com/watch?v=fiMuGTpbQ-Q&feature=youtu.be

http://www.youtube.com/watch?v=l24jIVs5u5w&feature=youtu.be

http://www.youtube.com/watch?v=SEFL2njP2Ng&feature=youtu.be

http://www.youtube.com/watch?v=vM0GpO5FjZ0&feature=youtu.be

http://www.youtube.com/watch?v=-rOPAXC3Uz0&feature=youtu.be

http://www.youtube.com/watch?v=RzWJjvYbMxE&feature=youtu.be

http://www.youtube.com/watch?v=IMpYqacfziY&feature=youtu.be

http://www.youtube.com/watch?v=PBgc9jSGf1g&feature=youtu.be

http://www.youtube.com/watch?v=_daC4WkTaso&feature=youtu.be

https://www.gsaadvantage.gov/ref_text/GS35F0139U/0H77GG.22PKAD_GS-35F-0139U_LABVANTAGE121207.PDF


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ProductssaPPhire Named, Production environment virtual user License: $1,465.91 Provides role-based browser access to the software for the quantity of users by individual name to conduct sample submission, tracking and view only reporting of information in a single application server production environment. Includes Evergreen Web Studio Designer Standard Edition—for a bundle of ten (10) ‘developer’ users at any given time to modify and edit pre-configured pages in the Software; JNetDirect JSQL; Sybase EA Server Advanced Edition; Jasper Reports Engine and the iReports Designer (subject to GNU license); and Jfree.org JFreeChart (subject to GNU license).

saPPhire concurrent, Production environment Full user License: $8,795.48 This provides role-based browser access to the Software for the quantity of users at any given time in a single application server production environment. Includes Evergreen Web Studio Designer Standard Edition—for a bundle of ten (10) ‘developer’ users at any given time to modify and edit pre-configured pages in the Software; JNetDirect JSQL; Sybase EA Server Advanced Edition; Jasper Reports Engine and the iReports Designer (subject to GNU license); and Jfree.org JFreeChart (subject to GNU license).

saPPhire concurrent, Production environment virtual user License: $2,931.83

Provides role-based browser access to the Software for the quantity of users at any given time to conduct sample submission, tracking and view only reporting of information in a single application server production environment. Includes Evergreen Web Studio Designer Standard Edition—for a bundle of ten (10) ‘developer’ users at any given time to modify and edit pre-configured pages in the Software; JNetDirect JSQL; Sybase EA Server Advanced Edition; Jasper Reports Engine and the iReports Designer (subject to GNU license); and Jfree.org JFreeChart (subject to GNU license).

saPPhire, test environment user License: $9,772.75 Provides role-based browser access to the software for the total quantity of licensed SAPPHIRE users at any given time in a single application server test environment.

saPPhire training environment user License: $9,772.75 Provides role-based browser access to the Software for the total quantity of licensed SAPPHIRE users at any given time in a single application server training environment.

saPPhire Development environment user License: $9,772.75 Provides role-based browser access to the Software for total quantity of licensed SAPPHIRE users any given time in a single application server development environment.



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saPPhire ad hoc Query tool: $488.64 Named user—provides role-based browser access to this tool for the quantity of users by individual name. Included For New Customers Only

saPPhire ad-hoc Query tool - concurrent user: $977.28 Provides role-based browser access to this tool for the quantity of users at any given time. Included For New Customers Only.

evergreen web studio Designer Professional: $19,545.50 For each bundle of ten (10) ‘developer’ users at any given time, enables them to create new configured pages in the Software in addition to the functionality of the Standard Edition.

saPPhire instrument interface Manager: $4,886.38 For each bundle of fifty (50) SAPPHIRE Object Manager (SOM) licenses for integrating SAPPHIRE to third party systems and instruments (required for use with LIMSLink). Additional Licensed Components.

advanced storage & Logistics Module: $87,954.75 Provides role-based browser access to this Module for the total quantity of licensed SAPPHIRE users

scheduler Module: $4,886.38 Provides role-based browser access to this Module for the total quantity of licensed SAPPHIRE users.

saPPhire enterprise connector: $29,318.25 Certified for SAP Netweaver - enables the exchange of

information between the mySAP ERP application and the SAPPHIRE Software u sing SAP NetWeaver Exchange Infrastructure. Additional Licensed Components.

installation Qualification (iQ): $4,886.38 Provides documentation and test scripts for qualifying the installation of the out-of-the-box version of the licensed SAPPHIRE software (excludes Modules). Additional Licensed Components.

caPa Module: $19,545.50 Provides role-based browser access to this Module for the total quantity of licensed SAPPHIRE users.

server advanced edition; jasper reports: $4,397.74

biobanking Module: $146,591.25 Provides role-based browser access to this Module along with the Advanced Storage & Logistics Module for the total quantity of licensed SAPPHIRE users.

operational Qualification (oQ): $9,772.75 Provides documentation and test scripts for qualifying the op-eration of the out-of-the-box version of the licensed SAPPHIRE software (excludes Modules). Additional Licensed Components.

saPPhire clustered Production environment License: $7,818.20 Provides role-based browser access to the Software for the total quantity of licensed SAPPHIRE users on the quantity of



33

application servers in a clustered production environment (e.g. per additional application server in the cluster).

stability Module: $29,318.25 Provides role-based browser access to this Module for the total quantity of licensed SAPPHIRE users.

euroPe & asia oNLyLvL concurrent, Production environment Full user License: $4,300.01 LVL Concurrent, Production Environment Full User License - provides role-based thick client access to the Software (excluding Business Objects) for the quantity of users at any given time in a single application server production environment. Reporting tool, Infomaker, can be purchased through Sybase.

LvL test environment user License: $9,772.25 LVL Test Environment User License - provides role-based LVX access to the Software for the total quantity of licensed LVL users at any given time in a single application server test environment.Maintenance/support: 18% of software costAnnual, beginning after 90 day warranty period.

Training ServicesThere are several training courses available, including basic, administration and report building. This intro course is an example:

iNtro. 110—iNtroDuctioN to saPPhire courseLength and type of course: 3 days Price: $2,052.28/student This course (with optional certification exam) will introduce the student to the components of Sapphire and allow them to work in the ‘Out of the Box’ version of the Software. It will provide the foundation as the entry level for all certification levels. Topics include starting, closing, and verifying components of Sapphire including Jaguar, LVX, the browser, Evergreen and the Console. Familiarity within each of these areas, including navigation, terminology and their interrelationships. The student will learn the Sapphire database structure in terms of its tables, columns, rows and links and will be able to use Sapphires core product with its ‘Out of the Box’ features. Price is per person at LabVantage’s local training facility site. All training materials will be provided during the training.



34

AbstractOriginally called the Computational Proteomics Analysis System (CPAS), LabKey Server, LabKey’s LIMS product, was written for the Computa-tional Proteomics Lab at the Fred Hutchinson Cancer Research Center, a well-known cancer research center in Seattle, Washington. It is a bio-medical research LIMS offered as open source, so it is free. Its strengths are as a data repository “for all types of biomedical data, including mass spectrometry, flow cytometry, microarray, microplate, ELISpot, ELISA, NAb and observational study information, and for studies" (Wikipedia: http://en.wikipedia.org/wiki/labKey_Server). It is still used at FHCRC, and also by several AIDS research programs and university labs.

LabKey server is written in JavaScript, HTML and XML and is developed collaboratively using standard development tools by users, in accor-dance with Apache Software Licensing. It can be downloaded to your server or used as a SaaS cloud-hosted LIMS (LabKey Online). In the latter instance, a limited version is free (up to 5GB storage, 50GB monthly data transfer) but you will have to pay a subscription fee if you need more resources than that. It’s a beta version at present so there is no Service Level Agreement (SLA). For secure hosting, LabKey utilizes SSL encryption in and out of their data center, and both versions of the LIMS allow for auditing and hierarchical access permissions. LabKey runs on Windows,

All company and product names are trademarks or registered trademarks of their respective companies. LabKey Software Foundation has not authorized, sponsored or approved this publication.

LabKey Software Foundation


2226 eastlake ave. e, #101 v seattle, wa 98102Tel: 206-701-9975 v Fax: 206-667-4831

[email protected] v www.labkey.org

Products• Labkey server

• Labkey online

Vendor Profile

(Continued on next page)

mailto:info%40labkey.com?subject=

http://en.wikipedia.org/wiki/LabKey_Server

http://www.labkey.org


35

LiMs FuNctioN/Feature overview(From www.labkey.org)

• Import Data from Excel and Analyze

• File Management and Organization

• Configurable GUI• Configurable security• Web-Based Collaboration• Assay Management/

Analysis• Proteomics• Flow Cytometry• Data Management/

Lookup• JavaScript Client API

Price List

ProductsLabkey server: FREE

Labkey online: FREE (beta version) up to 5gb storage/50gb monthly data transfer. subscription fees apply if you need more.

ServicesLabKey offers a selection of installation and operation documentation, training materials, including videos and live demos, and a community forum, all of which is aimed at minimizing the need for services. LabKey does offer a complete range of services, however, if needed. Contact LabKey for rates and information.

DemonstrationsFrom vendor website:

• Visualize Group Data Trends

• Ancillary Studies

• Data Browser

• LabKey at the Cascadia Proteomics Symposium

• Time Charts: Comparing Multiple Measures on One Chart

• Specimens: Tracking Participant Consent

• Security: Study demonstration mode

• Delivering Diagnostic Results

• Unlocking Spreadsheet Data #1: The Problem

LabKey Software Foundation v page 2 of 2

Mac or Linux. It can be used as a standalone application or, more commonly, in a LAN. In either case it relies on an RDBMS you will have to supply, such as SQL Server or Oracle. (Source: www.labkey.org)

(Abstract, continued)

http://labkey.com/videos/top-level-videos/07022012-277







http://labkey.com/videos/delivering-diagnostic-results

http://labkey.com/videos/unlocking-spreadsheet-data-with-labkey




36

AbstractPerkinElmer is a worldwide company familiar to the scientific community for its wide range of products. It has been active in the LIMS arena for over 20 years, maintaining backwards compatibility with its LABWORKS LIMS versions. The first of these was a DOS-based version introduced in 1981.

Its current Labworks LIMS has been divided into four industry-specific flavors:

• waterLIMS—Water/wastewater• foodLIMS—Food & nutrition analysis, QC• processLIMS—Chemical, petrochemical• greenLIMS—Biofuels

All company and product names are trademarks or registered trademarks of their respective companies. PerkinElmer Life & Analytic has not authorized, sponsored or approved this publication.

PerkinElmer Life & Analytic


710 bridgeport avenue v shelton, ct 0648-4794Tel: 203-925-4600 v Fax: 203-944-4904

[email protected] v www.perkinelmer.com

Products Ε lABWorKS (versions as at left)

Vendor Profile

DemonstrationsFrom vendor website:

• LABWORKS LIMS 6.0

• LABWORKS in the Agriculture Industry

• Enterprise Systems Integration and Custom Applications

• A Case Study on Comprehensive LIMS Replacement

• Features & Benefits of a World-Class LIMS

• Beyond the Laboratory: Unique solutions for water/wastewater industry

• Food Safety and Trace-ability: From Farm to Fork

• Water and Wastewater Applications

mailto:CustomerCareUS%40perkinelmer.com?subject=

http://www.perkinelmer.com

mms://mediaservices.perkinelmer.com/WebCasts/lw6.wmv

mms://mediaservices.perkinelmer.com/WebCasts/LWLIMS_AgIndustry.wmv

mms://mediaservices.perkinelmer.com/WebCasts/enterprise.wmv

mms://mediaservices.perkinelmer.com/WebCasts/limsreplacement.wmv

mms://mediaservices.perkinelmer.com/WebCasts/features&benefits_webcast.wmv

mms://mediaservices.perkinelmer.com/WebCasts/beyondthelab.wmv

mms://mediaservices.perkinelmer.com/WebCasts/WC_foodsafety.wmv

mms://mediaservices.perkinelmer.com/WebCasts/wwregulations.wmv


37

waterLiMs• Sample registration • Work assignment • Data Entry• Results Approval • Reporting (Crystal Reports,

Excel, Access)

FooDLiMs• Sample Login• Sample Scheduling• Assignment of Analysis• Plant Inspection Program

Management • Stability Studies • Supplier Performance

Tracking • Results Entry• Results Review/Approval • Event-Driven Reporting/

Data Transfer • Data Mining• Trend Analysis

ProcessLiMs• Sample Login• Sample Scheduling• Assignment of Analysis• Results Entry• Results Review/Approval • Event-Driven Reporting/

Data Transfer • Data Mining

greeNLiMs• Sample management/

tracking• Limits/Specs monitoring • Process Scheduling• Barcoding• Sample-centric• ASTM, European

Standards• Biofuels customized

LiMs FuNctioN/Feature overview

PerkinElmer Life & Analytic v page 2 of 2


Prices were obtained on GSA on April 25, 2012 at: https://www.gsaadvantage.gov/advantage/s/search.do?q=0:0labworks&db=0&searchType=0

ProductsLabworks LiMs 5-user M/s sQL server: $44,982.00

Labworks LiMs 5-user oracle Db eng.: $49,916.48

Labworks LiMs 5-user access Db eng.: $35,400.00

waterLiMs For sQL server: $17,850.00

waterLiMs for oracle: $17,850.00

additional users waterLiMs: $2,856.00

foodLiMs for sQL server: $16,450.00

foodLiMs For oracle: $16,450.00

additional users foodLiMs: $2,142.00

https://www.gsaadvantage.gov/advantage/s/search.do?q=0:0labworks&db=0&searchType=0


38

AbstractA well-known company to laboratories, Thermo Fisher offers a selection of LIMS products, each aimed at a particular set of laboratory industries (see Products, below). These span most types of labs.

All company and product names are trademarks or registered trademarks of their respective companies. Thermo Fisher Scientific has not authorized, sponsored or approved this publication.

Thermo Fisher Scientific



81 wyman street v waltham, Ma 02454Tel: 781-622-1000 v Fax: 781-622-1207

www.thermoscientific.com

Products Ε Products Ε Samplemanager Ε (QA/Qc manufacturing)

Ε Watson Ε (dmPK/Bioanalytical studies)

Ε darwin Ε (cmo/API/Pharma) Ε Nautilus Ε (r&d, clinical and flexible environments)

Ε Galileo Ε (in vitro Adme/tox) Ε lImS-on-demand Ε Atlas chromatography Systems

Ε (cdS)

Vendor Profile

LiMs FuNctioN/Feature overview(These vary by product)

• Sample/Study Management

• Inventory • Workflow• Instrument Management

• Instrument Interfacing• Chain of Custody• Reporting• Simplified Data Queries

http://www.thermoscientific.com


39


Prices were obtained on GSA on April 25, 2012 at: www.gsaadvantage.gov

Demonstrations• Laboratory Information Management Systems:

1. SampleManager

• Laboratory Information Management Systems: 2. Nautilus

• Laboratory Information Management Systems: 3. Darwin

• Watson LIMS

• Thermo Scientific (water/wastewater, environmental)

• Thermo Scientific Integration Manager - Paperless Laboratory Workflow

ProductsNautilus 5 concurrent user license with integration Manager base system: $43,841.44 Includes 5 concurrent user licenses for Nautilus client server LIMS, 1 IM Server LIMS Instance Connection license, 3 Instrument Connection licenses.

Nautilus LiMs additional concurrent user License: $7,314.66 ea Additional concurrent user license to be added to Nautilus Base System (INF-12005G)

sampleManager 5 concurrent user License with integration Manager base system: $42,086.77Includes 1 Integration Manager Server LIMS Instance Connection license and 3 instrument connection licenses

Thermo Fisher Scientific v page 2 of 2

sampleManager LiMs additional concurrent user License: $7,014.46 ea Additional concurrent user license to be added to SampleManager Base System (INF-11005G)

watson bioanalytical LiMs: $105,216.91 Designer Base System. Includes 5 Registered Watson LIMS User licenses, 1 Designer Server License and 5 Designer User Licenses

http://www.youtube.com/watch?v=x4jp6TooGDE&feature=youtu.be

http://www.youtube.com/watch?v=NA6uTPWM4-4&feature=youtu.be

http://www.youtube.com/watch?v=J7ObCBV3dBg&feature=youtu.be

http://demos.thermoinformatics.com/watson_en.htm

http://www.youtube.com/watch?v=g3RMfNgsrek&feature=youtu.be

http://www.youtube.com/watch?v=1hlHcyyyNKw&feature=youtu.be

http://www.gsaadvantage.gov


40

AbstractAgileBio specializes in scientific IT solutions for life sciences, academic research, R&D, biotech and other industries. Founded in 2002, AgileBio has continuously kept developing LabCollector, the first collaborative intranet web software for the management of lab information, which has been installed in over 400 laboratories around the world.

AgileBio provides a wide range of services like complete software development, integration and customization; network, hardware and software selection; consulting; and tracking

All company and product names are trademarks or registered trademarks of their respective companies. AgileBio has not authorized, sponsored or approved this publication.

AgileBio



Headquarters: 75 rue de Lourmel v 75015 Paris FranceTel: +33(0)1 41 79 15 85 v Fax: +33(0)1 72 70 40 22

In the US: 1133 broadway, suite 706 v New york, Ny 10010 usaTel: (917) 371-1623 v Fax: (800) 453-9128

[email protected] v www.agilebio.com (corporate website)www.Labcollector.com (LabCollector LIMS website)

Products• Labcollector LiMs

• Labcollector eLN

• Labcollector equipment scheduler

• Labcollector LsM-Lab services Management

• Labcollector ssM-sequencing service Management

• Labcollector Pts-Protein tracking system

• Labcollector collaborative catalog

• Labcollector Photobank

• other Labcollector add-ons fully integrated to Labcollector LiMs


Vendor Profile

http://www.labcollector.com

http://www.agilebio.com

mailto:sales%40agilebio.com?subject=


41

LiMs FuNctioN/Feature overview• Full web application• Central information

database• Sample and storage

management• Highly customizable• User access management• Alerts system

• Automatic data imports/exports

• Barcode and label generation to keep track of samples

• Bioinformatic tools• Reagents and Supplies

purchase order management

• Upgradable• Perpetual license/

Unlimited users (LabCollector Full License)

• Available modules include ELN, PhotoBank, Services management, Sequencing management

• ...and much more.

and identification system integrations (barcode readers, labels, RFID, barcoded tubes …).

LabCollector LIMS is a collaborative intranet-based software that allows scientists to improve information traceability in their lab and enhance their storage organization. Built around 13 modules that can interact with each other, LabCollector can manage samples, plasmids, reagents, equipment, documents, chemical structures, animals, antibodies, etc.

LabCollector includes a barcode and label generator to keep track of samples and is also capable of extensive and easy customization without any coding or informatics skills.

Finally, LabCollector can integrate a range of additional applications (Add-ons) to optimize the management of laboratory activities: Electronic Laboratory Notebook (ELN), Lab Services Management (LSM), Protein Tracking System (PTS), Equipment Scheduler, PhotoBank.

PricesSource of price information is directly from AgileBio, December 22, 2011.

AgileBio v page 2 of 5



42

ProductsLabcollector LiMs Full License: Academic Usage: $8,250 · Private Usage: $15,000The LabCollector LIMS Full License provides an unlimited users access to the web-based interface including 13 default modules. This license is perpetual and permits installation of the software on more than one computer system. LabCollector LIMS Full License also includes 2 custom modules offered.

Labcollector LiMs Full License Lite 50: Academic Usage: $6,750 · Private Usage: $11,250The LabCollector LIMS Full License LITE 50 allows the creation of 50 user accounts to access the web-based interface including 13 modules. This license is perpetual and permits installation of the software on more than one computer system.

DemonstrationsFrom vendor website (no audio):

• Installation

Also covers: Storage System Setup

Create Custom Module

Add Custom Fields to a Module

Create a New Record in a Module

Sample Batch Tool




Labcollector electronic Lab Notebook (eLN): Academic Usage: $3,750 + LC Full license · Private Usage: $6,750 + LC Full licenseThe Electronic Lab Notebook allows users to store, organize, find and share experiment results in a web-based application. The ELN can be fully integrated to LabCollector LIMS. Users’ access depends on LabCollector License. With this add-on you can create unlimited books, experiments and pages.

Labcollector eLN digital signatures: Academic Usage: $1,500 · Private Usage: $3,750LabCollector’s ELN can include an easy-to-use electronic signature validation system that allows data integrity check. Notebook pages can be signed by both the author and admin users.

http://labcollector.com/index.php?page=installation-en


43

Labcollector eLN chemistry option:Academic Usage: $1,500 · Private Usage: $3,750LabCollector ELN integrates a diagram designer to design both simple and complex chemical reactions and experimental diagrams. Chemical structures and reaction designer is optional. This tool allows you to design any molecule you need and includes a molecule database with the most used ones.

equipment scheduler: Academic Usage: $735 + LC Full License · Private Usage: $1,425 + LC Full LicenseThe Scheduler is a web-based solution allowing efficient management of all lab equipment booking. An unlimited number of reservations can be created, and a reporting tool is included allowing equipment traceability. Scheduler Add-on is fully integrated with LabCollector LIMS. Indeed, it is possible to link information from LabCollector equipment database to a reservation.

Lab services Management (LsM): Academic Usage: $5,250 + LC Full License · Private Usage: $11,250 + LC Full LicenseLSM Add-on is a network-based application that helps the laboratory to provide services to clients or partners to keep track of all samples arriving for processing, generate reports, access services history for billing purposes, etc.

sequencing service Management (ssM): Academic Usage: $3,000 + LC Full license · Private Usage: $6,750 + LC Full license


SSM Add-on is a web-based application allowing efficient management of clients and sequencing orders. Users are able to place orders, check sequencing status and download results.

Protein tracking system (Pts): Academic Usage: $3,750 + LC Full license · Private Usage: $7,500 + LC Full licensePTS is a network-based application for protein production, purification and analysis management. As a project manager, PTS allows users to follow up different process and task progressions in several projects.

Photobank: Academic Usage: $525 + LC Full license · Private Usage: $825 + LC Full licenseThis add-on allows users to store and organize all generated photos and videos. Unlimited galleries and categories can be created; upload several photos at once.

collaborative catalog: (price depends on number of LabCollector Licenses): $2,250 to $6,750 + $675 per LabCollector license (implementation)Choose and share some modules’ information with other LabCollector LIMS users. This add-on improves data sharing between different labs or units in the same company or institution.

events calendar: Academic Usage: $885 + LC Full license · Private Usage: $1,575 + LC Full license


44

Create and share several calendars to manage laboratory events.

aquarium Management: Academic Usage: $2,250 + LC Full license · Private Usage: $3,750 + LC Full licenseA complete animal facility management system dedicated to fish growth and transgenics.

Plants Management: Academic Usage: $1,275 + LC Full license · Private Usage: $2,475 + LC Full LicenseKeep track of seeds, plant growing (trays management), etc.

Servicesannual support and upgrades: Academic Usage: $825 · Private Usage: $2,250Includes all software corrections and evolutions in one year. Also gives access to unlimited email or phone support.

training onsite: $525 to $825 per day

consultant onsite: $825 to $1,125 per day 1 day consultant presence for setup, implementation.

offsite data integration/import: $675 per module

web-server hosting: $525 to $2,250 per yearRemote LabCollector hosting in private data center. Can be shared server or dedicated server.



45

AbstractFounded in 1981, Autoscribe is a privately owned UK company based in Berkshire, with distributors in every continent and localized technical support. Autoscribe staff include developers, technical support and sales and marketing professionals. Industries include veterinary, bio-banking, water, environmental, mining, contract analysis, pharmaceuticals, biotechnology, chemical, oil, food and consumer products, academic research institutes, hospitals and many others.

Matrix Gemini LIMS includes a comprehensive set of tools that allow system...

All company and product names are trademarks or registered trademarks of their respective companies. Autoscribe has not authorized, sponsored or approved this publication.

Autoscribe



Headquarters: wellington house v riseley business Parkbasingstoke rd v riseley, berkshire rg7 1Nw uk

Tel: +44 (0) 118 984 0610 v Fax: +44 (0) 118 984 [email protected] v www.autoscribe.co.uk

In the US: unit c/D, 29 simpson Lane v Falmouth, Ma 02540 usaTel: (508) 457-7911 v Fax: (508) 457-7993 v [email protected]

Products• Matrix gemini LiMs,

fully configurable by autoscribe or by trained users.

• Matrix express LiMs, supplied with starter configuration out-of-the-box but can still be further configured by autoscribe.

• Matrix tracker for sample tracking, inventory tracking, container tracking and more.

• Quality Manager with modules for competency tracking, document control, customer feedback, audit planning, caPa, issue tracking and asset management.


Vendor Profile

mailto:matrix%40autoscribe.co.uk?subject=

mailto:info%40zumatrix.com?subject=

http://www.autoscribe.co.uk


46

configuration without the need for custom coding. Nor do users need programming skills to master these tools—just a 3-day training course is recommended. The various workflows in your laboratory can be configured in Matrix Gemini, providing a user interface with linked screens that existing users will find familiar. The workflows can contain only relevant active features, and there is no limit to how many may be created.

Terminology used in a system is often a key element in user-friendliness. The translation table in Matrix LIMS is amazingly simple using an A = B approach. A is the term the system uses, B is the term that you, the customer, want to use. This can be English to English translation or English to another language translation. Result: a user-friendly and relevant system.

Configuration in Matrix LIMS also enhances security. Menus, designed for each user/user group, ensure that each screen in the system is absolutely relevant to the current user and their access level. A user does not need to know other screens on the system even exist. What about users continually making changes to the system? Not a problem, as access to the configuration tools can also be precisely controlled and the system can be frozen when configuration is complete by de-activating the tools. They are only re-activated when changes are needed as new requirements surface. This provides the best of both worlds—a highly configurable system where configuration changes can be controlled and monitored. When the system is “frozen”, the complete definition of each screen can be printed as a record suitable for showing


Autoscribe v page 2 of 7

quality personnel and auditors. Not only does this satisfy auditors but it will be uniquely impressive. Not something they have seen before! There is a further bonus for the auditors—each screen is version controlled and all changes are tracked with the identity of the user making the change, time and date as a minimum. A complete history of the system is maintained, leading to confidence at audits.

A system configuration in Matrix LIMS is stored with the database and hence upgrades do not affect the system appearance and existing data. This is a real benefit compared to systems where custom code has been introduced, since the LIMS can be upgraded without any concerns about current configuration.

Available training enables users to configure their own systems, with those user configurations fully supported by Autoscribe. Should users require Autoscribe to modify an existing screen or create a new one, for example, the screen can be emailed as an attachment, saving cost and time.

The Matrix configuration tools offer system flexibility to meet both existing and future needs as business demands change—an important consideration when measured against systems that require vendor development for additional configuration. Other benefits include fast implementation, low cost of ownership and in-built future-proofing.


47


LiMs FuNctioN/Feature overview

Standard—sample registration, receipt, preparation, result entry, limits applied at test, product and/or sample level, result validation, sample approval, automatic status tracking and configuration tools in the case of Gemini.

Options—stability management, instrument integration, ICMS, ERP/MRP interfacing, configuration tools for Express and Tracker.

Demonstration• Matrix Gemini

Call, fax or e-mail to arrange a demonstration of these configuration tools. Or perhaps offer a challenge to partially configure a system to meet a specific requirement and then compare the response of competitors. Autoscribe would prefer the configuration work to be done in your presence to emphasize the genuine and comprehensive nature of Matrix system configurability.

SOME CUSTOMER COMMENTS:“The configuration tools allowed our own staff to develop a Matrix configuration for managing customer enquiries, an urgent requirement at the time. This saved the company money as it was an extension to the existing Matrix LIMS rather than needing to purchase another system.”

“The configuration tools allowed the development of over 50 different sample registration screens required to meet the needs of multiple sites dealing with a complex product mix.”

“Thanks to Matrix we have improved the throughput and reduced the level of paperwork and lead times. Matrix is used by the majority of staff, many of whom have gained access to such data for the first time.”

http://youtu.be/q4nw29T6C0M


48


autoscribe soFt ware LiceNses Price List (Applicable from 1 January 2012; all prices listed are USD. Pricing information directly from Autoscribe, December 8, 2011.)

Part Number 1-user 5-user 10-user 20-user 50-user 100-user

1. mAtrIx GemINI MG1012/n (n = no. of users)

9,600 28,800 52,800 96,000 208,000 320,000

Additional users MG1012/eu/n 5,280 5,280 5,280 5,280 5,280 5,280restricted users MG1012/ru/n 2,640 2,640 2,640 2,640 2,640 2,640

Options: priced per system—sPC Module option 101 1,710 1,710 1,710 1,710 1,710 1,710iCMs option 102 8,910 8,910 8,910 8,910 8,910 8,910Competency Tracking (fully integrated)

option 103 8,910 8,910 8,910 8,910 8,910 8,910

frequency Testing option 104 3,780 3,780 3,780 3,780 3,780 3,780scheduler option 107 4,725 4,725 4,725 4,725 4,725 4,725Grading option 108 4,500 4,500 4,500 4,500 4,500 4,500starter configuration for veterinary laboratories: must be specified in addition to license price

sCVeT/n 28,800 (1-4

users)

35,000 (5-9

users)

40,000 (10-19 users)

50,000 50,000 50,000

starter configuration for biobanks: must be specified in addition to license price

sCBioB/n 28,800 (1-4

users)

35,000 (5-9

users)

40,000 (10-19 users)

50,000 50,000 50,000


49

Part NuMber 1-user 5-user 10-user 20-user 50-user 100-user

2. mAtrIx exPreSS

With starter configuration but without configuration tools

Me1012/n 5,780 17,280 n/A n/A n/A n/A

Additional users Me1012/eu/n 3,860 3,860 n/A n/A n/A n/A

Add configuration tools MeuP1012 4,480 20,000 n/A n/A n/A n/A

3. mAtrIx tr AcKer (No reSult eNtry)

Without configuration tools MT1012/n 4,800 14,400 26,400 48,000 104,000 160,000

Additional users MT1012/n 2,560 2,560 2,560 2,560 2,560 2,560

Add configuration tools MTuP1012 4,480 20,000 24,000 30,000 40,000 50,000

starter configuration for biobanks: must be specified in addition to license price

sCBioB/n 28,800 (1-4

users)

35,000 (5-9

users)

40,000 (10-19 users)

50,000 50,000 50,000



50



4. StABIlIty exPreSS

including Matrix Tracker MT1012/n

se1012/MT/n 9,400 28,200 61,600 112,000 special Quote

special Quote

including Matrix express Me1012/n

se1012/Me/n 10,400 31,072 70,200 127,700 n/A n/A

including Matrix Gemini MG1012/n

se1012/MG/n 12,400 37,200 88,000 160,000 special Quote

special Quote

Add configuration tools seuP1012 4,480 20,000 24,000 30,000 40,000 50,000

Addition to existing Matrix system

se1012/uP/n 6,400 19,200 35,200 64,000 special Quote

special Quote

Additional users for stability express (note that the extra users for the base system have to be added to these prices)

se1012/eu/n 3,840 3,840 3,840 3,840 special Quote

special Quote

Options:

Validation kit (per system) option 301 7,200 7,200 7,200 7,200 7,200 7,200

Validation full service (per system)

option 302 15,200 15,200 15,200 15,200 15,200 15,200

JMP statistics package plus script option 303 6,200 6,200 6,200 6,200 6,200 6,200


51


5. QuAlIty mANAGemeNt

Complete suite of programs CM1012/n 9,600 28,800 52,800 96,000 208,000 320,000

Add configuration tools CMuP 1012 n/A 20,000 20,000 20,000 20,000 20,000

Individual modules:

Competency Tracking TM1012/n 2,400 calculate calculate calculate calculate 1,500

Customer feedback fdBK1012/n 2,400 calculate calculate calculate calculate 1,500

Asset Management AM1012/n 2,400 calculate calculate calculate calculate 1,500

document Control dM1012/n 2,400 calculate calculate calculate calculate 1,500

Audit Planning AT1012/n 2,400 calculate calculate calculate calculate 1,500

CA/PA Planning CA1012/n 2,400 calculate calculate calculate calculate 1,500

6. A ddI tI oNA l I te m S N e e de d

Crystal reports @ $800

sQl server or oracle database licenses

7. SyStem coNFIGur AtIoN & ImPlemeNtAtIoN

daily rate = $1,500number of days needed will depend on user requirements

8. Further NoteS

subscription licensing and system hosting available—quotes on request.



52

AbstractBlaze Systems has operated for 19 years as a privately owned Delaware C Corporation based in Newark, DE. Blaze Systems released its first version of BlazeLIMS in 1996. Ever since, Blaze Systems’ in-house staff has continually developed, improved, and enhanced its offerings. Blaze Systems has supplied LIMS to a broad range of industries, and to companies that range in size from small startups to the Fortune 100.

Blaze Systems’ offerings are distinguished by:

• A robust and scalable thin client architecture handling 5 to >100 concurrent users with SQLServer or Oracle.

• A highly configurable and function-rich COTS LIMS capable of meeting the needs of a wide range

All company and product names are trademarks or registered trademarks of their respective companies. Blaze Systems has authorized and approved this profile. Blaze Systems has not sponsored this publication.

Blaze Systems Corporation



300 creek view rd., ste. 204 v Newark, De 19711-8548Tel: (302) 733-7236 v Toll Free: (877) 607-5674 v Fax: (302) 733-7248

[email protected] v www.blazesystems.com

Products• Products

• blazeLiMs enterprisePlus

• blazeLiMs smallenterprise

• blazeLink instrument interfacing

• blazeinventory tracking

• blazestability

• blazestatistical control

• blazeweb server

• blaze iQ, oQ, PQ


Vendor Profile

http://www.blazesystems.com

mailto:sales%40blazesystems.com?subject=


53

of industries (pharma, biotech, clinical, environmental, food/beverage, process, electronic, etc.) and functions (manufacturing, research, regulatory, analytical services, specialty, etc.).

• Comprehensive features providing seamless integration between Blaze Modules and with desktop and enterprise applications.

• An incremental and iterative sales process that leads to compre-hensive demonstration of capability before the sale.

• Cost effective installations derived from attractive license fees and optimized project methodology.

• Responsive personalized support.

• Blaze Systems considers its offerings to be a risk-free, cost-effective “Total LIMS Solution”, with a payback of less than a year.

Blaze Systems Corporation v page 2 of 4

Demonstration• Hunter for BlazeLIMS - A Quick Tour


LiMs FuNctioN/Feature overview• Sample logging, lifecycle tracking, and management at the

individual, inventory, work request, project, study, and collection set levels, as triggered by request, schedule, events or by external systems.

• Comprehensive chain of custody, backlog, assignment and scheduling for samples, sample containers, tests, etc. with

configurable workflow.

• Automation from sample requesting through final reports.

• Complete QC prep and analytical batching with full support for spikes, duplicates, controls, surrogates, calibration curves, QC summaries, reagent and instrument tracking, method execution, etc.

• Rich options for results entry and for instrument interfacing for automation.

• Up to 4 levels of review and publishing.

• Comprehensive laboratory resource scheduling.

• Flexible event notifications to appropriate personnel (customers or in the lab), including by exception.

• Manage and enforce user training and certification.

• Manage and enforce instrument calibration, PM, validation.

• Barcoding for positive identification of samples, containers, aliquots.

• Document management for control documents (SOP’s, MSDS, Specs, etc.) and historical data (results, etc.)

• Comprehensive reporting at all levels (results, quality and performance, COA’s, configuration, etc.) using industry standard Crystal Reports, Excel and Word.

• Flexible event-driven, on-demand and scheduled reports delivered via Internet/intranet, file export or email.

• Canned and ad hoc query reports and graphics.

http://www.youtube.com/watch?v=XYauZs4jB8M&feature=youtu.be


54

• Seamless integration with Best-In-Class desktop productivity tools (Crystal Reports, NWA Quality Analyst, Microsoft Office).

• Complete data auditing and 21 CFR Part 11 features.

• Multiple security levels and authorizations.

• Job/Work Request/Manufacturing batch records management including easy testing requests, specifications, workflow,


Price exaMPLe For 5-user LiMs-sQL server

BlazeliMs for 5 Concurrent users

$17,000.00

Typical Project ser-vices includinginstallation, ProjectManagement, Techni-cal lead, Training and first year of softwaresupport.

$17,000.00

each subsequentyear of softwaresupport

$3,000.00

Price exaMPLe For 10-user LiMs-sQL server

BlazeliMs for 10 Concurrent users

$33,000.00

Typical Project services including installation, Project Management, Techni-cal lead, Training and first year of softwaresupport.

$17,000.00

each subsequentyear of softwaresupport

$6,000.00

Price exaMPLe For 10-user LiMs with aDD-oN MoDuLes

BlazeliMs for 10 Concurrent users, inventory and stability Modules

$50,000.00

Typical Project services including installation, Project Management,Technical lead, Training and first year of softwaresupport.

$17,000.00

each subsequent year of software support

$9,000.00

PriciNg exaMPLes (includes services)(Pricing Information directly from Blaze Systems Corporation, December 29, 2011.)

sample logging, shop floor tracking, full ingredient traceability, material balance calculations, etc.

• Lot Release/Skip Lot functionality.

• Uploader, Autologger and Runsheet functions for integration with other applications including instruments.

• Support for Oracle or SQL Server.


55

ProDuct Price ListBlazeliMs for 5 Concurrent users $16,495.00

BlazeliMs for 10 Concurrent users $32,995.00

BlazeliMs inventory Module (for managing reagents) $8,250.00

BlazeliMs stability Module (for shelf life studies) $8,250.00

BlazeliMs Web server (for web portal) $7,495.00

BlazeliMs Maintenance Module (for equipment maintenance management) $8,250.00

BlazeliMs sAP Module (to run sAP interface functions) $16,495.00

BlazeliMs statistical Control Module (for unattended automatic control charting) $4,395.00

BlazeliMs Control Chart Module (for manual control charting) $1,315.00

Blazelink (for instrument interfacing) -per instrument licensing (instrument interfacing services available for additional cost)

$745.00



56

AbstractLabWare is a global LIMS vendor whose customer base tends toward Fortune 500 clients. It is privately owned, headquartered in Wilmington, DE with offices in many countries around the world. Its LIMS is configurable enough to support most industries, including:

• Biorepository• Healthcare• Chemical/Industrial• Metals• Clinical Trials• Mining• Contract Labs• Pharmaceutical

Manufacturing• Environmental• Pharmaceutical R&D• Food and Beverage• Public Health• Forensics• Tobacco

All company and product names are trademarks or registered trademarks of their respective companies. LabWare has not authorized, sponsored or approved this publication.

LabWare, Inc.



Three Mill road, suite 102 v wilmington, De 19806Tel: 302-658-8444 v Fax: [email protected] v www.labware.com

Products Ε lABWAre lImS V6

Demonstrations Ε labWare at Pittcon 2011

Vendor Profile

Price ListVolume discounts per concurrent user:

1 - 10, $6990.00 11 - 20, $6660.0021 - 30, $6380.0031 - 40, $6130.0041 - 50, $5920.0051 - 60, $5730.0061 - 70, $5580.00

Prices were obtained on April 25, 2012 on GSA at: https://www.gsaadvantage.gov/advantage/catalog/product_detail.do?contractNumber=GS-07F-5446R&itemNumber=2100.60

LiMs FuNctioN/Feature overviewThe LabWare LIMS V6 comes with all modules, configurable to client requirements. The client requires Internet Explorer/Windows, and the database may be Oracle, SQL Server or DB2. Warranty: One Year.

The Software consists of the core LabWare LIMS application, along with access to LabWare's library of LIMS software modules. The Software License grants the right to use all LabWare-developed LIMS software modules, which may be installed and utilized at the customer's option. Modules provide specific features and functions that extend and enhance the capabilities of the core LIMS application, enabling the implementation of a LIMS that is optimally configured for its specific purpose.

http://www.youtube.com/watch?v=4--HjpwGj_c&feature=youtu.be

mailto:info%40labware.com?subject=

http://www.labware.com

https://www.gsaadvantage.gov/advantage/catalog/product_detail.do?contractNumber=GS-07F-5446R&itemNumber=2100.60


57

AbstractSTARLIMS Corporation is a publicly traded company originally founded in 1987 by Itschak Friedman. Its web-based LIMS was introduced in 2005 and the company went public two years later. It was acquired by Abbott, headquartered in Illinois, in 2010.

Although a web-based application, the STARLIMS LIMS utilizes .NET on the client side, and so requires Microsoft workstation OS (although no client-side installation is required). It consists of several potential combinations of functionality modules. Users must select the appropriate package for their needs.

All company and product names are trademarks or registered trademarks of their respective companies. STARLIMS has not authorized, sponsored or approved this publication.

STARLIMS


4000 hollywood blvd, suite 515s v hollywood, FL 33021Tel: 954-964-8663 v Fax: 954-964-8113

www.starlims.com

Products Ε StArlImS Ε WAterS empower cdS

Vendor Profile

LiMs FuNctioN/Feature overview• Sample management• Regulatory compliance• Web-based access• Configuration tools (if XFD Designer selected)• Reporting• Available modules include Biorepository, ELN, SDMS,

Document Management, CRM and more

Demonstration• StArlImS corporation, An Abbott company,

at Pittcon2011

http://www.youtube.com/watch?v=Vu7z72OF_wE&feature=youtu.be

http://www.starlims.com


58

PriceThese are GSA prices and so represent the possible lowest price negotiated with the Federal Government. These prices may not be available to any company or organization outside of the Federal Government. Prices available to others may be somewhat higher for non-government, but these figures allow you to have a sense of how far you may be able to negotiate.

Prices were obtained on GSA on May 9, 2012 at: https://www.gsaadvantage.gov/advantage/s/search.do?q=0:0starlims&db=0&searchType=0

ProductsstarLiMs concurrent Full user License v10: from $8,160.75 The STARLIMS Full Concurrent User License provides an individual user full access to all STARLIMS functions and wizards at the same time as a permitted number of other users in the customer’s organization. Additional industry or platform specific software suites detailed below are offered on a site license basis. This product is purchased/priced in units.

starLiMs concurrent Data user License v10: from $2,720.25 Often, laboratory data users are not co-located with the main laboratory and STARLIMS’ ability to transmit and receive data and sample information beyond the physical walls of the laboratory allows for enhanced efficiency and data utility at a cost effective price. The STARLIMS Concurrent Data User License allows an individual lab data consumer to view analytical services provided by the lab, view sample status, print

Starlims v page 2 of 4

COAs or invoices at the same time as the permitted number of other users in the Licensee’s organization. This product is purchases/priced in units.

starLiMs for saP, site License v10: from $18,135.00 STARLIMS for SAP interface has been certified by SAP AG for the component SAP R/3 Enterprise 4.6. The certification of the interface between STARLIMS and SAP confirms the existence of product functionality in accordance with SAP s certification procedure. This certification also meets the SAP requirements for connecting STARLIMS to the mySAP.com platform. This product is purchased/priced in units.

starLiMs stability studies site License v10: from $27,202.50 Create and maintain stability studies seamlessly within the lab s workflow. The module enables the creation of Test Plan templates (Blue Prints), incorporating storage conditions and intervals and tests to be performed at each interval. Blue Prints are used to create specific instances of the template each with unique specifications. Contains integral reporting and calculation services allowing intuitive reporting of shelf life data accumulated during the study and the performance of shelf life projections. This product is purchased/priced in units.

starLiMs Designer License: from $19,142.50 ea The STARLIMS XFD Designer, built to allow authorized users to intuitively configure and make appropriate enhancements and modifications as business requirements change. This Design

https://www.gsaadvantage.gov/advantage/s/search.do?q=0:0starlims&db=0&searchType=0


59

Mode makes the underlying complexities and inner workings of the system transparent to the user, and employs a set of easy-to-use design tools to enable system administrators and designers to focus on business rules and not on basic system functions, such as GUIs and Internet protocols. Using drag & drop design tools, the STARLIMS XFD Designer dynamically creates XML forms containing both layout tags & JScript.NET code. This product is purchased/priced in units.

starLiMs for waters empower v10: from $13,601.25 ea The interface between Waters Empower chromatography data system and STARLIMS enables bi-directional information flow with the CDS without intervening steps. A single window construct allows the user to remain within the workspace instead of accessing a range of applications using cascaded windows. This product is purchased/priced in units.

ServicesstarLiMs annual support Plan-v10 (sL-asP-suP): from $2,720.25 ea Unlimited telephone, FAX, modem, e-mail and Web site operational support. Phone support hours are from 9:00 am to 5:00 PM Eastern Time during normal business days. Support Service is not provided during official Federal holidays. STARLIMS shall return User s phone call within 4 business hours. Support Service excludes the support and debugging of all SQL statements not supplied by LIMS, including but not limited to SQL statements modified or developed by Licensee and/or SQL- based “User Actions” modified or developed by Licensee.

starLiMs Per Diem off site LiMs consultant services v10 (sL-soF-svc)—one Day (8 hrs): from $1,269.45STARLIMS Analyst/Trainer/Development training/analysis.

starLiMs Per Diem onsite LiMs consultant services v10 (sL-soN-svc)—one day (8 hrs): from $1,360.13STARLIMS Analyst/Trainer/Development Onsite training/analysis.

annual update Package Program v10 (sL-wat-auP): from $1,904.18 Program updates, fixes, corrections, work-arounds, releases, versions and enhancements to include Documentation updates that are issued by STARLIMS Corp. during the period Licensee contracts for Support Service.



60

annual update Package Program v10 (sL-saP-auP): from $2,538.90Program updates, fixes, corrections, workarounds, releases, versions and enhancements to include documentation updates that are issued by sTArliMs Corp. during the period licensee contracts for support service.

scientific Document Management site Lic (sL-sDM-Lic): from $54,405.00The sTArliMs-integrated scientific document Management system (sdMs) provides scientists with the capability to automatically capture and parse relevant instrument data files and documents, transform unstructured data into XMl

and extract key words or other metadata. The sTArliMs sdMs offers workflow management for both structured and unstructured data within a single repository, minimizing the inefficiencies of alternating between multiple applications. This site license is limited for use at one designated location and on one server, and allows access to licensed sTArliMs concurrent users only. Additional concurrent users for the sdMs maybe purchased separately. noTe: designated location(s) must be specified below. sTArliMs is a designed-for-eMC-documentum accredited solution.



61

AbstractBytewize AB is was founded in 1989 in Västerås, Sweden. The company was started as an IT service company, and work on its LIMS, O3 LIMS, was begun in 1999/2000.

O3 LIMS was developed in close cooperation with a laboratory. Analyses, objects, customers and tests are highly customizable. The basic specification called for a LIMS system that was platform independent and possible to maintain without high costs. It is designed for the Linux OS, but can be run on any Unix environment, including Mac OS/X Server, and can be adapted to Microsoft Windows. MySQL Enterprise database is the preferred engine for optimal stability, compat ibility and speed. Since it is web based, most of the support and maintenance can be done remotely.

All company and product names are trademarks or registered trademarks of their respective companies. Bytewize AB has not authorized, sponsored or approved this publication.

Bytewize AB



Linslagargr. 1 v s-721 30 västerås v swedenTel: +46-21-842277 v Fax: +46-70-6203124 v Contact: joakim Lemström

[email protected] v www.o3lims.com

Products Ε o3lims Ε o3limsxpress*

* Aimed at small labs (<5 users). Available in Sweden, some surrounding countries only. Comparison information available here.

Vendor Profile

http://www.o3lims.com/o3lims-xpress/product-comparison-2/?lang=en

http://www.o3lims.com

mailto:joakim.lemstrom%40bytewize.com?subject=


62

LiMs FuNctioN/Feature overview• Data import from lab instruments. Results can also be

manually registered by sample, analysis or instrument. Every test result that has a value can generate a graph from the object over a defined time period.

• O3Lims allows comprehensive, automatic generation of final reports from templates.

• Data import into Excel for further statistical calculations.• Invoices• Diary and message functions• File upload and activity functions (alerts, etc.)

Price ListSource of price information is directly from Bytewize.

There are three pricing methods (Note: currency as marked):1. “one-time”—site license fee (approx. €35000) + an annual

support and development fee of 15% (of the current license fee). The support and development fee will partly depend on the size of the laboratory. Included in the prices are usually all startup costs and all parts in O3Lims. Select Vendor hosting or self-host.

2. “hire”—This monthly fee is very flexible and depends on the size of the customer AND the value that O3Lims brings to the customer. (approx.: €1200/month. Support and development fee included). Select Vendor hosting or self-host.

3. “Pay-per-sample”—There is a charge quarterly per sample and per reported sample. There is also a small fee per month (about $60) to cover backups and hosting costs. Prices per sample range from (about) 10 cents to $1.80. Price per reported sample: about $1. Charges are capped at about $1500/quarter, with no extra charges for more samples.

Bytewize AB v page 2 of 2


63

AbstractChemware is based in Raleigh, NC, with a core staff of about 30, and is now part of New Resources Companies holdings based in Milwaukee, WI. Its HORIZON® LIMS was initially released in 1991, and specializes in environmental and human health & safety laboratories. It is Oracle®-based, and now compatible with 64-bit, Windows 2008 Server OS.

HORIZON is comprised of a core module with additional modules available, as described in the price list here.

information based on Chemware public website at http://www.chemware.com/Corporate/AboutChemWare.aspx and http://www.chemware.com/Products/horiZonCentral.aspx on May 10, 2012.

All company and product names are trademarks or registered trademarks of their respective companies. Chemware, Inc. has not authorized, sponsored or approved this publication.

Chemware, Inc.

These prices are based on the vendor price lists published or provided at the time this document was published. Prices may change at any time. Please contact the vendor to get a price list and quote specific to your needs. Every effort has been made by Laboratory Informatics Institute, Inc. to ensure accuracy of this information.

DO NOT use this information as a basis for pricing your needs.

900 ridgefield Drive, suite 150 v raleigh, Nc 27609Tel: 919-855-8716

[email protected] v www.chemware.com

Products• horizoN

Vendor Profile

LiMs FuNctioN/Feature overview• Web Portal (through Actuate) • Actuate™ bundled web reporting tool • Instrument files/reports • Standard Security/Admin• Client/Project Setup • Pre-login Scheduler

• Invoicing • SDMS• COC• QC


Prices were obtained on GSA on May 9, 2012 at: https://www.gsaadvantage.gov/advantage/s/search.do?q=0:0horizon&q=0:0lims&searchType=0&db=0

mailto:info%40chemware.com?subject=

http://www.chemware.com

http://www.chemware.com/Corporate/AboutChemWare.aspx

http://www.chemware.com/Products/HORIZONCentral.aspx

https://www.gsaadvantage.gov/advantage/s/search.do?q=0:0horizon&q=0:0lims&searchType=0&db=0


64

Chemware, Inc. v page 2 of 4

ProductshorizoN LiMs Database-oracle—Processor: $15,760.00 Application-Specific Full Use (ASFU) Oracle 10g Database, Processor-Based License, Standard Edition.

horizoN LiMs central—Named usertier 1: $3,563.00tier 2: $3,230.00tier 3: $3,030.00

Core liMs features including security/admin controls, client/project setup, pre-login scheduler, auto-login, work order login, worklists, scheduling, results entry, backlog tracking, forecasting, container shipment orders, automatic posting of uploaded instrument results, full results adjustment for all factors, maintaining instrument run sequences, batching with auto-login of all QCs, full QC computations, online data review, user-definable calculations and event triggers, real-time limits validation, invoicing, audit trail, batch (server) job scheduling/processing, web-based reporting, automated email reporting, built in edd generator wizard with common regulatory edds, handheld PdA and data logger interfaces, spreadsheet interface, container-specific chain of custody, and 21 Cfr Part 11 compliant electronic signatures.

horizoN LiMs for PhL: $85,640.00 Processor-based HORIZON license for unlimited users in Public Health organizations.

horizoN web Portal—Processor: $26,760.00 Processor-based Web Portal license for report development and distribution via the web. Professional report writer package that provides a logic-driven, VB -like (Actuate's version of VB) programmatic tool for rapid development and deployment of reports. Actuate allows the LIMS Administrator to create and modify browser-based management "dashboards" for end-users to conveniently select, filter, sort and manage output format. The application provides native Oracle Connectivity for unparalleled speed and interactivity with HORIZON, and supports high-volume web-based reporting, ad-hoc queries, and remote data entry.

horizoN LiMs instrument integration: $1,960.00 each Utility for developing and deploying LimsLink parsers for automated uploading and posting of results to HORIZON from interfaced instruments. This software is licensed by number of instruments to be interfaced. Includes a fully customizable instrument summary report for reviewing data online, prior to posting in LIMS (5 instrument minimum)

horizoN LiMs Data Management—web-vision: $5,030.00 Enables authorized user to view any instrument output (and apply electronic signatures compliant with 21 CFR Part 11) remotely via the internet. (Each user also required a HORIZON Data Management/Vision license.)

horizoN Data Management-Named user: tier 1: $2,090.00tier 2: $1,640.00 tier 3: $1,370.00


65

Fully automated application-independent solution for capturing, cataloging, viewing, and reusing analytical reports (instrument output), final reports and related documents, form anywhere in the enterprise. Thin-client browser interface for storing and retrieving documents within embedded Oracle database.

horizoN Field Data capture-Named user: $1,730.00 Automated solution for interfacing with a portable field data collection device (i.e. PDA or datalogger). (5 user minimum)

horizoN LiMs extraction template builder: $5,130.00 Instrument interfacing utility for developing custom extraction templates to parse instrument data into HORIZON. This software is licensed by named user and server, and is not required if the laboratory uses the off-the-shelf extraction templates provided in ChemWare's Interface Library.

horizoN LiMs statistical analysis: $1,650.00 Embedded NWA Quality Analyst software for routine ad hoc and automated batch control charting, trend analysis and control limit updating within HORIZON. May also be used as a standalone SPC system. (Minimum 5 users)

Services Part number—iM - 401—oNsite visit Labor category i—oNsite seNior Project MaNager: commercial/catalog Price: $250, gsa Price: $225 Site visit for analysis and consultation on automation and data management systems needs. Includes formalization of Implementation Plan, dedicated Project Technical Lead, and periodic progress reports to senior lab management.

Part number—iM - 401—oFFsite Labor category i—oFFsite seNior Project MaNager: commercial/catalog Price: $185, gsa Price: $167 General configuration services, remote

Part number—iM – 402—oNsite visit Labor category ii—oNsite Project MaNager, sPeciaList: commercial/catalog Price: $185, gsa Price: $167 Onsite assistance with workstation setup, ODBC connectivity, table configuration, or other routine or site-specific implementation tasks.

Part number—iM – 402—oFFsite Labor category ii—oFFsite Project MaNager, sPeciaList: commercial/catalog Price: $150, gsa Price: $135Remote assistance in configuring test methods, setting up clients/profiles, OC batch rules, analyte lists and other routine implementation tasks that can be performed from ChemWare.



66

Training—siN 132-50Part number—tr – 501—systeM aDMiNistrator 1 traiNiNg: commercial/catalog Price: $3,485, gsa Price: $3,137 Training on general HORIZON operation and procedures for LIMS maintenance, configuration and optimization (3 days at ChemWare).

Part number—tr – 502—aDvaNceD systeM aDMiNistrator traiNiNg: commercial/catalog Price: $3,015, gsa Price: $2,713Training on advanced HORIZON operation and procedures for LIMS maintenance, configuration and optimization. (3 days at ChemWare)

Part number—tr – 506—aDvaNceD rePort writer traiNiNg: commercial/catalog Price: $6,348, gsa Price: $5,713 Advanced report writer training on the HORIZON Report Manager/Actuate option, for system administrators and power users who want to create their own Actuate reports or customize those provided by ChemWare with the HRM/Actuate add-in. (7 days at ChemWare)

Part number—tr – 507—eND-user traiNiNg (oNsite): commercial Price: $185, gsa Price: $167Training for end-users during transition from final testing to production roll-out.



67

AbstractInitially an IT consulting firm started in 1986, MSC began installing its LIMS in 1995 and has since narrowed its scope solely to LIMS. The MSC-LIMS is aimed at small to medium sized labs, especially as it is optimized for Excel usage, even containing an integrated Excel user interface. It is Windows-based and consists of five tabbed-access modules (included): Setup, Administration, Samples, Laboratory Notebook, and Quality Control. The Setup and Administration mod-ules allow users to configure the system's users, customers, tests, result formats, QC data types, projects, sample types, locations and other items, and the other modules are for daily operations.

All company and product names are trademarks or registered trademarks of their respective companies. MSC-LIMS has not authorized, sponsored or approved this publication.

MSC-LIMS


Mountain states consulting, LLc970 west broadway #471 Po box 30000 v jackson, wy 83002

Tel: 307-733-1442 v Fax: [email protected] v www.msc-lims.com

Products Ε mSc-lImS Purchased

Ε mSc-lImS Subscription

Vendor Profile

LiMs FuNctioN/ Feature overview

• Single Sample or Batch Login • Results Entry by Sample or

Analyte • User-Defined Result and QC

Data Types • Integrated Excel Interface.

Import results from instrument data files, create custom reports from data in any LIMS report, and create custom analyte-specific data entry screens to calculate and import final results.

• QC Data by Analytical Batch. Define QC data types by analysis. Create analytical batches, enter QC data by batch, and print associated QC data with sample results.

• Integrated Messaging.

http://www.msc-lims.com

mailto:info%40msc-lims.com?subject=


68

Automatically send an email or fax with sample information when a sample is logged or completed. Message styles support attached files in rich text, snapshot, Excel, HTML, and XML formats.

• Sample Tracking and Warning. Prevent lost or expired samples with automatic warnings triggered when a sample has an analysis due. Track incomplete samples and samples with warnings, and quickly locate samples using extensive query criteria.

• Sample Scheduling. Schedule samples to be logged by a specific date and optionally repeat at a given frequency.

• Integrated Barcoding. Automatically generate barcoded container labels when logging samples. Speed results entry by scanning sample containers or barcoded worksheets or sample lists.

• Reports, Charts and Statistics. Use an extensive list of reports to collect, present, and analyze lab data.

• User-Defined Reports. Create your own application-specific reports to list, calculate, format, and summarize sample data.

• Billing Module. Assign costs by analysis and customer and generate detail and summary invoices.

• Instrument and Procedure Lists. Maintain instrument and lab procedure records and generate maintenance, calibration, and procedure calendars.

• Training Tracking. Track user training and certifications• Integrated Security Model. Whether running standalone or in

a multiuser environment, create user login accounts assigned to one of four security roles with different system privileges.

• Ad Hoc Queries. Query sample data for viewing or printing using query-by-example or structured query language (SQL).

• Audit Trail• Data Archiving

six-MoNth triaL

For the cost of either two or three days on-site installation and training (see prices below), the six-month trial includes all Annual Subscription license software, documentation, and technical support services for a six month evaluation period.

Terms: Available in U.S.A. only. Maximum 5-User license. Requires two or three days on-site installation and training. Payment is required in advance

serviceson-site installation and Training (includes all travel expenses)

Two days on-site installation & training in u.s.A. $3,900.00Three days on-site installation & training in u.s.A. $5,400.00outside u.s.A. call

Training in Jackson, Wyoming $1,200/dayCustomization/Consulting services $150/hour

MSC-LIMS v page 4 of 4


69

FuLL systeM Prices

All Full System licenses include MSC-LIMS, MSC-LIMS Archiving, and MSC-LIMS Messaging software with all Visual Basic for Applications (VBA) source code. All Full System licenses include the on-line documentation set: MSC-LIMS User’s Guide, MSC-LIMS Messaging User’s Guide, MSC-LIMS Programmer’s Guide, Installation Guide and Release Notes.

SINGle-uSer lIceNSe: includes: license to install system on a single workstation, first year’s single-user Annual Maintenance.

$7,000.00

AddItIoNAl lIceNSe: includes: license to install system on one additional workstation, first year’s Additional license Annual Maintenance.

$1,500.00

multIuSer lIceNSeS:includes: license to install system on up to 5, 10, 15, or 20 workstations, first year’s Annual Maintenance.

5-user license $13,000.0010-user license $17,500.0015-user license $20,500.0020-user license $23,500.00

ANNuAl mAINteNANce (1 year technical support & version updates)single-user Annual Maintenance $1,050.00Additional license Annual Maintenance $225.005-user Annual Maintenance $1,950.0010-user Annual Maintenance $2,625.0015-user Annual Maintenance $3,075.0020-user Annual Maintenace $3,525.00

aNNuaL subscriPtioN Prices

All Annual Subscription licenses include non-source code versions of MSC-LIMS, MSC-LIMS Archiving, and MSC-LIMS Messaging software. All Annual Subscription licenses include the on-line documentation set: MSC-LIMS User’s Guide, MSC-LIMS Messaging, User’s Guide, Installation Guide and Release Notes.

SINGle-uSer lIceNSe: includes: one-year license to install system on a single workstation, one-year technical support & version updates.

$500.00

AddItIoNAl lIceNSe:includes: one-year license to install system on additional workstation, one-year technical support and version updates.

$500.00

Multiuser licenses includes: one-year license to install system on up to 5, 10, 15, or 20 workstations, one-year technical support and version updates.

5-user license $2,500.0010-user license $5,000.0015-user license $7,500.0020-user license $10,000.00

1-Jan-2010

Price ListInformation and pricing obtained from MSC-LIMS website (April 19, 2012): http://www.msc-lims.com/download/MSC-LIMS%20Price%20List.pdf

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THE LABORATORY INFORMATICS INSTITUTE is dedicated to helping laboratory, scientific and healthcare informatics professionals and users, understand all aspects of laboratory operations and the informatics systems that manage those operations. Our goal is to help you meet the needs of your laboratory by providing a number of free and valuable information resources and tools.

Should you need help or wish to speak to us about how you can take advantage of all the the Laboratory Informatics Institute has to offer, please contact John H. Jones at [email protected] or call 770-312-9600.

The Laboratory informatics instituteThe Laboratory Informatics Institute (LIMSinstitute.org), is the first trade organization dedicated to Laboratory, Scientific and Health Informatics. Established by LabLynx, Inc. President John H. Jones in 2006, our mission is to help all laboratories, regardless of size or resources, acquire and maintain the informatics systems that are right for them. That means open and free sharing of information about laboratory informatics, the vendors, products, services, latest trends and technology available.

Join the LIMSinstitute.org for free and participate in discussions, learn about LIMS and enjoy all of the free resources available to its members at LIMSinstitute.org

Resources & HelpMore LIMS

http://www.limswiki.org/index.php/Laboratory_informatics

http://www.limswiki.org/index.php/Laboratory_informatics

http://www.limsinstitute.org




mailto:jhjones%40limsinstitute.org?subject=


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More LIMS Resources & Help v page 2 of 4

LiMsuniversity.comIntegral to the mission of educating us all about laboratory informatics is to have a place where people can come to take courses and gain certification. That place is LIMSuniversity.com All courses are free and open to the public. Moreover, LIMS University offers a free facility for anyone to make and offer their own courses!

LIMS University contains courses on things like:• Intro to Informatics• Regulatory compliance topics (21 CFR part 11, ISO 17025,

HIPAA etc.)• Software System Training Courses & Certifications• LIMSpec Process Training Courses• Validation• ...and a continuous growing library of free courses

There is nowhere else that all of this free training is made available. Use it, get certified, qualified and become a valuable, resource to you laboratory and your peers in the laboratory marketplace. Or as a company, train your staff easily and comprehensively.

LiMsfinder.comIf there is one place to go for everything laboratory informatics, this is it! LIMSfinder is acknowledged by the industry as the reference point for:

• News

• Events

• Forums

• Blogs

• Videos

• Podcasts

• Webinars

• Jobs

• Resources

• Surveys

• LIMS bid postings

• Products and Services

For nearly a decade, LIMSfinder has been the best place to go for anyone looking for a LIMS and related information, services, products, news, events, resources, jobs and much more. There is no other site like it for clear and comprehensive LIMS-related materials and information.

And like most things from the Laboratory Informatics Institute, it's free to make use of all of this. However, you also have the option to support the LII through sponsorship. Check it all out at limsfinder.com.

http://www.limsuniversity.com



http://www.limsfinder.com




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LiMswiki.orgWant to learn about LIMS but keep getting stuck on the terminology and acronyms? Need to see just what kinds of instruments there are out there? LIMS/ Vendors? It's all here at LIMSwiki.org, the Wikipedia for the laboratory, science and healthcare industry.

It works just like Wikipedia: interactive, collaborative and with exhaustive links and references.

Instead of spending hours on a search engine that brings back advertisements, blind alleys and key word results that may have nothing at all to do with laboratories, science or health informatics and management, use the resource that was designed and implemented especially for the laboratory, scientific and health community.

Categories, articles and links to sites, products, services and other resources are specifically aimed at bringing you back the information you need in the quickest and most useful fashion.

Contribute or make use of at limswiki.org.

LiMsforum.comNo matter what area of laboratory informatics you are in or have an interest in, LIMSforum.com is your indispensable site for discussions, networking and just any interactive participation in the LIMS community. Find out the latest ideas, events, trends, opportunities and more, and contribute your own, for any area including:

Labcareers.comLIMS information and resources are great, but it's honest-to-goodness work in the industry that pays the bills! There is no better place to keep up with the latest opportunities—or post openings for qualified professionals who are active in the LIMS community.

These are updated automatically and continuously, so you always know the most current listings.

To keep your career on track, go to LabCareers.com.

• LIMS / LIS

• CDS

• ECM

• SDMS

• EMR / EHR

• Bio Informatics

• Bio Banking

• Cheminformatics

• Lab Instru- mentation

• Lab Careers

• HIPAA

• HL7 / SNOMED / LOINC

• NELAC/NELAP/TNI

• CAP

• 21 CFR part 11

• SaaS / Cloud Computing

• Validation & Compliance

• and more....

Joining is instant, free and open to everyone. Just visit limsforum.com.

http://www.limswiki.org



http://www.limsforum.com



http://www.labcareers.com

http://www.labcareers.com


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The LiMspecOne of the biggest headaches there is in the world of LIMS is how to go about the process of finding the right one for your lab, getting it implemented, maintaining it, validating it—the whole lifecycle from beginning to end. Most of us lab people, while we may be good at lab stuff, haven't a clue where to even begin when charged with the task of identifying LIMS needs and matching them with what's out there.

The Laboratory Informatics Institute's LIMSpec is the biggest breakthrough in the history of the modern LIMS acquisition process. All of the templates you need—from lab requirements assessment to LIMS vendor and system questionnaires, validation documents and more—are provided in the LIMSpec, with instructions and examples to help guide you through the process. Laboratory professionals and LIMS consultants alike can ease the entire process with this standardized and complete process tool.

The LIMSpec contains templates and examples for:

I. Information Gathering

1. Laboratory Questionnaire—Quantify and qualify what your lab's LIMS goals are, the functions and features it requires of a LIMS and provide the information a vendor needs in order to meet them.

2. Vendor Questionnaire—Get vendors to fill this out to give you the information you need to decide if they are a fit.

3. System Questionnaire—A comprehensive table of real-world LIMS requirements presented by all kinds of labs—standardized and numbered so vendors know exactly what they are asking and how to respond.

II. Selection

1. System Evaluation Scoring Workbook—A spreadsheet to help you objectively compare systems, with the ability to give different weighting to each item.

2. Vendor Evaluation Scoring Workbook—As above, but to evaluate the vendor.

III. Validation

These templates and examples include standard validations documents: IQ (Installation Qualification), OQ (Operation Qualification), PQ (Performance Qualification), DQ (Design Qualification), Validation Plan and Summary.

IV. maintenance—More templates to help you in keeping your LIMS maintained are in the works.

The LIMSpec is the single most valuable tool you can have to help you in the LIMS acquisition process. Click here to download LIMSpec Templates and Examples.

http://files.limstitute.com/share/limstitute/downloadlimspec.zip

http://files.limstitute.com/share/limstitute/downloadlimspec.zip


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About the AuthorsjohN joNes is the president of both LabLynx, Inc. and the Laboratory Informatics Institute, Inc. John's academic background is in Chemistry and Chemical Engineering with undergraduate degrees from the University of South Alabama. After leaving college in 1989, John was recruited by Lockwood Greene Engineers in Atlanta, Georgia, to be a process control engineer. While at Lockwood Greene he was in charge of projects related to engineering automation systems, process control automation systems and laboratory information management systems. With that practical experience and education, John formed an IT consulting company in 1992 where he personally developed his first LIMS for a used oil analysis laboratory. This first, full LIMS development project was one of the largest LIMS of its time. The system had a built-in expert system that would perform auto-diagnosis of oil samples, and it processed over 3,000 samples per day at its peak. More sales and implementation of LIMS for used oil analysis companies continued around the world from Canada to Australia until 1996. His IT consulting business performed a wide variety of other software projects in engineering and telecommunications.

Finally in 1997, John created the first web browser-based LIMS and introduced it at Pittcon '97 in Atlanta, Georgia. This was the launch of the LabLynx LIMS. Since that launch, the product has gone through 6 major releases and in July of 2000 the LabLynx company was incorporated. John has been the lead technical architect for the LabLynx LIMS product from its inception, and has led its development from being a purpose-built LIMS to a 100% data-driven LIMS that is configurable to any type of laboratory. With John's continued industry leadership, LabLynx has moved its LIMS offering to the Cloud as a SaaS (Software as a Service) based LIMS. This new business and technology move has caused an explosion in the growth of LIMS sales for LabLynx and has allowed the company to invest heavily in supporting the industry efforts of the Laboratory Informatics Institute, Inc.


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In 2006, John established the Laboratory Informatics Institute, Inc. and the liMsfinder.com website. These organizations and resources attempt to be vendor independent and user/community driven. These resources have grown in membership since their inception and now have over 36,000 active members. The publications have a circulation of over 60,000 readers per month. The LIMSpec, from the Laboratory Informatics Institute is another innovation developed by John to allow LIMS consumers to more easily develop their LIMS requirements and cut the time down for LIMS implementations and at the same time reduce costs and improve quality.

Finally, today, with the help of Mr. Alan Vaughan, John has now developed the LIMS Buyer's Guide that aggregates pricing information about the leading LIMS vendors and combines that with articles covering industry best practices for LIMS procurement and implementation. The goal of this publication is to inform the LIMS consumer of what is available in the market place and to allow them to make informed decisions when it comes to choosing a LIMS. The founder of the Laboratory Informatics Institute, Inc. believes strongly in open information, open access to technical information about products and open source when at all possible as long as it supports a sustainable LIMS product and company for the long term benefit of users.

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aLaN vaughaN provides content for both the Laboratory Informatics Institute, Inc. and LabLynx, Inc. He works with John Jones in developing business initiatives for both entities, and produces all training, marketing and informational materials, both written and multimedia. In addition, he has been the liaison for information and support for the last five years for anyone seeking information at either company as well as for all company clients.

Alan comes from a journalistic background, with a BS in Mass Communications: Broadcast Journalism from Virginia Commonwealth University. Although editor of his high school and college newspapers and a talented writer, even being selected for a coveted stint as intern with the Virginian-Pilot daily city newspaper, Alan enjoyed the technical aspects of broadcast journalism and spent several years at television stations in production doing camera, editing, lighting and audio for local news and talk shows. He later started a small video production company in the UK, producing commercial training and promotional videos.

Alan then worked on the massive retuning project for the introduction of the UK’s fifth commercial TV network, Channel 5, where he went out into the field, then led a team and finally served at the project headquarters, providing coordination and technical support. After the project, Alan was retained by Granada, UK, a giant media company that had contracted the project.

All this technical experience made for a natural transition to IT services when he returned to the US in 2000. By 2006, his combination of technical skills and literacy, coupled with an easy interpersonal manner and “get it done” attitude meant he was the perfect communications and content candidate for LabLynx (the Laboratory Informatics Institute, Inc. had not yet been established). He has spent the last five years learning all about LIMS and labs both first-hand and through the vast experience and knowledge of President John Jones and the many other highly qualified staff—and clients—he has worked with. The unique perspective of working as a neutral advocate with the Laboratory Informatics Institute has meant that he has been able to interact with people from all kinds of labs and industries, as well as vendors and consultants, gaining valuable knowledge and experience he passes on in this guide and other materials.

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