Liberal Arts Payroll Process

Graduate Student/Limited-term Lecturer

CLA Payroll Centerclapayrollcenter@purdue.edu

Marit Best - 43654Account ClerkBRNG 1131marit@purdue.edu• Administration• CLA IT• Development• Engagement• Student Services

• Interdisciplinary Studies • Afro-American Studies• American Studies• Comparative Literature• Linguistics• Women’s, Gender and Sexuality Studies

• Communication• History• Languages and Cultures

Roann Riggins-Keller - 43650Account ClerkBRNG 1129rriggins@purdue.edu• Anthropology• English/MFS• Philosophy• Political Science• Sociology• Theatre• Visual and Performing Arts

Sandy Kellogg - 43656Account AssistantBRNG 1274Askellogg@purdue.edu

Graduate Student Information

• Individuals appointed to a graduate staff classification or a graduate fellowship must be formally admitted to a degree-seeking program or teacher license program.

• Graduate students must be registered for a minimum of three course or research hours at 50000 or 60000 level.

• Fellows must be registered as a full-time student (8 hours fall and spring and 6 hours summer session).

• If student is registered for less than 4 credit hours they will not be exempt from having social security and medicare taxes being withheld.

• Students not admitted or registered must register immediately or be removed from grad appointment or fellowship.

• International students limited to .50 FTE when classes are in session.• During summer session international students may hold appointment

over .50 FTE as long as they aren’t registered in the session they are receiving payment.

Liberal Arts Graduate Step Scales

ACADEMIC YEAR STEP SCALE FISCAL YEAR STEP SCALE 2014/15 Graduate Steps 2014/15 Graduate Steps

Steps 25% 50% 75% 100% Full Time Steps 25% 50% 75% 100% Full Time Univ Minimum $ 751.22 $ 1,502.44 $ 2,253.67 $ 3,004.89 Annual Univ Minimum $ 676.17 $ 1,352.25 $ 2,028.42 $ 2,704.50 Annual

Step 1 $ 766.78 $ 1,533.56 $ 2,300.44 $ 3,067.22 $ 27,605 Step 1 $ 690.08 $ 1,380.17 $ 2,070.33 $ 2,760.42 $ 33,125

$ 6,901 $ 13,802 $ 20,704 $ 27,605 $ 8,281 $ 16,562 $ 24,844 $ 33,125

Step 2 $ 785.44 $ 1,570.89 $ 2,356.22 $ 3,141.67 $ 28,275 Step 2 $ 706.75 $ 1,413.50 $ 2,120.33 $ 2,827.08 $ 33,925

$ 7,069 $ 14,138 $ 21,206 $ 28,275 $ 8,481 $ 16,962 $ 25,444 $ 33,925

Univ Minimum $ 824.89 $ 1,650.00 $ 2,474.78 $ 3,299.78 Full Time Annual Univ Minimum $ 742.50 $ 1,484.92 $ 2,227.42 $ 2,969.83

Full Time Annual

Grad Lecturer $ 824.89 $ 1,650.00 $ 2,474.78 $ 3,299.78 $ 29,698 Grad Lecturer $ 742.50 $ 1,484.92 $ 2,227.42 $ 2,969.83 $ 35,638

$ 7,424 $ 14,850 $ 22,273 $ 29,698 $ 8,910 $ 17,819 $ 26,729 $ 35,638

Criteria for Step Level Step 1 -- Years 1 and 2

Step 2 -- Years 3 and above

Grad Lecturer -- must have passed preliminary exam and classified as doctoral candidate

Graduate Appointment SpreadsheetsGRADUATE TEACHING ASSIGNMENTS

Graduate Teaching Assistants and Graduate Lecturers ONLY

Department: Disneyworld Date prepared: 6/11/14 2:43 PM

STEP LEVEL: 1AY or 1FY - 1st year grad; 2AY or 2FY - 2nd year grad; 3AY or 3FY - 3rd year grad and beyond GLAY or GLFY- graduate lecturer (student must have passed preliminary exam and be classified as doctoral candidate to be appointed as a grad lecturer)

Department Schedule Deputy/ Grad Secretary CompletesBusiness Office Completes Only If Account Charged Isn't 21010000

4017xxx000

LEGAL NAME (lname, fname) PLEASE SORT ALPHABETICALLY

PUID NUMBER xxxxx-xxxxx STEP LEVEL FTE

FULL TIME RATE

MONTHLY RATE ADDITIONAL APPOINTMENTS FUND

COST CENTER ORDER NUMBER COMMENTS

Duck, Donald 00123-45678 1AY 0.25 3067.22 766.78 DSNY 200

Mouse, Mickey 00987-65432 GLAY 0.50 3299.78 1650.00 DSNY 450

OTHER GRADUATE ASSIGNMENTSGraduate Research Assistants and Graduate Administrative/Professional

Department: Disneyworld Date prepared: 6/11/14 3:00 PM

POSITION: Research Assistant; A/P (Administrative/Professional)

Department Schedule Deputy/ Grad Secretary Completes Business Office Completes

LEGAL NAME (lname, fname) PLEASE SORT ALPHABETICALLY

PUID NUMBER xxxxx-xxxxx

AY or FY POSITION FTE

MONTHLY RATE SUPERVISOR

ADDITIONAL APPOINTMENTS FUND

COST CENTER ORDER NUMBER COMMENTS

Duck, Daisy 00924-37521 AY RESEARCH 0.50 Step 2 John Smith

Mouse, Minnie 00542-37513 AY A/P 0.50 1,510.00 Jane Jones

Graduate Teaching Assignment Spreadsheet• Graduate students with instructional related duties only.• Add student’s LEGAL name and PUID only for students being paid by your department.• From drop down box select appropriate number of years teaching:

• 1AY or 1FY – first year grad.• 2AY or 2FY – second year grad (have taught 2 complete academic year semesters).

• Academic year semester DOES NOT included summer session.• 3AY or 3FY – third year and above (have taught 4 complete academic year

semesters).• GLAY or GLFY – student must have passed preliminary exam and be classified as a

doctoral candidate teaching beyond 10000-level courses. Student has been a Graduate Teaching Assistant for at least four academic sessions.

• From drop down box select FTE.• Spreadsheet will calculate Full Time Rate and Monthly Rate.• In Comments column add course number student is teaching and any additional

comments.• Save and e-mail spreadsheet to department business office.• Department business will review for fund/cost center and teaching allocation limit.• Department business office will forward to CLA Payroll Center.

Other Graduate Assignment Spreadsheet

• Graduate research and graduate administrative/professional appointments are for non-instructional related duties.

• Add student’s LEGAL name and PUID for only students being paid by your department.

• From drop down box select AY (academic year – 9 month appointment) or FY (fiscal year – 12 month appointment).

• From drop down box select type of position.• From drop down box select FTE.• Add monthly rate, supervisor name, and any additional comments. Department

MUST include monthly rate but if paid on CLA Step Scale you can list step level (e.g. Step 2).

• Save and e-mail spreadsheet to department business office.• Department business office will add fund/cost center.• Department business office will forward to CLA Payroll Center.

Grad Student Process After Cut-Off

Once the deadline for submitting spreadsheets has passed please submit changes in the following manner:• Cut and paste the lines you want to change into a blank spreadsheet.

Make necessary corrections. Please do not resend complete list.• Save and e-mail spreadsheet to department business office.• Department business office will review for fund/cost center and teaching

allocation limit.• Department business office will forward to CLA Payroll Center.

Limited-term Lecturer Information

• Department will prepare and e-mail limited-term lecturer offer letter to the CLA Payroll Center along with a copy of their vita (new limited-term lecturers only or if there are significant changes) for Dean’s prior approval. The CLA Payroll Center will prepare contract and route for Dean’s approval. Approved letter and contract will be returned to department so both can be printed and routed for signatures. Offer letter template is located at

http://www.cla.purdue.edu/resources/business-office/documents/limtlect.doc• Limited-term lecturer appointments are limited to one semester at a time.

However, international offer letters may be prepared for entire academic year but will require a separate contract for the fall and spring semester.

• Limited-term lecturers may not be employed (in all University limited-term lecturer appointments) for more than six continuous academic-year semesters at .50 FTE or greater without prior Provost approval.

• If currently a grad student offer letter must include contingency if student does not graduate at end of current semester or must include a copy of Thesis Deposit Receipt from Graduate School or proof of graduation (diploma or transcript).

Liberal Arts Limited-term Lecturer ScaleCLA 2014-15 Limited Term Lecturer Payscale

Semester Gross Pay

13/14 Rate Per course Levels 25% 33% 50% 58% 67% 75% 88% 91% 100%

$3,260 $3,310 Level 1 $ 3,310 $ 4,369 $ 6,620 $ 7,679 $ 8,871 $ 9,930 $11,651 $12,048 $13,240

$3,285 $3,335 Level 2 $ 3,335 $ 4,402 $ 6,670 $ 7,737 $ 8,938 $10,005 $11,739 $12,139 $13,340

$3,315 $3,365 Level 3 $ 3,365 $ 4,441 $ 6,730 $ 7,806 $ 9,018 $10,095 $11,844 $12,248 $13,460

$3,365 $3,415 Level 4 $ 3,415 $ 4,507 $ 6,830 $ 7,922 $ 9,152 $10,245 $12,020 $12,430 $13,660

$3,415 $3,465 Level 5 $ 3,465 $ 4,574 $ 6,930 $ 8,039 $ 9,285 $10,395 $12,197 $12,612 $13,860

$3,490 $3,540 Level 6 $ 3,540 $ 4,672 $ 7,080 $ 8,212 $ 9,487 $10,620 $12,460 $12,885 $14,160

$3,540 $3,595 Level 7 $ 3,595 $ 4,745 $ 7,190 $ 8,340 $ 9,635 $10,785 $12,654 $13,086 $14,380

$3,595 $3,650 Level 8 $ 3,650 $ 4,818 $ 7,300 $ 8,468 $ 9,782 $10,950 $12,848 $13,286 $14,600

$3,630 $3,685 Level 9 $ 3,685 $ 4,863 $ 7,370 $ 8,548 $ 9,876 $11,055 $12,970 $13,413 $14,740

$3,650 $3,705 Level 10 $ 3,705 $ 4,891 $ 7,410 $ 8,596 $ 9,929 $11,115 $13,042 $13,486 $14,820

$3,690 $3,745 Level 11 $ 3,745 $ 4,943 $ 7,490 $ 8,688 $10,036 $11,235 $13,182 $13,631 $14,980

$3,710 $3,765 Level 12 $ 3,765 $ 4,969 $ 7,530 $ 8,734 $10,090 $11,295 $13,252 $13,704 $15,060

$3,730 $3,785 Level 13 $ 3,785 $ 4,995 $ 7,570 $ 8,780 $10,144 $11,355 $13,322 $13,777 $15,140

$3,750 $3,805 Level 14 $ 3,805 $ 5,023 $ 7,610 $ 8,828 $10,197 $11,415 $13,394 $13,850 $15,220

$3,790 $3,845 Level 15 $ 3,845 $ 5,075 $ 7,690 $ 8,920 $10,305 $11,535 $13,534 $13,996 $15,380

$3,810 $3,865 Level 16 $ 3,865 $ 5,102 $ 7,730 $ 8,967 $10,358 $11,595 $13,605 $14,069 $15,460

$3,855 $3,910 Level 17 $ 3,910 $ 5,161 $ 7,820 $ 9,071 $10,479 $11,730 $13,763 $14,232 $15,640

$3,875 $3,935 Level 18 $ 3,935 $ 5,194 $ 7,870 $ 9,129 $10,546 $11,805 $13,851 $14,323 $15,740

$3,935 $3,995 Level 19 $ 3,995 $ 5,273 $ 7,990 $ 9,268 $10,707 $11,985 $14,062 $14,542 $15,980

$4,280 $4,345 Level 20 $ 4,345 $ 5,735 $ 8,690 $10,080 $11,645 $13,035 $15,294 $15,816 $17,380

Limited-term Lecturer SpreadsheetLIMITED-TERM LECTURERS

Department: Disneyworld Date prepared: 10/20/14 2:16 PM

Department Schedule Deputy / Secretary CompletesBusiness Office Completes Only If Account Charged Isn't 21010000

4017xxx000

LEGAL NAME (lname, fname) PLEASE SORT ALPHABETICALLY

PUID NUMBER xxxxx-xxxxx APPOINTMENT

CITIZENSHIP FOR NEW LTLs ONLY

OFFER LETTER AND CONTRACT

OVERLOAD MEMO FTE CASH PAY

ADDITIONAL APPOINTMENTS FUND

COST CENTER ORDER NUMBER Comments

Pooh, Winnie 56789-12345 Reappointment Routing for signatures 0.50 7,410.00 DSNY 525

Pan, Peter 02468-13579 New International Routing for prior approval 0.25 3,310.00 DSNY 500

White, Snow 34789-12563 Approved 3,000.00 DSNY 300

Limited-term Lecturer (LTL) Spreadsheet

• Add LEGAL name and PUID (if known) for LTLs being paid by your department.

• From drop down box select type of appointment.• From drop down box select citizenship for NEW LTLs only.• From drop down box select status of offer letter and contract.• IF appointment will be paid as an OVERLOAD from drop down box select

status of overload memo.• Add FTE, cash pay, course number, and any additional comments.• Save and e-mail spreadsheet to department business office.• Department business office will review for fund/cost center and teaching

allocation limit.• Department business office will forward to CLA Payroll Center.

Limited-term Lecturer Process After Cut-Off

Once the deadline for submitting spreadsheets has passed please submit changes in the following manner:• Cut and paste the lines you want to change into a blank spreadsheet.

Make necessary corrections. Please do not resend complete list.• Save and e-mail spreadsheet to department business office.• Department business office will review for fund/cost center and teaching

allocation limit.• Department business office will e-mail approval back to department

contact.• Department contact will attach spreadsheet and e-mail approval from

department business office to e-mail including offer letter and vita (if applicable).

Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel,

Outside Activity Leave or Change in Duty Station

If graduate student or limited-term lecturer lives outside of the Lafayette, Indiana area and WILL NOT work on the West Lafayette campus they MUST complete a Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change in Duty Station Form.

Form located atPDF version - http://www.purdue.edu/hr/pdf/RLA.pdf

Excel version - http://www.purdue.edu/hr/xls/RLA.xls

Helpful Links

CLA Business Office Website is located at http://www.cla.purdue.edu/resources/business-office/

CLA Payroll Center information located athttp://www.cla.purdue.edu/resources/business-office/facstaff/CLA%20Payroll%20Center.html

Graduate Staff Employment Manual is located athttps://www.purdue.edu/gradschool/documents/Grad%20Student%20Employment%20Manual%20Rev%2010%209%2014.pdf

Graduate School Fellowship Manual is located athttps://www.purdue.edu/gradschool/documents/Fellows_Manual.pdf