leave of absence administration updated august 2012
TRANSCRIPT
Leave of Absence AdministrationUpdated August 2012
Schneider Electric 2- U.S. – Leave of Absence – June 2011
Agenda
Schneider Electric 3- U.S. – Leave of Absence – June 2011
Current State
Schneider Electric 4- U.S. – Leave of Absence – June 2011
LOA Administration – Current State
LOA Administration was identified as an area where Schneider Electric would benefit by outsourcing to ensure efficiencies through resources, compliance, and reporting.
Schneider Electric 5- U.S. – Leave of Absence – June 2011
What’s Changing: Salaried and Non-union
hourly employees
Schneider Electric 6- U.S. – Leave of Absence – June 2011
What’s Changing – 7/1/2011
Schneider Electric 7- U.S. – Leave of Absence – June 2011
Future State● All U.S. entities in ADP Payroll System (salaried and hourly; excludes unions)
Vendor
Front Office
1 Vendor25 Entities
Power
Industry
Buildings
IT Business
Offering•1 Process (all leaves)• Compliance w/ State & Federal Laws• Standardization•System Interface
Ees, HRBP, Managers, PeopleLink
Customers 10 LeavesFMLALOAMilitary, etc
InterfacesADPPrudential/UnumAON, REED, NovaPro
Energy
Back Office
What’s Changing – 7/1/2011
Schneider Electric 8- U.S. – Leave of Absence – June 2011
LOA Process
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LOA Process – Family and Medical Leave (FMLA)
Employee notifies supervisor & calls Reed Group at 1-800-443-9706. According to SLA with Reed Group, 85% of calls will be answered within 30 seconds.
Reed Group notifies PeopleLink of leave requests and status via a daily report. PeopleLink codes leave in BridgeHR
When employee is able to return to work, employee calls Reed Group & presents the return to work note to supervisor*
Reed Group sends paperwork to employee. Employee completes & returns to Reed Group.
Reed Group determines FMLA eligibility & partners with Prudential for medical determination (if leave is for own serious health condition)
Schneider Electric 10- U.S. – Leave of Absence – June 2011
LOA Process – Other Leaves
Schneider Electric 11- U.S. – Leave of Absence – June 2011
Roles, Responsibilities and
Timeline
Schneider Electric 12- U.S. – Leave of Absence – June 2011
Roles & Responsibilities - Employee
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Roles & Responsibilities – HRBP
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Roles & Responsibilities - Supervisor
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Roles & Responsibilities - PeopleLink
• Reed should be contacted for leave status • Prudential should be contacted for disability status• PeopleLink is able to answer status of approved disability payment amounts and dates
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LOA Administration Implementation Plan
WHO
WHAT
WHEN
Schneider Electric 17- U.S. – Leave of Absence – June 2011
Tools and Resources
Schneider Electric 18- U.S. – Leave of Absence – June 2011
Tools and Resources
Schneider Electric 19- U.S. – Leave of Absence – June 2011
Tools and Resources - Reports