learner information system, school reports and enrolment policy … · 2019-03-11 · learner...

Learner Information System, School Reports and Enrolment Policy

(Overview)Jonathan F. Diche

Lead Facilitator, School Forms Reengineering Team (SFRT)Planning Service

Office of the Director

DEPARTMENT OF EDUCATION

LIS Modules/Policy Areas

•Basic Statistics•Registry•Enrolment•Tracking (Transfer)•Assessment •Report Generation

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Inside LIS

24%


Inside LIS

17%


Access Monitoring


What is LIS?

It aims to: • establish a standardized system for registering learners and

record management;• track learner’s movement, progress and performance;• provide learner information for better program planning and

supervision of schools and learning centers, and;

The LIS is a web-basedsystem for registering,enrolling, and maintainingdata on learners in formaland non-formal systems ofBasic Education

Hello, Catholic Educational Association of the Philippines


What data does it contain ?• Learner basic personal

data• Enrollment history

(formal & NF)• Classes • Class Advisers• Learning Facilitators

(ALS & Abot-alam) • Grades • 4Ps-CCT recipient• Health & nutritional

status• Mother Tongue & If

member of IP Community

• Distribution of learners (by program, age, gender, location, etc)

• Performance vs. Nutritional Status

• Migration pattern• Retrieval of learners • Other analytics


Learner Profile


What is Learner Reference Number?

• Deped Order 22, s. 2012“..a permanent twelve (12)-digit number which the pupil,

student or learner shall keep while completing the basiceducation program, regardless of transfer to another schoolor learning center inthe public or private sector, andpromotion/moving up to the secondary level”. The LRNshall be incorporated in all documents, forms,examinations, surveys databases which refer to a pupil,student or learner.”

LRN Convention:• For Formal

• For ALS

1st to 6th digit 7th to 8th digit 9th to 12th digit

School ID School Year Sequential

1st digit 2nd to 5th digit 6th & 7thdigit

8th to 12th digit

5 Region/Division

CY Sequential


Who will issue/assign LRN ?

• Deped Order 52, s. 2016“All public and private elementary and

secondary schools, learning centers, stateuniversities and colleges (SUCs), localuniversities and colleges (LUCs) and highereducation institutions (HEIs) offeringelementary and secondary schools aredirected to register and update their learners’profile in the LIS. . . mobile teachers, district ALScoordinators, instructional managers, andfacilitators are directed updating their learners’profiles in the system to start for 2016 .”


Objectives of Having LRN• Establish Unique Identity

- Birth Certificate - Barangay Certificate/Affidavit (temporary)

• Tracking of Transfer/Migration and Educational Progress

- Interconnecting 61,563 Schools (Public/Private) and 9,000 plus ALS Facilitators

• Reference for Storage and Retrieval of Record of about 30 Millions Unique Records with about 2.5 millions new records annually


REGISTRY: Kindergarten

• RA 10157 Kindergarten Education Act of 2012• RA 10533 Enhanced Basic Education Act of 2013• Deped Order 20,s.2018 Amendment to DO 47,s.2016 Omnibus Policy on

Kindergarten Education

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“Kindergarten education shall mean “one (1) year of preparatory education for children at least five (5) years old as a prerequisite for Grade 1”


Clarification“..atleast five (5) years old..” As of When?

For SY2018-2019 (current): Learners who will turn five (5) years old within SY2018-2019 (until the last day of the SY)

For SY 2019-2020 onwards: Scenario 1: School opening is within June, Learners who will turn five

(5) years old as of August 31

Scenario 2: School opening is within July, Learners who will turn five (5) years old as of September 30

Scenario 3: School opening is within August, Learners who will turn five (5) years old as of October 31

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-DO 20,s.2918 Paragraph 5 Items A & C


Special Cases (Deped Order 3,s.2018)

Special Cases Required Documents Upon Enrollment

Additional Requirements for

Submission During the SY

Learners from:

• Philippine School Abroad

• Foreign Schools Abroad

• Birth Certificate or any equivalent legal document

• Latest Report Card or any equivalent academic record

• Accepting school shall have the discretion to determine the appropriate grade level in which to place the learner (DO 26, S. 1994)

• PEPT Certificate of Rating for learners who have not completed the SY abroad, as long as three grading periods have been completed, and for learners who need grade level standards assessment

• Permanent Transcript of Records from Originating School

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Special Cases Required Documents Upon Enrolment

Additional Requirements for Submission during the SY

• Non – DepEdAccredited Schools

• PEPT/PVT Certificate of Rating• Birth Certificate from the PSA or the

local civil registrar; or barangaycertification

• None

• Balik - Aral • SF9 (formerly Form 138) of the lastSY attended or PEPT Certificate ofRating, whichever is applicable • Birth Certificate from the PSA

or the local civil registrar, orbarangay certification• A & E Passer

(Elementary)• A & E Elementary Level Certificate

of Rating

• A & E Passer (Secondary)

• A & E Elementary Level Certificateof Rating

• Displaced Learners

• Any proof of identity or any meansas directed by the Central Office

• SF9 (formerly form 138)and/or

• Results of PEPT or A & ETest, if applicable

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Special Cases (Deped Order 3,s.2018)


Documentary Requirements

• In the absence of PSA Birth Certificate, the parent or guardian must submit a Birth Certificate from the local civil registrar or a Barangay Certification containing the basic information of the child.

• Reiterating DO. 58, S. 2017, the birth certificate shall be an attachment to the learner’s permanent record

• New records, Balik-Aral or with enrolment gap in LIS history are subject for Division Planning Officer’s review and action

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Use of Enrolment Form

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Tracking (Transfer In/Out, Dropped Out)

Increase in quality and veracity of enrolment data

and other education-related indicators

Ability to track learner movement/migration

pattern within the basic education system

Deped Order 54,s.2016 Guidelines on the Request and Transfer of Learner’s School Records


Highlights

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Enrol in LIS to notify transfer

School to School TransactionThru Courier Service with Respected

ReputationTransfer Fees/Expenses Charge to

MOOE/School FundsThirty (30) Days Turn Around TimeNo Holding of Document due to Financial

ObligationSDO Thru SGOD Extend Technical Assistance


Transfer/Move Out


Decline Transfer/Move Out

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Confirm Transfer/Move Out

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DEPARTMENT OF EDUCATION 23

Unsettled Account/Financial ObligationTemporarily Enrolled: learner who are not officially enrolled in Public School due to deficiencies in submission of documentary requirement

Deped Order 3,s.2018


Temporarily Enroled• The constitution guaranteed free access to

basic education – Republic Act 9155

Learner can still attend classes/learning sessions, receive quality education thru public school system without discrimination

• Education is free but documentation is evidence-based – as prescribed by the policy

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Temporarily Enroled• Admission in a grade level is subject for

validation. Public school can only issue SF10/F137 upon complete submission of the documentary requirement

• Receiving public school shall issue a Temporary Progress Report Card. The TPRC is inadmissible for transfer and enrolment but for the purpose of learning progress monitoring only.

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Temporarily Enroled

• At the End of School Year, learner cannot be officially promoted to a higher grade level for the incoming SY or graduated (attendance in graduation ceremony may be decided by the School Division Superintendent).

• No issuance of SF10/Form 137/Diploma

• Learner will not have the privilege to be recognized for academic honors or any citations

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Assessment

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Assessment and corresponding interpretation to be reflected in SF5 (Report on Promotion) must be in accordance with the guidelines stipulated in DO 8, S. 2015 Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program, and DO 47, S. 2016 Omnibus Policy on Kindergarten Education

• Promoted• Conditionally Promoted• Retained


School Form 5 for Kinder

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• Assessment and corresponding interpretation to be reflected in SF5 must be in accordance with the guidelines stipulated in DO 8, S. 2015 Policy Guidelines on Classroom Assessment for the K to 12 Basic Education Program, and DO 47, S. 2016 Omnibus Policy on Kindergarten Education


SF5 Report on Promotion

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• SHS-SF5B: A list of grade 12 learners who completed SHS requirements and are candidates for graduation- Deped Order 58,s.2017

• Copy must be submitted to the SDO for safekeeping -Deped Order 54,s.2016

• Eligibility for Enrolment in LIS-Deped Order 52,s.2016


SF5A (SHS)

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SF5A (SHS)

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SF5B (SHS)

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SF5K (Kinder)

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Summary of Preparation

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Number of Forms being prepared by Class Adviser 7 LIS

Manual Combined

322

Number of Forms being prepared by School Head 3 LIS

Manual Combined

210

Number of Forms being prepared by ALS Mobile Teacher 5 LIS

Manual Combined

140


Let Us Hear You

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Email: [email protected]

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Collaborate with the team thru facebook:SCHOOL FORMS RE-ENGINEERING TEAM (SFRT)

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