INITIATIVES taken and SOPs defined in REVENUE DEPARTMENT during the period 2010-2012

Land Records &Land Revenue Administration

Initiatives taken and Standard Procedures defined by Government of Gujarat

C.L.Meena (IAS Retd.)President, Gujarat Civil Services TribunalLand Revenue Administration

Key FeaturesKnowledge of Laws , Acts & Policies pertaining to Land Revenue Administration

Training & Development

Implementation

Monitoring

Talati Manual

Published on 21st December 2008 with 200 pages divided into 40 chapters

Mamlatdar Manual

Published on 1st April 2007 with 386 pages divided into 39 chapters

Prant (sub divisional magistrate) Manual

Published on 1st April 2006 with 182 pages divided into 36 chapters

Collector Manual

Published on 16th April 2012 with 548 pages divided into 64 chapters

Collector Manual was launched by honorable Prime Minister during his tenure as Chief Minister of GujaratObjectives of Collector Manual To make the administration more sensitive towards the emerging needs of people and to inspire confidencePromotion of efficiency in subordinate staff/officer and to sustain confidence in leadership.Streamlining and enforcement of procedures & Leadership strategies for public oriented governance Administrative supervision and control, record keeping, well being and welfare of people.Collector ManualCollector manual covers- Revenue ,Land Acquisition, Stamp duty, Registration, Survey & Settlement, Land Reforms, etc with provision and procedures.Powers given to Collectors under various Laws, Acts and Rules.Duties of Collectors for citizen centric administration and role as a district coordinator.Control over other offices in his jurisdictionDisposal of issues within the defined time frameUpdating of land records and ensuring better protection of the sameFundamental and important aspects of Land Revenue and its management along with the role of concerned officers and their powers and duties. Inspection - subordinate staff and offices.Land and Revenue administration, updating and maintenance of revenue record.

Collector Manual ( continued.)Powers delegated to Collectors under various acts of State and Central government as - Bombay Police Act, Prevention of Anti-social activities Act, 1985 (PASA) (Collector) Essential commodities Act, 1955, Stamps Act ,1958, Registration Act, 1908, Entertainment and Luxury Act, 1977, Mines and Mineral Act and Rules, Entertainment Act, Arms Act, 1959, Labour Act, Child worker Act Bonded Labour Act, 1976 Poison Act, 1919, Prevention of Atrocities Act, 1989. Defense of India Act, 1980, Explosive Substance Act, 1984, Petroleum Act, 1934, Press and Registration Act, 1967, Bombay Prohibition Act, 1949, Public Premises Act, Rent At, 1974.

Compilation of Government Resolutions and CircularsAll the policy level decisions, resolutions and circulars by the government from the time of greater Bombay state till now, were compiled and published in the year 2012.20 books consisting of 18 subjects with 6000+ pages were published

TrainingFrom 16th September 2005 onwards

At SPIPA, training was conducted on a regular basis for Revenue officers including Deputy Collectors, Mamlatdars and subordinate staff.Every revenue officer had to undergo training at least once in 2 years. Training material were prepared, published and provided to all the participants.Special Training programmes were organized in context to Land Acquisition, E-dhara , ATVT and Survey & Settlement.Seminars and ConferencesOn a regular basis, Collectors Conference was organized from 1st July 2006 onwards-Collectors Conference on monthly basis- third Thursday of every month.Regional seminar for Collectors, Deputy Collectors and Mamlatdars on Quarterly basis.

35 statements for collectorsOn 6th Nov 2006, - 35 formats were defined which all the Collectors have to submit online along with their monthly diary.The 35 formats includes: Tour, Audit- Village records, Disposal of pending applications, court-cases and pending files, Encroachment on Government lands, Revenue recovery, Entries in Record of Right, Conversion of Lands for non-agriculture purposes, Inspection of subordinate offices and own office, Matters pertaining to Tribal lands, Promulgation of revenue records, classification of records & land acquisition cases, etc.

InspectionEvery year - Inspection of all revenue offices.

Inspection of Collector, Prant, Mamlatdar, City Survey & Land Acquisition Officers.

Yearly programme - prepared by Revenue Inspection Commissioner

Revised Inspection guidelines were prepared and issued on 19th June 2005 for Inspection of Revenue offices.

Janseva Kendra Checklist Book

Published on 15th November 2008 with 642 pages divided into 91 checklists

Citizen Centric ServicesJan Seva kendra - at all the Mamlatdar offices to provide all types of application forms to citizens.To have similar procedure in all the Jan Seva Kendras Revenue Inspection Commissioner have prepared application forms covering 91 subjects including the documents to be submitted with the application forms and check list. The Booklet published also indicates the time limits for disposal of the application forms.

ATVT Manual

Published on 27th January 2012 with 528 pages divided into 20 chapters

ATVT ATVT is a single window system for citizen services at Taluka Level started in 28th April2011Around 201 Lakhs + application are received and disposed off at ATVT JSK.309 Public Delivery JSK Centers.193 + Citizen Services of various departments.32 daily services (to be disposed off same day)For smooth functioning of ATVT scheme, a manual was prepared & published and was launched by honorable PM during his tenure as CM of Gujarat ATVT An ApproachTo empower Taluka Leadershipcreate a Taluka team at par with district teamenable them in risk taking capacity.To be the development catalystTo institutionalize the Taluka campaigns for better future governance. To provide maximum governance minimum government

ATVT An ApproachUse of information technology(ICT) and geographical information system (GIS) for planning and selection of works.Creation of GIS based unified Taluka portal for effective planning.Single asset directory linked with GIS information systemCreation of uniform MIS system for all schemes and all departments.Single window System at Taluka.

Gujarats PrideATVT is a single window system for citizen services at Taluka Level.Around 201 Lakhs + application are received and disposed off at ATVT JSK.309 Public Delivery JSK Centers.193 + Citizen Services of various departments.32 daily services (to be disposed off same day)

Land Recordsin Gujarate-DharaPrimary objectiveComplete Computerization of Land Records across the state

Leading objectives Elimination of manual recordsComputer controlled mutation processSelf sustainability

e-Dhara manual was prepared and published

e-Dhara Manual

Published on 27th January 2012 with 72 pages divided into 13 chapters

e-Dhara Manual Records of Right (ROR) is replaced by e-Dhara since 2005Computerized ROR i.e. Village form 7/12, 8a & F6Computerized ROR available at all e-Dhara Kendras and village panchayats (e-Gram Centers)Computerized ROR can be accessed online through the web portalE-Dhara recognized and awarded by Computer Society of India (CSI) in 2006 and 2011Bank loan entries in ROR done through respective banks Land acquisition and order entries done through concerned officesSMS AlertAn applicant receives SMSes at five stages:1st when application is received at e-Dhara centre and a computerized receipt is generated.2nd when entry number is generated 3rd when 135D notice is generated4th when S form is generated5th when Entry decision is in effect

Cost effectivenessMonthly approx. 48 lacs copies of ROR have been issued @Rs.5/- per copy aggregating Rs.2.4 crores Amount itself sufficient for the self-sustainability of the project.Gujarat has yet not started taking any charge for mutation application.All staff engaged in the project are government staff

StatusCopies of ROR- Approx. 48 lacs per monthInternet Access of ROR- Approx. 7 lacs per monthMutation Entries - Approx. 1 lacs per monthAuto Mutation- Approx. 6000 per monthTotal ROR(e-Dhara) in 2014 : 3,96,74,486Total ROR(AnyRoR) in 2014 : 1,36,13,991Total Mutation Entries in 2014 : 11,43,398Total ROR(e-Dhara) : 25,91,95,419Total ROR(AnyRoR) : 4,63,14,442Total Mutation Entries : 1,15,29,172

Modules of e-Dhara applicationWeb-Bhulekh https://e-dhara.gujarat.gov.in

AnyROR@Anywhere https://anyror.gujarat.gov.in

Resurvey https://resurvey.gujarat.gov.in

Registration of Documents.Since 2007, working in 150+ SROSoftware, Training and support provided by NICSpace and working environment provided by the departmentWorking staff, computers and other necessary devices are provided by departmentDocument registration process includes capturing photo and finger print, scanning and issuing certificate.

A central solution for Property RegistrationPre-valution Ownership verification by photo and finger print authentication for agricultural landMarket value/ Stamp Duty calculation based in Ready Recknor ( Jantri )e-stamping counters at each office.Receipt generation for registration fees, allotment of document number.Capture Photo and Thumbprint for all parties.Scan the registered documentAuto Mutation Generation on final order for agriculture property.

e- Jamine-Jamin is an Integrated system of :e-Dhara (Land Records Management)Garvi (Registration Department)Survey SettlementCivil Supply (Ration Card) and other applications

Initiated in June 2010.

Re - SurveyRe- SurveyThe original survey for the areas under present State of Gujarat had been carried out from 1880-1915. The technology used for the survey was chain and cross staff. The measurements for each field were written on a paper which is known as the Tippan for that particular parcel of land. The area based on the measurements taken for the land parcel was calculated manually by using a ready reckoner. What was lacking was the accuracy with regard to the measurements. The survey of lands which was done with the help of technology available at the time - had its own limitations. Re- Survey (continued ) State is playing a lead role in carrying out re-survey of lands using sophisticated and latest land survey technologies like Differential Global Positioning Systems (DGPS) , Electronic Total Station Machine (ETS), Digital Leveling Machine Network based RoR Software (NIC software) and G.I.S. based spatial data processing software (IGIS software). Digitized records will be generated after 100% survey of all agriculture lands. With a view to facilitate the achievement of the physical targets of the resurvey programme- the Re-survey Manual was prepared and publishedThe Re-survey Manual contains details and clarifications Tasks and duties of officers at various levels .Time frame with respect to reporting structureReporting formatAll the new records will be digitally maintained. Hence comparison and checking of the old record with the newly generated data and its reconciliation is of utmost importance. Re-Survey Manual

Published on 24th May 2012 with 294 pages divided into 15 chapters

Re- Survey ManualManual covers:Pre-survey activities, utilization of ROR data for re-survey work and data entryEstablishment of Ground Control Network ( GCN)Planning for Re-survey and approval of GramSabhaDetailed measurement of LandPreparing final revenue record and its checkingPromulgation of Revenue recordsRe-survey using Computerized Land RecordsLegal provisions for Resurvey under Laws and RulesDraft tender for Re-survey

Salient Features of Re-Survey in GujaratState server based 100% Computerized & Digitized recordsTextual & Spatial records are integratedNew ROR with Land Parcel Map Survey is carried out as per ground reality All features and more than 100 land use are covered Customized GIS software as per NLRMP guidelines

Re- Survey dataFigures at a Glance

NameNoDistricts33Taluka247Villages18626Land Parcels + Sub Divisions1.18 croreArea ( sq. km)1,96,000 sq. km.Area under Re-Survey1,60,000 sq. km.Years5 6BudgetRs. 400- 450 croreRe-Survey Methodology100% ground truthing methods using DGPS & ETS

Best Accuracy among all three land survey methodologyScope of Re-SurveyPre Survey Activities

Survey Activities

Post Survey Activities

DeliverablesGround Survey

Fix Geo-Reference Points & Boundary Points Obtain KJPs and VF 7/12Carryout Corrections in Map & VF 7/12Create Form ACarryout Field Survey using DGPS/ ETSPrint Registers & Final Village MapsPre-Survey ActivitiesMonumentation of ControlsField selection of locationsPointing on Satellite ImagePrimary Control Survey Secondary Control Survey Tertiary Control Survey Incorporation of Field Meas. (Form B)Village Map & LPM GenerationPublication of RecordsObjection HandlingIssue of NoticesAdjudicationFinal Village Maps & LPMs (Form C)Creation of Seamless DataEstablishment of Ground Control NetworkAs per the guideline of NLRMP4 Layer of GridGrid Observation by DGPS for required time in static mode ( 72 hours 12 hours 4 hours)Joining of District level point with State level point & adjoining district pointsICONIC point in every districtSpecial GR for protection of Grid StonesGCN completed in all 15 Districts

Gujarat State Master Control Point

Area of Interest point at Khambhisar , Sabarkantha ( now Arvalli ) District

Primary Grid

16 x 16 km

Tertiary Benchmark 1 x 1 Sq. KM Pre Survey Activities

Outcomes expected by GDPS surveyGeodetic network with co-ordinates and sketch of the control points showing their description and location. District map, Taluka maps, village maps and Land Parcel Maps with lat-long. The map projection and coordinates of the control points will be in UTM grid and WGS 84 datum.. district digital database with layers of various topographical details.Digitized copies of the Village maps showing features like Survey No. , National level unified Village code Village map with National mapping policy & land use pattern with unique feature code

Post Survey ActivitiesIssue of Notices

Inviting Objections

Redressal of Objection

Promulagation of RecordNew Format of RORVillage Form 7 with Land Parcel Map

Re-Survey progress as on 1-11-2015Record Promulgated2692Total Tehsil 248Total Villages 18356Survey Completed Villages 13353Final Record Prepared 6097

Honble Prime Minister Shri. Narendra Modi

-exploring ETS Thank You