Lake Travis FFA Alumni

April 7th, 2015

Agenda

• Teacher’s Update• Minutes and Financials• Senior Scholarship Update• Fundraising Update• Pet Shot Clinic Update• Spring Sponsorship Drive Kickoff• Alumni Officer Nominations• Important Dates

Teacher Update

Minutes and Financials

Posted Online at: http://laketravisffa.ffanow.org/default.aspx?ID=24972

Motion and vote

Treasurer’s Report (ending 3/31/15)• March Balance: $10,269 (start) and $9,799 (end)

– Income: $2.88 Rebates– Spending: $473 SOP processing and SOB freezer

Meeting Minutes (3/3/15)• Posted online

Minutes Financials

Microsoft Word Document

Microsoft Excel Worksheet

Senior Scholarship Update

• Applications are posted on website• Submission deadline: 4/15 (postmarked)• Process– Applications reviewed by committee– Applicants interviewed Monday 4/27– Scholarships presented at FFA banquet

• Committee– Beth Cotton (Chair), Joyce Crisler, John Janecek,

Mitzi Angly, Mitzi Parris

Fundraising Update

• Pet Shot Clinic- April 9th. Please make sure that you arrive at 4:15 if you are volunteering. We MUST have volunteers to make this happen. If you have a senior, remember this is what provides scholarships!!!

Pet Shot Clinic

• When: Thursday 4/9, 5:00pm – 7:00pm• Where: LTHS Ag Facility• Dog/cat vaccinations and heartworm meds

Volunteer Role Volunteer

Writing Melissa Nagel Traffic #1 Mark Nagel

Filing Cards

Traffic #2 Aline Crompton

Tags Traffic #3

Medicines Tonya Traffic #4

Money Sheila Pet Helpers Students

Money Mitzi Pet Helpers Students

Spring Sponsor Drive

• 2015 sponsor drive starts now!• Goal: $15,000 in sponsorship donations.

• Why?– Sponsorships offer the best return for our energy– Avoids having to sell candy bars, beef jerky, fruit, etc.– Local sponsors actually LIKE helping LT kids!

Spring Sponsor Drive

• How it works…

– Each family goal is $400+ in sponsorships– We’ve built a list of 237 local businesses. Please

select businesses you have a relationship with (owners are the best).

– Show them our sponsor packet and ask them to participate. Involving the kids in the process is best.

Donations are tax deductible

Microsoft Excel 97-2003 Worksheet

Alumni Officer Nominations

• President• VP, Administration• VP, Fundraising• VP, Webmaster• Secretary• Treasurer

Nominee Chair: Lisa Colleylisa@colleylaw.net

Time Commitment• 2x meetings per month• 1x meeting per month

(summer)• Work personal action items in

between

Alumni Officer Roles

President– Create slides and run monthly meeting– Set Officer meeting agenda– Track schedule of events and Officer deliverables– Rule the World!!

VP, Administration– President duties in when Prez absent– Primary organizer for TCYS– Lead all TCYS committees

Alumni Officer Roles

VP, Fundraising– Lead Fall SOB/SOP drawing– Lead Spring Sponsorship drive– Lead Pet Shot Clinic- Aline Crompton will chair this for

you!!!

VP, Webmaster– Update webpage– Maintain web calendar– Maintain Google group distribution lists

Alumni Officer Roles

Secretary– Take meeting minutes and publish monthly– Maintain membership role– Maintain forms and documents

Treasurer– Maintain budget– Track accounts payable/receivable– Write checks and maintain checking accounts

Important Dates

• 4/8 Area VII CDE @Tarleton• 4/9 Pet Shot Clinic (5pm – 7pm)• 4/11 Area VII CDE @Texas A&M• 4/15 Senior Scholarship Application Deadline• 4/27 Senior Scholarship Interviews• 5/1 LT FFA Banquet• 5/5 Last Alumni Meeting (Officer Elections)

Meeting Adjourned