kidwelly town council 8th full council council/2013/full council... · 92 kidwelly town council 8th...

92

KIDWELLY TOWN COUNCIL

8th

JANUARY 2013

At the meeting of the adjourned FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on

Tuesday, 8th

January 2013 at 6.30pm.

Present:- Town Mayor J.Gilasbey

Deputy Mayor T.Burns

Councillors: B.Huws, M.Thomas, R.Thomas, K.Davies, L. Finch-Jones

R.Davies, N.Howell-Davies, F. Burke-Lloyd, P.Davies

Town Clerk Geraint Thomas

Town Secretary Anna Padgett

Project Officer Maria McGerty

Apologies:- Councillor H.Jones

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business.

401 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

402 POLICING MATTERS

PC Ian Waldy attended and gave a report for the month of December: 19 crimes reported, 21 other crimes

detected. YTD figures stand at 61.9% compared to SPLY as 48.3%. Property stolen from the Gwenllian

Court has been recovered and four people are on bail. A stolen scooter has been recovered. Anti-social

behaviour is a problem at Fforde Court. 6 offences involving cannabis. Drink & Drive campaign – 196

breath tests administered; 2 persons arrested being over the limit.

The next PACT meeting will be held on 16th

January 2013.

403 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-

Full Council 4th

December 2012

General Purposes Committee 4th

December 2012

Estates Committee 11th

December 2012

Finance Committee 11th

December 2012

404 PROJECT OFFICER’S REPORT

The Project Officer’s report covered the following areas:-

Kidwelly Industrial Museum – The successful bid for monies for the interpretation project for the

barbershop means the project is moving forward.

The Allotment Society - Funding is being sought for a composting toilet. This is ongoing

Quay & canal – Installation of a plastic grid system for the car park surface is being investigated. It was

noted that this must be DDA compliant. The county council project team members have changed. They will

be requested to attend the Kidwelly Partnership meeting on 17th

January 2013. Plans for additional car

parking have been submitted to the Welsh Government – councillors requested input to the plans before a

decision was made.

RSPB - The Otter Holt & Pond Clearance Project has been delayed by inclement weather.

Renewable Energy – A SWOT analysis for Hydro, Solar and Wind power was presented.

Mission Explore – This project (targeted at young people and families) will create a fun based activity that

encourages walking in the area and visiting Kidwelly. It aims to encourage tourism, interest in the local area

and interest from those who might not otherwise have visited.

93

Matters arising from Full Council on 4th December 2012

405 HERITAGE TOWN

The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre as

defined by the Conservation Area. An extended conservation area has been applied for. A photo record of

all buildings in the area has been completed. The narrative needs to be added. This can be used as a basis to

measure future changes in the area.

Former Town Hall:- Options for usage have been identified. 16-18 groups have registered an interest.

Terms of a lease from the county council have been agreed and will go before the Executive Board for

approval, in the new year. The lease will be between 99 – 125 years. Grant funding can be applied for once

the lease is in operation.

406 CYDWELI 900

The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It

requested that the Town Council be the lead body for the event as it does not have the resources needed.

Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when

Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the

event. Organisations, interested individuals and members of the public will be invited to participate.

407 INFORMATION BOARDS

The Town Forum has suggested that an information board be placed in the Town Square to enable residents

to comment and make suggestions about key issues affecting the town. As the office window in Bridge

Street will not be available as an information site, an alternative needs to be sought. It was agreed to look

into the matter. Budget provision needs to be made.

408 MAINTENANCE OF TOWN CLOCK

The horologist has reported that although the town clock is sited in a waterproof casing, there is

considerable dampness in the ambient air. Installation of a heater under the clock was suggested. Options

will be discussed with the Church.

409 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by

the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in

Bloom project.

410 CERTIFICATES OF ACHIEVEMENT The Award Ceremony was postponed in December 2012. Only 4 nominations have been received as yet. A

further poster has been displayed to seek nominations. The Princess Gwenllian Centre is not available until

at least April 2013 – an alternative venue may be sought. The date of the ceremony has not been arranged.

It was suggested that the awards are held bi-annually.

411 OPTIONS WORKING GROUP – 2 BRIDGE STREET The most effective ways of distributing the questionnaire has been considered. Minutes will be circulated

when available.

412 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY

The Project Officer provided a SWOT analysis of Hydro, Solar and Wind power.

413 COMMUNITY HALLS Mynydd y Garreg Hall:- – Events:- The hall committee will meet on 14

th January 2013.

Princess Gwenllian Centre:- Events – Burn’s Night 19th

January 2013; AGM 31st January 2013. A full

range of sporting and cultural activities are booked for the coming year.

94

414 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES

Twinning Association:- The next meeting will be held on 9th

January 2013. Residents of St Jacut will visit

Kidwelly between the dates of 8th

– 12th

May 2013

Mynydd y Garreg School:- Mrs Llinos Jones will shortly be leaving her post. The Town Clerk will thank

her for the work she has done while she was headteacher.

Ysgol y Castell:- The newsletter was circulated

Ysgol Gwenllian:- £707 was raised for Children in Need. The school continues to strive for the Eco Award.

Youth Council:- No report was given

Circulated:- Minutes of the One Voice Wales, Carmarthenshire area Committee held on 16th

October 2012.

Minutes of the Flood Forum meeting held on 7th

December 2012. Signage regarding the cleanliness of the

water is being investigated.

415 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT

Monday 7th

January 2013 Carmarthenshire Armed Forces committee 2.00pm

Tuesday 8th

January 2013 Full Council & General Purposes Committee 6.30pm

Monday 14th

January 2013 Welfare meeting 6.00pm

Monday 14th

January 2013 Mynydd Hall meeting 7.30pm

Tuesday 15th

January 2013 Welfare coffee morning 10.30am

Tuesday 15th

January 2013 Estates & Finance Committees 6.30pm

Wednesday 16th

January 2013 PACT 6.00pm

Wednesday 16th

January 2013 Area Committee – One Voice Wales 7.00pm

Thursday 17th

January 2013 Kidwelly Partnership 10.00am

Saturday 19th

January 2013 Burn’s Night 7.00pm

Monday 21st January 2013 Town Forum 6.00pm

Thursday 24th

January 2013 Kidwelly Industrial Museum 10.00am

Thursday 24th

January 2013 PGC Trustees meeting 6.00pm

Thursday 24th

January 2013 History Society 7.00pm

Friday 25th

January 2013 NSPCC Murder Mystery 7.00pm

Saturday 26th

January 2013 Kids got Talent 6.00pm

Monday 28th

January 2013 Friends of St Mary 7.00pm

Tuesday 29th

January 2013 Welfare Coffee morning 10.30am

Thursday 31st January 2013 PGC trustees meeting 6.00pm

FORTHCOMING MEETINGS

DATE APPOINTMENT

JANUARY 2013

Tuesday 8th


Tuesday 15th


Thursday 17th

January 2013 Kidwelly Partnership 10.00am

February 2013

Tuesday 5th

February 2013 Full Council & General Purposes Committee 6.30pm

Tuesday 12th

February 2013 Estates & Finance Committees 6.30pm

95

416 PRINCESS GWENLLIAN CENTRE – COUNCIL REPRESENTATIVE

It was RESOLVED to appoint Councillor Ryan Thomas as council representative on the hall trust. Note

and Close this item.

417 NOTICE OF ELECTION - TOWN MAYOR 2013 - 2014

Notice of Election of the Town mayor for the year 2013 – 2014 was given. Nomination papers were

circulated.

418 CORRESPONDENCE – JANUARY 2013

1 Carmarthenshire

County Council

The County Council is inviting submission or recommendations of land for Gypsy

or Traveller sites. For information only as Kidwelly falls outside the area

concerned. Note and Close this item.

2 Carmarthenshire

County Council

A date of 22nd

January 2013 was set for the visit of Enforcement Officers to

Kidwelly. This matter was referred to the General Purposes Committee. Note and

Close this item.

3 One Voice Wales Strong Roots Project – Sustainable development. A training event will be held on

4th

March 2013 in Carmarthen. Members were requested to contact the office to

book a place. Note and Close this item.

4 Carmarthenshire

County Council

Two places are available at the Code of Conduct training session on either 26th

or

27th

February 2013. Councillor F.Burke-Lloyd will accompany the Town Clerk.

Note and Close this item.

It was noted that the Mayoral Chain is in need of repair. This matter will be considered at the Finance

Committee on 15th

January 2013.

105


5th

FEBRUARY 2013

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 5th

February 2013 at 6.30pm.



Councillors: B.Huws, M.Thomas, R.Thomas, L. Finch-Jones, H.Jones

R.Davies, N.Howell-Davies, F. Burke-Lloyd, P.Davies, G.G.Jones




Apologies:- Councillor K. Davies

The Chair welcomed Rev Roger Morley-Jones who offered prayers prior to the commencement of business.

A minute silence was held in respect of the death of former Councillor N. Morgan. Condolences were

expressed for the death of the mother of County Councillor Keith Davies.



The Police gave their apologies and provided a written report for January:- detection rate for the year to

date is 57.8% compared to 51.1% last year. 16 crimes reported:- valdalism to tyres in Ferry Road, assault

on a female, 3 incidents of metal thefts. Theft from property on a building site, trailer stolen from a

farmyard, theft of lead flashing from a social club, 5 drug arrests. The report highlighted the need to be

vigilant in securing property as a deterant to theft.

The next PACT meeting will be held on 20th

February 2013.

466 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-

Full Council 8th

January 2013


January 2013


January 2013


January 2013

Estates Committee 22nd

January 2013

Adjourned Finance Committee 22nd

January 2013


The Project Officer’s report covered the following areas:-

Kidwelly Industrial Museum – Barbershop and industrial exhibition – funding is being claimed.

The Allotment Society – Information has been passed to the society.

Quay & canal – A report about the history of the Quay structure project has been circulated. This will be

considered further by the Estates Committee.

RSPB - The otter holt project will go ahead on 23rd

February 2013. Meeting dates for canal clearance and

land management to be arranged.

Town Square – Request from “Parkinson UK” to use the square for a cycling event on 7th

July 2013

Town cemetery – The Project Officer will attend the Beautiful Burial Grounds Conference.

Green Flag Award – It was RESOLVED that the project officer apply for this award.

Woodland Management – Grants would be investigated. The Mynydd y Garreg Mountain working party

will be re-formed.

106

Matters arising from Full Council on 8th January 2013

468 HERITAGE TOWN









469 CYDWELI 900

The Civic Society has confirmed that the name for the proposed celebrations should be Cydweli 900. It

requested that the Town Council be the lead body for the event as it does not have the resources needed.

Lord Rowlands will be asked whether he wishes to be involved, as he was chair of the Society when

Cydweli 900 was launched. It was previously RESOLVED that a joint committee be set up to oversee the

event. Organisations, interested individuals and members of the public will be invited to participate.












Bloom project.

473 CERTIFICATES OF ACHIEVEMENT The award ceremony will be held on 19

th April 2013 in Mynydd y Garreg Hall Nominations must be

received by 5th

March 2013 to be considered by Full Council.

474 OPTIONS WORKING GROUP / 2 BRIDGE STREET The SWOT analysis is nearing completion. The Questionnaire is finalised. Councillor Ray Davies has

offered to distribute it. The report will be completed by the end of March 2013. Minutes of the last meeting

will be circulated when available.

Councillor B.Huws proposed that for financial reasons and to preserve the library, the offices move back to

the ground floor of 2 Bridge Street as soon as refurbishment had been carried out. No alternative

accommodation was available. An estimated cost of £15,470 had been provided. Debate ensued.

Concerns were expressed that the move would pre-empt any findings of the OWG and that to comply with

Financial Regulations 3 quotes for the refurbishment work would be required. An amendment to the

proposal was put forward “to wait until the OWG report was available before making any decision on

relocation of the offices”. The amendment fell. A formal resolution was tabled and the vote recorded:-

107

“To agree, in principle, that there will be a temporary move of the offices back to the ground floor of 2

Bridge Street, providing that 3 quotations are submitted to Council in accordance with Financial

Regulations”

For Against

B.Huws N.Howel-Davies J.Gilasbey R.Davies

G.G.Jones L.Finch-Jones T.Burns P.Davies

M.Thomas R.Thomas F.Burke-Lloyd

H.Jones


The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It was

RESOLVED that the project officer investigate grants for a feasibility study

476 COMMUNITY HALLS Mynydd y Garreg Hall:- – Events:- the Hall’s 40

th year anniversary will be celebrated on 8

th February

2013 with entertainment and a buffet laid on.

Princess Gwenllian Centre:- Events – Burn’s Night 9th

February 2013; Twining evening “A Taste of

France” 22nd

February 2013. The annual accounts will be circulated when available.

477 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER

REPRESENTATIVES

Twinning Association:- A “Taste of France” evening will be held on 22nd

February 2013. Visitor from St

Jacut de la Mer will arrive on 8th

May 2013 for a few days.

Mynydd y Garreg School:- Report to be circulated

Ysgol y Castell:- The newsletter will be circulated

Ysgol Gwenllian:- Report to be circulated

Youth Council:- The next meeting will be held on 22nd

February 2013.


DATE APPOINTMENT

Monday 4th

February 2013 Kidwelly Industrial Museum 1.30pm

Monday 4th

February 2013 Mynydd y Garreg Hall 6.00pm

Tuesday 5th


Thursday 7th

February 2013 Civic Society 7.00pm

Friday 8th

February 2013 40th

Anniversary – Mynydd y Garreg hall 7.00pm

Saturday 9th

February 2013 Burn’s Night 7.00pm

Monday 11th

February 2013 Welfare meeting 6.00pm

Tuesday 12th

February 2013 Welfare coffee morning 10.30am

Tuesday 12th


Friday 15th

February 2013 CCC meeting 3.00pm

Saturday 16th

February 2013 Twinning evening – a Taste of France 7.00pm

Monday 18th

February 2013 Town Forum 6.00pm

Wednesday 20th

February 2013 PACT 6.00pm

Thursday 21st February 2013 Industrial Museum 10.30am

Thursday 21st February 2013 History Society 7.00pm

Friday 22nd

February 2013 Quiz – Mynydd y Garreg Hall 7.00pm

Tuesday 26th

February 2013 Welfare Coffee morning 10.30am

Tuesday 26th

February 2013 Cydweli 900 7.00pm

Thursday 28th

February 2013 PGC trustees meeting 6.00pm

108


DATE APPOINTMENT

February 2013

Tuesday 5th


Tuesday 12th


Wednesday 20th

February 2013 PACT 6.00pm

Tuesday 26th

February 2013 Cydweli 900 7.00pm

March 2013

Tuesday 5th

March 2013 Full Council & General Purposes Committee 6.30pm

Tuesday 12th

March 2013 Estates & Finance Committees 6.30pm

479 CONFIRMATION OF BUDGET 2013 - 2014

The Budget for 2013-2014 was confirmed with a 4.5% increase in precept. Precept forms had been returned

to the county council. A Budget Book is being compiled. Note and Close this item.

480 NOTICE OF ELECTION - TOWN MAYOR 2013 - 2014

Two nomination papers were received for Councillors J.Gilasbey and L.Finch-Jones. It was RESOLVED

to hold a secret ballot. 12 ballot papers were submitted. 7 votes for Councillor L.Finch-Jones 5 votes for

Councillor J.Gilasbey. Councillor J.Gilasbey congratulated the Mayor elect and wished her well in her

forthcoming mayoral year. Note and Close this item.

481 CORRESPONDENCE – FEBRUARY 2013

1 Carmarthenshire

County Council

Draft proposals for election arrangements in Carmarthenshire have been received.


2 Carmarthenshire

County Council

An advisory paper “How community Councils can help contribute to a sustainable

Carmarthenshire” had been circulated. Note and Close this item.

3 Mynydd y Garreg

Hall

An invitation to the 40th

Anniversary of the Hall has been circulated. Friday 8th

February 2013 at 7.00pm. Note and Close this item.

115


5th

MARCH 2013


March 2013 at 6.30pm.


Councillors: B.Huws, M.Thomas, R.Thomas, L. Finch-Jones, K. Davies

R.Davies, N.Howell-Davies, F. Burke-Lloyd, P.Davies,




Apologies:- Councillor T.Burns, G.G.Jones, H.Jones

The Town Clerk offered prayers prior to the commencement of business.

522 MEMBER’S DECLARATIONS OF INTEREST Minute 524 – Councillors K.Davies & F.Burke-Lloyd


The police submitted a written report which was circulated. The next PACT meeting - 20th

March 2013.

524 PRESENTATION BY SPORTS ASSOCIATION

The county council has substancially increased fees for users of Parc Stephens making use of the park

prohibitive. Over 300 young people use the facilities. It was noted that the activities carried out are

invaluable to young people’s development and social skills. The sporting associations requested that the

town council consider ways of assisting the clubs to carry on their sporting activities.

It was RESOLVED to invite local community councils to join Kidwelly Town Council in a campaign to

get the county council to reconsider the proposed fee increase. The Town Clerk will write to the County

Council requesting this.

County Councillor K.Davies explained the anomalies in the system of charges for sporting facilities.

Actual costs of fee increases will be prepared so that the level of support needed can be calculated. This

matter was referred to the Finance Committee. Note and Close this item.


Full Council 5th

February 2013


February 2013


February 2013


February 2013


The Project Officer had circulated a matrix detailing the 15 projects she is currently working on. She

specifically commented on the following:-

The Allotment Society – arrangements for a composting toilet are being finalised.

Quay & canal – information on Phase 3 has been requested from the county council.

RSPB/Canal - £7k has been made available for canal clearance and pond scraping. The work will take 8

days and will be carried out before the end of March.

Skate Park – 10 potential grants are available. No feedback from the schools. The Project officer will

contact the head teachers and the Youth Council with a view to getting ideas from the children and young

people.

Woodland Management – Glastir – the town council has been put on the list for potential grant assistance.

116

Matters arising from Full Council on 5th February 2013

527 HERITAGE TOWN









528 CYDWELI 900

Lord Rowlands has stated that he wishes to be involved, as he was chair of the Society when Cydweli 900

was launched. An initial meeting will be arranged as soon as possible. Organisations, interested individuals

and members of the public will be invited.












Bloom project.


th April 2013 in Mynydd y Garreg Hall Nominations were

considered and recipients approved. Certificates will be prepared.

533 OPTIONS WORKING GROUP / 2 BRIDGE STREET OWG - Minutes of previous meetings of the OWG had been circulated. It was reported that most of the

questionnaire had been circulated and approximately 60 had been returned. The method of analysis was

queried. A spreadsheet will be prepared.

Bridge Street - The Town Clerk and Councillor B.Huws met with a contractor who stated that detailed

specifications of refurbishment work to be carried out should be drawn up before going to tender. The cost

of this will be considered by the Finance Committee.


The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It was

RESOLVED that the project officer investigate grants for a feasibility study

535 COMMUNITY HALLS Mynydd y Garreg Hall:- – The 40

th Anniversary Celebrations were enjoyed by many. £200 was raised by

a Quiz Night. The Bryn Fon concert on 2nd

March was very successful. The benches at Cofio Grav are in

need of attention. A request for a dog waste bag dispenser was referred to Finance Committee.

117

Princess Gwenllian Centre:- Phase 2 will move forward, promotion of the hall will be encouraged.

Quotations for new audio equipment will be sought. Costs for Caravan club events will be looked into. A

barn dance is being considered. The Carnival Queen Disco will be held on 3rd

May 2013.


REPRESENTATIVES

Twinning Association:- A social evening was held on 16th

February 2013. The visitors from St Jacut de la

Mer will arrive on 8th

May and depart on 12th

May 2013. A trip to Tenby is planned.

Mynydd y Garreg School:- to be circulated


Flood Forum:- The project officer will look into the problem of “fracking licences” being granted.

Youth Council:- work on utilising the youth hut is progressing

Llanelli Eisteddfod:- A fundraising meeting was held on 27th

February 2013. Officers were appointed. The

target to be reached will be queried. The next meeting will be held on 13th

March 2013.

One Voice Wales:- Minutes will be circulated as soon as they are received.


DATE APPOINTMENT

Friday 1st March 2013 Ysgol y Castell Concert 10.30am

Friday 1st March 2013 Cefn Sidan Rotary Dinner 7.00pm

Saturday 2nd

March 2013 Bryn Fon 7.00pm

Monday 4th

March 2013 Ysgol y Castell governors meeting 3.30pm

Monday 4th

March 2013 Bread of heaven 7.30pm

Tuesday 5th

March 2013 Full Council & General Purposes Committee 6.30pm

Friday 8th

March 2013 Civic Society Dinner 7.30pm

Monday 11th

March 2013 Welfare Committee 6.00pm

Monday 11th

March 2013 Llansaint 6.30pm

Tuesday 12th

March 2013 Welfare coffee morning 10.30am

Tuesday 12th

March 2013 Estates & Finance Committees 6.30pm

Wednesday 13th

March 2013 Air Show committee meeting 7.30pm

Thursday 14th

March 2013 Civic Society 7.00pm

Monday 18th

March 2013 Town Forum 6.00pm

Monday 18th

March 2013 St Mary’s Church 7.00pm

Wednesday 20th

March 2013 PACT 6.00pm

Wednesday 20th

March 2013 Quiz – Cancer Research 7.00pm

Friday 22nd March 2013 Mynydd y Garreg Quiz 7.00pm

Saturday 23rd March 2013 Trefoil Guild Cymru 2.00pm

Tuesday 26th

March 2013 Welfare Coffee morning 10.30am

Thursday 28th

March 2013 PGC trustees meeting 6.00pm

Sunday 31st March 2013 Charity Evening – Llanelli Town Council 7.00pm


April 2013

Tuesday 9th

April 2013 Full Council & General Purposes Committee 6.30pm

Friday 12th

April 2013 Certificates of Achievement 6.00pm

Tuesday 16th

April 2013 Estates & Finance Committees 6.30pm

Thursday 18th

April 2013 Kidwelly Partnership 10.00am

538 CORRESPONDENCE – MARCH 2013

There was no correspondence. Note and Close this item.

127


9th

APRIL 2013


April 2013 at 6.30pm.



Councillors: B.Huws, M.Thomas, R.Thomas, L. Finch-Jones, H.Jones

R.Davies, N.Howell-Davies, F. Burke-Lloyd, P.Davies




Apologies:- Councillor K.Davies

Rev Roger Morley-Jones offered prayers prior to the commencement of business. The mayor thanked Rev

Morley-Jones for his work as Mayor’s Chaplain during her two years in office.

585 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest


The police submitted a written report which was circulated. The next PACT meeting - 17th

April 2013.


Full Council 5th

March 2013


March 2013


March 2013


March 2013

Extraordinary Full Council 25th

March 2013


The Project Officer gave a verbal report:-

The Allotment Society – The bid for the compost toilet will be submitted within the week.

Quay & canal – A further meeting with the county council will be held on 24th

April 2013.

RSPB/Canal – Work on the canal has been completed. Islands in the pond have been reinstated so that

swans can nest in safety.

Green Flag Award – a volunteer weekend is being planned.

The Big Walk – The Ramblers are celebrating the 1st anniversary of the opening of the Wales Coastal Path

on 2nd

May 2013. An Assembly Minister and colleagues are expected to attend. As part of this event the

“Beating the Bounds” walk will be undertaken on 5th

May 2013. Help from councillors was requested at

these events.

Heol Ray Gravell – The work at Heol Ray Gravell will commence on 15th

April 2013

The Mayor thanked the Project Officer for her hard work during her term of office.

128

Matters arising from Full Council on 5th March 2013

589 HERITAGE TOWN









590 CYDWELI 900

An initial meeting has been arranged for 18th

April 2013. Organisations, interested individuals and members

of the public have been invited.







The horologist has reported that the motor in the clock needs replacing at a cost of £1335. This matter was

referred to the Finance Committee. Note and Close this item.



Bloom project.


th April 2013 in Mynydd y Garreg Hall.

595 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Town Clerk informed members that anomalies had been encountered when scrutinising the

questionnaires returned. A request for the meeting to go “into Camera” was received. The Town Clerk

advised against this. It was RESOLVED to discuss the issues raised “in camera” The vote was recorded:-

FOR AGAINST

J.Gilasbey L.Finch-Jones P.Davies R.Thomas

T.Burns N.Howell-Davies M.Thomas

B.Huws F.Burke-Lloyd

H.Jones R.Davies

Outcome of the “in camera” discussions:- It was RESOLVED to extract the suggestions from all 411

questionnaires (without weighting or counting) and incorporate them into the options report.

The Chair of the OWG was unable to provide a date for completion of the report but assured members it

would be finalised as soon as possible.

129


The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It had

previously been RESOLVED that the project officer investigate grants for a feasibility study

597 COMMUNITY HALLS Mynydd y Garreg Hall:- – Two grants have been obtained to update the lobby and purchase new tables

and a trolley. Cllr F.Burke-Lloyd contributed £131 from her Mayor’s Charity account. The hedge adjacent

to the hall has been pruned by Clls B.Huws, H.Jones and Mr Stephen Finch. Hedges at Brynhefin Fields

will be cut as part of the “Safe routes” and recycling schemes.

Princess Gwenllian Centre:- No meetings have been held.


REPRESENTATIVES

Mynydd y Garreg School:- Newsletter will be circulated


Youth Council:- A grant from “Tidy Towns” is to be applied for.

One Voice Wales:- Minutes had been circulated.

Sports association:- A meeting will be held on 11th

April 2013, members were requested to support.

599 APPOINTMENT OF GOVENOR FOR YSGOL GWENLLIAN Councillor Lynda Finch-Jones was appointed governor for Ysgol Gwenllian. Note and Close this item.

600 PROPOSAL FROM PASTOR PARKER TO DEVELOP 2 BRIDGE STREET Pastor Parker had written, outlining proposals for bringing the property into use for the community. His

suggestions were received favourably. He will be invited to the next meeting of the Options Working Group

to discuss these issues. This matter will be considered further next month under Minute 595. Note and

Close this item.


DATE APPOINTMENT

Saturday 6th

April 2013 Glan y Morfa Open Day 2.30pm

Monday 8th

April 2013 Welfare Committee - AGM 6.00pm

Monday 8th

April 2013 St Mary’s meeting 7.00pm

Monday 8th

April 2013 Mynydd Hall meeting 7.30pm

Tuesday 9th

April 2013 Welfare Coffee morning 10.30am

Tuesday 9th


Wednesday 10th

April 2013 Mynydd y Garreg Senior Citizens 12.00pm

Friday 12th


Saturday 13th

April 2013 Mayor’s Charity Comedy Evening 7.00pm

Tuesday 16th


Wednesday 17th

April 2013 Parks Steering Group 2.00pm

Wednesday 17th

April 2013 PACT 6.00pm

Thursday 18th


Thursday 18th

April 2013 Cydweli 900 7.00pm

Tuesday 23rd

April 2013 Welfare coffee morning 10.30am

Thursday 25th

April 2013 PGC trustees meeting 6.00pm

Saturday 27th

April 2013 Outdoor Bowls opening session 2.00pm

Sunday 28th

April 2013 Beaver Scouts in Kidwelly Castle event 10.00am

Sunday 28th

April 2013 Jesus Christ superstar performance 7.00pm

130


DATE APPOINTMENT

April 2013

Tuesday 9th


Friday 12th


Tuesday 16th


Wednesday 17th

April 2013 PACT 6.00pm

Thursday 18th


Thursday 18th

April 2013 Cydweli 900 7.00pm

May 2013

Sunday 5th

May 2013 Beating the Bounds 10.00am

Wednesday 8th

May 2013 St Jacut de la Mer visitors arrive

Sunday 12th

May 2013 AGM and Mayor making 9.15am

Tuesday 14th

May 2013 Full Council & G.P. Estates & Finance Committees 6.30pm

602 CORRESPONDENCE – APRIL 2013

1 Carmarthenshire

County Council

Information regarding the allocation of councillors to specific wards had been

circulated. It was noted that Castle Ward has 8 councillors and Mynydd Ward

has 5. Castle Ward has 44% of the electorate and Mynydd has 56%. An increase

in number of councillors was considered an option. It was RESOLVED to

request a review of the composition of the Town Council. For clarity, this item

will be considered further under the minute entitled “Composition of the Town

Council.”

2 Carmarthenshire

County Council

Information regarding the Armed Forces Community Covenant Grant had been

circulated. Grants of between £100-£250k are available for community projects

to help serving and ex-serving personnel and their families. Note and Close this

item.

3 Carmarthenshire

County Council

Protocol for working relationships between Community Councillors and the

local County Councillor had been circulated. Note and Close this item.

4 Kidwelly Festival

Choir

The choir has requested to purchase surplus council filing cabinets, subject to

cost. It was agreed that the Choir could have the cabinets at no cost. Note and

Close this item.

5 Cardiff University Wales Rural Observatory – Services Survey 2013 has been received. Councillor

F.Burke-Lloyd volunteered to look into this matter. Note and Close this item.

The Mayor thanked councillors and staff for their support during her two years of office. She wished the

Mayor Elect her best wishes for the coming mayoral year.

2


14th

MAY 2013

At the ADJOURNED meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly

on Tuesday, 14th

May 2013 at 6.30pm.

Present:- Town Mayor L. Finch-Jones

Deputy Mayor R.Thomas

Councillors: B.Huws, M.Thomas, H.Jones, T.Burns, K.Davies, G.G.Jones

R.Davies, N.Howell-Davies, F. Burke-Lloyd, P.Davies, J.Gilasbey




Apologies:- Councillor

Rev Roger Morley-Jones offered prayers prior to the commencement of business.

The Mayor thanked all who helped at Mayor Making on 12th

May 2013. She stated the importance of all

councillors respecting the Code of Conduct and Standing Orders of the Town Council.


2 POLICING MATTERS

It was reported that Sgt Aston had been replaced by Sgt Bell who attended with PC Gary Cutler. Members

were informed of the crime figures for April, incidents of theft/burglary, criminal damage and misuse of

drugs. It was noted that PSCO Jo Gardner had been assaulted.

Thanks were expressed to the Police for their assistance at the Mayor Making parade.


Full Council 9th

April 2013


April 2013


April 2013


April 2013

Extraordinary Full Council 30th

April 2013



The Big Walk – The Ramblers celebrating the 1st anniversary of the opening of the Wales Coastal Path on

2nd

May 2013. As part of this event the “Beating the Bounds” walk was undertaken on 5th

May 2013. The

Project Officer thanked all members who had helped with the events which were very successful.

She then left the meeting to prepare for the trip to London the next day. Kidwelly “Ambassadors” will man

a stand at Paddington Station to promote the town and its environs.

Matters arising from Full Council on 9th April 2013

5 HERITAGE TOWN





3





6 CYDWELI 900

A further meeting has been arranged for 16th

May 2013. Organisations, interested individuals and members

of the public have been invited.








Bloom project.

9 CERTIFICATES OF ACHIEVEMENT The award ceremony was held on 19

th April 2013 in Mynydd y Garreg Hall. Note and Close this item.

10 OPTIONS WORKING GROUP / 2 BRIDGE STREET Minutes of the last meeting had been circulated along with the agenda for 20

th May 2013.

11 COMPOSITION OF THE COUNCIL Castle Ward has 8 councillors and Mynydd Ward has 5. Castle Ward has 44% of the electorate and Mynydd

has 56%. A review of the composition of the Town Council has been requested.




13 COMMUNITY HALLS Mynydd y Garreg Hall:- – A report had been circulated detailing the events held at the hall. The storage

room has been cleared and is available for hire. Refurbishment is underway. The hall AGM will be held on

3rd

June 2013 and the Carnival on 22nd

June 2013.

Princess Gwenllian Centre:- A written report will be circulated.


REPRESENTATIVES

Mynydd y Garreg School:- Fundraising – selling cakes and holding raffles has taken place. Participation

in Mynydd y Garreg Eisteddfod. In future a Newsletter will be circulated

Ysgol y Castell:- The newsletter had been circulated

Ysgol Gwenllian:- A report had been circulated detailing the events held at the school and a diary of

forthcoming activities. Concern has been expressed over the failure of some children to be accepted for Bro

Myrddin in September. This matter has been taken to appeal. The council has been requested to assist in

resolving this matter.

Welfare Committee:- Plans for the Carnival are progressing. Council assistance has been requested for the

use of a “man with a van” for the occasion. Next meeting 28th

May 2013.

Eisteddfod 2014:- A report had been circulated detailing the events already held and details of planned

activities. Next meeting – 22nd

May 2013.

4

Twinning Association:- 44 visitors from St Jacut de la Mer have visted Kidwelly – 8th

-12th

May 2013. A

report setting out their schedule had been circulated.

15 ELECTION OF CHAIRS OF COMMITTEES AND OTHER REPRESENTATIVES

Committee Chair - Councillor Deputy Chair - Councillor

Full Council L. Finch-Jones – Mayor R.Thomas – Deputy Mayor

Establishment L. Finch-Jones - Mayor R.Thomas – Deputy Mayor

General Purposes K.Davies J.Gilasbey

Estates B.Huws N.Howell-Davies

Finance R.Thomas H.Jones

Policy & Strategy M.Thomas F.Burke-Lloyd

Community Halls

Gwenllian Hall Representative Mayor - Councillor L. Finch-Jones

Councillor K. Davies

Councillor R.Thomas

Mynyddygarreg Hall Representative Mayor - Councillor L. Finch-Jones

Councillor R. Thomas

Councillor J.Gilasbey

School Governors

Ysgol Y Castell Councillor J.Gilasbey

Ysgol Gwenllian Councillor L. Finch-Jones

Ysgol Mynyddygarreg Councillor F.Burke-Lloyd

Other Organisations

One Voice Wales Mayor - Councillor L. Finch-Jones

Councillor J.Gilasbey

Kidwelly Twinning Association Councillor T.Burns

Youth Council Councillor Non Howell-Davies

Town Forum Councillor J.Gilasbey

Cedweli 900 Councillor T.Burns

Hanes Cedweli Councillor B.Huws

Kidwelly Historical Society Councillor R.Davies

Eisteddfod 2014 Councillor L.Finch-Jones

Kidwelly Heritage Trust Councillor F.Burke-Lloyd



MAYOR’S DIARY

DATE APPOINTMENT

May 1st Safe Routes in the Community – PGC * 4.00pm

May 1st Llanelli Town Council Mayor Making 6.00pm

May 2nd Coastal Walk - Kidwelly 9.30am

May 3rd Queens Selection Dance - PGC 6.00pm

May 5th Beating The Bounds 10.30am

May 7th Welfare Coffee Morning - Kidwelly Rugby Club * 10.30am

May 7th OWG – St Mary’s Parish Rooms * 6.30pm

5

May 8th Ail Gyfle Meeting 10.30am

May 9th Twinning Event - PGC 7.00pm

May 9th Civic Society AGM – Capel Sul 7.00pm

May 10th Carmarthen Town Council Mayor Making 6.30pm

May 10th Eisteddfod y Mynydd - Mynydd y Garreg Hall 5.00pm

May 11th St Mary’s Church Fete 2.00pm

May 13th Kidwelly Town Council AGM - PGC 9.15am

May 13th Kidwelly Town Council Civic Service -St Mary’s Church 11.00am

May 13th Hywel Girls & Boys Choir– Fwrnes Theatre, Llanelli 5.00am

May 14th Welfare Committee – White Lion 6.00pm

May 14th Mynydd y Garreg Hall Committee Meeting 7.30pm

May 16th Christian Aid Hunger Lunch - Kidwelly Rugby Club 12.00

May 16th Cydweli 900 at PGC 7.00pm

May 17th Quiz Night at Mynydd y Garreg Hall 7.00pm

May 18th Craft Fayre Trinity Methodist Church 10.00am

May 18th Kidwelly Camera Club Exhibition - PGC 10am - 6pm

May 19th Kidwelly Camera Club Exhibition - PGC 10am - 6pm

May 20th OWG - St Mary’s Parish Rooms 6.30pm

May 21st Welfare Coffee Morning -Kidwelly Rugby Club 10.30pm

May 22nd PACT - Kidwelly Rugby Club 6.00pm

May 22nd

Eisteddfod Committee Meeting Kidwelly Rugby Club 7.00pm

May 23rd

Ail Gyfle Coffee Morning - Kidwelly Rugby Club 10.30pm

May 23rd

Safe Routes –Manned event - PGC TBA

May 23rd

Local History Society 7.30pm

May 24th

Big Lottery Event – Botanic Gardens 10.00am

May 24th

Launch of the Police and Crime Plan - Carmarthen 12.30pm

May 28th Welfare Committee – White Lion 6.00pm

May 30th PGC Trustees Meeting 6.00pm *Denotes apologies sent - Bold Font denotes Community events/meetings open to all Councillors


DATE APPOINTMENT

May 2013

Sunday 12th

May 2013 AGM and Mayor making 9.15am

Tuesday 14th

May 2013 Full Council & G.P. Estates & Finance Committees 6.30pm

Wednesday 15th

May 2013 PACT 6.00pm

Wednesday 15th

May 2013 “Ambassadors” visit London

Thursday 16th

May 2013 Christian Aid Hunger Lunch 12.30pm

June 2013

Tuesday 4th

June 2013 Full Council & General Purposes Committee 6.30pm

Tuesday 11th

June 2013 Estates & Finance Committees 6.30pm

Wednesday 19th

June 2013 PACT 6.00pm

17 CORRESPONDENCE – MAY 2013

There was no correspondence. Note and Close this item.

12


4th

JUNE 2013


June 2013 at 6.30pm.



Councillors: B.Huws, M.Thomas, H.Jones, ,K.Davies,

N.Howell-Davies, P.Davies, J.Gilasbey




Apologies:- Councillor T.Burns, F. Burke-Lloyd, R.Davies

The Town Clerk offered prayers prior to the commencement of business.


59 POLICING MATTERS

No Police Report was available.


AGM and adjourned Full Council 12th

and 14th

May 2013


May 2013


May 2013


May 2013


The Project Officer circulated a detailed written report, which she expanded upon. Matters arising from the

report:-

A Quay & Canal group meeting with the county council will be held on 12th

June 2013 to consider Phase 3

of the development. It was agreed that a representative from each of the organisations with an interest in the

Quay, should be invited.

Funding is available for an “Active Consultation” Project. This will involve the development of an overall

community strategy for Kidwelly and Mynydd y Garreg. The Project Officer will meet with members to

progress this matter.

Matters arising from Full Council on 14th May 2013

62 HERITAGE TOWN









13

63 CYDWELI 900

A constitution has been agreed. A further meeting has been arranged for 10th

June 2013. Organisations,

interested individuals and members of the public have been invited.








Bloom project.

66 OPTIONS WORKING GROUP / 2 BRIDGE STREET Writing the report has commenced. It was RESOLVED that all issues arising from the questionnaires be

concluded as soon as councillors have had the opportunity to view them. It was also RESOLVED that any

further discussions relating to the questionnaires will not be held “in camera”.


has 56%. A review of the composition of the Town Council has been requested. It was RESOLVED to

request that the electoral area covered by the Town Council be split into two distinct electoral districts with

the by-pass being the natural boundary. It was also RESOLVED to work towards achieving parity in the

existing wards in relation to the number of elected councillors.




69 COMMUNITY HALLS

Mynydd y Garreg Hall:- – The AGM was held on 3rd

June 2013. Officers remain the same. Progress on

refurbishment of the hall was reported.

Princess Gwenllian Centre:- Phase 2 grant application is almost complete. Use of solar panels will be

maximized. Use of new microphones is being researched. Food Standards procedures are being updated.

The Beer Festival will be held on 6th

-7th

September 2013.


REPRESENTATIVES

Written reports were received from the three schools and the following organisations and noted:-

Please note the diary dates

Kidwelly Welfare Committee; Kidwelly Carnival 13th

July 2013 – volunteers are required

Eisteddfod 2014; 28th

June - Sports Forum, 30th

June - Off Road Bike ride. Next meeting 12th

June 2013

Kidwelly Town Forum; AGM – 17th

June 2013

Kidwelly Civic Society; next meeting 13th

June 2013

Hanes Cedweli; Medieval Fair, 19th

July 2013. Heritage Town meeting – 27th

June 2013

Safe Routes; Next meeting 6th

June 2013

Parks Steering Group: No date set for next meeting

14


MAYOR’S DIARY

June 1st Kidwelly Rugby Club Dinner 6.30pm

June 2nd Open Garden Trewern Kidwelly – Motor Neurone Disease 2.00pm

June 2nd Llanelli Rural Civic Service –Rehobath Chapel Five Roads 3.00pm

June 3rd Mynydd y Garreg Hall AGM 7.30pm

June 4th Welfare Coffee Morning –Kidwelly Rugby Club 10.30am

June 4th Ail Gyfle Meeting 3.00pm

June 5th Kidwelly Twinning Association –Time For Tea 7.30pm

June 6th Safe Routes in the Community meeting @ PGC 4.00pm

June 8th Cor Dyffryn Tywi Annual Concert @PGC 7.00pm

June 8th Llanelli Proms – Fwrnes Llanelli (Deputy Mayor & Consort) 7.00pm

June 9th Race For Life Llanelli 11.00am

June 10th Cydweli 900 @ PGC 7.00pm

June 12th Eisteddfod Meeting @Kidwelly Rugby Club 7.00pm

June 13th Civic Society – Morfa Chapel 7.00pm

June 15th Charity Event at Rugby Club – Golau Cancer Foundation 6.00pm

June 18th Kidwelly Welfare Committee Summer Lunch 12.00

June 19th PACT – Kidwelly Rugby Club 6.00pm

June 22nd Mynydd y Garreg Carnival 2.00pm

June 24th Armed Forces Flag Raising – Llanelli Town Council 10.00am

June 25th Armed Forces Flag Raising @ Kidwelly War Memorial 11.00am

June 27th Hanes Cydweli – Tom Lloyd @ Capel Sul 6.30pm

June 27th PGC Hall Meeting * 6.00pm

June 28th

Sports Forum @MYG Rugby Club - Eisteddfod Fundraiser 7.30pm

June 29th Eisteddfod Proclamation @ Carmarthen Includes a procession and ceremony.

Starts at 11.00am – Procession at 2.00pm Ceremony 3.00pm.

June 30th Taith Feicio/ Bicycle Ride Kidwelly to Cefn Sidan- Eisteddfod Fundraiser 11.00am

June 30th Burry Port & Pembrey Civic Service 10.30am

June 30th Carmarthenshire County Council Civic Service 2.00pm

*Denotes apologies sent - Bold Font denotes Community events/meetings open to all Councillors


DATE APPOINTMENT

June 2013

Tuesday 4th

June 2013 Full Council & General Purposes Committee 6.30pm

Thursday 6th

June 2013 Safe Routes to School 4.00pm

Monday 10th

June 2013 Cedweli 900 7.00pm

Tuesday 11th

June 2013 Estates & Finance Committees 6.30pm

Wednesday 19th

June 2013 PACT 6.00pm

Saturday 22nd June 2013 Mynydd y Garreg Carnival 2.00pm

Tuesday 25th

June 2013 Raising of Armed Forces Day Flag 11.00am

July 2013

Tuesday 2nd

July 2013 Full Council & General Purposes Committee 6.30pm

Tuesday 9th

July 2013 Estates & Finance Committees 6.30pm

Saturday 13th

July 2013 Kidwelly carnival

Wednesday 17th

July 2013 PACT 6.00pm

15

72 CORRESPONDENCE – JUNE 2013

1 Royal

British

Legion

The Armed Forces Day Flag will be raised on 25th

June 2013 at 11.00am. Note and

Close this item.

2 Mrs Start Land at Morfa Maen has been included in the LDP. The Town Clerk will seek

clarification as to why the alternative site was included after the consultation process had

taken place.

3 Burns Pet

Nutrition

A letter regarding the Wetlands project was received. A project proposal is required

before funding can be applied for. Support was requested. It was RESOLVED to ask

Burns for more information on the project and to clarify the council’s level of

representation at future meetings.

4 Eisteddfod

2014

Details of the Proclamation Ceremony to be held on 29th

June 2013 in Carmarthen have

been received. Note and Close this item.

24


25th

JUNE 2013

At the MEETING of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday

25th

June 2013 at 6.00pm.

Present:- Deputy Mayor R.Thomas (Chair)

Councillors: H.Jones, B.Huws, M.Thomas, N.Howell-Davies, T.Burns,

R.Davies, K.Davies, P.Davies, J.Gilasbey



Apologies:- Councillors F.Burke-Lloyd, L.Finch-Jones

117 DECLARATIONS OF OFFICE BY COUNCILLORS

There were no declarations of interest.

118 TO APPROVE THE ACCOUNTS

The Town Clerk had previously circulated the Statement of Accounts as prepared by Accountants DCK

Beavers. He reported that the Internal Audit had been completed and the report was awaited.

It was RESOLVED to approve the Accounting Statements for the Year End 31st March 2013 and the

Annual Governance Statement.


25


2nd JULY 2013

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 2nd

July 2013 at 6.30pm.



Councillors: B.Huws, M.Thomas, H.Jones, K.Davies, F. Burke-Lloyd, R.Davies

N.Howell-Davies, P.Davies, J.Gilasbey, T.Burns,




Apologies:- Councillor G.G.Jones

The Rev. Roger Morley-Jones offered prayers prior to the commencement of business.

The Mayor brought to the attention of Council, an e-mail circulated by Councillor R. Davies. He stated that

he believed the meeting was unlawful and should be postponed “until a time when the correct necessary

statuary notices can be given to councillors and the public”. He also stated that items on the agenda should

be more explicit so that the public would know what was to be discussed at the meeting.

The Town Clerk clarified the legal position, which had been confirmed by the Legal Section of the County

Council. It was RESOLVED to take the advice of the Town Clerk and go ahead with the meeting as it was

legally convened.

119 MEMBER’S DECLARATIONS OF INTEREST Minute 128 [3] – Councillor T.Burns

Minute 136 [4] – Councillor P. Davies, Councillor R. Davies


Sgt. Bell sent his apologies. PC Gary Cutler attended and read out a written report detailing the crime

figures for the previous month. It was noted that a child had been hit by a car in Bridge Street on 29th

June

2013, no further details were known. The possibility of making Hillfield Villas into a one way street will be

investigated. Illegal parking near the Spar and in Lady Street is being monitored by traffic wardens.


Full Council 4th

June 2013


June 2013


June 2013


June 2013

Full Council 25th

June 2013


Kidwelly Industrial Museum – Accreditation for the museum is being sought. This is necessary before

certain grants can be applied for. A bid for Heritage Lottery Funding is being prepared.

Allotments – Building Regulation approval is not required for the composting toilet.

Quay Structure – a bid for funding is being prepared.

Active Consultation Project – A meeting will be held on 9th

July 2013

26

Matters arising from Full Council on 4th June 2013

123 HERITAGE TOWN









124 CYDWELI 900

A constitution and minutes had been circulated. A written report on activities undertaken was provided. A

website will be created to publicise the events proposed and to involve the public in the celebrations. A

further meeting has been arranged for 4th

July 2013.








Bloom project.




128 CORRESPONDENCE – JUNE 2013

2 Mrs Start Land at Morfa Maen has been included in the LDP. Clarification as to why the

alternative site was included after the consultation process has been received. Note and

Close this item.

3 Burns Pet

Nutrition

Wetlands Project. A project proposal is required before funding can be applied for.

Support was requested. It was RESOLVED to provide a letter of support for the Nature

Reserve and teaching facility. It was noted that councillors are welcome to attend

meetings relating to this issue and minutes will be circulated. Note and Close this item.






27

130 OPTIONS WORKING GROUP / 2 BRIDGE STREET It was reported that the Options Working Group Report should be completed and given to the Town Clerk

for observations, by 12th

July 2013. It was noted that an Appendix to the report would contain an analysis of

the public questionnaire.

The Quantity Surveyor’s Report was discussed:-

The report was commissioned on the understanding that it would be used as the basis for a tender document

and give an estimated cost for refurbishment of the ground floor of 2 Bridge Street

No decision to commit any funding to the work of refurbishment has been made.

It was recognised by all members that the report provided a thorough and comprehensive schedule of work

to be undertaken to bring the ground floor into use as a public building. Some members considered the

costings in some areas to be high.

The report relates to work needed on the ground floor only: it was noted that extensive work is needed on

the roof, external rendering, electrics and plumbing, including a new boiler. To ensure the building is

weatherproof, external work is required.

Opinions were expressed that the Council had no money to spend on any level of refurbishment.

It was generally agreed that too much time and effort has been expended on the issue of 2 Bridge Street

which has caused unwanted conflict within the council. A positive decision concluding the matter is

required as a matter of urgency.

131 NOTICE OF MOTION

Notice of Motion received:-

1. To issue a public sector small works tender for the refurbishment of part of the ground floor, 2

Bridge Street, Kidwelly, as set out in the schedule to this motion and that the tender be issued no

later than Monday 15th

July 2013.

2. To advertise the tender on the council website and on the Welsh Government procurement website

(www.buy4wales.co.uk) and to invite no fewer than five contractors to submit a fixed price tender.

3. That 12pm on Friday 6th

September 2013 will be the deadline for any submissions to tender to the

Town Clerk at the Council Offices, Rear of the Princess Gwenllian Centre, Hillfield Villas,

Kidwelly.

4. That submitted tenders be considered by an extraordinary meeting of Full Council on Tuesday 17th

September 2013.

5. That the Mayor or Chairman of Estates show the building to interested contractors in the event that

the Town Clerk is unavailable to do so. Amended to:- That the Town Clerk show the building to

interested contractors.

6. That this motion does not bind the council to accept any tender.

Proposer – Councillor R.Thomas put forward the motion stating that the motion had been raised to force the

issue to a conclusion. Money was being wasted on running 2 buildings.

Seconder – Councillor M. Thomas stressed that the tender process would determine the actual cost and no

commitment to spend had been made.

Councillors were invited to comment on the motion:-

Councillor R.Davies stated that the motion contradicts everything previously agreed by Council and

therefore was invalid. The Town Clerk advised that the motion complied with Standing Orders.

28

Opinions were divided.

Opinions expressed – in favour of the motion Opinions expressed – against the motion

Cannot continue running 2 buildings QS report should be used as the tender document

Must maintain heritage of the town Motion pre-empts the OWG report

Schedule complies with H & S issues Schedule of works is too vague

Schedule will provide a true cost Building needs repair in its entirety

Portacabins are not acceptable for staff Offices should be housed in Phase 2 of PGC

Sale - 1 offer was withdrawn 1 too low Need to protect heritage but children are our future

Request will be made for a fixed price tender Public meeting did not want to use the Pelican

During discussion Councillor R.Davies was cautioned against making disrespectful comments on several

occasions. He apologised.

The Town Clerk stated that the remit of the Quantity Surveyor was to produce a document which could be

used as a basis for the tendering process. It did not include costs for an architect, building regulation

approval or other professional work.

An amendment to the motion was proposed.

“Additional work be added to the tender schedule of works - Re-roofing, re-rendering the exterior walls,

damp proofing, work to the electrics and provision of a new boiler.”

The vote on the amendment was recorded

For the amended motion Against the amended motion T. Burns P.Davies R.Thomas H.Jones

K.Davies J.Gilasbey M.Thomas B.Huws

R.Davies F.Burke-Lloyd L. Finch-Jones (Mayor) N. Howell-Davies

The Mayor had the casting vote. The amendment fell.

Councillor F.Burke-Lloyd wished it noted that a vote for the motion would be against the advice of the

Town Clerk.

Councillor R.Thomas wished it noted that the motion was going for a fixed cost tender

The vote on the motion was recorded

For the motion Against the motion

R.Thomas H.Jones T. Burns P.Davies

M.Thomas B.Huws K.Davies J.Gilasbey

L. Finch-Jones (Mayor) N. Howell-Davies R.Davies F.Burke-Lloyd

The Mayor had the casting vote. She wished it noted that her casing vote for the motion was to expedite the

matter, clarify the situation and get costs.

It was RESOLVED that the Motion be accepted and implemented.

132 COMMUNITY HALLS

Mynydd y Garreg Hall:- – A written report had been circulated.

Princess Gwenllian Centre:- A meeting with the hall trustees will be held on 9th

July 2013 at 6.00pm

29


REPRESENTATIVES

Written reports were received from the following organisations and noted:-

Kidwelly Civic Society Kidwelly Welfare Committee Kidwelly Town Forum

Eisteddfod Committee Cydweli 900 Heritage Trust

Ysgol Gwenllian Ysgol y Castell

Hanes Cedweli - Pamphlets advertising the Medieval Fair on 19th

July 2013 were distributed.

Heritage Trust – further information was reported – the County Council have given a favourable response

towards renovation of the former Town Hall.


MAYOR’S DIARY

July 1st 100th

Birthday of Monica Greenwell – Glanmorfa 1.00pm

July 1st Kidwelly Welfare Committee Meeting at White Lion 6.00pm

July 1st Mynydd y Garreg Hall Meeting 7.30pm

July 3rd Meet up with Visitors from Basotho 4.00pm

July 4th Cydweli 900 at PGC 7.00pm

July 5th Cydweli Black Cats Awards Ceremony @ MYG Hall 6.30pm

July 5th Charity Event for The Fields Twins at Calasonic Llanelli * 7.00pm

July 7th Super Sing – Hywel Choir – Y Ffwrnes Llanelli 3.00pm

July 10th Barnados Toddle at Ysgol y Castell 1.30pm

July 11th Civic Society 7.00pm

July 12th Ysgol y Castell School Leavers Assembly 2.00pm

July 12th Carmarthen Antiquarian Society – Chairman’s Evening 6.30pm

July 13th Kidwelly Carnival

July 13th Help For Heroes Charity Night at Stradey Park Hotel * 7.00pm

July 14th Plant Dewi 10th

Anniversary – St David Cathedral 3.00pm

July 17th Ysgol y Castell Summer Fayre 3.15pm

July 17th PACT @ Kidwelly Rugby Club 6.00pm

July 18th Kidwelly Partnership Meeting at PGC 10.00am

July 19th Ysgol Gwenllian Year 6 Proms Night – Selwyn Samuel Centre 7.00pm

July 19th Medieval Fayre at Kidwelly Castle - Hanes Cydweli 11.00am

July 24th Ail Gyfle meeting 2.00pm

July 24th Organ Recital St Marys 7.00pm

July 25th PGC Meeting 6.00pm

July 27th Trinity Methodist Church – Craft Fayre 10.00am

July 27th Ail Gyfle – Open Golf Day at Glyn Abbey 11.00am

July 27th Kidwelly Festival Choir – Annual Concert @ PGC 7.00pm

*Denotes apologies sent - Bold Font denotes Community events/meetings open to all Councillors


JULY

2nd

July 2013 Full Council & General Purposes Committee 6.30pm

9th

July 2013 Estates & Finance Committees 6.30pm

135 EXECUTIVE ACTION DURING RECESS

It was RESOLVED that Executive Powers be delegated to the Mayor, Deputy Mayor and Chair(s) of

relevant Committee(s) during the summer recess. Any action taken during this period will follow the

established procedures. Note and Close this item.

30

136 CORRESPONDENCE – JULY 2013

1 Public Services

Ombudsman

Annual report has been received and is available for inspection at the offices or on-

line. Note and Close this item.

2 Carmarthenshire

County Council

A questionnaire evaluating “Access to Social Housing Policy” has been received.

The Town Clerk will respond. Note and Close this item.

3 John Mayne A request for a copy of the Quantity Surveyor’s report on refurbishment of part of 2

Bridge Street has been received under the Freedom of Information Act. The report

will be made available. Administration costs will be applied. It was noted that

another member of the public had made the same request. Note and Close this

item.

4 Julian & Wendy

Edwards

Comments received on issues regarding 2 Bridge Street were considered. Councillor

T.Burns wished it noted that she was concerned that the majority of councillors

don’t see the full cost of the expense of the Pelican as a whole.

Concern was also expressed that hundreds of residents also held the same view as

the correspondents. Note and Close this item.

5 Petition from

residents

Disillusionment with the floral arrangements in Kidwelly was strongly expressed.

The Mayor has organised a flower planting day on 6th

July 2013 and requested

volunteers from members and any interested groups. It was RESOLVED that the

artificial hanging baskets not be hung. Note and Close this item.

6 Victoria

Maliphant

Dismay was expressed that the Town Council intend to return temporarily to the

former council offices in Bridge Street. She considers it a waste of tax payers money

which should be spent on the young people in the community. The Town Clerk will

respond, indicating that no decision has yet been made. Note and Close this item.

It was noted that comments, which could be considered libellous, have been posted on social media sites.

These should be refuted in the main press publications. The Council Media Policy should be adhered to.

Members wishing to make comments in the press should be aware that they give opinions as individuals

and not as councillors. The Town Clerk makes comments on behalf of the Town Council.

40


3rd

SEPTEMBER 2013

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday, 3rd

September 2013 at 6.30pm.



Councillors: B.Huws, M.Thomas, K.Davies, F. Burke-Lloyd, R.Davies

N.Howell-Davies, P.Davies, J.Gilasbey, G.G.Jones



Apologies:- Councillor H.Jones, T.Burns


185 MEMBER’S DECLARATIONS OF INTEREST Minute 200 – Councillors B.Huws and N. Howell-Davies

Minute 201 [1] – Councillor J.Gilasbey


Apologies were given for PC Gary Cutler. PCSO Ben Holding attended and provided a report for the month

of August.


Full Council 2nd

July 2013

General Purposes Committee 2nd

and 9th July 2013


July 2013


July 2013


The Project Officer was on annual leave. She had circulated a written report.

Matters arising from Full Council on 2nd July 2013

189 HERITAGE TOWN









190 CYDWELI 900

The next meeting will be held on 5th

September 2013. Members were encouraged to attend. Minutes had

been circulated detailing a list of proposed events for the year. Funding issues will be considered at the

Finance Committee meeting on 10th

September 2013.

41








Bloom project.









195 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Town Clerk reported that he had received a copy of the OWG Report earlier that day. Due to its length,

members will receive an electronic copy. A hard copy will be retained in the office. The results of the

Questionnaire will be made available. Thanks were expressed to the Chair of the OWG, who apologised for

the delay in producing the document. The report will be considered further at the Estates Committee

meeting on 10th

September 2013.

196 NOTICE OF MOTION Tenders for re-furbishing the ground floor of 2 Bridge Street had been invited. The Town Clerk reported

that 22 expressions of interest had been received. 8 viewings of the building had taken place. No tenders

have been received to date. The closing date is 6th

September 2013. It was noted that several building

contractors had commented on the lack of detail in the tender documents. The fact that a Quanitity

Surveyors report commissioned by the council had not been used in the process was also noted. It was

RESOLVED that the Town Clerk, Mayor and Cllr F. Burke-Lloyd oversee the opening of the tenders and

create a matrix of results to present to members at the Full Council meeting on 17th

September 2013.

Minute 182 and 183 will be incorporated into one item in future as they both deal with 2 Bridge Street.

197 COMMUNITY HALLS

Mynydd y Garreg Hall:- – No report

Princess Gwenllian Centre:- The Beer festival will be held on 6th

& 7th

September 2013.


REPRESENTATIVES

The following meetings were noted:- Eisteddfod Appeal Committee 4th

September (Total of £7404.49

raised to date); Safe Routes 5th

September; Kidwelly Civic Society 12th

September. Schools commence on

3rd

September 2013.

42


MAYOR’S DIARY

Due to a family bereavement no functions were attended between 15-21 August 3

rd August Charity Car wash–Factory Shop/British Heart Foundation 11.00m

9th

August St Mary’s Church Organ Recital 7.00pm

10th

August Kidwelly Horticultural Show 12.00pm

10th

August Mynydd Mayhem – MYG Rugby Club 6.00pm

11th

August Trinity Church – Animal Blessing service 3.00pm

13th

August NSPCC Coffee Morning – Kidwelly Rugby Club 10.30am

17th

August Glan Morfa Summer Fayre (Deputy Mayor) 2.00pm

17th

August Te Cymreig – Eisteddfod 2.30pm

29th

August Trust Committee Meeting @ Princess Gwenllian Centre 6.00pm

30th

August Open Lady Street Gallery 7.00pm

2

nd September Barnados Curry Night – (Butchers Arms –Pembrey) 7.00pm

4th

September Eisteddfod Appeal – Kidwelly Rugby Club 7.00pm

5th

September Safe Routes in the Community MYG Hall 5.30pm

5th

September Cydweli 900 @ Princess Gwenllian Centre 7.00pm

6th

September Beer Festival @ Princess Gwenllian Centre 5.00pm-11pm

6th

September Beer Festival @ Princess Gwenllian Centre 2.00pm -11pm

9th

September MYG Hall Committee Meeting 7.30pm

10th

September Welfare Coffee Morning @Kidwelly Rugby Club 10.30am

11th

September St Mary’s Church Organ Recital 7.00pm

12th

September Prize giving Evening Glan y Mor School 7.00pm

12th

September Civic Society Meeting – Capel Morfa 7.00pm

14th

September Friends of St. Marys Church Concert 7.00pm

16th

September Carmarthenshire Scouts AGM @Tumble 7.30pm

18th

September PACT – Kidwelly Rugby Club 6.00pm

21st September Water Festival at Kidwelly Quay 12.00pm

24th

September Welfare Coffee Morning @Kidwelly Rugby Club 10.30am

26th

September Trust Committee Meeting Princess Gwenllian Centre 6.00pm

28th

September Macmillan Coffee Morning 10.00- 12.00pm

29th

September Freedom of Burry Port/Pembrey granted to A/ T. Corps 10.00am


SEPTEMBER

3rd

September Full Council & General Purposes Committee 6.30pm

5th

September Safe Routes in the Community MYG Hall 5.30pm

10th

September Estates & Finance Committees 6.30pm

17th

September Extraordinary Full Council 6.30pm

OCTOBER

1st October Full Council & General Purposes Committee 6.30pm

8th

October Estates & Finance Committees 6.30pm

43

200 CEDWELI WATERFRONT FESTIVAL

Hanes Cedweli is proposing to hold a Waterfront Festival on 21st September 2013, in the Quay / Canal area

which is owned by the town council. Members were in favour of the event providing the following issues

were fully taken into account:-

A full risk assessment must be in place

Comprehensive insurance cover must be provided

Hanes Cedweli must pay for any damage caused during the event

Effect on wildlife must be minimised

Concern over the supply of alcohol and the proximity of several water sources

All health & safety issues must be addressed

It was RESOLVED that in principle, the town council support Hanes Cedweli with the Waterfront Festival

provided that the Town Clerk is satisfied that all safety issues and insurance arrangements are in place.

201 CORRESPONDENCE – AUGUST/SEPTEMBER 2013

1 Carmarthenshire

County Council

One Voice Wales has nominated Cllr J.Gilasbey as Community Council

representative on the County Council Standards Committee. It was RESOLVED to

support this nomination. Councillor Gilasbey was congratulated on her nomination.


2 Peter Stringer A petition has been received regarding parking at Morfa Maen during sporting

events at Park Stephens. The town council supported the petition. The matter will be

taken into account when considering the issues relating to the park as a whole. Note

and Close this item.

54


17th SEPTEMBER 2013


September 2013 at 6.30pm.



Councillors: B.Huws, M.Thomas, K.Davies, F. Burke-Lloyd, R.Davies

N.Howell-Davies, P.Davies, J.Gilasbey, H.Jones, T.Burns



Apologies:- Councillor G.G.Jones


254 TENDERS FOR REFURBISHMENT OF GROUND FLOOR AT 2 BRIDGE STREET

22 expressions of interest in the tender process had been received. 3 tenders had been returned.

The Town Clerk, Mayor and Councillor F.Burke-Lloyd had opened three tenders on 10th

September 2013.

The Town Clerk had prepared a matrix to facilitate comparison of the tenders.

Tender 1 £29229k This tender complied with all specifications required

Tender 2 £32535k This tender complied, but gave a price for an asbestos survey, and not a price for its

removal.

Tender 3 £59621k This tender provided only estimates – not sufficient details to compare with the

specifications required. It also stated there was no room for a DDA compliant toilet

– which disagreed with the QS report.

It was noted that no reference to costs for planning permission or building Regulations was included in any

of the tenders.

The Town Clerk reported that issues relating to capital receipts are ongoing with the external Auditors BDO

Elements included in these tenders cover capital and revenue expenditure.

Discussion ensued and opinions were expressed:-

[A] The Tenders Tender 1 was considered acceptable

Tender 2 was considered acceptable but the asbestos removal would need to be addressed.

Tender 3 was not sufficiently detailed for comparison.

It was recognised that members were not qualified to make a decision on the information provided.

55

[B] Financial Position Concern was expressed over the issues of capital and revenue expenditure raised by the auditors. Funding

sources for the refurbishment were queried. The impact of the refurbishment on the finances of the council

was not clear. A financial risk assessment would be needed

The advisability of refurbishing the ground floor only was questioned, as the whole building is in need of

urgent attention. Costs would be prohibitive. The public should be made aware of the costs of

refurbishment.

Action was needed, as remaining in the portacabins was not viable, and there was no alternative office

premises available.

[C] Public Opinion It was agreed that the views of the residents of Kidwelly and Mynydd y Garreg were of prime importance.

Disagreement on what the views were became evident. A call for a public meeting was made. This was not

supported as the best means of gauging public opinion.

Holding an official referendum administered by the county council was considered. Costs would be high.

Some members considered this cost acceptable, as a definitive decision would be made by the electorate.

Others disagreed, the cost would be too high. The outcome of the referendum should be binding on the

town council.

It was agreed that the Town Clerk should investigate the costs of a referendum and obtain advise on its

feasibility and report to Full Council on 1st October 2013 when a motion as to whether to hold a referendum

would be tabled.

The referendum would present the public with 2 options:

To retain the building at 2 Bridge Street in the ownership of Kidwelly Town Council as council offices and

for public use

OR

To dispose of 2 Bridge Street by sale

The meeting concluded with a recorded vote relating to items A and B

It was RESOLVED to seek advice from the Quantity surveyor as to the acceptability of the tenders

received.

It was RESOLVED to seek advice as to the capital/revenue allocation for the refurbishment

For Against Abstain L.Finch-Jones H.Jones None T.Burns

R.Davies K.Davies

F.Burke-Lloyd J.Gilasbey

M.Thomas R.Davies

B.Huws P.Davies

N.Howell-Davies

57


1ST

OCTOBER 2013

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,

1st October 2013



Councillors: B.Huws, M.Thomas, K.Davies, , R.Davies, T.Burns

N.Howell-Davies, P.Davies, J.Gilasbey, G.G.Jones, H.Jones



Project Officer M.McGerty

Apologies:- Councillor F. Burke-Lloyd




Sgt Bell & PC Cutler attended. A report for the month of September was given. Grave concern was

expressed over the newspaper story which described the area around Ger y Gwendraeth in extremely

unfavourable terms. It was reported that residents were distressed by the terms used in the article and

were worried that their houses might be devalued as a result. Attendance at future PACT meetings may

be jeopardised. The police were informed of the Open day at the Industrial Museum on 11th

October

2013.


Full Council 3rd

September 2013

General Purposes Committee 3rd

September 2013


September 2013


September 2013

Full Council 17th

September 2013



1. Gwenllian Centre – a grant application has been made for an improved sound and lighting

system. Information required to progress with Phase 2 has been received.

2. Allotments – a further bid for funding for a compost toilet has been made.

3. Cedweli 900 Orchard & garden – Natural Resources Wales is investigating the type of

contamination at the former Optical Lagoon at Glan yr Afon. The Allotment Association will

create a garden to reflect the industrial nature of the site. Councillors were requested to make

suggestions for orchard sites.

4. Industrial Museum – Open Day 11th

October 2013 – a full range of activities is planned. The

Project Officer was thanked for all the work she has done at the museum, and for giving tours to

many groups of school children.

5. Renewable energy – the Project officer had submitted a report previously.

58

Matters arising from Full Council on 3rd

September 2013

261 HERITAGE TOWN

The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre

as defined by the Conservation Area. An extended conservation area has been applied for. A photo

record of all buildings in the area has been completed. The narrative needs to be added. This can be used

as a basis to measure future changes in the area.



approval, in the new year. The lease will be between 99 – 125 years. Grant funding can be applied for

once the lease is in operation.

262 CYDWELI 900

A meeting was held on 5th

September 2013. Minutes had been circulated detailing a list of proposed

events for the year.


The Town Forum has suggested that an information board be placed in the Town Square to enable

residents to comment and make suggestions about key issues affecting the town. As the office window in

Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed

to look into the matter. Budget provision needs to be made.



Bloom project.




266 COMPOSITION OF THE COUNCIL Castle Ward has 8 councillors and Mynydd Ward has 5. Castle Ward has 44% of the electorate and

Mynydd has 56%. A review of the composition of the Town Council has been requested. It was

previously RESOLVED to request that the electoral area covered by the Town Council be split into two

distinct electoral districts with the by-pass being the natural boundary. It was previously RESOLVED to

work towards achieving parity in the existing wards in relation to the number of elected councillors.

267 OPTIONS WORKING GROUP / 2 BRIDGE STREET The OWG Report will be considered at Full Council on 15

th October 2013.

Tenders – the Town Clerk has met with the Quantity Surveyor who had written the Bill of Quantities for

refurbishing the ground floor at 2 Bridge Street. The QS has seen the tenders and his comments and

recommendations on them should be available for the Finance Committee meeting on 8th

October 2013.

Councillor R.Thomas proposed that Standing Orders be suspended so that the tenders could be

discussed.

Debate ensued – the meeting was adjourned for a few minutes. The meeting reconvened.

The Town Clerk advised against suspension of Standing Orders. After further debate Councillor

R.Thomas withdrew his proposal. Due to a heated discussion the meeting was adjourned for a short time.

The meeting reconvened. The Mayor stated that the matter would be scheduled for further discussion at

the next Finance Committee meeting on 8th

October 2013.

59

268 CEDWELI WATERFRONT FESTIVAL

The Waterfront Festival proposed for 21st September 2013, in the Quay / Canal area which is owned by

the town council, did not go ahead. Note and Close this item.

269 COMMUNITY HALLS

Written reports were received from both halls.


REPRESENTATIVES

Ysgol y Castell – newsletter circulated

Ysgol Gwenllian – Annual parents meeting will be held on 22nd

October 2013

Kidwelly Civic Society: Safe Routes: Eisteddfod Appeal Committee – written reports had been

circulated

Minutes of the Sports Association meeting held on 24th

September 2013 had been circulated


MAYOR’S DIARY

Oct 4th Harvest Supper St Mary’s Church 7.00pm

Oct 5th Presentation Dinner Kidwelly Bowls Club- Bread of Heaven 7.00pm

Oct 5th Kidwelly Welfare Meeting –White Lion 6.00pm

Oct 7th Mynydd y Garreg Hall Committee Meeting 7.00pm

Oct 8th Welfare Coffee Morning 10.30am

Oct 10th Civic Society Meeting – Morfa chapel 7.00pm

Oct 11th Kidwelly Industrial Musuem Open Day 2.00pm

Oct 11th Presentation Dinner Carms. Disabled Group –Ashburnham Hotel 7.00pm

Oct 12th 10th

Anniversary – Ty Bryngwyn Hospice 2.00pm

Oct 12th International Evening Twinning Assoc -PGC 7.30pm

Oct 16th PACT – Kidwelly Rugby Club 6.00pm

Oct 17th Kidwelly Partnership Meeting -PGC 10.00am

Oct 17th Civic Society Meeting – Capel Morfa 7.00pm

Oct 18th Quiz- Kidwelly Rugby Club – Eisteddfod Sir Gar Appeal 7.00pm

Oct 22nd Ysgol Gwenllian –Parents & Governors Evening 7.00pm

Oct 23rd Dyffryn Towy Choir –Kidwelly Castle - Visit from USA Choir 10.30am

Oct 31st PGC Committee Meeting 6.00pm


OCTOBER

1st October Full Council & General Purposes Committee 6.30pm

8th

October Estates & Finance Committees 6.30pm

11th

October Open Day – Industrial Museum 2.00pm

15th

October Full Council 6.30pm

16th

October PACT 6.00pm

NOVEMBER

5th

November Full Council & General Purposes Committee 6.30pm

12th

November Estates & Finance Committees 6.30pm

19th

November Budget Setting [1] 6.30pm

21st November Christmas Lighting

26th

November Budget Setting [2] 6.30pm

60

272 TO CONSIDER HOLDING A REFERENDUM

The Town Clerk informed members that the County Council had provided advice on the referendum

process. The town council cannot call a referendum. A Parish Meeting has to be called. 10% of the

electorate has to request it. 30 days notice of a referendum has to be given. The cost would be between

£4-5k.

Mr Stephen Finch, member of the public, spoke. He requested clarity as to the question[s] to be put

forward if a referendum were to take place.

A heated discussion ensued. The meeting was adjourned for a short while. The meeting reconvened.

The referendum will be discussed further at the Full Council meeting on 5th

November 2013.

Consideration will be given to the two issues:-

1. Does the council wish to hold a referendum

2. What question[s] will be put forward

273 CORRESPONDENCE – OCTOBER 2013

1 Carmarthenshire

County Council

Information regarding a review of all polling districts which is to take place was

circulated. Members were requested to give opinions on the matter by the next

meeting of Full Council.

2 John Mayne Mr Mayne’s letter was read out to members who had received a copy. He

expressed opinions of no confidence in the present Town Council. Note and Close

this item.

The General Purposes Committee and Establishment Committee meetings scheduled to follow Full

Council were postponed.

Councillor J.Gilasbey volunteered for Meals on Wheels on 10th

October and Councillors R. and P.

Davies on 11th

and 17th

October 2013

69


22nd OCTOBER 2013

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on

Tuesday, 22nd October 2013 at 6.30pm.

Present:- Deputy Mayor R.Thomas

Councillors: B.Huws, M.Thomas, K.Davies, F. Burke-Lloyd, R.Davies,

N.Howell-Davies, G.G.Jones, J.Gilasbey, P.Davies,

T.Burns, H.Jones



Apologies:- Councillor None


311 ELECTION OF MAYOR

Two nominations were put forward:-

Councillor B.Huws was proposed by Councillor H.Jones and seconded by Councillor M.Thomas

Councillor R.Davies was proposed by Councillor K.Davies and seconded by Councillor

J.Gilasbey

A secret ballot was taken. Each nominee received 6 votes. The Deputy Mayor gave his casting

vote to Councillor B. Huws.

Councillor Byron Huws was duly elected as Mayor, and signed the Declaration of Office.

Councillor Ryan Thomas was appointed as Deputy Mayor by the Mayor.

Councillor Huws expressed his thanks for his election, and stated that he would represent the

town of Kidwelly to the best of his ability.

He requested members to work together with him and give him a vote of confidence, endorsing

his mayorship. The following was noted:-

Members prepared to support the Mayor

Members not prepared to support the Mayor

M.Thomas G.G.Jones F.Burke-Lloyd R.Davies

R.Thomas H.Jones T.Burns P.Davies

N.Howell-Davies K.Davies J.Gilasbey

312 APPOINTMENT OF CHAIRS AND REPRESENTATIVES

This matter was deferred until Full Council on 5th

November 2013.

70


5th

NOVEMBER 2013


5th

November 2013

Present:- Town Mayor B.Huws


Councillors: M.Thomas, K.Davies, T.Burns, F.Burke-Lloyd

N.Howell-Davies, J.Gilasbey, H.Jones




Apologies:- Councillor R.Davies, P.Davies


Mr Andrew Jenkins, Chair of the Heritage Trust had requested to speak at the meeting. He informed

council that the Trust would be making a formal written offer to take over 2 Bridge Street and restore it.

This would be on the same basis as they have with the county council regarding the former town hall in

Causeway Street – a 99 year lease with a peppercorn rent. Mr Jenkins expressed his concern over the

council’s lack of progress in deciding the fate of the former Pelican Inn.

313 MEMBER’S DECLARATIONS OF INTEREST Minute 331 [1] Councillor J.Gilasbey – did not vote.


PCSO Jo Gardner attended. A report for the month of October was given. The police were thanked for

the additional patrols mounted after the break in at the Youth Hut. A Commissioner’s Grant is being

applied for which, if successful, would provide funding for the Youth Hut.


Full Council 1st October 2013

Finance Committee 1st October 2013


October 2013


October 2013

Full Council 15th

October 2013

Full Council 22nd

October 2013



1. Kidwelly Industrial Museum – an accreditation inspection was carried out on 1st November 2013.

If successful, many more grants could be available. The Heritage Minister visited the museum

and was impressed by the number of projects going forward. Thanks were expressed to County

Councillor K.Davies for arranging the visit. Thanks were also expressed to Maria McGerty,

Project Officer, for her commitment to developing the museum and working on the accreditation

process.

2. Cydweli 900

Consideration is being given to locating the historic garden within the museum site. However, the

orchard cannot be sited there because of the scheduled underground archaeology.

71

317 TOWN CLERK’S REPORT ON FINANCIAL SITUATION OF COUNCIL

The report had been previously circulated. It expressed concern over the ongoing issue of the use of

capital receipts and other aspects that would impact on the finances of the council. To date, the

additional auditor costs incurred is £1k. There is a difference of opinion between the external auditors

and council’s current accountants.

It was noted that the council’s accountant (at that time) had advised the course of action taken. There

may be recourse to litigation.

It was RESOLVED to accept the recommendation of the town clerk:- “No additional expenditure be

entered into, whether Capital or Revenue other than what is provided for within the current year’s

budget, always providing that essential operational/emergency costs to avoid litigation or imposed costs

are to be sanctioned, each case being investigated thoroughly before agreeing expenditure.” A recorded

vote was taken:-

FOR ABSTAIN

B.Huws K.Davies F.Burke-Lloyd M.Thomas

R.Thomas H.Jones N.Howell-Davies

T.Burns J.Gilasbey

Matters arising from Full Council on 1st October 2013

318 HERITAGE TOWN






319 CYDWELI 900

Minutes of the meeting held on 8th

September 2013 had been circulated. Councillor B.Huws stated that,

as a historian, he believed that the year selected for the 900 year anniversary was inaccurate. The council

will provide the initial £500 allocated in this year’s budget, as soon as details of the bank account are

received.








Bloom project.




72






324 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Mayor indicated that the report had revealed several options, which he listed.

He stated that 2 main questions needed to be addressed:-

Question [1] What does the town council want to do with the property at 2 Bridge Street?

After discussion the following proposal was tabled:-

“Persons who have shown an interest in using the Pelican be invited to explain their proposals to the

Council.” A recorded vote was taken:-

FOR ABSTAIN

R.Thomas K.Davies F.Burke-Lloyd B.Huws

M.Thomas J.Gilasbey N.Howell-Davies

H.Jones T.Burns

Question [2] Where do the council offices go?

It was felt that this question was partly dependent on question 1 above and also to the minute following.


The Town Clerk had previously informed members that the council cannot call a referendum. 10% of the

electorate has to request it. The cost would be between £4-5k.

Members were informed that a member of the public was organising a petition calling for a public

meeting to be held. Opinions as to whether the council itself should call a public meeting were

expressed. It was agreed that the recommendation of the town clerk be taken. He advised that the council

should await the outcome of the petition.

326 CORRESPONDENCE – OCTOBER 2013

1 Carmarthenshire

County Council

Information regarding a review of all polling districts which is to take place had

been circulated. It was agreed that polling arrangements were satisfactory. The

town clerk will respond on behalf of the council. Note and Close this item.

327 APPOINTMENT OF CHAIR OF ESTATES AND OTHER REPRESENTATIVES

The Mayor stated that he wished to remain as Chair of the Estates Committee until issues regarding 2

Bridge Street and the location of the council offices were resolved. It was recognised that the roll of

Mayor is very demanding and time consuming and precedent is set that the Mayor does not take on the

chair of any committees, other than the Establishment Committee.

It was RESOLVED that the following vacant positions be filled:-

Chair of Estates Committee KTC rep. On Eisteddfod Committee Governor – Ysgol Gwenllian

F.Burke-Lloyd

K.Davies

R.Thomas

328 COMMUNITY HALLS

Minutes were received from the Princess Gwenllian Hall. Mynydd y Garreg Hall has its meeting next

week and minutes will be circulated.

73


REPRESENTATIVES

Newsletters from Ysgol Mynydd y Garreg and Ysgol y Castell were circulated.

It was reported that the Heritage Trust has received Charity status and is now eligible to apply for grant

funding for restoration projects. The trust has a 99 year lease from the county council for the former

town hall. It has 2 months to submit a viability report on the building. Councillor K.Davies, as county

councillor, will be informed of meetings of the trust.


MAYOR’S DIARY

DATE APPOINTMENT

5th

November 2013 Welfare coffee morning 10.30am

5th

November 2013 Full Council & General Purposes Committee 6.30pm

7th

November 2013 Cydweli 900 7.00pm

10th

November 2013 Remembrance Service 9.45am

12th

November 2013 Estates & Finance Committees 6.30pm

19th

November 2013 Welfare Coffee morning 10.30am

20th

November 2013 PACT 6.00pm

21st November 2013 Christmas Lighting 6.30pm

23rd

November 2013 Christmas Fayre - PGC

26th

November 2013 Budget Setting 6.30pm

28th

November 2013 PGC trustees meeting 6.00pm


DATE APPOINTMENT

November 2013

5th

November 2013 Full Council & General Purposes Committee 6.30pm

7th

November 2013 Cydweli 900 7.00pm

12th

November 2013 Estates & Finance Committees 6.30pm

20th

November 2013 PACT 6.00pm

21st November 2013 Christmas Lighting 6.30pm

26th

November 2013 Budget Setting 6.30pm

December 2013

3rd

December 2013 Full Council & General Purposes Committee 6.30pm

10th

December 2013 Estates & Finance Committees 6.30pm

18th

December 2013 Lessons & carols 7.00pm

331 CORRESPONDENCE – NOVEMBER 2013

1 PGC

Trustees

Concerns that allegations regarding non-compliance with health & safety regulations will

adversely affect the hall’s reputation had been expressed. It was recognised that a full

risk assessment was needed. Issues of DDA compliance are outstanding and an

alternative venue needs to be available if the hall cannot be used. However, it was felt

that full support should be given to the hall to ensure that all legislation is fully complied

with. It was RESOLVED that members meet with the hall trustees and fire service to

address the issues raised.

2 Members

of public

Several requests for a gym in Kidwelly have been received. Members were informed that

information regarding a gym is available as it formed part of the Phase 2 funding

application for the Gwenllian Centre. Members of the public will be informed of this and

support for their request will be given. Note and Close this item.

80


18th

NOVEMBER 2013

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on

Monday, 18th November 2013 at 6.30pm.

Present:- Deputy Mayor R.Thomas

Councillors: M.Thomas, K.Davies, J.Gilasbey, T.Burns


Apologies:- Councillor P.Davies, R.Davies, F.Burke-Lloyd, H.Jones


374 ELECTION OF MAYOR

Councillor Jeanette Gilasbey was nominated and duly elected as Mayor for the remaining period

of the 2013-2014 Mayoral Year. Note and Close this item.

375 APPOINTMENT OF DEPUTY MAYOR & DEPUTY CHAIR OF ESTATES

This matter was deferred until Full Council on 3rd December 2013.

82


3rd DECEMBER 2013


3rd

December 2013



Councillors: M.Thomas, K.Davies, T.Burns, F.Burke-Lloyd




Apologies:- Councillor R.Davies, P.Davies


Mr Maliphant was welcomed back in his capacity as Mace Bearer.

378 MEMBER’S DECLARATIONS OF INTEREST Minute 391 – Councillor J.Gilasbey vacated the chair.


The police were unable to attend. No report was received.


Full Council 5th

November 2013


November 2013


November 2013


November 2013

Full Council 18th

November 2013


The Project Officer had previously circulated a quarterly written report. She reported that the Gwenllian

Centre had been successful in obtaining a £4k grant for lighting equipment. The outcome of 2 further

grant applications is imminent. She was thanked for her work, especially on her contribution to the

Industrial Museum Accreditation. She will continue to work on Phase 2 and will investigate community

sustainability projects.

Matters arising from Full Council on 5th November 2013

382 HERITAGE TOWN






383 CYDWELI 900

Minutes of the meeting held on 8th

September 2013 had been circulated. Councillor B.Huws stated that,

as a historian, he believed that the year selected for the 900 year anniversary was inaccurate. The council

will provide the initial £500 allocated in this year’s budget, as soon as details of the bank account are

received.

83








Bloom project.









388 OPTIONS WORKING GROUP / 2 BRIDGE STREET The quantity surveyor is looking at the submitted tenders to standardise the submissions. A meeting will

be arranged with members of the community and organisations who have expressed an interest in using

refurbished space at 2 Bridge Street. The council will work towards setting an agenda for a Public

Meeting so that the issues surrounding the former offices can be discussed and a decision made on the

future of the building.


The call for a Public Meeting has negated the need for a referendum. See Minute 390 below. Note and

Close this item.

390 REQUEST FOR A PUBLIC MEETING

A petition requesting a Public Meeting to discuss the conduct of the council has been received. It was

RESOLVED to hold a Public Meeting on 25th

January 2014 in the Gwenllian Centre. Thirty days notice

of such a meeting will need to be given. The Town Clerk will meet with representatives of those who

signed the petition to create an agenda. Staffing matters will not be discussed. The agenda will be clear

and specific so that the council will have a mandate on which to base its future decisions. Strict voting

rules will apply. An independent chair will be appointed. Further advice on the procedure for a Public

Meeting will be requested to ensure compliance.

391 CORRESPONDENCE – NOVEMBER 2013

1 PGC

Trustees

A full risk assessment is being carried out. Evacuation procedures for the Upper

Conference Room are not adequate at present. For full compliance, expensive works

would need to be carried out. Changing council meetings to Thursday and using the

Lower Conference Room as a venue was not convenient. The matter is ongoing.

392 COMMUNITY HALLS

No reports were available.

84


REPRESENTATIVES

The newsletter from Ysgol y Castell had been circulated.

A letter of thanks for the donation of £500 to the Eisteddfod Committee has been received.


MAYOR’S DIARY

DATE APPOINTMENT

1st December 2013 Hollyberry Lunch 12.30pm

2nd

December 2013 Christmas Lunch 12.30pm

3rd

December 2013 Welfare coffee morning 10.30am

3rd


6th

December 2013 Mayor’s Ball - Carmarthen 7.00pm

10th

December 2013 Festival Choir Coffee morning 10.00am

10th

December 2013 Ysgol Gwenllian Christmas Fayre 6.00pm

10th

December 2013 Estates & Finance & Establishment Committees 6.30pm

11th

December 2013 Mynydd Senior Citizens Christmas Party 2.00pm

11th

December 2013 Kidwelly Senior Citizens Dinner 7.00pm

14th

December 2013 Kidwelly Festival Choir Concert 7.00pm

16th

December 2013 Mynydd y Garreg Christmas Lighting 6.00pm

17th

December 2013 Welfare Committee Christmas dinner 12.00pm

17th

December 2013 Ysgol y Castell Christmas Carols 6.00pm

17th

December 2013 Lighting of Remembrance 7.30pm

18th

December 2013 Lessons & Carols 7.00pm


DATE APPOINTMENT

December 2013

3rd


10th

December 2013 Estates & Finance & Establishment Committees 6.30pm

16th

December 2013 Mynydd y Garreg Christmas Lighting 6.00pm

18th

December 2013 Lessons & Carols 7.00pm

January 2014

7th


14th


16th

January 2014 Kidwelly Partnership 10.30pm

25th

January 2014 Public Meeting 10.30am

To be arranged Budget Setting

395 APPOINTMENT OF DEPUTY MAYOR & DEPUTY CHAIR OF ESTATES

The following posts were filled:-

Deputy Mayor – Cllr R.Thomas Deputy Chair of Estates Committee – Cllr R.Davies

Youth Council Representative – Cllr R.Thomas One Voice Wales Representatives – Cllrs J.Gilasbey

and R.Thomas. Note and Close this item.

85

396 APPROVAL OF BANK ACCOUNT SIGNATORIES

The resolution of the Finance Committee of 12th

November 2013 that there be 4 signatories on the bank

account was confirmed by Council. Note and Close this item.

397 APPOINTMENT OF REPRESENTATIVE - COUNTY LIAISON FORUM

It was RESOLVED that Councillor F.Burke-Lloyd be appointed representative. Note and Close this

item.

398 CORRESPONDENCE – DECEMBER 2013

1 Audrey Lyon Mrs Lyon provided an update on the planting carried out by the gardening club

and encouraged other community bases initiatives. A letter of thanks will be

sent. Note and Close this item.

2 Carmarthenshire

County Council

Details were given of the Toy Box Scheme for 2013. The Mayor will give a

donation from the tranche. Note and Close this item.

3 Carmarthenshire

County Council

Notification of consultation on the review of the technical statement for minerals

for South Wales has been received. Note and Close this item.

4 Kidwelly Civic

Society

The Civic Society requested that the council provide information on the actions

it intends to take to preserve the town’s heritage. The Town Clerk and members

strongly disagreed with some elements of the contents of the letter. The Town

Clerk will respond on behalf of the council. Note and Close this item.

The Mayor wished everyone a Merry Christmas and a Happy New Year.

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