keys to making effective presentations

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Keys to making effective presentations

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Tips on making successful presentations

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Page 1: Keys to making effective presentations

Keys to making effective presentations

Page 2: Keys to making effective presentations

Preparation

“The work is in the preparation, the fun is in the presentation."

Page 3: Keys to making effective presentations

Knowing the audience

size of the audience age of the audience cultural make-up their needs and expectations their expertise

Preparation

Page 4: Keys to making effective presentations

Preparation

Finding Material

finding sources researching material freshening up your research using new technology

Page 5: Keys to making effective presentations

Preparation

Structuring

Opening effectively Linking and signposting Summing up Ending memorably

Page 6: Keys to making effective presentations

Preparation

Structuring material

Tell them what you are going to tell them Tell them Tell them what you have told them

Page 7: Keys to making effective presentations

Structuring material

Preparation

Start FinishPoint 2 Point 3

Detail 1

Point 1

Detail 1 Detail 1

Detail 2 Detail 2 Detail 2

Detail 3 Detail 3 Detail 3

Page 8: Keys to making effective presentations

Preparation

Writing a presentation

starting to write streamlining material writing to sound natural pacing a speech preparing note cards

Page 9: Keys to making effective presentations

Preparation

Toping up your techniques

Repetition Mantra Rhetorical questions Rule of three Examples Contrast

Page 10: Keys to making effective presentations

Preparation

Visual aids“A picture is worth a thousand words"

Page 11: Keys to making effective presentations

Preparation

Visual aids

Page 12: Keys to making effective presentations

Preparation

Slide Structure – Good

•Use 1-2 slides per minute of your presentation

•Write in point form, not complete sentences

•Include 4-5 points per slide

•Avoid wordiness: use key words and phrases only

Page 13: Keys to making effective presentations

Preparation

Slide Structure – Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Page 14: Keys to making effective presentations

Preparation

Fonts – Good

Use at least an 18-point font Use different size fonts for main points and

secondary points– this font is 24-point, the main point font is 32-

point, and the title font is 40-point Use a standard font like Times New Roman or Arial

Page 15: Keys to making effective presentations

Preparation

Fonts - Bad

If you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

Page 16: Keys to making effective presentations

Preparation

Colour – Good

Use a colour of font that contrasts sharply with the background– Ex: blue font on white background

Use colour to reinforce the logic of your structure– Ex: light blue title and dark blue text

Use colour to emphasize a point– But only use this occasionally

Page 17: Keys to making effective presentations

Preparation

Colour – Bad

Using a font colour that does not contrast with the background colour is hard to read

Using colour for decoration is distracting and annoying.

Using a different colour for each point is unnecessary– Using a different colour for secondary points is

also unnecessary Trying to be creative can also be bad

Page 18: Keys to making effective presentations

Preparation

Background – Good

Use backgrounds such as this one that are attractive but simple

Use backgrounds which are light Use the same background consistently

throughout your presentation

Page 19: Keys to making effective presentations

Background – Bad Avoid backgrounds that are distracting or difficult to

read from Always be consistent with the background that you

use

Page 20: Keys to making effective presentations

Preparation

Graphs – Good

Use graphs rather than just charts and words– Data in graphs is easier to comprehend & retain

than is raw data– Trends are easier to visualize in graph form

Always title your graphs

Page 21: Keys to making effective presentations

Preparation

Graphs – Bad

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6

Page 22: Keys to making effective presentations

Preparation

Graphs - Good

Items Sold in First Quarter of 2002

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Page 23: Keys to making effective presentations

Preparation

Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls

Page 24: Keys to making effective presentations

Preparation

Graphs – Bad

•Minor gridlines are unnecessary•Font is too small•Colours are illogical•Title is missing•Shading is distracting

Page 25: Keys to making effective presentations

Preparation

Spelling and Grammar

Proof your slides for:• spelling mistakes• the use of repeated words• grammatical errors you might have made

Page 26: Keys to making effective presentations

Preparation

Rehearsing

Rehearse Rehearse Rehears

Page 27: Keys to making effective presentations

Delivery

EnergyEnthusiasmExcitementConfidenceExpertise

Page 28: Keys to making effective presentations

Delivery

Use simple, concise languageUse eye contact to obtain feedbackUse natural gesturesKeep pauses specific and emphaticSmile as much as possible, naturally

Page 29: Keys to making effective presentations

Dealing with questions

Preparing wellAppearing confidentlyStaying in controlBeing honest with the audience

Page 30: Keys to making effective presentations

Remember

Practice makes perfect