PAN INDIA LABOUR LAW COMPLIANCE SOLUTIONS

Karma has been in the compliance business for over a decade with rich

experience and a vast client list.

PAN-India coverage - with presence in all states and major cities

Ability to handle scale - we already perform establishment/ factory/

vendor audits at over 2100 sites every month/ Quarter across India apart from having over 4000 employees on payroll as temp staff providing to various companies. We are also handling Recruitment at all levels including International locations

Systems - An ISO 9001:2008 compliance company, a full suite of tools - comply4hr,

v-check (vendor compliance), e-check (entity compliance) and edoc (register creation) to meet process and reporting needs end to end

Knowledge - comply4HR.com showcases the depth of our knowledge about

labour laws across india

Who We Are

SOLUTIONS

Establishment compliance compliance for your branches and offices

Factory compliance compliance for your factories

Vendor compliance - audits to minimise financial and legal risk due to

non compliance by your vendors - assistance in meeting your obligations as a vendor

PF & ESI Compliance compliance under the PF and ESI Act

Compliance Documentation creation and maintenance of registers and records

ELEMENTS OF THE SOLUTION

• Maintenance of Registers and records

• Deposit of statutory fees/contributions

• Preparation and Filing of Returns

• Display of relevant Abstracts

• Obtaining of Registrations/Licenses

• Site Audits

• Vendor Audits

• Education of frontline employees

• Management of Inspections and Notices,

• Advisory services

Solutions offered

Help the customer focus on 100% compliance

Proactive compliance – on going monitoring, tracking and advance warnings of statutory items

Work with customers to move away from annual reactive audits and discovering what you did not do but should have done over the past year

Front-line – where compliance takes place – educate and give knowledge to line employees to enable them to comply

Knowledge - We are armed with a comprehensive database of employment law in India

Technology – We make the best use of IT and software to add value to the customer

Philosophy

Employees Management

Shareholders Customers

•Receive all their due benefits

•Are ensured a degree of post-retirement security

•Increased feeling of job security and satisfaction

knowing the company is law-abiding

•Are themselves more compliant to internal

processes and avoid exceptions if the company

shows keenness on compliance

•Are protected from arbitrary activities by

management

•Have a happier workforce with a more ethical

culture

•Find it easier to attract investors, employees and

customers

•A strong compliance process impacts process

adherence and quality across the organisation

•Are protected from prosecution and potential fines

and jail-time

•Suffer reduced harassment from inspectors

•Are assured of a management focus on

governance

•Part of Clause 49 governance conditions

•Find it easier to trust and believe a management

that has demonstrated ability to obey the law

•Facilitates the company’s success in the long term

and thereby increases shareholder wealth and value

•Receive a sense of assurance and trust about the

organisation

•Are always keener on buying products and services

from a highly compliant company

•Have higher confidence in the ability of the

organisation to protect the customer’s interests

•Will be keener to recommend the organisation to

other customers

Benefits of our approach

Our service USPs

• Comply4HR.com – India’s no 1 labour law portal.

• “eDoc” solution for preparation of statutory registers as per each state’s statutory formats.

• “V-check” – vendor compliance solution to enable clients to view reports on audits for all their sites.

• Compliance Awareness Training on an annual basis to the support staff of our clients.

•Monthly newsletter with all the latest Key updates in labour laws and other key news.

•Strong network with branch offices and alliance partners throughout India. •Effective liaison and relationships with officials from State & Central Government.

Our Partial Client List

partial list of current and larger clients to whom we offer compliance services

Jones Lang La Salle

Cushman & Wakefield

Accenture Matrix Property Management

Bank of America Continuum

Go Air SBI General Insurance

Corporate Executive Board

JP Morgan Raheja Builders Wartsila ICICI Bank

Hewitt Morgan Stanley Pfizer Xchanging

JW Marriot Nomura BNP Paribas Lupin Pharma

Kodak Oberoi Hotels Inorbit Malls Proctor and Gamble

Lehman Brothers Taj Hotels Croma Volkswagen

Synopsys Tag India Polaris Maersk

Volkswagen HDFC Lupin SHL

Software suite

We build our own proprietary software to handle our back end and provide the client with real time solutions and reporting

Comply4hr.com – India’s best labour law portal

E-doc – Easy way to create all your registers and records for all states

V-check – Vendor compliance monitoring tool

E-check - Establishment compliance monitoring tool

comply4hr.com – labour law encyclopaedia

comply4hr.com – labour law encyclopaedia

comply4HR contains acts, rules, minimum wages, forms, schedules, notifications and other information for most states in the country. A few States are work in progress and yet to be covered

Registration to the site is free and provides you access to the law library for one state and full access to minimum wages, ready reckoners, the forum and other features.

Subscription options are also available for access to multiple states and for value added features like checklists, calendars, register formats and other compliance resources.

comply4hr.com – notifications

comply4hr.com – Law Library

comply4hr.com - Ready reckoners

comply4hr.com - checklists

comply4hr - calendar

comply4hr - calendar

comply4hr.com - abstracts

comply4hr.com - returns

comply4hr.com - registrations

E-doc

E-doc is a tool that helps us create registers and records under various labour laws in India.

Built in formats for many states across the country.

Upload employee data into our database using provided templates.

Software produces all registers and records for all

branches/locations

Users in branches/sites can be authorised to retrieve all records for their sites Part of the comply4HR labour law compliance suite

E-doc screenshot

eDoc screenshot of Form XIII Register of Workmen

eDoc Screenshot of In & Out Editor

Attendance & In & Out Editor

Org: XYZ|Location: ABC|Month:July|Year: 2014

eDoc Screenshot of Attendance Editor

Attendance Editor

Org: XYZ|Location: ABC|Month:July|2014 next previous

eDoc Screenshot of S&E- Form T - Rule 24 (9-B): Combined Muster Roll cum Register of Wages

Name and address of Establishment: XYZ Manyata-D1: Manyata Embassy Business Park, Block, D1(4th Floor), D2,D3,G1,G2,K,C4(2nd and 3rd Floor), D4(3rd to 10th floor),G2(1st to 6th floor) and (8th Floor),Rachenahalli, Nagawara Outer Ring Road, Bangalore-560045

Name and address of Contractor: ABC Facilities Service (India) Pvt Ltd: #21, Brigade Square, 4th Floor, Cambridge Road, Halasuru, Bangalore-560008

Name and address of Principal Employer: XYZ Subramanyaa Arcade, No. 12, Banneraghatta Road, Bangalore - 560 029

eDoc Screenshot of Statement of ESIC

STATEMENT OF ESIC Name and address of principal employer: ABC- Subramanyaa Arcade, No. 12, Banneraghatta Road, Bangalore - 560 029

Name of the contractor: XYZ Facilities Service (India) Pvt Ltd

#21, Brigade Square, 4th Floor, Cambridge Road, Halasuru, Bangalore-560008

ESI Code 50510893430011000

ESI Statement for the month of July-2014 for employees deployed in IBM India Pvt Ltd - CNX Manyata-D1, Manyata Embassy Business Park, Block, D1(4th Floor), D2,D3,G1,G2,K,C4(2nd and 3rd Floor), D4(3rd to 10th floor),G2(1st to 6th floor) and (8th Floor),Rachenahalli, Nagawara Outer Ring Road, Bangalore-560045

eDoc Screenshot of Data Comnsistency Check Report

eDoc Screenshot of Data Comnsistency Check Report

vCheck

V-Check is a tool that helps organisations to carry out compliances under various labour laws in smooth way.

Need of V-check Non-compliance exposes legal as well as financial liabilities of

organizations.

V-Check makes it easy for organisations to track and monitor various legal compliances and reduce risk.

How to use V-check V-check application is very easy to operate.

Following is weblink which provide access to V-check http://simplifyhr.com/vcheck/default.asp?nocode=2

Log in with the user id and password which will be provided by Karma

Management Consultants Pvt. Ltd.

vCheck screenshot

vCheck Report

vCheck Vendor Scorecard

Vcheck Site Audit report