An ADTP Karaoke

Prepared for: ADTP Student Committee

Prepared by: David Chia

February 15, 2011

Executive Summary

HighlightsAn ADTP Karaoke is a event set to bring students together. Unlike the typical group karaokes, an ADTP karaoke would

divide the attendees into groups of four (all together being ten groups), where each group would have to discuss and select

one (or more) songs that they wish to sing. Given only four microphones, each person in the group would be given a mic.

The best group would be given prizes (tentatively Red box/food vouchers).

VenueRed Box, Sunway Pyramid. Two big rooms would be allocated for forty of our target attendees. One room, capable of

fitting more than 40 people) would be used to fit twenty attendees.

Date

Time

ADTP Karaoke 1

Marketing/Publicity

FliersFliers would be distributed to professors who would be passing it out to students in class, just for awareness.

Posters5 Posters sized A3, which would be endorsed by Sunway, would be pasted at the Office, L1 Notice Board, Lecture

Theatre 3, and NE-1-10. 10 Posters sized A4 would be pasted at the remaining classrooms, and around the office.

FacebookThe event would be promoted on Facebook to evoke awareness.

BoothBecause of the short planning hours, the booth will only be held from 21 Feb, Monday to 24 Feb, Thursday. A schedule

would be prepared in accordance to class hours.

ADTP Karaoke 2

Sunway University College

Operations

Pre-EventBefore the event commences, David and Katherine are to be at Red Box at 11.00 am in the morning to confirm the

booking of both the karaoke rooms. (Two) committee members are to be standing (or sitting) at the entrance with the list of

attendees to ensure a smooth flow. Although the attendees themselves have to hand in their student ID at the registration

table, the ushers at the entrance help regulate the traffic of attendees by grouping, and also phone the attendees.

(Two) committee members also with the list of attendees are to be standing in front of both the karaoke rooms, which are

adjacent to each other. Every member in the group would be given a number. For example, every member in group number

one should have a number on their shirt. A pen and two sheets of paper would be passed to the attendees. One of the

paper states the song request, and the other states food order. The ushers would be instructing the attendees to be

“seated with their group members” and “to fill in the papers given to them.”

EventThe event will be divided into three segments: one being the group segment, second being the prize segment, and third

being the free segment.

Group SegmentThe group segment is when a group stands and performs three songs requested by them. If the song(s) requested by them

is/are not found in the system, they may request another song.

During this segment, Katherine and David are to be chairing and emcee-ing the session to explain to the attendees the

three segments. (One) committee member would be in charge of the remote control to select the songs requested by the

attendees, while (One) other committee member would be collected the sheets of paper by the groups. The food order is

then passed to the waiter, while the song request is passed to the committee member in charge of the remote control.

When any song is not found in the system, the group of that song request would be informed. They may be passed the

remote control to select another song.

Prize SegmentThe prize segment is when prizes are given out to the top 3 groups who are voted.

Before the prize giving, another sheet of paper is passed out to every one for them to vote which group sung the best. The

prizes remain tentative.

Free SegmentThe free segment is when every one is allowed to do anything they want.

ADTP Karaoke 3

Schedule

Time Task

1200 -0100 Attendees would be called to come to Red Box. They would settle down with their

respective groups.

1300 - 1330 Attendees should be settled down with their groups, and their songs are discussed and

chosen during this period. Food is also ordered during this period.

1330 - 1430 The groups would be performing the songs selected.

1430 - 1500 Voting in progress. During this period, voting papers are passed out for the polling.

1500 - 1530 The prize giving ceremony. The top three highest voted groups would be presented a gift.

15.30 - 1800 The free segment begins. Attendees are free to do whatever they like and leave at whatever

time.

ADTP Karaoke 4

Sunway University College

Inventory List

• 3 Papers each person

• Database for Red Box

• Instructions for Attendees. (Bring student ID, to be shown at the registration table)

• Spreadsheet for buyers

• Schedule for people watching the booth

• Pens

• Masking Tape for Group Numbering

ADTP Karaoke 5