jyoti rawat
TRANSCRIPT
RECRUITMENT AND EMPLOYMENT CORRESPONDENCE UNIT-IV
Jyoti Rawat Mba AUttaranchal university dehradun
CONTENTS : Drafting the employment notice. Job application letter. Joining interview. Offer of employment Job description Letter of acceptance Letter of resignation and promotion.
DRAFTING THE EMPLOYMENT NOTICE
JOB APPLICATION LETTER
FORMAT JOB APPLICATION LETTER •Your complete address •Current date •Addressee’s address ( recipients address )•Salutation •Subject of the letter •Body of the letter •Mention about the position you interested •Advertisement from what sources •Mention about your qualification + your experiences + any skills you have•Mention about the copy of your resume •Your willingness to attend interview and looking forward to receive a reply soon •Complimentary close •Your name and enclosure
So, guys! Did you find the job postings in the paper???
No Mam!
Ok..Now I will give you a situation to write job applications for…Are you ready?
Yes Mam!
A group of friends is sitting and reading an employment newspaper. Luckily all of them find suitable job openings in various companies.They decide to send their job applications for the same. They are not well knowledgeable with job application writing… Would you like to help them?
• Harry is applying for the post of “ Customer Care Executive” in BSNL.
• Jamshed therefore looks forward to send his application for the vacancy of HR Manager in Reliance Communications
• Ankita is willing to offer her candidacy for Quality analyst in Shahi Export House.
I will write application for Ankita!
I think I should help Harry!
Since I am interested in building my career in HR, I should go for Jamshed.
Mam, I have written a job application for Ankita.Would you like to see that?
Oh that’s great! Let me have a look on that.
Letter
Ankita GuptaAshiana ApartmentsIndrapuram, Ghaziabad
10th April 2009
The HR Manager
Shahi Export House 40 – D Saket
New Delhi
Dear Sir,
I am hereby sending my profile for the vacancy available for Quality analyst as advertised in The Times Of India dated 10/04/09.
I have done my PG diploma in Export Management hence stand as the most suitable candidate for the above said post. I felt happy to see that you welcome freshers also.
If given a chance in your organization I can surely prove my dexterity with my hard work.
To detailing my profile. I have enclosed my CV and look forward for a formal meeting at your convenience where we can discuss the position in detail.
With Regards,
Ankita Gupta
Curriculum Viate
Name : Ankita GuptaAddress : Ashiana Apartments
Indrapuram, GhaziabadPhone No. : 0120 - 6625314E-mail id : [email protected] Date of Birth : 01/06/1986
Academic Qualification
Examination Board University
Subjects Year Division
PG diploma Dyalbagh Agra Export Management
2007 2nd
Graduation (Bcom hons)
Sriram College Delhi
Commerce 2006 1st
Intermediate DPS, R.K Puram, Delhi
Commerce 2003 1st
High School
DPS, R.K Puram, Delhi
English, Hindi, Maths, Science, Social Science
2001 1st
Mam, I am also done with the cover letter and CV for Harry. Great! I am sure you would
have done a great job, let me go through that.
Cover LetterHarry Frandis Curch RoadMumbai 10th April 2009
The HR ManagerBSNLSouth Ex, New Delhi Dear Sir, I would like to offer my candidacy for the post of Customer Care Executive that you have advertised in The Times Of India of 10/04/09. I have just completed my diploma in communications from State Polytechnic. I was glad to see that you don’t insist on experience. If selected this would be my first job. I am sincere, honest and hard working person with friendly nature and excellent communications skills. I am enclosing my CV hereby and look forward for a face-to-face interaction to discuss the position further. Sincerely yours, Harry Frandis
Curriculum Viate
Name : Harry FrandisAddress : Curch Road, MumbaiPhone No. : 022 - 6542356E-mail id : [email protected] Date of Birth : 07/06/1986
Academic Qualification
Examination Board University
Subjects Year Division
Diploma State Polytechnic, Mumbai
Communications 2008 1st
Intermediate
DPS, Delhi PCM 2005 1st
High School DPS, Delhi English, Hindi, Maths, Science, Social science
2002 1st
Experience : Taken three months internship in Mudra Communications, New Delhi.Skills : Well versed with computers and Internet. Strong communication and writing skills. Languages Known : Hindi, English and MarathiAchievements - Won district level championship in debate in the year 2005 - Awarded with first prize in Essay Writing Competition held in school. - Headed the team of Volleyball players in school - Held house captainship in school. References Mr. Suraj Pratap HOD Communications Dept State Polytechnic Mumbai. Ph: 022 – 6541335 Ext – 485
Email Id: [email protected]
I have also finished the task mam.Please have a look
Wonderful! Let me just check yours too.
Jamshed Khan201, Sky High ApartmentsBandra, Mumbai 10th April 2009 The Manager - HR Reliance CommunicationsC-40, Okhla Phase IINew Delhi
Dear Sir, I would like to offer my candidature for the available position of HR Manager advertised in The Times Of India dated 10/04/09.
I am an MBA –HR from Icfai National College Noida. I have around three years of valuable experience in my specific domain. If given a chance in your organization I can surely prove my result-oriented nature with my hard work and excellent communications skills. I am enclosing my CV for the detailing my profile and look forward for an interview at your convenience to discuss the position further. Your sincerely, Jamshed Khan
Curriculum Viate
Name : Jamshed KhanAddress : 201, Sky High Apartments Bandra, MumbaiPhone No. : 022 - 65456356E-mail id : [email protected] Date of Birth : 05/09/1983
Academic Qualification Examination Board
UniversitySubjects Year Division
MBA Icfai National College Noida
HR 2007 1st
Graduation (BA hons)
AMU, Aligarh Economics 2005 1st
Intermediate ICSC Board, Mumbai
Arts Stream 2002 1st
High School
ICSC Board, Mumbai
English, Hindi, Maths, Science, Social Science
2000 1st
Experience - Assistant Manager HR at Capgemini Ltd, New Delhi from September ’08 till date. - Worked as Executive – HR in Ecomzera Services Ltd, Noida from July ‘07 to Aug ‘08 Skills : Well versed with computers and Internet. Strong communication and writing skills. Languages Known : Hindi, English and MarathiAchievements - Have done stage anchoring several times - Given first prize in Story Writing Competition conducted by the Rotary club. Reference Mr. Kamal Saxena HOD HR Dept Capgemini Ltd, New Delhi Ph: 011 – 2345123 Ext – 484 Email Id: [email protected]
You all have done a wonderful job and deserve a party for that. What do you say about the lunch tomorrow?
Oh great! Thank you mam, Thanks a lot. We will be there for sure.
JOINING INTERVIEW
INTERVIEW TIPS Reach on time. Carry all required document. Dress neatly and demonstrate confidence Listen carefully Be loud enough and clear Establish eye contact Say“’I don’t know
TOP INTERVIEW QUESTIONS :
1. Tell me about yourself? What do you know about this
organization? What are your greatest strength? What are your weakness? Why do you want to work at our
company? Why should I hire you?
OFFER OF EMPLOYMENT
LETTER OF ACCEPTANCE
LETTER OF RESIGNATION
LETTER OF PROMOTION
