Jennifer R. Fernholz jenfernholz@gmail.com 612-387-2720400 Marquette Ave Apt 2811, Minneapolis MN 55401

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Finance/Buildings & Grounds Executive AssistantJuly 2014-August 2016Shakopee Public Schools

Coordinated the following matters with human resources; job postings, confidential worker compensation claims, employee leaves, time off reporting, payroll discrepancies and maintaining confidential personnel files.

Assisted the Director of Finance in administrative matters; organizing and scheduling meetings, returning voicemails, editing documents and preparing presentations.

Provided back up support for accounts payable and accounts receivable.

Processed and approved payroll for 47 custodial staff while implementing the custodial and maintenance worker’s contract.

Created and managed the Buildings & Grounds yearly budgets and ongoing reporting.

Managed several vendor contracts within the Buildings & Grounds department.

Paid all Buildings and Grounds invoices and reconciled purchase card statements.

Lead the District Health & Safety committee to establish and carryout yearly goals.

Organized ongoing trainings throughout the year for employees to reduce workers compensation claims.

Decision maker for all transportation needs; troubleshoot and resolve student busing issues and complete yearly reporting.

Reviewed applications, set up interviews and conducted interviews for custodial staff.

Onboarded new custodial staff.

Buildings & Grounds AssistantFebruary 2010-July 2014Minnetonka Public Schools

Assisted the Manager of Buildings & Grounds with calendar coordination, screening phone calls, preparing reports and presentations and overall office management.

Payed all department invoices and issued department purchase orders.

Processed and approved payroll for 67 custodial and maintenance staff while implementing the custodial and maintenance worker’s contract.

Provided work direction and guidance to custodial staff, foreman and vendors.

Software Competencies

Professional Experience

Microsoft Outlook Google Docs Google Forms

Lawson Veritime Aesop

Skyward Infinite Campus Transfinder

Managed and served as administrator of all district work orders which includes dispatching contractors for repairs and following through to ensure the project had been completed.

Prepared RFP documents, posted for public notice, prepared for bid and followed the process through.

Administrator of the District surveillance system including cameras and doors.

Go to person for office technology related issues; smartboards, projectors and software needs.

Administrative Assistant/Desktop PublisherJanuary 2005-February 2010Minnetonka Public Schools

Hired staff to teach Adult Education classes.

Set deadlines, gathered data, designed and published a 72 page catalog three times a year.

Designed marketing materials for Minnetonka Community Education.

Designed and maintained the Community Education website and registration software.

Performed quarterly functions including registrations, refunds, and communications with instructors.

Secretary to Associate PrincipalAugust 2002-February 2005Minnetonka Public Schools

Managed the Associate Principals calendar, set appointments, screened phone calls, and managed all incoming mail.

Created correspondence on behalf of the Associate Principal.

Created and overseen schedules for support staff to ensure proper start times, breaks and coverage of the building.

Organized volunteers for special projects and managed the project and the volunteers.

Organized state wide testing for 8,000+ students.

Chaired the staff development committee.

Interacted with students and parents in a professional and confidential manager.

Minnesota West Community & Technical College August 2000-May 2002 A.A.S Degree

Can lead and train groups.

Excellent communications skills with all levels of team members and external customers.

Quickly learn new software and technology.

Strong decision making skills with the ability to quickly assimilate to changing situations.

Strong project management.

Education

Professional Experience

Core Competencies