Cameron Knoll Homeowners AssociationBoard Meeting

January 23, 2012Home Of Heather Winkelmann, 85 Fendall Avenue

Call to orderPresident Julie Podolsky called the meeting to order at 7:00 pm. Attending: John O’Dowd, Julie Podolsky, Heather Winkelman, Brandon Kasen, and Elaine representing Rice Property Management.

Residents’ ForumNo Residents Forum

Approval of MinutesThe minutes for the November meeting were approved with no changes required.

Old BusinessPolicy Resolution Amendment:

John recommended a change to the last sentence of Section 4.6 so that it reads “A ($50.00) non-refundable administrative fee”. Motion passed to reflect above changes to Section 4.6 Acceleration.

Reports from Committees/Board:

Budget – Discussion regarding 2011 Audit and Tax Return Preparation. Board agreed that an audit should be completed of the General Ledger and Balance Sheet starting from Jan 2011.

Landscaping – Discussion of Rankin’s recommendations and the verbiage in the contract ensued. Board wants the scope of work to use the provided map for display and clarity purposes. The Board accepted the financial approval but also wants clarification of the turf program, specification on beds needing repair per map, specification of what debris/weed removal means, pruning of shrubs per map, and quantity of leaf clean-ups. The board wants a 48 hour notification of each form of work. John moved to approve and Heather seconded.

Crime Meeting – Board decided that the safety walk-through needs to occur with a board member and the 6 people from the safety committee. A safety committee charter is under development.

Landscape Committee – Brandon is the Landscape Chair and will develop a committee charter.

Website – The Board agreed that the committees all need to have information on the webpage.

Animal Waste – The Board reviewed the letter from the City of Alexandria on animal waste and agreed to send it to the community.

Trash Cans – The Board discussed the number of trash cans being left out after the timeframe they are supposed to be out. The Board will research the cost for recycling the trash cans left out past the timeline from the city.

Treasurer Report – Bartlett check was signed and CSI is now off the accounts. Movement to accept budget with no increase, seconded.

ACC Request:

39 Floyd – Approved.87 Fendall – Approved.

Shed – The Board wants a bid for the removal of the shed.

New Business: None identified at this meeting.

Next Meeting:The next meeting was set for Monday, 27 February at the home of John O’Dowd, 85 Fendall.

Adjourment:The Board adjourned at 9:05 pm.