University Park HOA Meeting Minutes 01/20/2011

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I. Call to order

Board called to order at @ 6:00 pm on Jan 20th, 2011 at CCAM. Board Attendees were: Frank Knapp,

Ron Kessler, Lionnel Patane, Anna Lewis, Shack Green, Bill Sions, Kim Simpson. CCAM

Representation: Pat Hancock

II. Reading or Waver of Reading of Meeting Minutes

It was agreed that meeting minutes for Annual Meeting will be reviewed at March Board Meeting and

via email.

III. Business Discussed

a. Discussions of CCAM Management Report

i. Security

1. Board voted in favor of switching to Coastal Security & Investigations.

2. We would like to ensure that contract is clear that hours should be flexible and the Board

can specify preferred increase in security. Discussions on what those times will be and

for how long (E.g. Blast of security for a few months and then reducing volume when we

feel presence has been noticed) will be decided/finalized via email.

3. We also agreed that we would use the overflow from the 7200 budgeted item to help with

supporting these costs.

4. Discussions were also held the rules and regulations need to be updated to reflect changes

over the past year and also to enforce “warn before tow” policy. Kim to provide soft copy

to CCAM for updating suggestions. Board will approve via email.

ii. Easement Agreement Updates

1. Discussions held that USCB has been billed and paid up for last year and is on A/R

permanently now.

2. Discussions still ensuing with bank property.

3. Discussed doing additional research on DR Horton paying easements for 474 Campus

Lane. It is believed possibly that since they are the developer they may not have to pay.

More research to come.

iii. Kiosks for Mailboxes

1. Meeting to be held to discuss final placement on Tuesday 12:30 at the Amenities Center.

2. Discussion that notices will go out for single family homes to repair their mailboxes by

3/15 or fines will ensue. This will be part of a distribution from CCAM to include a

newsletter with positive info on the community and Mailbox warnings, Key Card

paperwork to fill out and request to change covenants for parking and quorum.

iv. Pavilion – Gazebo Refurbishment

1. Board approved the $600 costs to pressure wash and paint Gazebo in front of Amenities

Center.

2. Electrical lights on Gazebo and costs surrounding fixing of these around Gazebo will be

researched at another time.

v. Landscaping

1. Irrigation System Repairs

a. Discussed estimates of repairs. Board would like to get a new estimate from

HESS to include ensuring that the control boxes are automated and timed

appropriately without human intervention for common areas. If this comes back

within reasonable estimate then we approve repair to wells, irrigation and control

units. The figure we were working off of was the 2128.75 + potential control box

needs.

University Park HOA Meeting Minutes 01/20/2011

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2. Tree Removal and Replacement

a. Board agreed that we wanted the dead palms removed around the pool; however

do not wish to incur replacement costs at this time. We also agreed to

replacement for the 4 sycamore tree.

b. Board agreed to the estimate for removal of the 6 dead pines in the alley behind

University Parkway.

3. General Notes

a. Kim mentioned to Pat about the wax myrtles and bushes behind the pool being as

part of the common areas and should be addressed for the Fall/Winter tree/shrub

trimming. Pat will get with HESS

vi. Signs

1. Discussed the Line under Park on the UP brick wall out front is damaged. If we can

place back up without too much intervention fine. Otherwise then remove and remove

the line under University as well.

2. Discussed that we do not want to remove marquees at this time. However would be nice

to get an estimate for replacement of glass on marquee by Gate.

vii. Covenant Compliance

1. To Date 285 violation notices. 165 owners addressed issues and 120 are still in process.

49 properties have not responded. Pat is contacting these 49 via phone and/or letter.

2. Deadline for Trash enclosures was 1/15. Violations are being sent.

3. Rules and Regs discussion actually brought up during this time frame.

viii. Covenant Concerns

1. Parking

a. Board agreed to send a letter requesting that the Covenant and Restrictions for the

community be amended to allow on the street parking over night in locations to

be designated by the board of directors. Board reviewed potential Parking Space

options proposed by CCAM however no decisions can be made until Covenants

are amended.

2. Quorum Needs

a. Board also requested that if we are sending a proposal to change covenants on

Parking then can we also request to change the needs for a quorum. This is to

reduce costs and meeting times required for UP Annual Meeting. We would like

the Quorum to require 10% rather than its current percentage.

ix. Next Meeting- Tuesday March 8th at 6:00 PM at CCAM offices.

IV. Adjournment Adjourned the meeting at @ 7:40 PM

Minutes submitted by: Kim Simpson Minutes approved by: To be Approved at Next Board Meeting.