item 5: lcff professional development training ...ccee-ca.org/documents/meetings/20170202/item 5...

Item 5: LCFF Professional Development Training

Implementation Plan Update

Presentation to CCEE Governing Board ---

February 2, 2017

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» Update on Implementation of LCFF Professional Development Training Implementation Plan since CCEE Governing Board meeting on December 1, 2016 • Including self-assessments

» Staffing updates » Budget adjustments (Board item #3)

Presentation Overview

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Component I: Workshops (6 slides)

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» Purpose: Establish common baseline for using Dashboard and LCAP as tools for continuous improvement

» Annual Fall Workshops • Presented on in December 2016

» Annual Spring Workshops

Component I: Workshops

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» Spring Workshop Details • Focus on relationship between California School

Dashboard (online display of LCFF Evaluation Rubrics) and LCAP

• Targeted at school districts, charter schools, and local stakeholders but all are welcome

• Teams encouraged, but not required

• 250-300 max per location but more locations


*Saturday

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Component I: Workshops Date Location Date Location

March 10 San Diego March 25* Santa Maria March 11* Modesto March 28 Sacramento March 13 Fresno March 30 San Jose March 15 Los Angeles April 1* Riverside March 18* Oakland April 1* Ukiah March 20 Redding

Register online: www.ccee-ca.org/workshops-trainings-spring2017.asp

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» Spring Workshop Structure • Overview of changes to Dashboard and LCAP since

Fall workshops, including a suggested cycle on how to use both toolkits to support continuous improvement

• 4-6 breakout sessions to support differentiation: LCFF 101, Local Indicators, Student Groups, School/LEA-Wide Actions & Services, Communication, Part of the 85%


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» Spring Workshop Outreach • Administered statewide survey on which breakout

sessions topics to offer

• Engaged with SBE, CDE, CCSESA, and other stakeholder groups to get input on approach to plenary and breakout sessions

• Involved local practitioners in refining approach

• Hosting dress rehearsal on February 13 at Hyatt Regency in Sacramento


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» Self-Assessment • Fall workshops were strong introduction to

Dashboard and to CCEE

• Spring workshops include deliberate attempt to better meet needs of all audiences given different levels of experience

• Spring workshop outreach has gone smooth

» Sources: Surveys, Attendance, Follow-Up Conversations, Observation


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Component I Questions?

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Component II: Aligned Local Trainings (49 slides)

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» Purpose: Support aligned local trainings on using Dashboard and LCAP as tools for continuous improvement

» Key parts • Regional Lead County Offices of Education

• LCFF Content Library

Component II: Aligned Local Trainings

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» Regional Lead Training Responsibilities • Responsible for ensuring that all school districts

and charter schools have access to aligned local trainings on Dashboard based on Content Library

» Presentation from 3 Regional Leads • San Diego COE (Region 9)

• San Bernardino COE (Region 10)

• Monterey COE (Region 5)


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San Diego COE

Region 9 Context

•San Diego, Orange and Imperial County •87 Districts •153 Charter Schools •8 trainings based on the aligned materials held across the regions

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How do we help Districts improve

through a continuous

improvement process?

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168

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170

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173

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How Do We Help Districts Improve?

•Thinking through a system view • Inquiry-based approach to strategic multi-year LCAP planning

•Reflection on areas of strengths and needs with attention to variation

•Building on success; leveraging high-impact actions and services

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“If I had 1 hour to save the world, I would spend 55 minutes defining the problem and 5 minutes solving it.”

Einstein

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Concept Map: Linking to Student Outcomes

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Dashboard

How will student

progress be measured?

What does the district want the

students to achieve?

What

Actions/ Services are

impacting student

outcomes?

Keep Fix

Start Stop

Implemen-tation

Student Outcomes

Inquiry to Study Deeply

Attribution: San Bernardino County Superintendent of Schools

Thinking through an Improvement Process. 25

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Aligned Training Benefits

•Collective Expertise •Strong partnership between organizations •Develop points of expertise across State

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San Bernardino COE

San Bernardino County Superintendent of Schools Regional Lead Team

LCAP Support and Advisory Services Business Advisory Services

Beth Higbee, Ph.D, Assistant Superintendent

Richard DeNava, Assistant Superintendent

Robin McIver-Brown, Director

Thomas Cassida, Director

David Culberhouse, Program Manager

Annette Baker, Advisor

Christine Gianunzio, Program Manager

Susan Killian, Advisor

Serena Straka, Program Manager

Lisa Regalado, Advisor

Monica Aguirre, Fiscal Analyst Patricia Trevino, Advisor

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Region 10 (RIMS) Expanding and Extending Learning

• Region 10 extends from Southern to Central California • 38,844 square miles • 839,719 students Region 10 supports • 64 districts (large, small, and rural) • Collaborative RIMS AVID Program

• NEW – Multi-Tiered System of Supports (MTSS) Regional

Leads • NEW – Collaboration, creativity, and critical thinking

around the California Collaborative for Educational Excellence (CCEE) Component II: Content Library

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County Office of Education

Participant’s Name (s) Title/Position Number of School Districts

Number of Charter Schools

Inyo Dr. Lisa Fontana Ilissa Twomey

Superintendent Director

6 3

Mono Dr. Stacey Adler Tammy Nguyen

Superintendent Director

2 2

Riverside Cynthia Glover-Woods Melissa Bazanos

Chief Academic Officer Director

23 23

San Bernardino Beth Higbee Robin McIver-Brown David Culberhouse Christine Gianunzio Serena Straka

Assistant Superintendent Educational Services Director Program Manager Program Manager Program Manager

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Region 10 (RIMS) Expanding and Extending Learning

• Expanding Internal and external capacity

• Building stronger collaborations and cohesiveness to support continuous improvement

• Extending learning and systems/networks across districts, counties, and regions

Regional Lead – RIMS Expanding and Extending Learning

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• Foundational Frameworks: Scaling Up Best Practices and Next Practices – Implementation Science

• National Implementation Research Network (NIRN) • Research – Implementation – Practice • Dean L. Fixsen

– Improvement Science

• Anthony Bryk, Louis Gomez; Alicia Grunow; Paul LeMahieu • Carnegie Foundation

– Systems and Professional Learning Networks

• Michael Fullan • Focus Schools – Mono County (focus on instructional practices

similar to a PLC)


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• Foundational Frameworks: Scaling Up Best Practices and Next Practices – Comprehensive School Reform (CSR)

• Expeditionary Learning Schools – Inyo County – Project-based learning

– Instructional Rounds • Richard Elmore

Regional Lead – RIMS Expanding and Extending Learning (cont.)

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• Foundational Frameworks: Scaling Up Best Practices and Next Practices – Plan Do Study Act Cycle

• National Implementation Research Network (NIRN)

Regional Lead – RIMS Expanding and Extending Learning (cont.)

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• Key Outcomes for Region 10: – Build upon and extend the collaborative network

within Region 10 – Provide a network of aligned resources across the

region – Increase the focus on access and equity – Be able to use the Local Control and Accountability

Plan (LCAP) for continuous improvement – Interpret, use, and understand the CA School

Dashboard – Provide technical assistance around the LCAP

template and Annual Update – Develop a deeper understanding of the link between

the CA School Dashboard data to LCAP expected annual measurable outcomes and actions/services


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Monterey COE

Mission The Monterey County Office of Education provides the leadership, support and service excellence needed to prepare the diverse students of Monterey County for success in each step of their educational journey. Vision Every student’s educational experience will prepare them for success as productive and contributing members of our global society. Core Values Accountability, Collaboration, Innovation Diversity & Equity

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California Way

A Blueprint for Great Schools Version 2.0 (Torlakson, 2015)

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GUIDING PRINCIPLES

» Meaningful learning » Whole child » Community engagement » Collaboration and coherence » Creativity and flexibility » Transparency » Multiple measures » Trust and responsibility » Reciprocity and subsidiarity » Equity 39

“LEADERS HAVE TO PROVIDE DIRECTION, CREATE THE CONDITIONS FOR EFFECTIVE PEER INTERACTION,

AND INTERVENE ALONG THE WAY WHEN THINGS ARE NOT WORKING AS WELL AS

THEY COULD.”

― Michael Fullan, The Six Secrets of Change; What the Best Leaders Do to

Help Their Organizations Survive and Thrive

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“THE COHERENCE FRAMEWORK HAS FOUR

COMPONENTS: FOCUSING DIRECTION, CULTIVATING

COLLABORATIVE CULTURES, DEEPENING

LEARNING, AND SECURING ACCOUNTABILITY.”

― Michael Fullan, Coherence: The Right Drivers in Action for Schools, Districts,

and Systems

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CONTINUOUS IMPROVEMENT CYCLE

Step-by-step incremental improvements based upon belief that continual improvement can occur by never-ending series of focused changes.

How do you determine your root causes for not improving and what are you doing about

them, right now?

Darling-Hammond, L., & Plank, D. (2015). Supporting continuous improvement in California’s education system. Policy for Analysis for School Education, PACE

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OUR WHY

It is our innate and moral imperative to be

intentional and take deliberate actions to meet the needs of all students, and to give

more to those who need it.

It’s about removing the fence!

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» Initially four day-long sessions • May add more based upon districts’ request • Based upon CCSESA-developed materials

» Regional support » Individual support » Implementation support

TRAINING PLAN FOR LOCAL DISTRICTS

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» Sense of urgency » Committed involvement:

• Lead on development of charter school Dashboard training

• Regional Lead Plan • Weekly CCEE phone conferences

» Build focused, targeted, effective goals, actions, services for our students in order to close the gaps

VISION OF SUPPORT

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» MCOE Team • Collaboration of Ed Services and Fiscal

− Assistant Supt Ed Svcs; Senior Directors Ed Svcs and Business; Director of External Business, Special Projects Administrator

» Online template and Action Review Tool » LCAP Guide for Busy People » Monthly Curriculum Leadership meetings » Ongoing individualized support as needed

SUPPORT FOR LOCAL DISTRICTS

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» Aligned Trainings • CCSESA launched multi-part training program for

all COEs to support alignment on both LCAP and Dashboard

• Almost every COE is directly offering trainings to local districts on Dashboard using CCSESA training documents with Regional Lead support if needed

• CCEE working with Monterey COE, San Diego COE, CCSA, and CSDC on statewide webinar on Dashboard targeted as charters


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» Regional Lead Library Responsibilities • Propose content for the Library, if needed, and

encourage other COEs to propose content

• Help CCEE staff review and sort proposed content for the Library

• Send representative to attend Content Review/Calibration meetings


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» Revised Timeline • February-March: Launch beta version of online

Library and finish revising content submissions and resubmitting proposed content

• March-May: Get feedback on Library platform and interface capabilities

• May-June: Hold Content Review/Calibration meeting and meeting with Regional Leads


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» Self-Assessment • Interest in Library is high

• Leads are extremely committed to partnership

• Regional Training Plan details continue to require more discussion

• Library platform development has slowed due to technical, logistical considerations

» Sources: Library Submissions, Surveys, Observation


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Component II Questions?

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Component III: Networks (11 slides)

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» Purpose: Support deep learning for using Dashboard and LCAP as tools for continuous improvement • Modeled after Professional Learning Communities

» Professional Learning Networks (PLNs) » Professional Learning Exchanges (PLXs)

Component III: Networks

PLXs


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Host Facilitator(s) ACSA Jay Westover CTA Jane Robb Los Angeles COE Jeanne Keith Monterey COE Cathy Cranson, Ruth Miller PIVOT Deborah Sims, Joyce Highhouse San Benito COE Jennifer Logue Santa Cruz COE Mary Ann James Tulare COE Jennifer Francone, Martin Frolli Yolo COE Amy Christianson

PLX Coach: Daryton Ramsey (Ventura COE)


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Host Facilitator(s) Alameda COE Jason Arenas Alliance for Children’s Rights Jill Rowland Families in Schools/Cal. for Justice Yvette Tran, Tina Ochoa Lake COE/Mendocino COE Cynthia Lenners, Aaron Carter National Center for Youth Law Angela Vazquez Riverside COE Melissa Bazanos, JoAnne Lauer San Diego COE Nancy Sedgwick Shasta COE Judy Flores, Amy Barker Stanislaus COE Mary Stires Tuolumne COE Diane Baumhover

PLX Coach: Roni Jones (WestEd)


Host Facilitator(s) Aspire Mark Salazar, John Erwin CCSESA Joe Silva CORE Michelle Steagall CSBA Steve Ladd Kern COE Joost DeMoes Sacramento COE Shela Seaton, Jason Willis San Bernardino COE Robin McIver-Brown, Serena

Straka San Mateo COE Liz Wolfe, Deann Walsh Ventura COE Lisa Brown

PLX Coach: Mickey Porter (PlusONE Leadership)


CONTINUOUS IMPROVEMENT

EQUITY PERFORMANCE

PLN PLN

PLN PLN

PLX


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» What We Are Learning • “Facilitation is the key in taking people from

where they are to where they want to go. It is not the ‘training’ that we give, but the conversations and the structures that we provide to provide the space to have those conversations.”

• “The power of networking! The discussions and conversations around our theme have been amazing. My job is really to set things up so that the conversation flows, then get out of the way!”


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» What We Are Learning • “This opportunity has allowed us to begin building

a strategic/operational awareness across our departments which is translating into increased collaboration and goal alignment”


Continuous Improvement

Equity Local Control

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» What Questions We Are Pursuing • How quickly can we digest, in real-time, what is

happening in Sacramento and the accountability framework development and translate that PLX learning into practical strategies or learning opportunities for our PLN?

• How do I keep this amazing energy and wisdom flowing in my network?

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» PLNs for 2017-18 and 2018-19 • High interest and high demand – competitive

process is likely necessary

• Draft of RFP would be released in March

• Final RFP would be released in April

• Current funding structure would limit number of PLNs to possibly as few as 35


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» Self-Assessment • Very strong interest in EAPLNs

• Initial December training was very successful

• Almost all EAPLNs have launched successfully

• 6-month timeframe on EAPLNs limits impact

• May be challenging to meet future demand

» Sources: Surveys, Observation


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Component III Questions?

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Component IV: Learning Lab (5 slides)

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» Purpose: Opportunity to respond to substantive inquiries on using Dashboard and LCAP as tools for continuous improvement

» First Iteration: Help Line • Available to answer questions by phone/email

appointment

» Second Iteration: Support Desk • Available to respond to non-urgent, non-

compliance inquiries

Component IV: Learning Lab

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» Continue to receive internal and external questions regarding demand and value

» Recently heard from CDE that it is expanding its ability to respond to inquiries • Has reached out to CCEE, SBE, CCSESA to partner

in effort

» Strong desire to model continuous improvement


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» Revised Component Proposal: Learning Lab • Real need is for one-time, in person professional

development support to LEAs

• Utilize multiple means for LEAs to connect with CCEE (e.g., CDE-led Help Line, emails to CCEE staff)

• Create opportunity to capture and share lessons learned from LEAs

• Recognition that CCEE staff is already responding to inquiries


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» Proposed protocol • LEA is put in contact with CCEE (e.g., through CDE-

led Help Line, directly via email)

• CCEE conducts initial phone intake with LEA

• CCEE consults with partners (SBE, CDE, CCSESA, local COE, other statewide associations, non-profits) as necessary

• CCEE (with partners as necessary) visits LEA and collaboratively identifies near-term solutions


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» Self-Assessment • Continue to struggle with low level of internal and

external excitement

• Challenge finding niche to provide support and partner with other agencies and entities

• Need to measure demand for services under revised component

» Sources: Observation, Self-Reflection


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Component IV Questions?

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» Hired Michelle Magyar (current at SBE) as a Senior Manager, Training • Start date: February 21

» Hired other Senior Manager, Training • Will announce name next week

• Start date: February 21

Staffing Updates

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Final Questions?

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