istart uga’s visa sponsorship request portal agenda background (brief!) on visa workflows and...

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iStart UGA’s Visa Sponsorship Request Portal

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  • Slide 1
  • Slide 2
  • iStart UGAs Visa Sponsorship Request Portal
  • Slide 3
  • Agenda Background (brief!) on visa workflows and processes Introduction to UGAs new case management system Sunapsis Orientation to the iStart request portal Overview of the online request process J-1 scholars PR sponsorship More request options to be added in the future Questions?
  • Slide 4
  • Sample Workflow J-1 Request Dept submits Applicant Access Form, and all other dept. sub-forms Scholar receives email with link to their required forms Scholar submits all their sub-forms, and the Notify Department form Department logs back into iStart and completes the Dept. Compliance Certification form ISSIS Advisor receives the completed request, reviews all information and documents, and issues the DS-2019 form
  • Slide 5
  • J-1 Visa Sponsorship Process Request to ISSIS for sponsorship From department From international scholar Issuance of sponsorship paperwork (DS-2019 form for J visa) International scholar applies for U.S. visa from U.S. embassy Scholar applies for entry at U.S. Port of Entry Scholar arrives at UGA and checks in with ISSIS, showing correct visa status Possible issues: timing costs (fee sheet: http://issis.uga.edu/docs/Info_Section/issis_fee_info_sheet.pdf; http://issis.uga.edu/docs/Info_Section/issis_fee_info_sheet.pdf delays
  • Slide 6
  • PR Sponsorship Process Request to ISSIS for sponsorship through iStart From department From international employee Initiation of the sponsorship process Review of advertising and recruitment Dept. of Labor application Dept. Homeland Security application Adjustment of status application Possible issues: Timing can take 18 months to several years to complete costs (fee sheet: http://issis.uga.edu/docs/Info_Section/issis_fee_info_sheet.pdf; http://issis.uga.edu/docs/Info_Section/issis_fee_info_sheet.pdf Separate workshop on the PR process is available from ISSIS
  • Slide 7
  • Sunapsis: International Case Management System Streamlines our workload and processes Provides detailed and robust case tracking and reporting Allows for online intake forms that we can link directly to the international's record Facilitates document management and filing within the internationals record Allows for direct (embedded) access to the governments required reporting system (SEVIS) Allows templated auto form population for government forms
  • Slide 8
  • iStart: Sponsorship Request Portal User portal to access ISSIS services Request access at: http://istart.uga.eduhttp://istart.uga.edu Will be expanded to include more services Accessible to departmental users and to international students and scholars Secure Form request and document upload functionality Allows department user to track all cases owned by that department
  • Slide 9
  • Login Portal: istart.uga.edu
  • Slide 10
  • iStart access
  • Slide 11
  • Department Home Screen OVPRs Visiting Researcher Scholar Process: http://www.ovpr.uga.edu/visiting/ http://www.ovpr.uga.edu/visiting/
  • Slide 12
  • Start a New Request If the scholar is not in Sunapsis, you will need to click on Add New Person and complete the required information
  • Slide 13
  • Departmental Services - Overview
  • Slide 14
  • Case-specific Tracking
  • Slide 15
  • Start /Continue a Request You can also make a new sponsorship request within a scholars record by clicking on the link below the Case Information Display
  • Slide 16
  • Start a New Request If the scholar is in the Sunapsis system, all you need is the University ID and date of birth.
  • Slide 17
  • Form Progression Tracking This shows you all the sub-forms required by the department (red arrow), and the forms that must be completed by the scholar (green arrow)
  • Slide 18
  • Scholar Access Auto email to scholar, with secure login information Access to all required forms through iStart, with the ability to save and return to forms Full document upload functionality
  • Slide 19
  • Scholar Access Screen A current scholar at UGA can login using her MyID by clicking on the Login button in the left-hand box (red arrow) A new scholar (no MyID) can login by clicking on Limited Services in the right- hand box (green arrow)
  • Slide 20
  • Scholar Login Form Limited Access
  • Slide 21
  • Scholar Home Screen
  • Slide 22
  • Scholar Forms J-1 Scholar forms to be completed Final Dept. form to be completed **after** scholar forms are submitted
  • Slide 23
  • Questions?