irrigation monitoring - mpwrdirrigation-+monitoring-ver_1.0+.pdfirrigation monitoring ver. 1.2...

Irrigation Monitoring


Ver. 1.2 Enterprise Information Management System (EIMS) Training Manual 124


Developed by: Tech Mahindra Ltd



TABLE OF CONTENTS

1 MODULE DESCRIPTION........................................................................................................................ 127

2 BASIC DEFINITIONS ............................................................................................................................. 127

3 PROCESS DIAGRAM............................................................................................................................. 128

4 MODULE FEATURES ............................................................................................................................ 129

4.1 SECURITY FEATURE .................................................................................................................... 129

4.2 MASTER DATA ............................................................................................................................ 129

4.3 SEARCH ..................................................................................................................................... 129

4.4 IMPORT/EXPORT UTILITIES: ......................................................................................................... 130

4.5 HINDI/ENGLISH SUPPORT ............................................................................................................ 130

4.6 ASSIGN SCHEME TO OFFICE(S) .................................................................................................... 130

4.7 SET AND RECORD SEASON WISE IRRIGATION DETAILS. .................................................................. 130

4.8 VIEW/UPDATE IRRIGATION DATA. ................................................................................................. 130

4.9 REPORTING FEATURE.................................................................................................................. 131

4.9.1 Public Reports .......................................................................................................................................... 131

5 ROLES AND PERMISSIONS ................................................................................................................... 131

6 HOW TO ACCESS IRRIGATION MONITORING MODULE ........................................................................... 132

6.1 FROM EIMS HOME PAGE ............................................................................................................ 132

6.2 USING A DIRECT LINK ................................................................................................................... 133

6.3 ROLE BASED SCREEN ACCESS .................................................................................................... 134

6.3.1 Module Administrator ............................................................................................................................. 134

6.3.1.1 Screen: Season Period Master/Irrigation Monitoring Period ................................................................ 134

6.3.1.2 Screen: Irrigation Monitoring Period ........................................................................................................ 135



6.3.1.3 Screen: No Activity and Activity Report..................................................................................................... 135

6.3.1.4 Screen: Import Irrigation Monitoring Data ................................................................................................ 136

6.3.1.5 Screen: Call IM Schedule .......................................................................................................................... 136

6.3.1.6 Irrigation Alert ......................................................................................................................................... 136

6.3.2 Data Entry User ........................................................................................................................................ 137

6.3.2.1 Screen: Set Irrigation Target ..................................................................................................................... 137

6.3.2.2 Screen: Record Irrigation Progress ............................................................................................................ 138

6.3.2.3 Screen: Scheme Allocation ....................................................................................................................... 139

6.3.3 Public Access ............................................................................................................................................ 139

6.3.3.1 Master Irrigation Progress Report ............................................................................................................ 140

6.3.3.2 CE Wise Irrigation Report ......................................................................................................................... 140

6.3.3.3 Scheme Wise Irrigation Report ................................................................................................. 140

6.3.3.4 Sub Division wise Irrigation Report.......................................................................................... 141

7 CASE STUDY........................................................................................................................................ 141

7.1 STEPS IN IRRIGATION MONITORING .............................................................................................. 141

7.1.1 Set Season Period Master ....................................................................................................................... 141

7.1.2 Define Irrigation Period ........................................................................................................................... 142

7.1.3 Set Irrigation Target ................................................................................................................................. 143

7.1.4 Record Irrigation Progress....................................................................................................................... 144

7.1.5 Irrigation Alerts ........................................................................................................................................ 145

7.1.6 Reports ..................................................................................................................................................... 145

7.1.6.1 Public Reports.......................................................................................................................................... 145

7.1.6.2 No Activity Report.................................................................................................................................... 146

8 REFERENCES ....................................................................................................................................... 147



1 Module Description

Irrigation Monitoring module is part of Enterprise Information Management System (EIMS) which helps in setting of Irrigation Targets, recoding of irrigation achieved and monitoring of progress made. The module can be provisioned to record irrigation progress during rabi, kharif, others seasons through use of master screens. During the specified period the irrigation recording is enabled for users otherwise it is locked for data entry. The module helps storage of historical data and one can then find the irrigation trend and pattern of each year and draw various kinds of inferences.

2 Basic Definitions

Types of Crops in MP:

Kharif: Crops are sown at the beginning of the first rains in June/July, during south-west monsoon

season. It‟s also known as summer or monsoon crop.

Rabi: Crops need relatively cool climate during the period of growth but warm climate during the

germination of their seed and maturation. It‟s also known as winter crop. MP state irrigation largely is based on Rabi Crops.

Zaid/Others: Crops grown throughout the year and these crops require less water compared to the

seasonal crops.



3 Process Diagram

The following process chart is useful for understanding the overall flow of the irrigation process of which Irrigation Monitoring is a part and has been re-engineered/automated for monitoring purposes:

Overall Irrigation Process:

Ma

in c

an

al

Roster for coming season is

prepared in advance by S.E

of the cirlce where head of

the canal is

Approved by

C.E?

Weekly roster is prepared by

S.E of the circle where head

of the canal is

Bra

nch

Roster for coming season is

prepared in advance by E.E

of the division where head of

the branch is

no

yes

Roster is revised by S.E

Approved by

S.E?

Roster is revised by E.E no

Roster of

previous years

Demands from

downstream

Present running

condition of

canal

Weekly roster is prepared by

E.E of the division where

head of the branch isyes

Demands from

all concerned

S.E

Roster of

previous years

Demands from

all concerned

E.E

Standing orders

Standing orders

Discharge at head and

branches is regulated

Discharge at head and

distributaries/minor is

regulated

Demands from

downstream

Daily discharge is recorded

at regular intervals

Daily discharge is recorded

at regular intervals

start

Overall Irrigation Process

Irrigation monitoring process

Discharge Data

Irrigation

Potential

Irrigation Asset

(Scheme in

Operation)

Actual

Irrigated AreaWRD

Records

Potential vs

Irrigated Area

Irrigation

System

Performance



As can be seen above the module is about:

a) Setting season wise Irrigation Target of a year. b) Recording of Irrigation achieved in the field after water release. c) Monitoring of Irrigation planned Irrigation vs target achieved d) Maintaining History of the Irrigation per year and season (or crop).

4 Module Features

The key features of the modules are listed below:

4.1 Security Feature

The module has login based permissions and access. It means one user can‟t access or remove/update the information created by EIMS user. Also some of the screens or facilities in the modules are extended as per the roles.

Note to the user:

Please do not share your login and passwords with other users

Please update your passwords regularly

4.2 Master Data

The Master data is the key or basic information that needs to be entered into EIMS, the information may include mp districts, scheme types etc. The following masters are used in Irrigation Monitoring module:

Season Period Master: Defines Irrigation Season (Rabi/Kharif/Other) and their recording

start and end date.

Irrigation Period Master: Enables data entry for a defined period (Fortnightly/Monthly/Weekly).

4.3 Search

EIMS gives search facilities for retrieval of data. On the search screen the user is required to enter key phrases to enable search. The various search screens available in Irrigation Monitoring modules are as follows:

Search Irrigation Target Details: facility to search Irrigation target details for an Office, Season (Rabi/Kharif/Other), Financial Year and Scheme Category (major/medium/minor).

Search Irrigation Progress Details: facility to search Recorded Irrigation progress details

for an Office, Season (Rabi/Kharif/Other), Financial Year and Scheme Category (major/medium/minor).

Search Irrigation Period Master Details: facility to search irrigation period details according to season (Rabi/Kharif/Other) and monitoring type (Fortnightly/Monthly/Weekly).



4.4 Import/Export Utilities:

EIMS provides facilities for:

Importing previous year‟s Irrigation data in correct excel format.

Note to the user:

For Importing of data please ensure that the excel sheet in required format is used and the data is verified before upload. Wrong data or erroneous entries in the import excel sheet will cause the application to throw an error. In such a case, please ensure correctness of excel fields, excel format.

Exporting data of Irrigation Target details to an excel/pdf format

Exporting data of Irrigation Progress details to an excel/pdf format

Exporting “No Activity Report” of EE and SDO to an excel/pdf format

4.5 Hindi/English Support

The module has provision to switch between Hindi and English. For data entry forms, the data entry is possible in English only. The form fields can toggle between Hindi and English.

4.6 Assign Scheme to Office(s)

This facility assigns a scheme to multiple offices. These are schemes which have jurisdiction boundaries extending to one or multiple office.

4.7 Set and Record Season wise Irrigation details.

This features:

enables setting irrigation target for a season for scheme(s)

enables recording of irrigation progress for scheme(s)

4.8 View/Update Irrigation Data.

This feature allows view and update of Irrigation Data



4.9 Reporting Feature

4.9.1 Public Reports

These are customized reports and are available publicly (i.e. anybody can access it over internet). The module has the following public reports

Master Irrigation report: - It generates Scheme Category wise (Major/Medium/Minor) cumulative

report of Irrigation Progress.

Office Wise Irrigation Report: - It generates Office wise (CE/Circle/Division/Sub Division)

cumulative report of Irrigation Progress.

Scheme Wise Irrigation Report: - It generates the Scheme wise irrigation progress report.

Sub-Division wise Irrigation Report: - It generates the Sub-Division wise irrigation progress

report.

Note :

The reports can be downloaded in pdf/excel format for taking print outs or keeping office records.

5 Roles and Permissions

This module has role based access and permissions and the permissions for the screens are listed below for reference:

Screen/Process

Permission

Provisioned Roles

SDO EE SE CE Administrator

Season Period Master/Irrigation Monitoring Period

View View View View Create, Update, View

Scheme Allocation View Create, Update, View, Remove

View View View

Irrigation Target View Create, Update, View, Remove

View View Create, Update, View, Remove

Record Irrigation Progress

Create, Update, View, Remove

View View View Update, View,

Remove

Irrigation Alert View View View View View

Generate Report View View View View View



Note to the user:

Please note that based on the user privileges some screens may or may not be visible

6 How to Access Irrigation Monitoring Module

6.1 From EIMS Home Page

EIMS ds varxZr Irrigation Monitoring Module Access djus ds fy;s fuEu steps dk vuqlj.k djsa&

Address box esa www.mpwrd.gov.in type djsa vkSj enter button nck;saaA (In the address bar type

www.mpwrd.gov.in then press enter button to visit Water Resources Department's Web Site).

fuEukuqlkj Portal dk home page open gks tkrk gSA (Following home page of portal will be open)

Address box

Click here

http://www.mpwrd.gov.in/

http://www.mpwrd.gov.in/



Portal esa home page ij EIMS Login ds varxZr Irrigation Monitoring option ij click djsasa rFkk login

window esa y‚x bu vkbZMh vkSj ikloMZ Mkysa vkSj ”Login” button ij click djsaA (Enter Login ID and

Password then click on “Login” button.)

vFkok

Portal esa home page ij Latest Application ds varxZr Irrigation Monitoring option ij click djsasa fuEukuqlkj

screen open gks tkrh gSA Login ID ,oa Password Enter djsa ,oa login button ij click djsaA

lQyrkiwoZd y‚fxu gksus ij] uhps nh xbZ Ldzhu dh rjg çnf'kZr gksrk gSA (Upon Successful Login, following

page is display)

6.2 Using a direct link

Click on this link to access module https://eims1.mpwrd.gov.in/imtr/control/main.

https://eims1.mpwrd.gov.in/imtr/control/main



6.3 Role Based Screen Access

The roles in EIMS can be any of the following:

Administrator Role - is for provisioning of basic/master data of a module.

Data Entry Role – for entering of basic form data.

Supervisory Role – for review/approval/rejection/modification of data.

Decision Making Role – viewing of report and decision making.

The various screens as per role are listed in the sections below.

6.3.1 Module Administrator

The module Administrator role has access to the following screens:

6.3.1.1 Screen: Season Period Master/Irrigation Monitoring Period

Role Administrator

Access Permission Create, Update, View



6.3.1.2 Screen: Irrigation Monitoring Period

Role Administrator

Permissions Create, Update, View

6.3.1.3 Screen: No Activity and Activity Report

Role Administrator

Permissions View

1. Activity Report: This report shows details as per the search of financial year and crop in xls file format.

2. No Activity Report: This report shows details for irrigation target and recording of searched crop which are not updated in selected period for time.



6.3.1.4 Screen: Import Irrigation Monitoring Data

Role Administrator

Permissions Create, View

6.3.1.5 Screen: Call IM Schedule

Role Administrator

Permissions Create

6.3.1.6 Irrigation Alert



6.3.2 Data Entry User

The following screens are available in the Irrigation module for making form based data entry:

6.3.2.1 Screen: Set Irrigation Target

Roles Administrator EE


Create, Update, View



6.3.2.2 Screen: Record Irrigation Progress

Roles Administrator SDO

Permissions Update, View Create, Update, View



6.3.2.3 Screen: Scheme Allocation

Role EE


6.3.3 Public Access

These are EIMS content that can be accessed by anybody accessing the EIMS portal

Click Here



6.3.3.1 Master Irrigation Progress Report

6.3.3.2 CE Wise Irrigation Report

6.3.3.3 Scheme Wise Irrigation Report



6.3.3.4 Sub Division wise Irrigation Report

7 Case Study

7.1 Steps in Irrigation Monitoring

Steps to be taken for recording targets are:

1. Set Season Period Master 2. Define Irrigation Period 3. Set Irrigation Target 4. Record Irrigation Progress 5. View Reports

7.1.1 Set Season Period Master

Primary Role: Administrator

Assigned Role: EE/SDO

Operations:

1. Login as Administrator

2. Click on season period master from main menu

3. Click on edit button

4. Set Season period start and end date



5. Click on update button->target period has been successfully updated

7.1.2 Define Irrigation Period


Assigned Role: EE/SDO

Operations:


2. Click on Irrigation Monitoring Period from main menu

3. Click on Add Monitoring Period button

4. Fill Monitoring period details(Crop type, Period type etc) in the monitoring period Screen

5. Click on Add button

After click on Add button monitoring period has been added successfully.



7.1.3 Set Irrigation Target

Primary Role: Administrator /EE

Assigned Role: SDO

Operations:

1. Login as EE

2. Click on Set/update irrigation target button

3. Select crop season(Rabi, Kharif, Other) and sub division name

4. Click on generate button

5. Fill require target details(RL, available live capacity Irrigation target etc) in the target

screen

6. Click on save button-> target details successfully saved

7. Below Screen Shot are showing Expected Steps:



7.1.4 Record Irrigation Progress

Primary Role: SDO

Operations:

1. Login as SDO

2. Click on Record irrigation Progress button

3. Click on search record progress button

4. Click on record/update irrigation progress button

5. Fill irrigation progress details in required form

6. Click on save button.

On click „Save‟ details has been save successfully



7.1.5 Irrigation Alerts

Primary Role: Administrator/ EE/SDO

Operations:

1. Login as Administrator/EE/SDO 2. Click on Irrigation Alert from main menu 3. Show Irrigation Alert as below screen

7.1.6 Reports

7.1.6.1 Public Reports

Primary Role: Public

Operations:

1. Click on the Report option from left menu on the portal

2. Select Irrigation Monitoring Report

3. Display report as below screen



7.1.6.2 No Activity Report


Operations:


2. Click on No activity report from main menu

3. Fill require fields of form

4. Click on Excel Icon-> Report is display in excel format



8 References

S. No. Reference Documents

1 Revenue Stream for work of Water Resources Department, Madhya Pradesh

2 Commentary on MP Works Department Manual Volume I-II, (L P Tamboli, C N Jha)

3 Book of Forms Central Public Works Accounts Code, (A Nabhi Publication)

4 EIMS Task 1 – 4 Reports, TechM

5 MTR I – III, DHV

6 A Compilation of Technical Circulars for Irrigation Works in Madhya Pradesh, B.R. Banga.

7 Department Structure, Proposal Documents provided by WRD

8 Discussions and Minutes of Meetings from various discussions and suggestions.

9 Feedback received from online Track <www.mpwrd.gov.in/itmgmt>

10 SRS and Design Documents of the module.

http://www.mpwrd.gov.in/itmgmt