ipwea victoria asset management in parks seminar tools to assist asset managers


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IPWEA VICTORIA ASSET MANAGEMENT IN PARKS SEMINAR TOOLS TO ASSIST ASSET MANAGERS. Peter Way PSM Chair – NAMS.AU – IPWEA. Presentation Agenda. Condition Assessment Practice Notes for Parks and Open Space and Facilities Management AUS-SPEC Documentation for Parks and Open Space Maintenance - PowerPoint PPT Presentation


Asset Management Principles Asset management is founded on a set of principles. Some are common management principles.




1 Presentation AgendaSlide 2Condition Assessment Practice Notes for Parks and Open Space and Facilities ManagementAUS-SPEC Documentation for Parks and Open Space MaintenanceThe ISO Asset Management Standards Status and Implications for Parks AMNAMS.PLUS2 Your Questions

2Day is structured with activities breaks etc as identified

Our greatest strength is our networks and Tools & Resources

4IPWEA Practice Notes Guidelines to foster a National approachPeer review processAcknowledge enormous industry supportPractice Notes on Condition Assessment:Parks PN 10 under developmentBuildings PN3 Facilities ManagersLevels of Service out soon

Parks Practice Note 10.1

Parks Asset Management:Inventories, Condition and Performance GradingScope covers publicly accessible parks open space, and natural areasDue for publication early 2014 www.ipwea.org/PracticeNotesContents of PN 10Key Principles of Parks Asset Management PlanningLevel of ServiceAsset RegisterCondition AssessmentPerformance AssessmentAsset Condition Grading DescriptionsExamples and TemplatesAsset Condition Grading DescriptionsFurnitureStructuresPublic ToiletsSigns and FencesPlaygroundsTracks, paths and hard surfacesServicesIrrigationTurf/grassTreesGardensNatural/bush areas

Example of Playground Equipment

Examples and TemplatesCondition Rating Reference Sheets with Photo ExamplesAsset Data Collection FormsAsset Performance Scoring Example

Practice Note 3: BuildingsProvides guidance on carrying out condition & performance assessment of buildings and surrounds Assists the establishment of a register, component condition assessment, estimates of remaining useful life, risk analysis, reporting, work schedules and financial planningPurchase includes download access to valuable spreadsheet resources, data collection forms, case studies and report templates


Workshops for Facilities ManagersBuildings PN3 - 2 Day WorkshopsCase Studies Hands on Condition assessments

Buildings.PLUS FREE Webinar Series www.ipwea.org/assetmanagement

AUS-SPEC DocumentationTECHguide 401Guide to parks and open space maintenance system and documentationParks and Open Space maintenanceBuilding maintenance and operation specifications including Public toiletswww.natspec.com.au/Documents/techguides.asp

AUS-SPEC Maintenance SystemsPro-active approachRoles and ResponsibilitiesPrincipalContractorSuperintendentProcurement

Components of the SystemGeneral Requirements and Contract SchedulesQuality Requirements and Maintenance PlanMaintenance WorksectionsActivity SpecificationsClassification of Service LevelsApplication of the SystemTrial ContractsImplementation PhaseData CollectionBenchmarkingContinuous improvementwww.natspec.com.au/Documents/techguides.asp

NAMS.PLUS2 - Structured program for writing asset management plans Training and support for subscribing organisationsA suite of asset management planning templates and guidelinesA guided pathway to sustainable service delivery in the form of an eBook for NAMS.PLUS2Online modellingHelp desk support and How-To guidesOnline discussion community of practice forumISO Standards for Asset Management are comingWhat will the standards deliver? Implications for local government and other organisations?Implications for Asset Managers in Parks? Will they create a stimulus for new guidance and practice?

Standards ContentsThe ISO 55000 suite includes:ISO 55000 Asset management Overview, principles and terminologyISO 55001 Asset management Management System - RequirementsISO 55002 Asset management Management systems - Guidelines on the application of ISO 55001

Australian RepresentationISO PC 251 Asset ManagementMain Sectors involved:Academia UWA (Chair)Water WSAA and AWAEnergy Energy Networks AustraliaInfrastructure IPWEAMining CRC MiningIndustry AMCDefence ADOUnions - APESMA

Development InputsPAS 55 an early catalyst BUT new Standards more genericISO Management System Standards preparation guidelines:ISO Joint Technical Co-Ordination GroupCommon LanguageStandard terminologyConsistency with other Management Systems;RiskEnvironmental Quality

Some Key IssuesAll about a MANAGEMENT SYSTEM for asset managementWhat to do NOT How to do itCan be applied to ANY assets not just Physical assetsEach organization determines which assets involvedAsset Lifecycle approach- Life Stages to suit each organization.Why will they be used?Because it is good business practiceTo foster better organizational management processesTo drive continuous improvementTo satisfy stakeholders seeking assurance about how well the assets are managedBecause regulators or legislation dictates such and maybe requires third party certification

Some DefinitionsAsset: Item, thing or entity that has potential or actual VALUE to an organizationItem can be physical or non-physical.

The value will vary between different organizations and their stakeholders.

Value can be tangible or intangible, financial or non-financial.

Can be applied to all types of assets and by all types and sizes of organizations.

Asset Management & AM SystemAsset Management: Coordinated activities of an organisation to realise value from assets in the delivery of its outcomes or objectivesInvolves balance of costs, risks and benefits - over time

AM System: A set of interrelated or interacting elements of an organization, that establish asset management policies and objectives, and the processes needed to achieve those objectives.

Relationship between Key Terms Fig 1 DIS 55000

55000 - Asset Management Fundamentals Assets exist to provide value to the organization and its stakeholdersAsset management is not about just the assets, but the value they can provide to the organization and stakeholders via services or products Alignment Asset management translates the organizational objectives into technical and financial decisions, plans and activities. 55000 - Asset Management Fundamentals Leadership and workplace culture are criticalLeadership and commitment from all managerial levels is essential for successfully establishing, operating and improving asset management within the organization.

Asset management assures that assets will fulfill their required purpose The need for assurance arises from the need to effectively govern an organization. ISO 55001Specifies the requirements for a management system for asset management 73 ShallsApply in entirety But Scalable to suit organisation needsFocus on physical Assets but can apply to All AssetsEg. non-physical assets such as leases, brands, intellectual property rights, reputation or agreements.What will the Standards deliver?

A Framework for a consistent Management System approach to AM.Greater commitment at Senior Management level.Better integration of asset management and financial management.More effective asset management process.Better VALUE to stakeholders

Will it replace existing manuals and practice guides such as IIMM?

My view Answer is resounding NO!IIMM provides the necessary How To meet the Standards requirements.However the IIMM does need to recognise and be tailored to work with the ISO Standards.IIMM Update Status ReportCommenced mapping process to identify Sections from IIMM against the 55001 Requirements.Producing an Addendum to highlight how to apply the IIMM in meeting ISO 55001 requirements.

Will the Standards create a stimulus for new guidance and practice?

Can if applied appropriately and not just for sake of compliance.Lessons can be learned from a more globally consistent approach.Promoting integration of management systems can break down silos. Look at any gaps between current practice and what is promoted in the Standards.IPWEA Policy on the ISO StandardsAll infrastructure orgs should consider for benefits from applying a MS approach.Governments to promote at level appropriate to business/community needs.Not prescriptive apply to those assets and at level appropriate to stakeholder needs.Not just for compliance part of overall management approach.Orgs to decide on appropriate level of certifying compliance.

To Audit or Not for Compliance?What will your stakeholders expect?What are the costs/benefits?Concern regarding the competenceAuditors in the AM MS field.IPWEA in discussions with AMC (and others)to establish a technical evaluation process for AM Auditors.Next Steps on ISO?Standards Australia to resolve through MB19 Committee whether to adopt or modify.Likely to be in place by beginning of next year.IPWEA to run series of 1 day workshops to raise awareness and assist in implementation.Highlight PolicyUsing the IIMM as How To guide.What will be your position on the Standards?Consider application for pursuit of good practice?Voluntarily apply to satisfy stakeholders?Apply and look to self-certify compliance?Apply with third party accreditation?Wait and see what Government requires? Ignore at your peril?Your Questions?


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