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    Interstate Criminal History Transmission

    Specification

    XML Version 3.00

    Joint Task Force on Rap Sheet Standardization

    February, 2005

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    Table of Contents

    1.0 INTRODUCTION .................................................................................................................................................3 1.1 Background......................................................................................................... 3 1.2 Joint Task Force Accomplishments .................................................................... 3 1.3 Organization of Specification ............................................................................. 4

    2.0 PUBLIC SAFETY AND THE CRIMINAL HISTORY RECORD: AN ILLUSTRATIVE IMPLEMENTATION OF THE INTERSTATE CRIMINAL HISTORY SPECIFICATION..................7

    2.1 The Importance of the Criminal History Record and a Uniform Standard......... 7 2.2 The Criminal Records Information Exchange System ....................................... 8 2.3 An Illustrative Implementation ........................................................................... 9 2.4 Transition .......................................................................................................... 10 2.5 Record Request ................................................................................................. 10 2.6 Criminal History Transmission to NLETS ....................................................... 13

    3.0 ELEMENT DICTIONARY ...........................................................................................................................14 3.1 Introduction ()..................................................................... 15 3.2 Person Identification ()................................................................... 19 3.3 Cycle () ......................................................................................... 54 3.4 Agency Index ()..................................................................... 79

    4.0 RAP SHEET DEFINITION...........................................................................................................................83 4.1 Detailed Structure ............................................................................................. 83 4.2 XML Schemas ................................................................................................ 101

    5.0 EXAMPLE RAP SHEET.............................................................................................................................130 APPENDIX A: XML TRANSFORMATION .......................................................................................................150

    5.1 Global Justice XML Data Model.................................................................... 150 5.2 Sources............................................................................................................ 152 5.3 http://it.ojp.gov/topic.jsp?topic_id=109.......................................................... 152 5.4 http://it.ojp.gov/documents/whatisXML.doc .................................................. 152 5.5 http://it.ojp.gov/jxdm/faq.html#N10079......................................................... 152 5.6 http://it.ojp.gov/jxdm/refnotes.html#N10079 ................................................. 152

    APPENDIX B: XML APPLICATIONS ................................................................................................................153 APPENDIX C: EXAMPLE STYLE SHEET ........................................................................................................155 APPENDIX D: TEXT .............................................................................................................................................361 APPENDIX F: REFERENCE DOCUMENTS .....................................................................................................367 APPENDIX G: JOINT TASK FORCE ON RAP SHEET...................................................................................369 APPENDIX H: NATIONAL TASK FORCE ON INCREASING THE UTILITY OF THE

    CRIMINAL HISTORY RECORD (1993-1995).........................................................................................371

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    1.0 Introduction

    1.1 Background In 1995, the National Task Force on Increasing the Utility of the Criminal History Record recommended expanded data content, a presentation format (page layout) for the expanded content, and the creation of a transmission format for the interstate sharing of criminal history information.1 The National Task Force included representatives from the Federal Bureau of Investigation (FBI), FBI Criminal Justice Information Services Advisory Policy Board (CJIS APB), National Law Enforcement Telecommunications System (NLETS), the National Center for State Courts, SEARCH, the National Consortium for Justice and Statistics. Its members were a diverse array of justice practitioners drawn from the judiciary, prosecution, court administration, local, state, and federal law enforcement, juvenile justice pre-trial services and state criminal records repositories.2 In 1996, the Joint Task Force on Rap Sheet Standardization with representation from the FBI CJIS Division, the CJIS APB, NLETS, SEARCH and state and local law enforcement agencies, was formed to carry forward the work of the National Task Force by developing a standardized criminal history transmission format.

    1.2 Joint Task Force Accomplishments The Joint Task Force on Rap Sheet Standardization has accomplished three major objectives:

    An XML based standardized criminal history transmission format

    A presentation format utilizing the XML transmission format

    An illustrative example which combines criminal histories from multiple sources into a single criminal history

    Implementation of this specification by all states and the FBI benefits the end user of criminal history records by providing information that is more easily understood, more complete and of higher accuracy than was heretofore possible. It will provide a method by which an authorized user who requests an interstate criminal history record, regardless of the request method:

    1 See Increasing the Utility of the Criminal History Record: Report of the National Task Force 2 Members of the National Task Force on Increasing the Utility of the Criminal History Record are listed in Appendix G

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    Will always3 receive the same set of information

    Will always receive a single record4 for multi-source interstate criminal histories, in which the criminal justice event cycles are presented in date order

    Upon request will receive the record in computer-readable format5 for use in

    filling display screens, data entry screens or databases, or for editing or state-specific presentation formats

    Upon request will receive the record at an approved destination whether or not6 it

    is served by an intrastate law enforcement network. This version of the Interstate Criminal History Transmission Specification, Version 3.0, is based upon the Global Justice XML Data Model 3.0.2. The informational content is largely unchanged from the previous XML versions 2.X, and the ANSI/NIST versions 1.X.

    1.3 Organization of Specification The specification has been divided into five sections and six appendices. The Executive Summary provides a high level description of the XML national standardized rap sheet project. This summary gives the reader an understanding of both the history of the project, the reasons for its creation, and the anticipated benefits. The sections following this detail specifications for the implementation of the XML national rap sheet. A brief description of each section follows:

    1.0 Introduction This section presents a brief background of the project since its inception.

    3 Now, responses to III requests use FBI-held information for non-III states and state data for III and NFF states. Responses to fingerprint submissions use FBI data for both non-III and III states data. NFF states provide their data to the FBI for inclusion in responses to fingerprint submissions. This specification calls for use of state data for all responses for data held by III-states. The exception is for non criminal justice purpose codes, where use of state-held data is limited to those states that have signed the interstate National Crime Prevention and Privacy Compact or are III/NFF participants.

    4 Now, the user receives several criminal history records if III/NFF state repositories are involved. 5 The first computer readable format is the transmission format. Others may be developed in the future. 6 For example, states and/or NLETS may provide facsimile servers and e-mail servers to get the record to the final destination.

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    2.0 Public Safety and the Criminal History Record: An Illustrative

    Implementation of the Interstate Criminal History Specification This section provides a general overview of the project and a detailed description of the process for using XML to support the exchange of rap sheets. It also describes how criminal records are merged and delivered.

    3.0 Element Dictionary

    This section describes all of the data elements and their XML tags for the national rap sheet.

    4.0 Rap Sheet Definition

    This section contains the full rap sheet definition including the structure of the rap sheet and the XML schema definition of the root rap sheet element and all its child elements.

    5.0 Example Rap Sheet

    This section presents an example of an XML rap sheet. Appendi

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