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ExMC/571A/RMNovember 2009

INTERNATIONAL ELECTROTECHNICAL COMMISSION SYSTEM FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

Circulation to: Members of the IECEx Management Committee, ExMC

The Eleventh Meeting of the ExMC held inMelbourne, Australia

3rd and 4th September 2009Confirmed Minutes

Following circulation of the draft minutes, we note with appreciation comments from various ExMC Members supporting the minutes for confirmation.

Included with supporting comments were some minor editorial suggestions which have been included in these confirmed minutes. The minor editorial changes included are as follows:

Clause 5.2 – Change “TC 13” to “TC 31”

Clause 7.4.2 – Include clear reference to WG4 recommendations concerning the emphasis for an ExCB to establish a committee to satisfy ISO/IEC Guide 65 along with the application of the IAF Guide

Clause 11.3 – Change “IEC 60079-34” to “ISO/IEC 80079-34”

We wish to thank all ExMC members and delegates for their valued contribution during the 2009 IECEx series of meetings and look forward to a productive year ahead.

We are also pleased to note the 2010 Berlin series of meetings are to be held the week commencing 30 August 2010.

With kind regards

Chris Agius - IECEx Executive SecretaryVisiting address:SAI Global Building286 Sussex StreetSydney NSW 2000Australia

Contact Details:Tel: +61 2 8206 6940Fax: +61 2 8206 6272E-mail: [email protected]://www.iecex.com

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http://www.iecex.com/


ATTENDANCE LIST

NAME COUNTRY POSITIONHead Delegate/Delegate

Kerry McmanamaLiu WeijunChris AgiusHeinz BergerChristine KaneWal RobsonUwe Klausmeyer

Officers ChairmanVice Chairman

IECEx SecretaryIECEx TreasurerIECEx SecretariatIECEx Secretariat

Immediate Past Chairman

Ron CollisOwen BarrySteve BenthamJames BirchDavid GrayHenry HuynhJames MarsdenJim MunroJames Sudworth Roelof ViljoenDavid WalkerJohn WaudbyRalph WiggJohn Castles (Chairman Standards Australia)

AustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustraliaAustralia

Head DelegateDelegateDelegateDelegateDelegateDelegateDelegate

TC31 ChairmanDelegateDelegateDelegateDelegateDelegate

Attendance in Part

Marco Roque Brazil Head Delegate

Dave AdamsMichael LandrumJim Morrison

CanadaCanadaCanada

Head DelegateDelegateDelegate

Alice KouZhiwei Liu Jianping XuHong YinWei ZhangShian Zhu

ChinaChinaChinaChinaChinaChina

DelegateDelegateDelegateDelegateDelegateDelegate

Marino Kelava Croatia Head Delegate

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Jan Pohludka Czech Republic Head Delegate

Jasmin Omerovic Denmark Head Delegate

Risto Sulonen Finland Head Delegate

Michel Brenon (ExTAG Secretary)Thierry HoueixPatrick LerouxMichel Lhenry

France

FranceFranceFrance

Head Delegate

DelegateDelegateDelegate

Thorsten ArnholdGunter GabrielFrank LieneschGerhard Schwarz Dieter FietzGerold Klotz-EngmannJuergen RuebergKarl-Heinz SchwedtThomas Zelm

GermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermany

Head DelegateDelegate

UNECE GuestDelegateDelegateDelegateDelegateDelegateDelegate

Janos FejesJanos Mullner

HungaryHungary

DelegateDelegate

Francesco Eposito Italy Head Delegate

Toshi HayashiTaksshi GotohTakashi Tomita

JapanJapanJapan


HaeDuk Jung Kang Jun GuYeong-Duk, KimJaSong Koo

KoreaKoreaKoreaKorea

Head DelegateDelegateDelegateDelegate

Rudolf PomméKarel Neleman

NetherlandsNetherlands


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Colin Murphy New Zealand Head Delegate

Thore AndersenRolf HoelBjǿrn Spongsveen

NorwayNorwayNorway


Janusz Samula Poland Head Delegate

Emilian GhicioiSorin Burian

RomaniaRomania


Vitali GrudtsynArmenak GevorkyanPhilipp ShumilikhinAlexander YaroslavtsevaAlexander Zalogin

RussiaRussiaRussiaRussia

Russia

Head DelegateDelegateDelegateDelegate

Delegate

Igor Likar Slovenia Head Delegate

Paul Meanwell South Africa Head Delegate

Peter Bremer Sweden Head Delegate

Ahmet Pelit Mehmet CetinLutfi Oksuz

TurkeyTurkeyTurkey


Lorenza Jachia UNECE Special Guest

Hugh Rae John AllenRon Sinclair (ExTAG Chair)David Stubbings

United KingdomUnited KingdomUnited Kingdom

United Kingdom


Delegate

Jeffery OlsonTim Duffy (ChairmanMarks Committee)

USAUSA


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William FiskePeter GrundbergPaul T. Kelly

USAUSAUSA

DelegateDelegateDelegate

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1. OPENING AND WELCOME – The Meeting Commenced 9.00 a.m. Thursday 3rd September 2009.

The Chairman, Mr Kerry Mcmanama declared the meeting open at 9.00 a.m. He commenced by first welcoming all the members. He then acknowledged and thanked the Members of the IEC CAB, Mr Collis (AU) and Mr Brenon (FR) for their attendance as well as members from the UNECE, Mr Frank Lienesch and Ms Lorenza Jachia. He also noted with appreciation the attendance of Mr Patrick Leroux PCIC EU Chairman and Mr Jim Munro, Chairman of TC31.

He then welcomed the IECEx System’s Officers

Mr Liu Weijun, IECEx Vice Chairman Mr Heinz Berger, Treasurer Mr Ron Sinclair, Chairman ExTAG Mr Michel Brenon, Secretary ExTAG Mr Tim Duffy, ExMarkCo Committee Dr Uwe Klausmeyer, Immediate Past Chairman Mr Chris Agius, IECEx Executive Secretary

The Chairman welcomed members of the IECEx Secretariat, Ms Christine Kane and Mr Wal Robson.

The Chairman gave a special welcome to Dr Uwe Klausmeyer, Immediate past Chairman of the IECEx, and congratulated him in being selected for the prestigious IEC Lord Kelvin Award, to be awarded at the 2009 IEC General Meeting.

The Chairman then thanked and congratulated Mr Ron Collis and the Australian IECEx Member Body for the excellent host facilities and preparatory work for these meetings.

Apologies from Malaysia and Mirko Balaz from Italy were noted.

The Chairman then welcomed Mr John Castles, Chairman of Standards Australia, to the meeting and invited him to address the members. Mr. Castles Chairman of the SA Board welcomed members to the 11th Annual Meeting of the IECEx Management Committee. Mr Castles commenced by remarking on how fitting it is that the IECEx meetings were taking place in Australia as Australia had just recently signed the largest trade deal of $50 Billion of Natural

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Gas Production with China thereby creating 6000 new jobs within the area in Australia, noting the Ex equipment and services associated with such a project.

He noted that through the IECEx System and its certification Schemes, industry can be confident that compliance with safety standards is assured. He then made special mention of the new IECEx Certified Personnel Scheme which he remarked has considerable industry support.

Mr Castles noted the continued sustained growth of the IECEx System reminding members that Australia had been a founding member country with Australian industry at the forefront. He noted that direct industry involvement by end users and manufacturers has been assured by the continuing growth and expansion of the system. He concluded by commenting that it was very gratifying to see so many countries in attendance.

Mr McManama thanked Mr Castles and Standards Australia for their active and on-going support of IECEx.

2 APPROVAL OF THE AGENDA

ExMC/538A/ DA Draft Agenda ExMC Meeting 2009

The members approved the Draft Agenda ExMC/538A/DA with correction to item 3 of the agenda to refer to Paris 2008 not Denver

3 MINUTES OF THE LAST ExMC MEETING

3.1 Confirmed Minutes Paris 2008

Document noted:

ExMC/496A/RM - Confirmed Minutes Paris 2008 Meeting

In noting that the minutes were previously confirmed via correspondence, there were no comments on the Minutes.

3.2 Matters arising from these minutes

3.2.1 Report on Actions arising from the 2008 ExMC Paris Meeting

The members accepted a report on the actions, detailed in Annex A of ExMC/496A/RM, arising from the Paris 2008 Meeting.

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4 OVERVIEW OF IECEx SCHEME ACTIVITIES AND CURRENT POSITION

Document noted: ExMC/544/R – Overview Report from the Secretariat (Report Card)

The Chairman invited the Secretary to report. The Secretary commenced by advising members that the main point drawn from the report was the continuing and sustained growth of the IECEx System, demonstrated by the number of IECEx Reports and Certificates issued compared to previous years.

The Secretary further pointed to the number of draft Certificates in the system which provide an indication of “future activity” noting that an ExCB creates a draft on the system at the beginning of a project in order to secure an IECEx Certificate number from the system. The number of draft certificates on the system are now some 45% higher than the same time last year.

He also commented on the increase in the number of documents issued, since the Paris ExMC meeting, compared to the previous year, reminding members that these numbers had been recorded a month prior to the meeting, advising that a considerable number of documents had been recently published and posted since the report was prepared.

He then reminded members of the monthly articles published in the on-line IEC e-Tech magazine which are available on the IECEx web site. He also asked that should members have news or articles that they wished to be published/posted that they be forwarded to the secretariat for inclusion. The Members noted further examples of day to day activities handled by the Secretariat, including management of the on-line certificate system and the increasing day to day correspondence, with some 17,500 emails dealt with by the Secretariat since the last meeting.

The Chairman thanked the Secretary for his thorough report and took the opportunity to thank the secretariat as a whole for their continued fine work. The Chairman then invited members to pose any questions relating to the report.

While various members appreciated both the report and growth of the IECEx System, AU, did suggest that they would like future reports to include the number of Marks issued.

The US further requested that the secretariat could monitor the issuance of certificates according to certificate holders i.e. are we growing with new participants, new manufacturers and also could a list of all companies be provided.

Members agreed with both suggestions of AU and US with Secretary noting additional items for inclusion in future reports.

In appreciating the level of activity of the IECEx System Members further noted the sound financial position of IECEx.

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5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS

5.1 Review of CAB Decisions since the Paris 2008 ExMC meeting

Documents noted: CAB/791/DL Decision list of CAB meeting 24 held in Sao Paulo on

2008-11-18 CAB/826/DL Decision List of CAB meeting 25 held in Geneva on

2009-06-08

The Chairman reminded members of the role of CAB within the Corporate Governance structure of the IEC with roles that include:

Oversee Conformity Activities of the Commission Appoint ExMC Officers Approved the accounts Act as the final appeal body

Members noted the various decisions impacting on IECEx under item 5.2

5.2 Specific CAB Matters for noting by ExMCThe Chairman outline with members noting the various items and list of CAB decisions included in 5.2.1 and 5.2 of the ExMC agenda, with special note of the new expanded scope of IECEx, included in the new edition of IECEx 01, to include Standards other than IEC TC 31 including ISO Standards and the work of SC 31M.

AU reminded the meeting of the past decision to include other areas of IECEx Services to cover installation (IEC 60079-14) and inspection (IEC 60079-17) as per decision 2008/22 of ExMC/491A/DL from the Paris 2008 meeting, with the Secretary advising that in line with the ExMC decision taken in Paris to move forward with the new Certified Persons Scheme, work to introduce this was given priority, following the agreement from CAB to do so but that work would continue to introduce these other areas to the Certified Services Scheme, as agreed during the 2008 Paris meeting.

5.3 Specific CAB Matters for discussion/action by ExMC

5.3.1 Use/Abuse of the IECEx Conformity mark, re CAB Decision 24/19, CAB/791/DL

Members noted the CAB decision and agreed to maintain a standing agenda item for ExMC meetings, noting that this would also form part of the report from ExMarkCo. DE raised the problem of use of the IECEx logo where a certificate has not been issued, besides the Mark with other members agreeing this is a problem but noting that the on-line nature of the IECEx Certificate system does assist to

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clarify authenticity of certificate claims and encourages greater use of this by purchasers and regulators.

5.3.2 Product Piracy and Counterfeit Parts, re CAB Decision 25/13, CAB/826/DL

The Chairman and Secretary gave a report of the work to date within CAB and WG13 of CAB.

US raised the legal aspects and problems with expecting that ExCBs could verify ownership status of IP suggesting that any such disputes are for the country’s legal and court system to handle and therefore proposed to remove this item

NL, NZ and CA supported the US position to remove this item, suggesting this is outside the authority of IECEx

Members engaged in detailed discussion with FR reminding that the systems are not legal entities and GB suggesting that while it agreed that the IEC Systems cannot act in a policing role there may be value by including a statement of declaration that the application is submitted with no knowledge of IP infringement.

The members further discussed various aspects including the situation of where a court order may be issued and the differing legal situations between countries along with concerns that some accreditation bodies would require that ExCBs to have clear procedures on how they will confirm such claims.

The Chairman reminded that the issue of product piracy actually came from the IECEx up to IEC CAB rather than a direction from CAB down to the System.

In conclusion Members resolved that IECEx cannot see a single solution within the system that is supported by all members given that there are legal complexities and at this point do not have a single solution.

Chairman noted it is understood that all ExCB’s would comply with any court order. Also noted that the real authority concerning a decision whether or not patent is infringed is a matter for the courts.

5.3.3 CAB/ILAC Cooperation

Documents noted:

CAB/826/DL Decision List of CAB meeting 25 held in Geneva on 2009-06-08 Decisions 25/16, 25/17, 25/18

CAB/806/R Report from CAB/ILAC Technical Panel meeting

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The Chairman and Secretary informed members of the cooperation agreement signed between IEC and ILAC and IAF to provide cooperation in the area of ExTL and ExCB assessments, noting that recently there was a joint UKAS/IECEx Joint assessment covering both ExTL and ExCB activities by a single team comprising expert assessors from IECEx and UKAS with IECEx providing the technical assessor.

Members noted that such joint assessments do pose challenges to the organisation and logistics of such but indicated their ongoing support for this cooperation.

Following this item, the Chairman gave members an opportunity to raise any other CAB issues. None were raised.

6 IECEx MEMBERSHIP

6.1 Current Membership

Noted:OD 001 – Scheme Membership ExCBs, ExTLs and Applicants –

http://www.iecex.com/directory/bodies/od001.asp

The Chairman asked the Secretary to report. The Secretary commenced by referring members to the IECEx web site explaining that OD 001, while originally a document was transferred into a database accessible via the IECEx general password.

The Secretary further noted that this has been expanded to include not only Equipment but also Service facilities, Certified Persons and Conformity Mark. Information available on the database includes

Country, applicant or accepted, whether an ExTL or an ExCB and associated bodies.

The Secretary concluded his report on OD 001 by asking members to please advise the secretariat of any changes that might occur within their organisation, thereby enabling us to keep the database up-to-date.

The Secretary then advised members of Serbia’s intended withdrawal from all three Systems stating that this will be implemented by the secretariat next year.

6.2 New Country Membership

The Chairman acknowledged and welcomed new member countries, Turkey and Brazil to the IECEx, noting that in 2008 a total of 5 new countries had joined the IECEx.

6.3 Other Possible new Countries

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The Secretary reported that communication had been received from Belgium, Ireland, and Mexico during the past year advising that interest from these countries had primarily been centred on the Certified Persons Scheme.

The Chairman then asked members if there were any suggestions of other countries with whom the Secretary should be in contact. Mr Munro suggested Argentina as a possibility.

The Chairman advised that there had been some discussion already with Argentina and that a follow-up would be timely. Mr. Ron Collis, AU, advised that Chile might also be interested in forming a National Committee and then would possibly move forward to membership.

In concluding the members agreed that these countries should be contacted by the secretariat following an indication of their interest in the IECEx.

6.4 New ExCBs and ExTLs – According to IECEx 02, Certified Equipment Program

6.4.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC Meeting Paris 2008.

Document noted ExMC/545/Inf – Listing of IECEx ExCB/ExTL accepted since Paris ExMC

2008 meeting.

The Chairman advised the members that the report was for noting. The members noted and agreed with the report.

The Chairman then acknowledged the acceptance of Mine Safety Technology Centre, MSTC, as an Accepted ExTL since the last Meeting and welcomed them to both the System and the meeting.

6.5 Applications for Extension of Scope

6.5.1 Applications Processed for extension of scope

Document noted ExMC/546/Inf - Extensions of Scope Processed – Since the Paris 2008

IECEx meetings OD 001 – Scheme Membership http://www.iecex.com/directory/bodies/od001.asp

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The Chairman asked the Secretary to report. The Secretary advised members that the purpose of this report is to act as a record for presentation to Members at the following ExMC annual meeting.

He reminded members that the ExCB scope of issuing Certificates is limited not only to new Standards but also to new editions of Standards which may already be included in an ExCB’s scope. He also advised that when an application is beyond a body’s assessed technology then it may be necessary to carry out a further assessment before granting the extension of scope.

The members accepted the report endorsing the scope extensions as listed.

6.6 Any other changes including applications -

The Chairman asked the Secretary to report. The Secretary advised the members that Barbara, PL, has forwarded applications to become accepted as an ExCB and ExTL. He advised that an assessment team had been nominated and that Barbara’s assessment was planned for later in the month. He also reported that both Brazil and Japan have notified the secretariat of their intentions to submit applications from candidate ExCBs and ExTLs and that they were moving forward.

7 IECEx ASSESSMENTS OF ExCBS AND ExTLS

7.1 Status on surveillance of accepted ExCBs and ExTLs

The Chairman reminded members of the importance of the single assessment process within IECEx as this instils and maintains confidence in the IECEx System and called on the Secretary to report.

The Secretary reminded the members of the requirements of the Rules of Procedure explaining that when an Accepted Body does not have accreditation an Annual Surveillance Assessment is carried out in accordance with procedures. He continued that for an Accepted Body with acceptable accreditation a 5 year re-assessment is carried out in accordance with procedures. The Secretary reported that we are up-to-date with all bodies requiring an onsite visit. He then commented on the continuing difficulty experienced by the secretariat when endeavouring to confirm the scope and currency of a body’s accreditation. He remarked that Accreditation Bodies websites are not always user friendly advising that in instances where the secretariat cannot access information through the Accreditation Body websites they work through the ExCB and/or ExTL.

Members noted the verbal report from the Secretary.

7.2 IECEx 5 year Re-Assessment

The Chairman called on the Secretary to report. The Secretary reported that IECEx re-assessments are up-to-date noting that re-assessment visits for PTB, SP and

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DEKRA EXAM have been planned for later in the year. The Chairman then advised the members that the US Coast Guard, in an effort to build their confidence in the System, had requested the opportunity to accompany a team during an assessment/re-assessment. Dr Klausmeyer, PTB, agreed to provide the opportunity suggesting that this could also be appropriate for other regulators.

Members considered the request from the US Coast Guard and agreed, noting that that this would be in an observer capacity with the Coast Guard responsible for all their own costs.

7.3 WG2 Development of Technical Guidance Documents

7.3.1 Report from WG2 Convener,

The Chairman called on the Secretary to report. The Secretary advised that in terms of TGD’s there is at present an urgent need for a TGD covering dusts and suggested that perhaps GB and other members update this TGD. GB agreed to take back to Mr Philip Carpenter, the WG2 Convenor, the urgent need for a new TGD, Dusts.

Mr. Jim Munro, as a member of WG2, advised that he will correspond with Mr. Carpenter about a different approach to formatting the TGDs, and approach which would not impinge upon the assessment or re-assessment process. He continued that he is working on a spreadsheet format, although it is early days, which would cover various areas including competency procedures and the listing of equipment. He suggested that these last two items can be gained from bodies being assessed beforehand. The Chairman then asked Mr Munro if he had a timeframe. Mr Munro advised that he would undertake to circulate a draft for comment to the Working Group within the next three months and then it would probably take an additional few months. The Chairman thanked Mr Munro for this work.

7.3.2 Report from WG2 Ad Hoc, Mr John Allen, TGD for IEC 60079-19

Document discussed ExMC/559/CD – Report and Draft TGD for IEC 60079-19

The Chairman called on Mr John Allen, as Convenor of the ad hoc Working Group 2, to report. Mr Allen advised the members that a draft TGD for IEC 60079-19 had been prepared, in line with other TGD’s, and included in his report for consideration by members. The Chairman thanked Mr Allen and called on members to accept this draft for immediate release noting the Secretary’s comment that there is an urgent need for this.

US and other members indicated their support with members agreeing to accept this draft for immediate use.

7.4 Assessment procedures – Revision of OD 003

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7.4.1 New Operational Document OD 003 Part 2 – Assessment and Surveillance of ExCBs and ExTLs (Revision of OD 003)

Documents discussed ExMC/460A/CD – Draft OD 003 Part 2: Procedures for the

assessment, surveillance assessment and reassessment of ExCBs and ExTLs (Draft Revision OD 003 Version 1)

ExMC/562/CD – Comments from AU submitted in advance of the meeting

The Chairman called on the WG4 Convener, Mr Munro to report. Mr Munro advised the members that during the ExMC Paris Meeting, it was agreed that document ExMC/460/CD be revised to reflect the decisions and recommendations that arose as a result of discussions held. A revised document ExMC/460A/CD was prepared for discussion/ consideration.

Mr. Munro highlighted some areas which had not been agreed upon by the members such as reducing the assessment period from 5 to 3 years. In concluding he suggested that there was value in the comments received from AU contained in ExMC/562/CD and that these would be taken into account.

The Chairman thanked Mr Munro and invited members for questions or comments with the US commenting on the revised document questioning the role of consultants as assessors and the possibility of conflicts in having an assessor participate in a pre-assessment and the later as part of an assessment team.

In discussion, the Secretary advised that the IECEx has a strict policy of not utilising an assessor who has participated in a consulting role for that ExTL/ExCB to then be part of the assessment team. In further discussion a general preference was noted to have assessors involved in pre-assessments and not then involved in the formal assessment and leave to the Secretary to manage.

The Secretary added that as part of assigning an assessment team the ExCB and ExTL are always consulted before the team is appointed. The US then raised that perhaps this issue was best placed in the IECEx 02 rules but had no objection to retaining this in the OD.

DE raised the issue of adding an additional column to the IECEx website to include an outline of an assessor’s experience, as previously raised. DE also noted that the List of Assessors on the IECEx Web Site was out of date as Mr Roger Turton of BASEEFA Certification, Ltd., was still shown on the current list. GB, Mr Ron Sinclair, agreed that Mr Turton should be removed.

The Chairman asked members if AU’s comments precluded moving forward on the document. NL noted that AU’s comments required some editorial changes.

Mr Munro discussed the Australian comments and noted that with slight modification Draft OD 003.2 could be issued with minor adjustments, suggesting that it first be

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reviewed by the Secretary before going forward for publication. The members agreed with Mr. Munro that the document proceed to publication following the incorporation of comments received and a review by the Secretary.

China raised the issue of having a deadline for issues raised during a re-assessment. After consideration CN agreed that this is a new topic for WG4 to consider and will prepare a proposal for consideration during the ExMC in Berlin 2010. The Chairman thanked CN for this suggestion, noting general agreement from members.

7.4.2 Report from ExMC WG4 Technical Reference Group for Assessment of ExCBs and ExTLs Report from ExMC WG4 Convenor

Document Noted/Considered: ExMC(Melbourne/WG4)08 – Report from WG4

The Chairman called on Mr Munro, as Convenor of Working Group 4, to present report ExMC (Melbourne/WG4)8 being a replacement of document ExMC/561/CD.

Upon recommendation from WG4, members agreed with the WG4 recommendations detailed in their report ExMC(Melbourne/WG4)08 to apply the IAF Guide thereby placing a stronger emphasis on the need for an ExCB to have a committee to address the requirements of ISO/IEC Guide 65.

The US asked that given that ISO/IEC Guide 65 is under revision, do we have any representation on the committee. The Secretary advised members that both he and Mr Pierre de Ruvo, IECEE, participate as co-ordinators, via CAB on CASCO WG29 and that once output from the WG has been received it will be circulated to the members.

Mr Munro then reminded members and assessors that it is mandatory for an assessor to attend Assessor Training. He informed members that a successful Assessor Training Day, which included a closed session, was undertaken on Monday of this week. Mr Munro noted that we do have a number of assessors who had not complied with the time frame requirements and have not attended the required training. He concluded by saying that he was seeking guidance from the members as to what his next step should be in relation to these assessors. The Chairman asked the members for comments/suggestions. Following discussion it was agreed that the WG4 Convener should contact all Assessors that are yet to attend the assessor training and determine whether or not they wish to continue in this role.

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8 IECEx SCHEME, RULES AND PROCEDURES

8.1 IECEx Basic Rules - Publication of IECEx 01

Document Noted: IECEx 01 Edition 4 - IEC System for Certification to Standards relating to Equipment for use in Explosive Atmospheres (IECEx System) – Basic Rules

The Chairman introduced this Item noting that there are new aspects that have been included in the IECEx Basic Rules, IECEx 01, for example the introduction of IECEx Certified Persons. the expansion of the list of officers eg ‘Immediate Past Chairman’ editorial change to Clause 7.10 as well as including a reference to 7.4 (i)

should also include 7.4 (j) as this is new for the Mark System. ‘use of Standards other than TC 31 e.g. ISO’. clarification of rules of Non-members of IEC seeking membership of IECEx. othersMembers noted and endorsed the above changes as incorporated in edition 4, noting they reflected ExMC decisions from the 2008 Paris ExMC meeting.

8.2 Amendment to the IECEx Basic Rules, IECEx 01 Edition 4

Document discussed/considered:

ExMC/537/CD - Proposed Changes to IECEx 01 IEC System for Certification to Standards relating to Equipment for use in

Explosive Atmospheres (IECEx System) –Basic Rules

The Chairman and Secretary informed members that while a new edition of the IECEx 01 Basic Rules was published during December 2008, Amendments to the IEC Statutes and Rules of Procedures, finalized in February 2009, impacted on the IEC Conformity Assessment Systems, requiring the ExMC to consider amendments to the Rules. The Chairman then asked for questions or comments.

AU raised that some of the aspects previously agreed such as inclusion of installation and inspection services as part of the IECEx Service Facility Scheme should also be included in IECEx 01 along with other aspects concerning operation of the IECEx Schemes.

The Secretary advised members that to align with the IEC Statutes IECEx 01 as Basic rules is a high level document and not intended to address rules of procedure and suggested that if additional rules or wording was required then we could address this in the respective IECEx 02, 03 documents or ODs. He further advised that inclusion of installation and inspection in the IECEx Services scheme would be done by way of an updated version of IECEx 03 and respective ODs which may

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proceed once the new personnel scheme documents were finalised, expected October next.

In conclusion Members agreed for the draft amendment to proceed to CAB for approval, following a final editorial review by the Secretary.

8.3 Publication of IECEx 02

Documents Considered: ExMC/542/CD – Draft Edition 4 of IECEx 02 – Rules of Procedure for

the IECEx Certified Equipment Scheme ExMC/558/CD – Letter from BR requesting consideration of

manufacturers Test Labs as ExTLs exclusively for own products ExMC/563/CD – Comments from AU submitted in advance of the

meeting

The Chairman introduced this item by asking the members if they agreed to move forward and to publish this revised edition of IECEx 02. The members agreed. The Chairman then suggested with members agreeing that document ExMC/558/CD – Letter from BR requesting consideration of manufacturers Test Labs as ExTLs exclusively for own products await discussion until the WG1 report was given.

The Chairman called upon AU to present document ExMC/563/CD – Comments from AU submitted in advance of the meeting noting in particular AU comments concerning section 8.1.3 ExMC/542/CD (IECEx02) and AU proposed wording-

“For Intrinsically Safe equipment the input and output parameters as appropriate shall be specified.”

NL asked if this was not crossing over into the Standards writing area. AU responded that from AU’s perspective it is not often easy to trace parameters and that there needs to be an unambiguous link back to the CoC, commenting that end users really need this.

NZ supported AU. The Chairman asked if the support was general. The US suggested that the question be asked around the table. GB supported AU. FR also supported AU suggesting that this should not only be for IS but for all types of protection. DE supported FR.

Following detailed discussion the members resolved that this item and any remaining be deferred to the Officers for discussion and final determination.

It was also agreed that the following editorial changes be included:

Annex A - correct terminology terminology to align with TC 31 e.g. ‘apparatus’ to equipment’

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8.4 Publication of IECEx 03

Documents Considered:

ExMC/543/CD – Draft Edition 2 of IECEx 03 – Rules of Procedure for the IECEx Certified Service Facility Scheme

ExMC/564/CD – Comments from AU submitted in advance of the meeting

The Chairman called upon AU to present document ExMC/564/CD – Comments from AU submitted in advance of the meeting noting in particular AU comments concerning section 8.1.3 ExMC/543/CD (IECEx 03) and AU proposed wording -

“clear description of the Repair or Overhaul Service. This must include the type of equipment (eg rotating machines, enclosures), the explosion protection techniques in relation to the type of equipment, the voltage rating of the equipment and the electrical capacity (power rating, fault rating) of the equipment.”

AU commented that they often come across the issue of not clearly understanding the scope of a service facility, that the description is not always clearly defined and can be subject to interpretation and that there is therefore the need for a clear succinct scope of what a service facility can cope with.

The Chairman asked if there were any comments regarding the AU proposal. In the absence of comment or support the decision was taken to move forward and to publish IECEx 03 but to have the Secretary revisit the current text.

8.5 New IECEx Certificate of Personnel Competency Scheme

8.5.1 New Publication IECEx 05 – Rules of Procedure for the IECEx Certificate of Personnel Competencies Scheme (CoPC)

Documents Noted/Considered: ExMC/515A/DV – Draft IECEx 05 – Rules of Procedure for the IECEx 05

IECEx Scheme for Certification of Personnel Competencies for Explosive atmospheres

ExMC/548/RV – Report of voting

The Chairman introduced this item by advising the members that document, ExMC/515A/DV, had previously been approved via correspondence. He noted that comment had been received from AU. After some discussion the members agreed that the document go forward to publication, following a brief editorial review by the Secretary and the WG12 Convener, Mr Wigg and also that comments received from AU be forwarded to WG 12.

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8.5.2 New Operational Documents for the IECEx Certificate of Personnel Competencies Scheme (CoPC)

Documents Noted/Considered:

ExMC/516A/DV – Draft IECEx OD 501 – Assessment Procedures for IECEx acceptance of Certification Bodies (ExCBs)

ExMC/549/RV – Report of voting on ExMC/516A/DV

ExMC/517A/DV – Draft IECEx OD 502 - Application for Personnel Competencies documentation and information requirements

ExMC/550/RV – Report of voting on ExMC/517A/DV

ExMC/518A/DV – Draft IECEx OD 503 - ExCB Assessment Procedures for issuing and maintaining IECEx Certificates of Personnel Competencies

ExMC/551/RV - Report of voting on ExMC/518A/DV

ExMC/519A/DV – Draft IECEx OD 504 - Specification for Units of Competency Assessment Outcomes

ExMC/552/RV - Report of voting on ExMC/519A/DV

The Chairman opened this item advising that all comments received on the OD’s for Personnel Certification are to be referred to WG12 for possible future editions/amendments, given that the documents have now been approved by members.

The WG12 Convener, Mr Ralph Wigg, agreed, suggesting that Rules IECEx 05 and OD’s undergo a brief review of an editorial nature prior to publishing but that comments of a technical nature be further considered by WG12. The decision was taken by the members that, in view of the significant number of votes received in favour of the Rules and Procedures and OD’s, they proceed for publication following a brief editorial review by Secretary in consultation with WG12 Convenor, and also that comments received of a technical nature be forwarded to WG 12.

The Chairman extended a note of thanks on behalf of all members for the sterling work by WG12 and especially its Convener, Mr Wigg in completing these documents in such a timely manner.

8.5.3 IECEx WG12 Ex Competencies

Document Noted/Considered

ExMC/566/R - ExMC WG12 Personnel Competencies Convener’s Report

The Chairman asked the Convenor of WG 12, Mr Ralph Wigg, to report. Mr. Wigg commenced by expressing his concern about inactive members of the WG. He

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commented that it is now necessary to take action recommending that non attendance at 3 meetings and lack of comment on WG documents should be grounds for removal from the WG. He also reported on a WG12 consideration that there be some form of compensation for those members/organisations who had participated at the WG Meetings.

Mr Wigg continued to report on the ExMC comments on Draft ODs 501 -504 referred to earlier, advising that they have already been forwarded to the WG. He noted that the comments were primarily editorial and that they helped with the clarity and understanding of the documents. He advised that these changes will be quickly made.

He continued with his report informing the members that WG12 have held two meetings since Paris, one in Frankfurt and one in Singapore matters regarding outstanding and ongoing work from these meetings are covered in his Report.

Mr Wigg sought an ExMC decision as to whether WG12 is still required? He stated that the WG feels that there is a need to remain current. He advised that a Draft Guide is underway and suggested that a Database of questions could also be possible. He continued that as soon as all the documents are published applications could be received from interested ExCBs. The WG12 recommended that consideration be given to an initial fee of 250CHF followed by a renewal fee of 100CHF at re-assessment. The WG strongly recommended a minimum of 2 members for an assessment team. It was also felt that given the bodies to be assessed first may take additional time a level of compensation could be given.

The Chairman thanked Mr Wigg for his very comprehensive report and invited the members to comment. There was considerable support for the suggestion that WG members, who have not participated at meetings and who have not commented on WG documents, no longer be considered as members of WG12.

The members also recommended that WG12 remain and be assigned the role of ongoing work and that they continue to operate at this point.

Members then considered WG12’s recommendations and arrived at the following decisions.

WG12 Recommendation 1

That the recommendation of an initial fee of CHF 250 followed by a renewal fee of CHF 100 at re-assessment be considered.

The members discussed these proposed fees noting clarification from Mr Wigg that the proposed fee is per person, per certificate regardless of the number of units covered by the certificate. Mr Wigg advised that there can be multiple competencies listed on a Certificate.

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The Chairman sought clarification regarding up issues of certificates for adding units of competency to an existing certificate with Mr Wigg advised that the WG 12 view is CHF 100 would be incurred.

The members agreed to the fee structure above for inclusion in OD 019.


The assessment team should comprise two members, one from the WG 12 who does not necessarily need to be a current assessor under IEC Ex. Given that the initial audits of the first ExCBs may take longer than in future it is recommended that some compensation be considered for any additional fees that may result during these early audits. Recommendation to ExMC to accept WG12 review of proposed auditors and to monitor audit times and activities.

The Chairman asked if the members agreed with Recommendation 2. After some discussion the members agreed that at this point in time Assessors are to be drawn from WG12 members already involved within the WG as well as in the preparation of the WG12 documents, with CN commenting on the need to ensure that assessments are done by experts. Also that assessment visits be carried out by a minimum of two Assessors per visit for an applicant ExCB and an ExCB already accepted within the IECEx System.

That WG12 set the criteria for future assessors to be involved in the Certified Persons Scheme. The Chairman then asked if the members agreed with the proposal of compensation such as additional fees for Assessors. The members agreed that there was insufficient support for the proposal so the Convener agreed to withdraw the request at this time.

The members agreed to the WG12 recommendation, except the issue of compensation.


It was noted that there are members of the WG12 who have not attended any meetings and not contributed in any way to the work. Suggest the criteria is established that non attendance at 3 meetings coupled with lack of participation in the way of comments etc., disqualify as members.

The Chairman asked if the members agreed with Recommendation 3. After some discussion the members proposed that Members of WG12 who do not attend WG12 meetings should no longer be considered as Members. This proposal was referred to the IECEx Officers for development of guidelines and for further review as the same situation applies to all WGs, noting SE’s comment that this is something that could reside in the Good Working Practise Guide.

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9 IECEx CERTIFIED EQUIPMENT SCHEME

9.1 Listing of ExCBs + ExTLs – According to IECEx 02

NotedOD 001 – Scheme Membership, ExCBs, ExTLs and applicants http://www.iecex.com/directory/bodies/od001.asp

The Chairman introduced this item by calling on the Secretary to report, who drew members attention to OD 001 e.g. Accepted Bodies, Applicant Bodies, Scope of Acceptance. He requested that members keep the secretariat informed of any changes to contact details thereby ensuring accurate details.

9.2 IECEx Unit Verification Certification

Documents Noted/Considered:

ExMC/524/CD - Draft IECEx OD 033 Edition 1.0 IECEx Operations Manual – IECEx Unit Verification Certificates

ExMC/539/CC – Compilation of comments on ExMC/524/CD ExMC (Melbourne/WG1)02 – Report from WG1

The Chairman noted that this work has been on-going by an AdHoc Group and called on the Secretary to report, in his role as Convenor of WG1,noting that this topic was discussed during the WG1 meeting. The Secretary advised that WG1 had taken it upon themselves to review ExMC/524/CD in light of the comments received. WG 1 arriving at the following-

Terminology is confusing so it has been suggested to put forward clear definitions which are contained in ExMC (Melbourne/WG1)02

The WG1 recommends to the ExMC that the current document ExMC/524/CD, in light of the ExMC comments received, be revised by an ad hoc Working Group who will prepare a revised document using the principles listed in ExMC (Melbourne/WG1)02

The Chairman asked the members if they approved these basic principles in ExMC (Melbourne/WG1)02 with AU agreeing on the provision that clarification was included in the revised document that testing was to be conducted only by Accepted ExTLs. The Chairman advised that this is already the intent but agreed it can be strengthened.

The members agreed.

JP commented that when preparing the revised document OD 033 that there is a need to ensure alignment with the revised Rules IECEx 02. The Secretary supported JP. RU and NL made references to editorial changes required which the ad hoc WG will take into account, with RO suggesting “Models” needs to be replaced with “Units” in second bullet of the WG1 recommendations. The Secretary reiterated that

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there is an urgent need for this document to be finalised. After considerable discussion the members agreed that document ExMC/524/CC be sent to the ad hoc WG to prepare a final draft in line with the principles detailed in ExMC (Melbourne/WG1)02 Item 2, then to go to WG1 for review, and then to proceed to the ExMC for comment before the Berlin Meeting.

In further discussion, AU requested and members agreed that the Secretary report to ExMC the statistics and on-going situation of Unit verification .

10 CERTIFIED SERVICE FACILITIES PROGRAM – COVERING REPAIR AND OVERHAUL OF Ex EQUIPMENT

10.1 Listing of ExCBs – According to IECEx 03, Certified Service Facility Programme

NotedOD 001 – Scheme Membership, ExCBs, ExTLs and applicants http://www.iecex.com/directory/bodies/od001.asp

The Chairman introduced this item by asking the Secretary to report. The Secretary once again drew the member’s attention to this area on the IECEx web site. He reiterated that the secretariat seeks member’s assistance to maintain up-to- date information.

10.2 Report from WG10 Convener

Document considered:

ExMC/565/R – Report from the WG10 Convener, C Agius

The Chairman introduced this item by asking the Secretary, in his role as Convenor of WG10, to report. The Secretary reported that there had been little activity within the past year. He advised the members that the secretariat had been receiving positive feedback on the Scheme. The Secretary then commented that as the Scheme starts to grow it would be timely to have someone much closer to the Scheme on a day to day basis to take on the role of Convenor. He then nominated Mr.Theo Pipjker, KEMA, NL, to take on this role unless other applicants came forward. He also advised the members that KEMA had offered to host a meeting of the WG in 2010. In concluding he referred the members to his report. The Chairman then asked the members if they agreed with the nomination of Mr Pipjker to this role.

The members agreed commenting that they were pleased to have Mr. Pipjker taking on the position. After further discussion it was also agreed that the terms of reference of the WG be expanded to include ongoing maintenance of the Scheme’s documents.

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The Chairman thanked Mr Agius for his report and requested that the IECEx web site be updated to reflect the change of Convenor. He also asked that Mr. Pomme pass on the member’s thanks to Mr. Pipjker and KEMA for taking on this new role.

11 IECEx SYSTEM – GENERAL MATTERS

11.1 New Publication of ISO 9001:2008

The Chairman asked if there were any comments/ questions from the members relating to the publication of ISO 9001:2008. Mr Jeff Olson, WG5 Convenor, commented that there were no significant changes between the editions of the Standards. He recommended, however, that a date of implementation be considered. The members agreed.

11.2 IECEx WG1 Review of Scheme Rules


ExMC(Melbourne/WG1)02 ExMC/558/CD Letter from Brazil

The Chairman introduced this item by asking the Secretary, in his role as Convenor of WG1, to report. The members were asked to consider the WG1 report document ExMC (Melbourne/WG1 + WG5)02 and agreed to the following:

The proposals and recommendations of the WG1 report

WG1 to consider the need and implications concerning defined certificate life.

That IECEx 02 includes a clear statement preventing the acceptance of applications from manufacturer’s Test Labs, as ExTLs. In response to discussions related to ExMC/558/CD.

The Chairman thanked Mr. Agius and the members of WG1 for their work, and for their comprehensive report.

The Chairman then asked Mr Marco Roque from BR to speak to ExMC/588/CD. Mr Roque commenced by informing the members of the Brazils’ current situation. He went on to explain that the Brazilian National Committee had been asked about the possibility of having a manufacturer apply to become an Accepted ExTL within the IECEx System. He continued that it was their understanding that this would be a conflict of interest. However, he continued there did not appear to be any restriction in the IECEx Rules. Additionally, he said it is our understanding that the ExCBs would not use such a laboratory to perform tests for competitors of this manufacturer. The Chairman thanked Mr Roque for putting this issue forward and asked the members for comment. After considerable discussion the members

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agreed that in response to ExMC/558/CD, and following on from the earlier WG 1 recommendation, there will not be acceptance of applications from manufacturer’s Test Labs, to become ExTLs.

11.3 IECEx WG5 Management of Quality System Assessments


ExMC(Melbourne/WG5)06

The Chairman reminded members that WG5 was previously formed to develop requirements and guidelines for Quality Management system requirements associated with the IECEx Certified Equipment Scheme and since then has been providing an essential maintenance role for the Scheme. He then called upon Mr Jeff Olson, in his role as Convenor of WG5, to report. Mr Olson began by informing the members of the work carried out by WG5 since the last meeting regarding updating of guidelines and respective QAR forms.

Mr Olson then informed members that WG5 is in the final stages of revision for OD 005 and new ODs 026, OD 027, OD 028, OD 029 and OD 030.

He advised the members that the WG had discussed Audit Forms OD 028, Quality Assessment Report, and OD 030, Quality Assessment NCR Form, and agreed to accept these forms with minor changes and issue them as documents following the meeting.

He advised members that the WG discussed OD 027, Audit Check list, and would ask that the ExMC agree to the recommendation that it be withdrawn and issued as Part 2 of OD 005. The Chairman posed this to members with members agreeing.

Mr Olson advised members that WG5 have removed Section 7 from OD 025, Guidelines on the Management of Assessment and Surveillance programs for the assessment of Manufacturer’s Quality System, with Section 7 to be a stand alone OD. The Chairman asked the members if they agreed with this recommendation. The members agreed.

The Working Group also discussed the new OD 026, Guidelines for the qualification of Lead Auditors and Auditors, in accordance with the IECEx Scheme, previously section 7 of OD 025. The working group recommends that this document be issued as OD 26 Version 0. The Working Group also discussed the need to work with input from WG 12 to take into the account the work being done on IEC 17021 (working being done CASCO).The working group recommends that WG 5 work with WG12 and send OD 026 out for comment. The Chairman posed this request to Members with members agreeing.

Mr Olson informed members of the Working Group’s discussions for updating OD 005 to bring it up-to-date with current referenced standards e.g. replacing EN 45014 with IEC 17050, and including the Auditor Check List also noting the work of IEC SC

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31M. There was further discussion to monitor the work being carried out by SC 31M with the intent to consider the impact of the new ISO/IEC 80079-34 standard on OD 005. FR advised the members that ISO/IEC 80079-34 should be published in 2011. The Chairman also suggested that OD 005 required some editorial changes. The Chairman then thanked Mr Olson and the WG 5 members for all their hard work and for achieving agreement on all their recommendations.

11.4 IECEx WG13 Business Development

The Chairman commenting that in line with the growth and development of IECEx over the past years a sound business plan was essential, noting that Mr Collis of AU agreed to take on the task of developing a first draft and invited Mr Ron Collis, in his role as Convenor of the ad hoc WG, to report.

Mr Collis commenced by presenting Power Point slides detailing the planned structure of the business plan and advising that he should be in a position early next year to have a first draft for initial consideration with the Business Development WG, WG13. Mr Collis referred to a Version 1.01of the Draft Business Plan.

Mr Collis also reported his appreciation of being able to share his initial thoughts with IECEx Officers during the June 2009 Geneva meeting of Officers.

There was a brief discussion on the initial structure outlined by Mr Collis and on the basis of comments received he agreed to take these into account in his preparation of the initial draft.

He reminded the members of the value to IECEx of a Business Plan as a way of ensuring that IECEx stakeholders and the industry served are aware of the System’s mission, vision and pathways. He continued by saying, that in addition, it will also provide a clear description of the range of services offered by the System. Mr Collis advised that he will have an updated version for consideration at the next Officers Meeting with the intent to have a mature document for consideration by ExMC for the 2010 Berlin Meeting. The Chairman thanked Mr Collis for his report.

The Chairman, in his role as Convenor of WG13, suggested that once the draft business plan was ready for consideration by the ExMC, it be passed to WG13 for review prior to circulation. He suggested that the document would then become the work and responsibility of WG13 and the ad hoc WG would have completed its work. The members agreed.

He then asked the members if they had any questions. BR raised the need to include details in the document as to how the objectives will be achieved. While AU asked how risks to the IECEx might be addressed. There was considerable discussion with the decision being taken to defer discussion until the Draft document has been circulated.

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The Chairman, in his role of Convenor of WG13, asked the members to consider long term issues e.g. funding in 5 years time. The members agreed that this issue be added to WG13 task.

It was also agreed that the Terms of Reference of the WG13 be amended to include an ongoing maintenance function.

11.5 IECEx WG 14 Good Working Practise

Documents considered: ExMC/553/R – Report from WG14 Convenor ExMC/555/CD – Draft new Operational Document ExMC/556/Q - ExMC WG14 - GWP Draft Questionnaire

The Chairman introduced this item noting the apology from Mr Massey, the WG Convener and that the WG report is to be presented by Mr Ron Sinclair.

Mr Sinclair commenced by referring members to Mr. Massey’s report and informed members that Working Group 14 had held a meeting in Sao Paulo, Brazil and that all Working Group members had been present. He advised that as a result of discussions held the WG would recommend that the reworked document ExMC/555/CD go forward for publication. The Chairman asked the members if they agreed. The members agreed to go forward with the publication of the document as an OD.

Mr Sinclair then referred members to the GWP Draft Questionnaire asking if members would be happy for the draft survey to be circulated. There was considerable discussion on the proposal to circulate the document. The Chairman asked if the WG had any suggestions on how the results of the survey would be handled, and to whom the results would be forwarded, would the results go to the secretariat or the WG?

Members noted this was an important issue to address prior to proceeding and following further discussion it was agreed that Questionnaire be referred to the IECEx Officers to consider a way forward.

12 IECEx CONFORMITY MARK Committee (ExMarkCo)

12.1 Report from the Chairman

The Chairman introduced this item and called on the Chairman ExMarkCo, Mr Tim Duffy, to report. Mr Duffy presented his report as a Power Point presentation advising that a Word Document of the presentation would later be posted to the IECEx web site, as a Green Paper. Mr Duffy informed the members that an ExMarkCo Meeting had been held in Geneva in June 2009 and that a report from the Meeting ExMarkCo/20A/DA Meeting report of the IECEx Mark Committee Meeting held in Geneva, 11th June 2009 had been prepared. Mr Duffy proposed that

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this document made available to the members via the IECEx web site. The members agreed with the proposal.

The Mr Duffy, Chairman ExMarkCo then outlined his report noting –

Current ExCBs approved to issue IECEx Mark licenses Current Applicant Mark License issuing ExCBs IECEx Mark License System, Current Documents

12.2 New ExCBs – According to IECEx 04, Conformity Mark Licensing System

Noted

OD 001 – Scheme Membership, ExCBs, and applicants http://www.iecex.com/directory/bodies/od001.asp

The ExMarkCo Chairman directed members attention to the IECEx website noting the expansion of the OD 001 on-line list to include both ExCBs approved to issue Mark Licenses and those in the application stage.

12.3 Operational Aspects of new Conformity Mark Committee

12.3.1 Report from ExMarkCo.

Mr Duffy, ExMarkCo Chairman informed members of the various Operational documents applicable to the IECEx Mark System, namely:

IECEx 04 OD 022 OD 023 IECEx Guide, IECEx 04 OD 011 Part 4

Noting that OD 011.4 is a guide for ExCBs on how to create and issue IECEx License certificates via on the on-line system.

He also reminded members of the first Mark License granted by VTT, FI, and informed the members that an article relating to this had been published in the IEC E-Tech July 2009 - First IECEx Conformity Mark License to VaisalaOyj of Finland. He informed the members that a couple of other Mark Licences were at present underway commenting that these are the commencement of many more to come.

The ExMarkCo Chairman then referred to the fee situation reminding the members that currently there are no IECEx Scheme fees associated with the IECEx Mark License System, noting that fees are chargeable on the issue of IECEx Certificates of Conformity (CoC) and that a CoC is required before a license may be granted.

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However, the ExMarkCo Chairman did pose the question, of whether the IECEx System needs to recover some of the costs associated with the running of the license system? After some discussion the members agreed that this question should be forwarded to ExMCWG13 IECEx Scheme Business Development for consideration and for the preparation of a proposal prior to the Berlin Meeting.

12.3.2 Constitution of the ExMarkCo Committee.

Document noted/considered ExMC/547/Inf – proposed constitution

The ExMarkCo Chairman presented document ExMC/547/CD List of nominations for ExMark Committee (ExMarkCo). The members considered the proposed constitution of the IECEx Mark Committee detailed in ExMC/547/CD.

The Members noted the following results –

2 of 3 ExCBs nominated 2 of 3 Manufacturers nominated 1 of 3 Regulators nominated 2 of 3 Users

The members agreed to the proposed constitution of members from the various interest groups as contained in document ExMC/547/Inf. The members also agreed that the Secretary should circulate a request for applications to fill the vacancies still existing on the ExMarkCo committee. Once received, it was decided, that the nominations are to be forwarded to the Officers for consideration.

12.3.3 Notifications of misuse of the IECEx Conformity Mark.

The ExMarkCo Chairman presented ‘Notification of misuses of the Mark’ and displayed the requirements from CAB Decision 24/19 which places a requirement on IECEx to proactively seek if there are areas of misuse of the Mark. He also proposed to the members that this issue be a standing ExMC agenda item as requested by CAB. Members agreed.

He also commented that it is essential that as issues arise they be discussed and addressed. He commented that it is incumbent on all members of the IECEx to notify the secretariat immediately a case of misuse arises. He made a call for the Secretary to issue a survey to the IECEx members for examples of misuses of the Mark, and for the Secretary to review the current rules and OD’s to ensure they reflect the requirements of CAB.

In noting the call for information concerning any misuse of the IECEx Conformity Mark, members noted that, as yet, no issues have arisen, however the proposal to include this item as a standing agenda item, as requested by CAB, along with a request of the Secretariat to review the current IECEx Mark Licensing rules and

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Operational Documents to ensure CAB requirements are reflected, was agreed by members.

12.4 Other Matters associated with the Mark

The ExMarkCo Chairman asked the members to consider other areas that the ExMarkCo could look at, areas such as Service Facilities and Certified Persons. He also advised that ExMarkCo is working on guidelines to use the Mark in these other areas.

Consideration was then given to the German proposal to include the IECEx logo as part of the ExMarkCo terms of reference. FR and AU both supported the DE proposal. After discussion the members agreed that the Terms of Reference of the Conformity Mark be expanded to include the IECEx Logo. The members also agreed that ExMarkCo develop a guideline document where the IECEx logo can be used. In conclusion the Secretary reminded the members that one license covers all certificates from that ExCB.

13 ExTAG Matters

13.1 Report on the ExTAG meeting 1 September 2009

Document discussed:

ExMC(Melbourne/ExTAG Chairman)05

The Chairman invited Mr Sinclair, Chairman of ExTAG, to report on the outcomes of the ExTAG Meeting.

The ExTAG Chairman, Mr Sinclair, commenced his report by advising members that a very successful two part training workshop, with observers and IECEx Assessors, had been held on Monday 31st August 2009. He advised that Green Paper ExMC(Melbourne/ExTAG Chairman)03 contained a detailed report of the Workshop.

He then continued to report on the ExTAG Meeting held on 1st September 2009, commenting that he was pleased to report in the first instance, that many of the action items from the Paris Meeting had been closed, and that all other items had the prospect of being closed during appropriate agenda items of the 2009 ExTAG meeting.

The ExTAG Chairman then advised members that following an excellent presentation from Mr Ajay Maira, of TestSafe during the Training Workshop, it was concluded that the information presented should be promulgated, but not necessarily as a Decision Sheet, perhaps in the form of another type of document such as a Technical information Document. It was formally agreed in ExTAG that the Officers of System discuss and decide. The ExMC members agreed this proposal be considered by the Officers.

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The ExTAG Chairman reported that ExTAG WG1 presented an update of OD Draft OD 010 Ed. 2 Guidance for Developing New or Revised IECEx Test Report (ExTR) Documents and for Issuing and Receiving Existing IECEx Test Report (ExTR) as Green Paper, ExTAG(Melbourne/WG1)02 and that following 1 month circulation the ExTAG Chairman and Secretary will confirm publication in consultation with the convenor.

The ExTAG Chairman reported that ExTAG WG3 has been working on a new edition of OD 017, Drawing and Documentation Guidance for IEC Ex Certification and ExTLS. The WG 3 convenor has advised that as a result of discussions held that the WG will issue a separate paper related to clause 30 but that the revised OD 017 (minus the information related to clause 30) will be forwarded for publication following I month circulation for comment.

The ExTAG Chairman further reported that in discussions held on ExTAG WG6 and documents ExTAG/177/CD Draft Operational Document Draft IECEx OD 024 witnessing testing at a manufacturer’s or user’s facility and ExTAG/178/CD Annex A – Witnessed Testing Site Assessment Checklist to Draft OD 024 V3 it became apparent that the differing views of the proposals are, in part, being driven by national legislation regarding the acceptance of test information provided by a manufacturer. It was considered that it may be necessary to proceed on the basis that some forms of testing may be acceptable to IECEx but that it should be made overt that not all countries may be able to accept such ExTRs, leaving the choice to the user of the IECEx Product Certification Scheme.

In discussion, members indicated that they would not support a system that allowed ExTRs to be somewhat ‘graded’ in terms of having limited acceptance and requests that ExTAG ensures this is not the case.

Members considered the Chairman’s proposal that ExTAG WG6 continue in its revision of the documents in the light of discussion held with updated documents to be circulated to ExMC for comment as well as ExTAG in order to allow input from a wider group and all stakeholders of the IECEx eg manufacturers, users and regulators.

Considerable in depth discussion was then held by the ExMC members seeking clarification on various aspects of these documents. The Meeting discussed the IECEx Chairman’s proposal that ExTAG WG6 continues its work to redraft the document recommending that clear definitions of control testing and witnessing be included in the revised document as these appear to be the main areas of concern while the rest of the document seemed acceptable to all members. The members agreed that the ExTAG WG6 documents be updated to reconsider this aspect and then be circulated to ExMC and ExTAG for comments to allow feed back from a wider group including Manufacturers, Users and Regulators.

The ExTAG Chairman then reported that ExTAG WG10 has been considering aspects of Proficiency Testing and advised that PTB have volunteered to lead a

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project and have proposed three detailed projects involving Ex d pressure determination, Ex i spark testing and Ex e motor thermal testing.

The ExTAG Chairman reported that the ExTAG then considered work on existing draft Decision Sheets and on proposed new Decision Sheets. He advised that the Maintenance Team for IEC 60079-11 considered all existing Decision Sheets relating to their standards during meetings earlier this year. Their recommendations for withdrawal or confirmation for the individual sheets were accepted. Two other Decision Sheets were reviewed as part of the normal five year cycle and were also confirmed.

The ExTAG Chairman reported that a paper had been presented to initiate discussions on how to handle certification of products containing components which had Ex Component Certification to earlier editions. ExMC is asked to consider the need for a working group on this topic as it clearly impinges on manufacturers and users.

The ExMC members in noting a request to consider the establishment of a WG to consider this matter agreed that it should be referred to ExMC WG1 and that WG 1 may wish to consider establishing an ad hoc working group. Also there was request that the word “Manufacturer” be clearly defined, agreeing that this also be referred to WG 1.

The ExTAG Chairman reported that In the Closed Session, the topic of Cooperation among ExCBs and ExTLs when issuing and receiving ExTRs discussed with ExTAG feeling that this requires reference back to ExMC for information and confirmation of the proposed action.

Concern was expressed that there had been one instance of an ExCB refusing to answer legitimate questions concerning an ExTR issued thru their associated ExTL, from another ExCB who had received the ExTR from a manufacturer seeking national certification. Mr. Chris Agius, ExMC Secretary outlined a path whereby the receiving ExCB, if unsatisfied with the timeliness or manner of a response, should contact the Secretariat. It was proposed that if the ExMC Secretary could not resolve the problem, the Officers would then be requested to consider the issues involved and would be able to take appropriate action. Such action may included a decision to subject such ExCBs to a special assessment. In any event, such incidents would be logged and details made available to the assessors at the next reassessment. The ExTAG requests that ExMC to support the proposed actions.

The ExMC members noted the concern expressed. The ExMC members agreed that if the IECEx Secretary could not resolve such an issue in a timely way, the IECEx Officers would be called upon to consider the issues and authorised, by ExMC to take appropriate action. It was also agreed that incidents would be logged and details made available to the assessors at the next reassessment.

13.2 Appointment of ExTAG Secretary

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The ExTAG Chairman, Mr. Sinclair, requested approval from the ExMC of the reappointment of Mr Michel Brenon as ExTAG Secretary. The ExMC agreed with reappointment of Mr Brenon extending their appreciation for his on-going work and commitment to the IECEx.

14 REPORT FROM IEC TC 31

Mr Munro, TC31 Chairman, gave a report, which he advised would be available as a Green Paper on the IECEx web site. He reported to the members that the last plenary meeting of TC 31had been held on 20-21 November 2008 in São Paulo, Brazil and that an additional meeting of the TC 31 Chairman’s Advisory Group had been held in Windsor, UK on 2 and 3 April 2009. He then outlined, in detail, the outcomes of these meetings as well as informing the members of current projects.

He concluded by advising the members that he had established a discussion forum on the networking website Linkedin called the Explosive Atmospheres Group. He then commented that it is always a pleasure to work with the IECEx and to see the extensive use being made of TC 31 standards.

The TC 31 Chairman further informed members of the planned meetings of TC 31 and SCs + MTs as part of the 2009 IEC General Meeting in Tel Aviv.

The Chairman thanked Mr Munro for his report concluding by saying that the IECEx very much appreciates the relationship with TC31.

15 IECEx INTERNET BASED “ON-LINE” CERTIFICATE OF CONFORMITY SYSTEM

The Chairman introduced this item by calling on the Secretary to report collectively on Agenda Items 15, 16 and 17. The Secretary commenced his report commenting that the CoC System is now mature and well utilised. He then went on to report on the following enhancements

Grouping of OD’s with publications. Expansion of website to introduce CoPC. Editorial changes as requested by ExMC, eg change expiry date to “Valid

until” Others

The Secretary concluded that suggestions of enhancements are always welcomed by the secretariat and also noted that the IECEx On-Line certificate system has been developed and maintained by the IEC central office at no cost to the IECEx.

He then asked that members keep assist the Secretariat in keeping contact information up-to-date by notifying the Secretariat of any changes.

16 IECEx BULLETIN

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The Secretary advised that the next edition of the Bulletin is under preparation and will be published in a revised format. The Secretary also informed the members that consideration had been given, by the Officers, to creating a database however it was decided to issue the next Edition as PDF document in individual volumes. He also advised members that the secretariat will be forwarding requests for updated information of national differences following the meeting.

17 PROMOTION OF THE SCHEME

17.1 Recent scheme promotions

Item noted: The IECEx website Library of News articles located at:

http://www.iecex.com/news_releases.htm

The Chairman and Secretary reminded members of the library of news articles available on the IECEx web site. He suggested that should members have news/articles relating to the Ex area, that they feel appropriate for posting to the web site, they forward them to the secretariat who would be happy to receive them.

17.2 UN ECE Project

In introducing this item the Chairman invited Ms Lorenza Jachia, UNECE, to address the meeting. Ms Jachia commenced by reporting that a successful meeting had been held on Wednesday 2nd September. Ms Jachia then gave a Power Point presentation outlining the work of the UNECE and in particular that of the WP6 Sectoral initiative on Explosive Atmospheres. In doing so Ms Jachia clarified the following –

UNECE does not restrict its work to Europe but is worldwide participation is free for all UN members everyone is welcomed the relationship between the UNECE and the WTO

The members were very pleased to note the confirmation received from Ms. Jachia, of the UNECE endorsement of the IECEx as the recommended International Conformity Assessment System within the Ex field. On behalf of members the Chairman thanked Ms Jachia for a fine presentation and that it is pleasing to have IECEx associated with the UNECE.

17.3 Action to raise profile of the IECEx Scheme The Secretary informed members of recent events where IECEx was formally represented such as

ASEAN Conference, Singapore 2009, presentation by the Secretary

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http://www.iecex.com/news_releases.htm


PCIC EU Conference, Barcelona 2009, address by the Chairman Secretary presenting IECEx at the ISO CASCO Regulatory Interface Group

The Secretary further informed that other Officers and members also present IECEx at various forums and reminded members that the Secretary is always available to assist in providing examples of presentations or other supporting material.

The Secretary also noted the cooperation between IECEx and PCIC EU noting the active involvement in IECEx by the PCIC EU Chairman, Mr Patrick Leroux.

The Chairman and Secretary further informed members of some current projects including:

The 2009 NEK / IECEx Scandinavian Symposium to be held in Bergen in a couple of weeks

The IECEx workshop for Industrialising countries to be held at the IEC General meeting in Tel Aviv with the Chairman, Secretary, Mr Leroux and Mr Wigg all giving presentations on aspects of IECEx

A new IECEx Brochure that is currently being developed within the IEC Central Office Communications department.

17.4 Report from WG 8 concerning work Regulatory recognition of IECEx

The Chairman introduced this item by calling on Dr Klausmeyer, in his role of Convenor to report. Dr Klausmeyer gave his report via a Power Presentation. He commenced by advising the members that the WG had not held a meeting during the past year.

He commented that this work will need time, saying that in order to be successful it is important for the IECEx to continue dialogue with organisations such as the UNECE He said that it was very gratifying to hear from Ms Jachia of the UNECE endorsement of the IECEx as the recommended International Conformity Assessment System. Dr Klausmeyer continued that liaison with regulators including ATEX is essential. In response to Dr Klausmeyer Ms Jachia, UNECE, requested that members supply, to the UNECE, the details of the regulators with whom they should communicate. The members agreed to provide this information to the UNECE.

The Chairman thanked Dr Klausmeyer for his report and asked members to contact Dr Klausmeyer, and other members of the WG, of further ways to move forward in the area of regulatory recognition.

17.5 Update on matters relating to IMO and TC 18

The Chairman introduced this item by calling on Mr. Andersen to report. Mr Andersen reported that he and the Secretary had participated at the TC18 plenary meeting in Hamburg on 29 and 30 April 2009. He advised that during this meeting

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Chris Agius had given a detailed presentation on the IECEx System, which was listened to and noted with interest. TC18 was now much more aware of the IECEx System, with TC 18 agreeing to establish a formal liaison with IECEx.

Mr Andersen commented that in relation communication with the IMO it is difficult to establish a single contact point suggesting that each individual country needs to contact the IMO. He pointed out that the IMO uses TC18 Standards. Mr Andersen also advised that his complete report would be available on the IECEx web site as a Green Paper.

The Chairman thanked Mr Andersen for his report and then asked the members if they would agree to the proposal that a formal liaison between IECEx and TC18 be established. RU commented in support suggesting that this is very important for IECEx and TC18 to work together and all agreed.

18 European ExNB Group

The Chairman noted that IECEx and ATEX Ex Notified Bodies Group enjoy dialog with provision for each to give a report at meetings and called upon Thierry Houeix to provide a brief report to member,

Mr Houeix informed that the ExNB continues to hold periodic meetings noting that at their last meeting a number of items were discussed including the issues of marking for different gases according to IEC 60079-0.

Mr Houeix further advised that the next meeting of ExNB is planned for 18+19 November 2009 and would be happy to provide a ExMC with a follow up report.

The Chairman invited members to comment or ask questions concerning ExNB and with no questions or comments the Chairman thanked Mr Houeix and wished the ExNB a successful meeting.

19 FINANCE

19.1 2008 Accounts

Documents considered: ExMC/526/DV – 2008 Audited accounts

The Chairman called on the Treasurer Mr Berger to present the 2008 Accounts.

The Treasurer informed members that IECEx enjoyed again a healthy surplus for 2008 and stressed the importance on ensuring that the finances are in good shape.

The Treasurer further informed members that in general members are responding well to payment of invoices and appreciated this noting that it is a matter of fairness to all to do so and that IECEx does impose a penalty for late payments.

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The Treasurer then referred members to ExMC/526/DV being the audited accounts for 2008, noting the surplus of CHF 113’291 due to over budget for income and usual containment of expenditure.

The Treasurer concluded by proposing to members that they accept the accounts for submission to CAB for approval.

Members agreed to endorse the 2008 accounts and that these are to be presented for CAB approval.

19.2 Approved 2010 Budget

Documents noted: CAB/803/DV IECEx Budget for 2010, as approved by CAB CAB/803A/RV Approval by CAB of the 2010 IECEx Budget

The Chairman informed members that according to approval procedures the 2010 budget was dealt with via correspondence earlier this year and thanked the members for their assistance in ensuring that IECEx had an agreed budget to submit to CAB within the timeframe set by CAB of early in the year.

The Chairman then informed members that the 2010 budget as presented to CAB in CAB/803/DV had been approved by CAB enabling the IECEx to continue operation from 1 January 2010.

In noting that the 2010 budget had been approved by CAB, AU did note various adjustments in both income and expenditure with members noting that this is a result of the overall growth in the IECEx system both in terms of growth within existing Schemes, e.g. growth in the number of certificates and reports issued in the Certified Equipment Scheme as well as the introduction of the new Schemes:

IECEx 03 Certified Service Facilities IECEx 05 Certified Persons Scheme

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19.3 IECEx 2011 + 2012 Forecasted Draft Budget Guide

Documents Considered: ExMC/541/CD Forecasted Draft Budget Guide

The Chairman introduced this item by informing members that the purpose of this long range forecasted draft budget was to assist in the development of the 2011 budget that will be due for issue during early 2010. He also highlighted that as with any budget it is a guideline and that the final draft budget for 2011 will be based on the actual results of 2009. The Chairman then called upon the Treasurer to present the forecasted budget and in doing so the Treasurer concurred with the Chairman that such forecasts are subject to change as we move closer to the timeframe

The Treasurer and Secretary highlighted the various notes included in ExMC/541/CD that help to explain the background noting that as with all past budgets a conservative approach had been used.

The members discussed this draft forecast with GB noting a comparison between figures for 2009 and 2012 with the Secretary clarifying that the figures for 2009 Budget were actually set based on results of the 2007 accounts noting at that time the following:

the IECEx Certified Equipment Scheme was still in its early phases there we less ExCBs operating than today there were less member countries of the IECEx than today being conservation did not take into account any real growth from the

existing IECEx Certified Equipment Scheme the new Schemes had not fully commenced

Members also noted that the significant end of year surplus in the accounts which further reflected that the past budgets were very conservative.

During discussion members raised various issues such as:

IT costs Human Resources and need to support the Secretary as the new schemes

develop and grow and that were budget levels indicated adequate? The likely take up of the new Certified Persons Scheme How reliable were the predicted income levels Others

During further discussion, there was clarification that the predicted increased income from certificate fees was supported by looking at certificate fees to date plus that the increased certificate fee from CHF 250 to CHF 350, as agreed during the 2008 ExMC Paris meeting, takes effect for all certificates (issued under the certified equipment scheme) issued from 1 January 2010, as part of the 2010 approved

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budget. In noting the clarification there was general support for the approach taken by members. A detailed discussion was then held concerning what constitutes an accepted level for the general reserve. Members looked at various aspects, such as any direction from CAB and other IEC Systems and considered that at this stage members would support a minimum level equal to 2 years expenses, to cater for any unforseen major world wide catastrophic events in order to keep the IECEx system operational, noting the huge capital investment in getting the IECEx system to the stage it is at today.

The Chairman then proposed to set a general reserve minimum target of 2 years expenses noting supporting comments from AU, FR. GB suggested that perhaps a percentage target according to year could be looked at in order to achieve this reserve.

Following further discussion, members agreed to set a general reserve level of a minimum 2 years expenses and also to request WG13 to consider further the issue of how best to achieve and maintain this level, noting the GB proposed year percentage allocation.

The IECEx Treasurer thanked members for their support and assistance with the issue of an acceptable surplus.

On the basis of the above discussions members endorsed the forecasted Budget 2011, 2012 as the basis for both establishing the draft 2011 budget, subject to the results of 2009 accounts and for work within the WG13 Business Development.

19.4 IECEx Scheme Participation Fees

Document Noted/considered OD 019 Edition 5 – IECEx Operational Document - IECEx

Participation and Scheme Fees

The Chairman introduced this item requesting that members note the OD 019 which contains details of all the IECEx Schemes fees and that this document is kept up to date to reflect the respective agreements from the Management Committee. 20 REVIEW OF CURRENT ExMC WORKING GROUPS (WGs)

The Chairman introduced this item noting that the work of WGs is vital to both the development and maintenance of the IECEx System and its Schemes and appreciated the work of their Conveners and expert members.

Members noted the list of WGs as detailed on the IECEx website and the importance of their work as well as that of the IECEx Officers and agreed that as Officers hold their respective meetings there is value in enabling WG Conveners to attend Officer meetings when issues concerning their WG’s work is being

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considered, eg Conveners of WG1 (System Rules), WG 10 (Services) and WG 12 (Personnel Certification). Members agreed.

21 Other Business

There were no other matters of business.

22 Report to CAB

The Chairman informed that an IECEx Chairman’s Report to CAB will be prepared with both he and the Secretary attending the next CAB meeting to be held in Tel Aviv as part of the IEC General meeting.

23. Next Meeting

The Chairman, noted with thanks the offer of DE to host the 2010 IECEx meetings in Berlin and invited Dr Arnhold to report with Dr Arnhold extending a warm welcome to IECEx on behalf of the German National member Body of the IECEx and looks forward to seeing everyone in Berlin.

The Chairman thanked both Dr Arnhold and the German National Committee for this welcoming invitation and looks forward to the 2010 meetings.

The Chairman then invited members to contact the Secretary for any invitations beyond 2010 noting a previous long range invitation from the US to possibly host the 2017 meeting.

24. Close of Meeting

Having completed the ExMC agenda the Chairman thanked members for their excellent participation, cooperation and assistance that enabled the ExMC meeting to complete such a full agenda within the timeframe and commented that the outcome of this meeting further secures the growth and development of the IECEx System and its Schemes.

The Chairman then extended a special note of thanks to the Australian National Member Body and its committee, to the various sponsors, noting that they are listed on the IECEx website, via the 2009 meeting website and to Ron Collis in his overall coordination of the meeting arrangements. He also thanked the Secretariat team for their work in ensuring that the agenda and papers all ran smoothly.

The Secretary on behalf of all members both thanked and congratulated Mr McManama on completing his first meeting as IECEx Chairman in such an excellent fashion.

The Chairman declared the meeting closed approx 1.30pm on day 2.

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Annex A – Action Items

Action No.

Mins Item

Action By Whom Completion Date

1 4 Future Overview Reports will contain; The number of Marks issued. Number of companies holding IECEx CoCs.

Secretariat Prior to next meeting

2 5.2 To progress with implementation of Decision 2008/22 from the Paris meeting to include installation and inspection as part of the IECEx Service Facility Scheme

Secretariat and Officers

Following the meeting

3 6.3 Countries to be contacted following an indication of their interest in IECEx;

Belgium Ireland Mexico Argentina Chile

Secretariat and IECEx Officers


4 7.2 Arrange for a representative from the US Coast Guard to accompanying an IECEx assessment as an observer.

Secretary and Chairman to coordinate


5 7.3.1 GB to arrange for the updating of the TGD for dusts, via the WG2 Convener Mr Phil Carpenter

GB Delegation to 2009 Melbourne


6 7.3.2 Document ExMC/559/CD – Report and Draft TGD for IEC 60079-19, to be published.

Secretariat Following the meeting

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Action No.

Mins Item


7 7.3.1 IECEx website listing of Assessors to include an additional column listing the assessment experience in the IECEx, as requested by DE during 2008 ExMC


8 7.4.1 Documents ExMC/460A/CD - Draft OD 003 Part 2, and ExMC/562/CD comments be incorporated into the draft and then forwarded for publication/issue.

WG4 Convenor Following the meeting

9 8.2 Document ExMC/537/CD - Proposed Changes to IECEx 01, be submitted to CAB for approval.


10 8.3 Document Ex/MC/542/CD IECEx 02, to be forwarded for publication taking into account items discussed under 11.2.


11 8.3 Document ExMC/563/CD – Comments from AU “contents of Certificates”, and future comments be referred to the IECEx Officers for consideration and solution.

IECEx Officers Following the meeting

12 8.4 Document ExMC/543/CD – Draft Edition 2 of IECEx 03, to be forwarded for publication, following a final review by the Secretary in light of the AU suggestions.


13 8.5.1 Document ExMC/515A/DV to be issued, following a brief editorial review.

WG12 Convenor and Secretary


14 8.5.2 Documents ExMC/516A/DV-Draft IECEx OD 501 ExMC/517A/DV-Draft IECEx OD 502

WG12 Convenor and Secretary

30th September 2009

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Action No.

Mins Item


ExMC/518A/DV-Draft IECEx OD 503To go forward and be published/issued after editorial review.

15 8.5.3 Development for participation in WG work including attendance guidelines for WG12 meetings in consideration of the Good Working Practise Guide.

IECEx Officers Following the meeting

16 9.2 Document ExMC/524/CC to be reviewed in line with the principles detailed in ExMC (Melbourne/WG1 + WG5)02 Item 2.

Ad Hoc WG Following the meeting

17 10.2 Mr Theo Pipjker take over as WG10 convenor with the Terms of Reference to be expanded to cover on going maintenance of documents

WG10 Convenor Following the meeting

18 11.4 Following WG13’s final review of the ad hoc WG’s document, Draft Version 1.01, that it be circulated to ExMC members for comment. Comments will be forwarded to WG13 for review and preparation of a new document for circulation.

Mr R Collis/ Secretariat


19 11.4 Terms of Reference of the WG12 be amended to include an ongoing maintenance function.


20 11.5 Officers to consider the issue of the Questionaire as part of the WG on GWP

Officers Prior to Berlin

21 12 ExMarkCo document ExMarkCo/20A/DA Meeting report of the IECEx Mark Committee Meeting held in Geneva, 11th June 2009 to be circulated.


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Action No.

Mins Item


22 12.1 Circulate a request to Members for applications to fill the vacancies on the ExMarkCo committee. The nominations are then to be forwarded to the Officers.


23 12.3.3 review of current IECEx Mark Licensing rules and Operational Documents to ensure CAB requirements are reflected


24 12.4 Development of a Guidance Document on how and where the IECEx Logo may be used.

ExMarkCo Following the meeting

25 13.1 Development of a suitable mechanism for a controlled set of technical documents to be issued within IECEx.

Secretariat and IECEx Officers


26 13.1 An updated version of draft OD 024 once prepared by ExTAG WG6 to be circulated to ExMC for comment.

ExTAG/WG6 Following the meeting

27 13.1 Establishment of an ad hoc WG to consider use of components certified to earlier editions of standards.

ExMC WG1 Following the meeting

28 17.5 Establish formal liaisons with IEC TC 18 Secretariat Following the meeting

29 19.1 Document ExMC/526/DV – 2008 Audited accounts, be referred to CAB for Approval.

Secretariat October 2009 CAB meeting

30 19.3 The recommendations from GB be forwarded to WG13 for review of the level of general reserve required for IECEx.

WG13 Prior to next meeting

31 19.3 Document ExMC/541/CD, Forecasted Draft Budget Guide, be used as a basis for preparing the 2011 IECEx Budget, taking into account adjustments based on results of the 2009 final accounts.

Treasurer/ Secretariat

January 2010

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