integrated email / calendar (ie&c) discovery project overview & update
DESCRIPTION
Integrated Email / Calendar (IE&C) Discovery Project Overview & Update. April 18, 2007. Welcome!. Agenda Project Overview Activities To Date Next Steps Selection Process Feedback / Q & A. Project Overview. Purpose / Objective - PowerPoint PPT PresentationTRANSCRIPT
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
Integrated Email / Calendar (IE&C)Discovery Project Overview & Update
April 18, 2007
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 2
Welcome!
Agenda
Project Overview
Activities To Date
Next Steps
Selection Process
Feedback / Q & A
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 3
Project Overview
Purpose / Objective • FY 2007: Recommend an integrated email/calendar solution, with
accompanying business model, to SGG• FY 2008: Provide a centrally offered solution for integrated email/ calendar that
enhances collaboration and productivity among users, and which serves as the foundation for future collaboration capabilities
Scope• Included: messaging, scheduling and contact list management • Excluded: document management and additional collaboration tools • Note: Document management identified as essential need on campus. Will be
treated as separate project but considered in IE&C evaluation indirectly (via assessment of vendor strategic roadmap and solution interoperability)
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 4
Project Overview
Timeline• June 12: proposal for SGG• Summer 2007: further fleshing out service and support model• FY 2008: implementation (if proposal approved)
Challenges• Diverse platforms: mix of PC, Mac, Linux; proliferation of client tools• Aggressive timeframe: need to be efficient without sacrificing quality• Building buy-in: cannot mandate change on campus
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 5
Activities To Date
Information & Requirement Gathering• Meetings with ~35 Business Units, Departments & Schools• Held cross campus “focus group” session• Faculty Senate Subcommittee (C-ACIS)• Formation of Selection Team• Analyst input• Peer school input
RFP Distribution (Eight vendors) RFP Review Pilot Series Preparation
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 6
Activities To Date: List of Vendors
On-Site• Microsoft Exchange• Oracle Collaboration Suite• Zimbra• Mirapoint• Postpath• Scalix
ASP (Hosted)• Microsoft Windows Live• Google
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 7
Next Steps
Narrow down the field to top candidate solutions Conduct Usability Tests with top candidate solutions Identify Business & Operational Support Model Subsequent demos and/or Advanced Pilots Selection Process
• 16 Roll up factors
• Summary Analysis (Pilots, Analysts, IT Services, Peer inst., etc.)
• Selection Team Council
Campus Readiness Draft Proposal for SGG (June 12th)
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
Selection Process: Scoring Factors
Functional completeness Usability Special/Unique features Interoperability and
standards support Integration across vendor’s
modules Scalability 3rd party and developer
support for the platform
Supportability at Stanford Vendor support for the
product Vendor Strategy & Roadmap Vendor viability Market penetration/adoption Cultural compatibility Privacy and Security Cost Exit ability/lock-in
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES
April 17, 2007 IT Services IEC Discovery Project page 9
Q & A, Feedback, Concerns etc.