instructional improvement system (iis) (a.k.a. learning management system – lms) needs analysis...

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Instructional Improvement System (IIS) (a.k.a. Learning Management System – LMS) Needs Analysis Discussion, Planning Meeting, and Focus Group Session This presentation was prepared by an independent consulting firm for the Bill & Melinda Gates Foundation. While the data and analysis contained in this document were used to inform the foundation, it is not a representation of the current grant-making strategy. For more information on the foundation’s strategy, please visit: www.gatesfoundation.org/education

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Instructional Improvement System (IIS)(a.k.a. Learning Management System – LMS)

Needs Analysis Discussion, Planning Meeting, and Focus Group Session

This presentation was prepared by an independent consulting firm for the Bill & Melinda Gates Foundation. While the data and analysis contained in this document were used to inform the foundation, it is not a representation of the current grant-making strategy.

For more information on the foundation’s strategy, please visit: www.gatesfoundation.org/education

Slide 2

Prepared for

Bill & Melinda Gates Foundation

Instructional Improvement System (IIS) Project

For nearly two decades, CELT has helped align leadership, learning, and technology in support of improved student learning by working collaboratively with educational organizations to support and transform teaching, learning, and administrative processes.

Slide 3

What is the purpose of today’s meeting?

To gather end-user input for developing a conceptual model, functional requirements, and performance specifications for an Instructional Improvement System (IIS) (a.k.a. Learning Management System)…

as defined in the Race to the Top (RTTT) application process and proposal submissions;

based on IIS/LMS activities currently underway in learning organizations at all levels;

and, includes the results of statewide field-based assessment activities and state-level legislation.

Slide 4

Who are the meeting participants?

•Superintendents of Schools•Chief Academic Officers•Directors of Research and Assessment•Staff Development Coordinators•Chief Information Officers•Library, Media, Instructional Resource Specialists•School Principals

elementary middle high school

•Education Association/Consortium Leaders

Slide 5

Who are the CELT facilitators?

Florida Meetings

• John Phillipo• Laurie Keating• Harold Ellis• Lisa Connelly

Ohio Meetings

• Don Ginder• Cyndi Dunlap• John Bowles• Christine Ginder

Slide 6

What is today’s agenda?

• 8:30 – 9:00 Registration and Continental Breakfast

• 9:00 – 9: 15 Welcome and Introductions

• 9: 15 – 9:25 Project Background and Rationale

• 9: 25 – 10:00 IIS (LMS) Vision/Overview

• 10:00 – 10:40Breakout Session Part I

• 10:40 – 10:50Break

• 10:50 – 11:15Breakout Session Part II

• 11:15 – 11:45Reporting Back and Discussion

• 11:45 – 12:00Concluding Comments and Next Steps

Slide 7

Who is CELT?

CELT’s Mission

To help learning organizations attain their vision, mission, and goals by integrating high-quality programs, services, and technology with the organization's people and processes in a timely, efficient, and cost-effective way.

Slide 8

Project Background and Rationale

Slide 9

What is the project background?

•The IIS/LMS Project is funded by the Bill & Melinda Gates Foundation

•CELT serves as the research and development partner along with the state, regional, local education agencies and charter schools

•The participating states are Florida and Ohio

Slide 10

What are the project phases and timeline?

• Identify research, best practices, Jul/Aug 2010and field-based needs assessment

• Develop IIS/LMS conceptual Sep/Oct 2010

model, key components, functional requirements

• Conduct IIS/LMS Fall Institute Oct/Nov 2010

• Draft vignettes on effective use Dec/Jan 2010-11

of an IIS/LMS application

Slide 11

What is the rationale for the project?

• As educators, we need to: apply technology to our core mission reverse the trend of “pulling” data from the

classroom without adequate feedback loops and data analysis tools for students, teachers, and parents

recognize that successful IIS/LMS implementation is more of an organizational and industry problem than a technology project

Slide 12

What is the universally accepted core mission of education?

•Develop the most contemporary standards, curricula, and assessments

•Coach/facilitate learners through a myriad of developmental instructional activities

• Identify appropriate instructional strategies and resources with just-in-time staff development

•Monitor/assess student progress based upon a pre-determined set of learner needs and performance rubrics.

Slide 13

Current and Desired Data FlowPresently, there is a need to create seamless, continuous,

and transparent feedback loops at all levels

Without feedback loops, data will continue to remain inaccurate and unreliable.

Slide 14

Current and Desired Data FlowPresently, there is a need to create seamless, continuous,

and transparent feedback loops at all levels

Without feedback loops, data will continue to remain inaccurate and unreliable.

Slide 15

Why hasn’t technology helped transform education? Every major business or industry in the world, with the exception of education, has from the onset applied information technology to its CORE mission

Education/Learning(???)

Medical/Health(MEDLAR)

Airline/Travel (SABRE, Expedia, etc.)

Finance/Banks(ATM System)

Slide 16

IIS/LMS Overview

Slide 17

IIS/LMS Conceptual Model

Curriculum/Instruction

(What?)

StaffDevelopment

(By Whom?)

AssessmentStrategies

(How Well?)

Learners(Who?)

(With?)

InstructionalResources

Slide 18

Why hasn’t technology helped transform education? Every major business or industry in the world, with the exception of education, has from the onset applied information technology to its CORE mission

Education/Learning(???)

Medical/Health(MEDLAR)

Airline/Travel (SABRE, Expedia, etc.)

Finance/Banks(ATM System)

Slide 19

Curriculum / Instruction (What?)

• Common core standards• State frameworks• Curriculum guides• Courses of study• Content objectives• Process skills• Technology competencies• Instructional practices

Slide 20

Instructional Resources (With what?)

•Software• Internet, web•Manipulatives•Multi-media resources•Textbooks•Lesson plans•Field trips•Guest speakers

Slide 21

Assessment Strategies (How well?)

•State – high stakes•District - benchmark•School - interim•Classroom – formative/authentic/performance

Journal Quiz Interview Essay

Project Test Portfolio Other

•Home/Student – self-assessment and correlation

Slide 22

Staff Development (By whom?)

•Staff proficiencies Skills Knowledge Behavioral attributes

•Staff profiles•Staff development programs• Job portfolios• Individual staff development plans•Supervision and evaluation strategies

Slide 23

Learners (Who?)

•Students Learning profile Growth pattern Academic progress

•Community members Teachers Parents Senior citizens Business/industry leaders

Slide 24

What is the IIS/LMS integration strategy?

StudentInformation

System

Curriculum/Instruction

(What?)

Assessment(How Well?

InstructionalResources

(With?)

Learners(Who?)

FinancialManagement

System

Operational Support Systems

HumanResource

Management

Asset Planning and Management

Systems

BUSINESS SYSTEMCOMPONENTS

DIGITAL LEARNINGDASHBOARD

MISSION- CRITICALDECISION- SUPPORT ENGINE

Education

Portal

Gradebook , Planbook , & Portfolios

Learner and Teacher Desktop Tools

Instructional Support Services(Tutoring, Homework Hotline, etc.)

Communication/Collaboration(School, Home, Community)

Standards/Lesson Plans

$

Integrated Network/Communications Infrastructure for Voice, Video, Data, Security, and Energy Management

• Students• Teachers• Parents• Administrators

Staff(By Whom?)

StudentInformation

System

Curriculum/Instruction

(What?)

Assessment(How Well?

InstructionalResources

(With?)

Learners(Who?)

FinancialManagement

System

HumanResource

Asset Planning and Management

Systems

BUSINESS SYSTEMCOMPONENTS

DIGITAL LEARNINGDASHBOARD

MISSION- CRITICALDECISION- SUPPORT ENGINE

Gradebook , Planbook , & Portfolios

Learner and Teacher Desktop Tools

Instructional Support Services(Tutoring, Homework Hotline, etc.)

Communication/Collaboration(School, Home, Community)

Standards/Lesson Plans

$

Learner Centered Data Reporting and Analysis

• Students• Teachers• Parents• Administrators

Staff(By Whom?)

Network Communications Infrastructure and Help Desk

Slide 25

Desired Outcomes of an IIS/LMS

1. Accurate and timely information about student achievement in support of decision making at all levels

2. Parents and community members participating more fully in the learning process

3. Students assuming an active role and accepting responsibility for their educational experience

4. Staff empowered to work cooperativelyto increase student achievement, enhance productivity, and improve accountability

continued…

Slide 26

Desired Outcomes of an LMS (continued)

5. Student achievement linked with staff development programs

6. Standards correlated to instructional practices, assessmentstrategies, and staff development programs

7. Gaps identified in instructional programs for adequacy of instructional resources, assessment items, and staff proficiencies

8. Ability to determine cost/benefit of instructional programs and learning resources

Slide 27

Breakout Sessions

Slide 28

What are the questions that need to be answered?

1. What are the key components of a comprehensive IIS/LMS?

2. What is the required functionality?3. Who are the major users of a web-based IIS/LMS

and what is the impact upon them?4. What are the unique needs of the various users?5. What are the systems (data) integration

requirements with LEA (SIS, FMS, DSS) applications and state-level reporting systems?

continued…

Slide 29

What are the questions? (continued)

6. What is the impact of an easy-to-use and role-based IIS/LMS on: curriculum? assessment? staff development? student profile and achievement? learning resources?

7. What are the barriers to successful implementation of an integrated LMS? funding? process improvements? time?

Slide 30

Reporting Back

Slide 31

Closing Commentsand

Next Steps

Slide 32

“You can always trust Americans to

do the right thing after they have

tried to do everything else.”

Sir Winston Churchill

We Must Systemically Change the Way We Manage Change

Slide 33

The Critical Success Factors:

Funding

Leadership

Partnership

Planning

Technology and Education

Slide 34

Critical Mass* of 21st Century ResourcesCritical Mass* of 21st Century Resources

Time Money

Staff

Technology* Amount of the innovation required to provide a substantial/measurable

change in productivity and/or learning.

Slide 35

How can you contact CELT?

Center for Educational Leadership and Technology (CELT)

65 West Boston Post Road, Suite 200Marlborough, Massachusetts 01752

Website: www.celtcorp.com

Ohio Project Lead:Mr. Don GinderE-mail: [email protected]: (508) 624-4474 ex. 1221Fax: (508) 624-6565

Florida Project Lead: Dr. John R. PhillipoE-mail: [email protected]: (508) 624-4474 ex. 1207Fax: (508) 624-6565