Information Governance Toolkit (IGT):Changes in v8

Housekeeping

• Fire alarms• Exit routes and assembly point• Toilets• Mobile phones• Smoking areas• Refreshments• Questions

Agenda

1. Welcome

2. Role of IGT

3. Registration and log-in

4. Navigation

5. Completing the assessment

6. Supporting working practice

7. Reporting

8. Resources

9. Q&A

Introductions

• Training provided by Department of Health contracted provider:

David Stone

Head of Information Governance

Apira Limited

ROLE OF IGT

Key facts

Why is IGT important?• IGT is owned by the Department of Health. The results are

shared with the NIGB, the Care Quality Commission, the Audit Commission and Monitor

• Supports delivery of assurance to the SIRO, Accountable Officer and Trust Board

• Supports the SIRO in delivering Enterprise Level Change

• It is mandated for NHS bodies

• It provides a structure for assurance by Contractors of Services Providers

• Patient care often depends upon good information governance practice in relation to information quality and records management as do many other NHS programmes

• Is essential to deliver the Government’s vision on patient control of records

Key policy areas

• Patient safety:– Risk management– Records management– Records audit– NHS Number

• Organisation performance:– Legal compliance– CQC registration– CQC/Monitor licensing– Operating Framework

• Patient control:– Data Protection rights– Access controls– Patient information– Pseudonymisation

• Commissioning/Service Management:– Clinical coding– Payment by Results– Freedom of Information Act– Corporate Records

Key stakeholders

• By role:– Trust Board– Senior Information

Risk Owner– Caldicott Guardian– Information Asset

Owners– Information Asset

Administrators– All staff!

• By function:– Risk management– Records Management– Legal services– IT– Human Resources– Estates– PALS

Information Risk

• Requires senior engagement and consideration of:– Integrated information risk management– Identification and control of valuable

organisational assets– Distributed ownership of activities that

generate evidence in key areas– Ensures key risk areas are not overlooked but

are thoroughly addressed

IGT security and accessibility

• Security has been tested by third party independent assessment to industry standards, including penetration testing

• Accessibility for different user types has been assessed to industry best practice standards

• Cross-browser support (IE6, IE7, IE8, Firefox, Chrome)

• IGT support team contactable via national Exeter Helpdesk

REGISTRATION AND LOG-IN

Home page

Registration step 1

Registration step 2

Registration step 3a

Registration step 3a

Registration step 3b

Registration step 4

Registration step 5

Registration step 6

Registration step 7

Forgotten password

NAVIGATION

Navigation

Help!

“About”• ‘Dictionary’ definitions:

– What is Information Governance?

– What is the IG Toolkit?

– What are the information governance requirements?

– What is the purpose of the information governance assessment?

– Who has to carry out an information governance assessment?

– When does the information governance assessment have to be done?

COMPLETING THE ASSESSMENT

Landing page

Current and Past Assessments

Assessment overview

Requirement

Requirement overview

Guidance

Knowledge Base Resources

Training

Requirement Origins

Changes

Attainment levels

Detailed requirements

Uploading evidence

Selecting files

Confirming selection

Manual confirmation

Linking evidence

Adding evidence

Automatic incremental scoring

Progress overview

Achieving level 2

Submitting baseline

Approval

Confirmation

Submission

SUPPORTING WORKING PRACTICE

User Admin

User Admin

User Admin

User details admin

Organisation details

User Admin

Assigning ownership

Assigning requirement owner

Requirement owner assigned

Managing requirements

Action added

Performance Management

Improvement plan admin

Improvement plan and evidence report

Improvement plan and evidence report

REPORTING

Report options

Assessment report

Performance Progress Report

RESOURCES

Reports

PDF version

Working off line

Microsoft Office Excel Worksheet

Q&A