infocomm competency management system (icms) · note both self-sponsored and organisation-sponsored...

INFOCOMM COMPETENCY MANAGEMENT

SYSTEM (ICMS)

SECTION D: TRAINEE ENROLMENT

FOR COURSE PROVIDERS

ICMS User Orientation

Training

1

Endorsed Course Providers (CP) are able to perform the

following functions in ICMS:

• Create Trainee Enrolment Record

• Update Trainee Enrolment Record Details

• Search/View Trainee Enrolment Record

TRAINEE ENROLMENT (CP)

2

Trainee Enrolment Defined Window Period

CP Approving Officer (AO) has the option to create the trainee enrolment record(s)

in ICMS:

• 30 calendar days before the course and/or examination start date OR

•Up to 5 calendar days from the course and/or examination start date.

Amend/Update Trainee Enrolment Records During Window Period

CP AO is able to amend/update changes in the trainee enrolment records within

the defined enrolment window period

Amend/Update Trainee Enrolment After Enrolment Window Period

CP AO will not be able to update trainee enrolment record after enrolment

window period. Trainee enrolment record can be updated by SO AO for

organization-sponsored trainees, and individual themselves for self-sponsored

trainees. These updates will be routed to IMDA for approval.


3

SkillsFuture and PSEA

Course Provider (CP) will need to submit the SkillsFuture Credit/PSEA claim amount

use to offset the course fee by eligible self-sponsored individual in ICMS


4

To Note: SkillsFuture Credit and PSEA are only applicable for Self-Sponsored

Individual. Organisation-Sponsored trainees will not be entitled to use their

SkillsFuture Credit and PSEA on courses sponsored by the organisation.

Create Trainee Enrolment

1.

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Note: For Organisation, CorpPass login is required.

Action: Click here to login using your CorpPass Account

CREATE TRAINEE ENROLMENT

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Programme Type/Role Selection

Action:

1. Select Programme Type

2. Select CP AO Role


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Action:

Select ‘Trainee Enrolment’

Search/View Trainee Enrolment


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Action: Click on the New Enrolment button to

create a new trainee enrolment record

Create New Enrolment


9

Select Program for New Application

Action:

1. Select the Programme Name

“CITREP+: SF(1 April 2019 – 31 March

2021)” and enter no. of trainee for

enrolment creation (up to 10 trainees).


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Action:

2. Common data fields such as

Course/Certification Title, Funding

Support Type, Start/End Date can be

pre-filled for bulk enrolments.

Action: 1. Fill in trainee information.

• For “Name of Sponsoring Organisation”,

if company name cannot be found in

dropdown list, select “Others” and inform

the organisation to create an ICMS

account promptly so the record can be

tagged to the organisation. CP can

update TE record to tag to organisation

once an account is created.

Trainee Information for Organisation-Sponsored


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Action: 2. Select the correct Trainee Type, based on

CP’s verification.

a. For “SME” option, CP is to sight completed

and signed Form 2 and NRIC for verification

b. For “Professional aged 40 and above”, CP is

to sight D.O.B (for age) and citizenship (for

Singapore Citizen) in NRIC for verification

3. Select the correct Profession, based on CP’s

verification.

• For org-sponsored trainees, only “Professional”

can be selected. An error message will be

displayed if any other selection is done.

Trainee Information for Self-Sponsored


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Action: 1. Fill in trainee information.

Action: 2. Select the correct Trainee Type, based on

CP’s verification.

a. For “Professional aged 40 and above”, CP is to

sight D.O.B (for age) and citizenship (for

Singapore Citizen) in NRIC for verification

3. Select the correct Profession, based on CP’s

verification.

• For NSF/Student, CP is to sight completed and

signed Form 1, D.O.B and citizenship in NRIC

for verification

Action: Select and fill in course information

Course/Certification Information for Organisation-Sponsored


13

Action:

To key in the SkillsFuture/PSEA Credit Claim Amount used

by eligible individual to offset the course fee

Course/Certification Information for Self-Sponsored


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Note: CP is not required to upload documents. CP is reminded that there is

no need to collect Form 1, Form 2 and photocopies of NRIC.

Upload Supporting Documents


15

Action: Select ‘Submit’

to submit trainee

enrolment in system

Submit New Application


16

Additional trainee will

be added to the list

Discard all information provided and return to Enquiry screen

System will perform minimum validate only (e.g. date format), and create one draft record

System will perform validation for submission

All Actions


17

Action: Complete the Declaration Section

and submit application

Declaration


18

Successful Submission


19

If the record is submitted

successfully, a Trainee Enrolment

ID will be generated.

System displays the submitted record as

“Pending Acknowledgement – New”

“Pending Acknowledgement – New”

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Note: Trainee will receive an email with a link to acknowledge the trainee enrolment record

in ICMS. Please refer to the ICMS Trainee Enrolment Guide for Trainee for details.

Note

Both self-sponsored and organisation-sponsored trainee must acknowledge the

enrolment record within 5 days from trainee enrolment record creation date or

within 5 days from course start date (within enrolment window period), whichever

is earlier.

We encourage Course Providers to enroll trainees in ICMS as soon as they can

and remind trainees of the need to acknowledge their enrolment records. Please

note that all trainees have to be enrolled in ICMS within the window period.

Late enrolments that are sent to IMDA for processing will only be considered on an

exceptional basis. Course Providers with repeated requests of late enrolment may

be asked to explain if they are providing adequate administration support for the

purpose of CITREP+ programme, as stipulated in the Terms of Endorsement.

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Enrolment Token is Generated in the Trainee Enrolment

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If trainee is unable to receive the acknowledgement email, you

can also provide the Enrolment Token to the trainee directly.

Trainee can log in to ICMS, copy and paste this Token to

acknowledge the record. You may refer to Slides 34 – 40 on how

to Search/View enrolment record in order to retrieve this token.

Update Trainee Enrolment

2.

23

UPDATE TRAINEE ENROLMENT



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Action: Select CP AO Role

Program Type/Role Selection


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Action:



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Action: Fill in search criteria and select ‘Search’ Ensure ‘Show Only Pending Items’ check box is uncheck when searching

Search Trainee Enrolment


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Action: Select ‘Update’

Update Trainee Enrolment


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Note: CP AO can only update trainee enrolment records when status is “Active”.

Records pending trainee’s acknowledgement cannot be updated.

Action:

1. Update relevant information in

trainee enrolment form

2. Fill in reason and Click

‘Submit’

Submit For Approval


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Note

The course/exam start date reflected in the enrolment record cannot be changed to

an earlier date. E.g. Initial Date in enrolment record: 10 Dec 2018 Cannot be

changed to 9 Dec 2018 or earlier.

Reason(s) must be provided for such change and IMDA reserves the rights to

approve/reject the change request.

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Action: Complete the

Declaration Section

Declaration


31

System will display the Trainee Enrollment ID

if update is submitted successfully.

Successful Submission


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Search/View Trainee Enrolment

3.

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SEARCH/VIEW TRAINEE ENROLMENT



34

Program Type/Role Selection

Action:

Select CP AO Role


35



Action:


36


Action: Fill in search criteria and select ‘Search’ Ensure ‘Show Only Pending Items’ check box is uncheck when searching


37

Action:

Select Hyperlink of Trainee Enrolment ID

View Trainee Enrolment


38

Action: Select ‘Back’ to return search page

View Application Form


39