imd songwriters packet

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CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT Dr. Judith McAllister, President Bishop Charles E. Blake Sr. Presiding Bishop and Chief Apostle GUIDELINES & APPLICATION MUSICAL PIECE / SONG SUBMISSION IN PREPARATION FOR THE INTERNATIONAL MUSIC DEPARTMENT OF THE CHURCH OF GOD IN CHRIST PRESENTS: “THE ST. LOUIS EXPERIENCE” CD&DVD RECORDING

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GUIDELINES & APPLICATION MUSICAL PIECE / SONG SUBMISSION IN PREPARATION FOR THE INTERNATIONAL MUSIC DEPARTMENT OF THE CHURCH OF GOD IN CHRIST PRESENTS: “THE ST. LOUIS EXPERIENCE” CD&DVD RECORDING

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Page 1: IMD Songwriters Packet

CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT

Dr. Judith McAllister, President Bishop Charles E. Blake Sr. Presiding Bishop and Chief Apostle

GUIDELINES & APPLICATION

MUSICAL PIECE / SONG SUBMISSION  IN PREPARATION FOR 

THE INTERNATIONAL MUSIC DEPARTMENT OF THE CHURCH OF GOD IN CHRIST PRESENTS:

“THE ST. LOUIS EXPERIENCE” CD&DVD RECORDING

Page 2: IMD Songwriters Packet

CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT

Dr. Judith McAllister, President Bishop Charles E. Blake, Chief Apostle and Presiding Prelate

The International Music Department of the Church of God In Christ Presents:

“THE ST. LOUIS EXPERIENCE” CD&DVD Recording

PROSPECTUS The move of the COGIC Holy Convocation to St. Louis, MO – after 102 years in Memphis, is a historical one; and the International Music Department has the opportunity to capture this event in musical form. The IMD’s upcoming project, entitled: “The International Music Department Presents THE ST. LOUIS EXPERIENCE”, (CD & DVD Recording) is destined to be one of notable achievement; and this momentous occasion will afford to COGIC songwriters the prospect of their music being heard, and the opportunity to present to the world a historic offering. COGIC songwriters, who are interested in this opportunity, may submit original music to be considered for inclusion. Submissions must be mailed to the Receiving Commissioner by the date indicated on the application. Entries which comply with the guidelines outlined in the Songwriter’s Submission Packet, will be forwarded to the IMD Listening Panel. Entries that fail to meet the submission criteria will not be considered further; and the songwriter will be notified via e-mail correspondence from the Reviewing Commissioner.

THE LISTENING PANEL (1) The Listening Panel will evaluate songs on the basis of:

• Lyrical content centered around at least one of the seven 2010 Convocation Themes:

 Back to the Basics (Return to Holiness)     Preserving the Legacy of the Anointing    Great God (The King of Glory Shall Come In)   A Revelation of God’s Glory    Great Vision (Global Outreach & Missions)   “We Do This In Remembrance” ­ Communion Focus    Prayer & Consecration        Great Accomplishments (103 Years of the COGIC)   

• Songs biblically accurate and true (Bible-based) • Lyrics that are not repetitious (words or phrases that repeat with no variation) • Quality • Originality • Appropriateness for one or more of the following IMD aggregations:

Mass Choir Youth Choir COGIC Chorale Send Judah First Heritage Singers (2) Songs that are chosen by the Listening Panel will then be forwarded to the Producers for final analysis. (3) Assigned staff from the reviewing commission, will review and confirm the songwriters participation within their local,

district and Jurisdictional levels.

SONGWRITERS OF SELECTED MUSIC:

(1) Will be notified via phone, email, or postal correspondence. (2) Will have their names posted on the IMD website. (3) Will be required to review and sign a Mechanical License Agreement and a Publishing Rights Agreement prior to the

introduction of their songs to any IMD aggregation(s). (4) Will be expected to attend the International Holy Convocation 2010 - at their own expense. (5) Will be expected to assist in teaching their song(s) during Convocation rehearsals. (6) Will have their song(s)/musical pieces ministered and recorded during the worship services and/or musicals for inclusion

in “The International Music Department of the Church Of God In Christ presents: THE ST. LOUIS EXPERIENCE” (CD & DVD Recording)

Page 3: IMD Songwriters Packet

FAILURE TO COMPLY WITH THE GUIDELINES AS OUTLINED ABOVE WILL RESULT IN DISQUALIFICATION OF MATERIAL & LOSS OF SUBMISSION FEE.

 

CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT

Dr. Judith McAllister, President

MMUUSSIICCAALL PPIIEECCEE // SSOONNGG SSUUBBMMIISSSSIIOONN GGUUIIDDEELLIINNEESS The Church of God in Christ International Music is now accepting submissions via US Postal Mail for “The International Music Department of the COGIC Presents: THE ST. LOUIS EXPERIENCE” CD & DVD Recording. The following information must be provided by all COGIC songwriters, who desire to have their original music reviewed for inclusion in the 2010 International Holy Convocation: Applicant’s Personal Information • Full Legal Name • Phone Number(s) • Mailing Address • Preferred Method of Contact • Email Address • Preferred Time to Contact Applicant’s COGIC Affiliation Applicant must be an active member in his/her Jurisdictional Music Department and provide the name and/or contact information for:

• Local Church Pastor • Jurisdictional Affiliation and Jurisdictional Bishop • Local Minister of Music • Jurisdictional Minister of Music/ President  Song / Musical Piece Requirements • Lyrics must be of Biblical truth (Bible based). • Song / Musical Piece, must be no longer than 4 minutes in length • Song / Musical Piece, must not be repetitious (Words or phrases which are repetitive with no variation). • A score of the music and/or lyric sheet must be included with an audio CD. • Song / Musical Piece details - title, key and tempo - must also be provided. • Song / Musical Piece(s) must be appropriate for one or more IMD aggregations – Mass Choir, Youth Choir, etc. • If selected, the IMD reserves the right to adjust or arrange the Song / Musical Piece(s) as they deem necessary. A Complete Entry Package will include: • Non-refundable $150 submission fee – payable to IMD COGIC • Audio CD containing no more than two songs, which must be clearly labeled with titles and keys of the songs • Lyric sheet and/or music score • Copy of the official Library of Congress Copyright document for each submitted song • Notarized affidavit which states that the applicant has written the submitted song(s) • Signed Application for Song Submission

Mailing Completed Submissions

Songwriter Submission - IMD COGIC 8713 Clear Sky Path Cordova, Tn. 38018 SSuubbmmiissssiioonnss mmuusstt bbee ppoossttmmaarrkkeedd oonn oorr bbeeffoorree MMoonnddaayy,, AAuugguusstt 2233,, 22001100 Your submission must be sent “Return Receipt Requested”

For additional information regarding song submission contact:

Vice President, Evangelist Barbara Jackson-Sago IMD Chief Operating Officer, Evangelist Cynthia Benning 901-345-7732 716-510-1304 E-mail: [email protected] E-mail: [email protected]

Songwriters of selected material, will be notified by the IMD by Friday October 1, 2010.

Page 4: IMD Songwriters Packet

CHURCH OF GOD IN CHRIST INTERNATIONAL MUSIC DEPARTMENT

Dr. Judith McAllister, President

APPLICATION FOR SONG SUBMISSION “THE ST. LOUIS EXPERIENCE”

CD&DVD Recording

BEFORE completing Sections I­V, please take the time to carefully review the IMD Song Submission Guidelines which are included with this application. 

   

I.  Applicant’s Personal Information  

FULL LEGAL NAME   MAILING ADDRESS   E­MAIL ADDRESS   PHONE NUMBER(S)  Cell #:                                  Home #:                                   Work #: 

Preferred Method of Contact  ο  Cell#         οHome #            ο Work #                    οE‐mail Preferred Time to Contact  ο Morning : __________ a.m.         ο Afternoon/Evening: ________ p.m. 

II.  Applicant’s COGIC Affiliation  

Local Church Pastor     Local Minister of Music     

Jurisdiction     Jurisdictional Bishop     

Jurisdictional Minister of Music/President 

 NAME: 

 

  MAILING ADDRESS:     PHONE NUMBER(S):      Cell #:                                    Home #:                              E‐MAIL ADDRESS:     Preferred Method of Contact:   οCell #               οHome #              οE‐mail   Preferred Time to Contact:   οMorning: ______ a.m.     οAfternoon: ______ p.m. 

 

III.  Song / Musical Piece Submission(s)    

SONG #1  Title:     Tempo:     Key:     For which IMD group 

was the piece written? ο MASS Choir                οYouth Choir                ο Worship Team οCOGIC Chorale           οHeritage Singers        ο Orchestra      

 

SONG #2  Title:   (if included)  Tempo:   

  Key:     For which IMD group 

was the piece written? ο MASS Choir                οYouth Choir                ο Worship Team οCOGIC Chorale           οHeritage Singers        ο Orchestra 

Page 5: IMD Songwriters Packet

IV.   Signed Statement of Clarity   

My signature below attests to all of the following (A­F):      A.  The information entered in Sections I, II and III is true and correct.  

    B.  I understand that a Complete Entry Package must include all of the following (#1‐6):  

1.  A non-refundable $150 submission fee payable to: IMD COGIC 2.  No more than two musical pieces on an audio CD. Audio CD must be clearly labeled with titles and keys of songs/musical pieces. 3.  A lyric sheet and/or music score 4.  A copy of the official Library of Congress Copyright document for each submitted musical piece 5.  A notarized affidavit, which states that the applicant has written the submitted musical piece(s) 6.  Signed Application for Song Submission

    C.  I understand that completed entries must be postmarked  

no later than MONDAY – AUGUST 23, 2010. 

D.  I understand that all selected “songwriters” will be required to sign legal documents         which include but are not limited to:               • Consent and Release               • Publisher’s Rights               • Mechanical Licenses       E.  I understand that, if selected, the IMD reserves the right to adjust or arrange the         musical piece, as they deem necessary.      F.  I understand that my failure to comply with the aforementioned items (A‐E) will       result in disqualification of my submitted material.     ____________________________________________________________________________________________________   Signature of Applicant     ______________________________________________     Date       

             

V.   Mail your Completed Entry Package   

Before the August 23, 2010 deadline, the completed entries should be mailed,  “Return Receipt Requested” to: 

Songwriter Submission­ IMD COGIC 8713 Clear Sky Path Cordova, TN 38018