image storage and retrieval system (isrs)

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Page 1: Image Storage and Retrieval System (ISRS)

I

_____ ----c _~----

LEAVE BLANK (NARA use only) REQUEST FOR RECORDS DISPOSITION AUTHORITY

JOB NUMBER NI-6~ft-o~-ICgt Date ReceivedTo NATIONAL ARCHIVES amp RECORDS ADMINISTRATION

8601 ADELPHI ROAD COLLEGE PARK MD 20740-6001 Y9t) ~

j 1FROM(Agencyor establishment) Department of Homeland Security NOTIFICATIONTO AGENCY

In accordancewith the provisions of 44 USC 3303a the 2 MAJORSUB DIVISION UnitedStatesCitizenshipandImigrationServices(USCIS) disposition request Including amendments Is approvedi except for Items that may be marked disposition not approvedor wIthdrawnIn column 10

-f 3 MINORSUBDIVISION Office of Field Operations

4 NAMEOF PERSONWITHWHOMTO CONFER 15 TELEPHONE ARCHIVISTOF THE UNITEDSTATES DATE~-61rI )Bill Hall 202-272-8535 i-ii loY~)LAL 6 AGENCY CERTIFICATION

I herebycertify that I am authorizedto act for this agencyin matterspertaining to the disposition of its recordsand that the

recordsproposedfor disposalon the attached-------Page(s)are not needednow for the businessof this agencyor will not be

neededafter the retentionperiodsspecified and that written concurrencefrom the GeneralAccounting Office under the

provisions of Tille 8 of the GAO Manual for Guidanceof FederalAgencies

~ is not~uired [] is attached or [J has been requested

DATE I TITLE JJ SIGg~~~SENTATIVE

1-10-08 1JJa79 RetJczdso ~ 9GRS OR 10 ACTION TAKEN 7 ITEM NO B DJS~PTION OF I~AN~OPOSEDQISIOSITION SUPERSEDEDJOB (NARA USE ONLY) CITATION

See attach~_dshefl~s~~C ltbullbullbull ~ j~ ~~middotImiddotJmiddot~

1 Description ISRS Is a USCIS corporate reposltory of biometrIc and blographicdata-I(tenablesuserSto

query the repository of Image sets used to produce --~-Permanent Resident Cards (PRC)EmploYrnentmiddot

Authorization Document (EADrcardiiCiiiIBol-d~t Crossing Cards (BCC) Reentry Permits(REP)_and

Refugee Travel Documents (RTD) In order to access

biometric and biographlc data Appli~ nts ()riginaUy

provided this data when appUyhlg forcertaln USCIS

benefits such as an Allen ReglstratlonmiddotCard~Thls card production data consists-of hiomefric data- - (photo fingerprint and signature) and biographic

data (name country of birth etq)Theapplicanfs orlglnaUy provIded thIs datl_vrI11n~hlyappliedJor certain Immigration beneflts such cas 0 -~n I

- lt~ ~

bull Permanent Resident Card (PRC) aka Alien Registration Card (ARC) or Legai Permal1ent Reside

bull Employment Authorizationmiddot Document-(EAD) bull Refugee Travel Documen((RTOj- bull Reentry Permit (REP)

bull=-

2 ~y ((~~t )~

~- ~~ ~-gt ~ ~

115-109 PREVIOUS EDIrlbtJNQfU~ABIE STANDARD FORM 115 (REV 3-91) PRESCRIBED BY NARA 36 CFR 1228

i lIft

bull 1

~

SF115 Continued

The ISRS stores USCIS benefit application biometric images (photograph fingerprint and signature) and basic biographic data collected through the Integrated Card Production System (ICPS) at the USCIS Service Centers This provides rapid access to the collected data by authorized USCIS parties to verify the identity of registered resident aliens andforpolicing illegal entry into and residence within the United States It also interfaces with US-VISIT (IDENT) for Name Check data

Program Office ofField Operations

Applicability USCIS ICE CBP and other Law Enforcement Agencies

Specific Restrictions Personally Identifiable Information (PIT) and possible law enforcement sensitive information ISRS and records contained within are protected from unauthorized access through appropriate administrative physical and technical safeguards The safeguards include restricting access to those with a need-to-know to perform th~ir official duties using a user ID and password

~)

Vital Record Yes

ories of Records in the S stem 2 0 I ~7fVI Li middotmiddot~~y~SS contain biometric and biographicaljinformation collected from USCIS Service Centers through

Custom igration Service forms ISRSenllplesu~ers to query the repository of image sets used to produce Pe nent Resident Cards (PRC)ElllpJqyment Authorization Document (EAD) cards old Border Crossinards (BCC) Reentry Permits (REP) and Refugee Travel Documents (RTD) in order to access biometric an biographic data Applicants originally provided this data when applying for certain USCIS benefits such a an Alien Registration Ca~d

NPS The Service Centers and the Las Visamq(alpli~ation submit the card print request to ICPS After the card is produced card production dam is sentbackto the requesting site This information includes card serial number production date and tim etc Sr~~Jp~J~~S is intended to be a corporate repository it was decided to transfer certain biometric a QiRgrpqicdata so that it could be available to USCIS community

(2) Request a search of Federal Bureau ofIit~~sg~9n (FBI) crimina JIistory databases for records that

BBSS The BBSS accomplishes the following T

(1) Electronically capture store and fOnYard~i1appli6ant asthead data and fingerprints from an Application Support Center (ASC) to one pMg~sect~iyicetente

1 J

(SCs) or the National Benefits Center (NBC) -i bullbull r bull

may disqualify an applicant for benefits ~ (3) Correct erroneous masthead informatiltn~~~~~$Cfollowing an immedia reject and resubmit an FBI search request ( (4) Provide FD-258 Enterprise Edition (~E) Background Check Service (BCS) se response records (5) Create and maintain a 10-print Electrcnic fiil~fPfin~Transmission Specification (EF the Department of Homeland Security (D~~)~~titr~lsite(CS) (6) Create and maintain searchable Audit L9g~~(~h~ASltSCs and CS and

_ ~ t

~

lJttFPQlSte interface support the US-VISIT applicationsof the ISRSIBBSS isto Timeline ted by Congress and

bull USCIS ten-print data ments The goals of the Interface are to populate S database with masthead data from all available lO-print records and following the initialloadto store 0 r-real-time basis lO-print masthead records submitted at the ASCs

DISPOSITION TEMPORARY DeleteDestroYaftet the data has been transferred to tle and verified

b) MASTER FILE The master file stores USCIS benefit application biometric images and basic biographic data collected

DISPOSITION TEMPORARY DeleteDestroy when no longer needed for agency business

ampfJ ~O rTflY hI

onthly reports Data parsed into DENT etc

IVC - DeleteDestroy when no longer needed for agency business

ITGIYl IId) SYSTEMDOCUMENTATION User Manual System Design Life Cycle 60Certificatioii ccreditation Privacy Impact Assessment and Systems of Record Notice (SORN)

DISPOSITION TEMPORARY Destroy when thcentsystem becomes obsolete superse needed for agency business

-

Page 2: Image Storage and Retrieval System (ISRS)

~

SF115 Continued

The ISRS stores USCIS benefit application biometric images (photograph fingerprint and signature) and basic biographic data collected through the Integrated Card Production System (ICPS) at the USCIS Service Centers This provides rapid access to the collected data by authorized USCIS parties to verify the identity of registered resident aliens andforpolicing illegal entry into and residence within the United States It also interfaces with US-VISIT (IDENT) for Name Check data

Program Office ofField Operations

Applicability USCIS ICE CBP and other Law Enforcement Agencies

Specific Restrictions Personally Identifiable Information (PIT) and possible law enforcement sensitive information ISRS and records contained within are protected from unauthorized access through appropriate administrative physical and technical safeguards The safeguards include restricting access to those with a need-to-know to perform th~ir official duties using a user ID and password

~)

Vital Record Yes

ories of Records in the S stem 2 0 I ~7fVI Li middotmiddot~~y~SS contain biometric and biographicaljinformation collected from USCIS Service Centers through

Custom igration Service forms ISRSenllplesu~ers to query the repository of image sets used to produce Pe nent Resident Cards (PRC)ElllpJqyment Authorization Document (EAD) cards old Border Crossinards (BCC) Reentry Permits (REP) and Refugee Travel Documents (RTD) in order to access biometric an biographic data Applicants originally provided this data when applying for certain USCIS benefits such a an Alien Registration Ca~d

NPS The Service Centers and the Las Visamq(alpli~ation submit the card print request to ICPS After the card is produced card production dam is sentbackto the requesting site This information includes card serial number production date and tim etc Sr~~Jp~J~~S is intended to be a corporate repository it was decided to transfer certain biometric a QiRgrpqicdata so that it could be available to USCIS community

(2) Request a search of Federal Bureau ofIit~~sg~9n (FBI) crimina JIistory databases for records that

BBSS The BBSS accomplishes the following T

(1) Electronically capture store and fOnYard~i1appli6ant asthead data and fingerprints from an Application Support Center (ASC) to one pMg~sect~iyicetente

1 J

(SCs) or the National Benefits Center (NBC) -i bullbull r bull

may disqualify an applicant for benefits ~ (3) Correct erroneous masthead informatiltn~~~~~$Cfollowing an immedia reject and resubmit an FBI search request ( (4) Provide FD-258 Enterprise Edition (~E) Background Check Service (BCS) se response records (5) Create and maintain a 10-print Electrcnic fiil~fPfin~Transmission Specification (EF the Department of Homeland Security (D~~)~~titr~lsite(CS) (6) Create and maintain searchable Audit L9g~~(~h~ASltSCs and CS and

_ ~ t

~

lJttFPQlSte interface support the US-VISIT applicationsof the ISRSIBBSS isto Timeline ted by Congress and

bull USCIS ten-print data ments The goals of the Interface are to populate S database with masthead data from all available lO-print records and following the initialloadto store 0 r-real-time basis lO-print masthead records submitted at the ASCs

DISPOSITION TEMPORARY DeleteDestroYaftet the data has been transferred to tle and verified

b) MASTER FILE The master file stores USCIS benefit application biometric images and basic biographic data collected

DISPOSITION TEMPORARY DeleteDestroy when no longer needed for agency business

ampfJ ~O rTflY hI

onthly reports Data parsed into DENT etc

IVC - DeleteDestroy when no longer needed for agency business

ITGIYl IId) SYSTEMDOCUMENTATION User Manual System Design Life Cycle 60Certificatioii ccreditation Privacy Impact Assessment and Systems of Record Notice (SORN)

DISPOSITION TEMPORARY Destroy when thcentsystem becomes obsolete superse needed for agency business

-

Page 3: Image Storage and Retrieval System (ISRS)

lJttFPQlSte interface support the US-VISIT applicationsof the ISRSIBBSS isto Timeline ted by Congress and

bull USCIS ten-print data ments The goals of the Interface are to populate S database with masthead data from all available lO-print records and following the initialloadto store 0 r-real-time basis lO-print masthead records submitted at the ASCs

DISPOSITION TEMPORARY DeleteDestroYaftet the data has been transferred to tle and verified

b) MASTER FILE The master file stores USCIS benefit application biometric images and basic biographic data collected

DISPOSITION TEMPORARY DeleteDestroy when no longer needed for agency business

ampfJ ~O rTflY hI

onthly reports Data parsed into DENT etc

IVC - DeleteDestroy when no longer needed for agency business

ITGIYl IId) SYSTEMDOCUMENTATION User Manual System Design Life Cycle 60Certificatioii ccreditation Privacy Impact Assessment and Systems of Record Notice (SORN)

DISPOSITION TEMPORARY Destroy when thcentsystem becomes obsolete superse needed for agency business

-