igem mentoring workshop

IGEM Mentoring Workshop

20th June 2013

IGEM House

Workshop Purpose

To prepare attendees for their role as an approved Institution mentor in which they will provide support to candidates who are seeking professional registration with the Engineering Council

Desired OutcomesAttendees will;• Understand the Institution mentoring process• Understand the roles of Mentor and Mentee• Understand the key stages of a mentoring relationship• Be able to advise Mentees on relevant UKSPEC matters• Be confident to take on the role of Mentor

Workshop ProgrammeTime Activity Led by

10.00 Coffee

10.30 – 11.00 Introductions AJM

11.00 – 11.15 IGEM Mentoring Process AJM

11.15 – 11.45 UKSPEC AJM

11.45 – 12.00 Break

12.00 – 12.30 Mentoring and the role of Mentor and Mentee RM

12.30 – 13.00 Discussion RM

13.00 – 13.45 Lunch

13.45 – 14.15 Mentoring practice PH

14.15 – 14.30 Experience of a Mentee RS

14.30 – 15.00 Discussion and Review of Workshop RM

Introductions

Including:

• Past experience of the mentoring process• What you would like from the workshop

In Greek mythology,

Mentor was a friend of

Odysseus and tutor of his

son Telemachus

A Mentor• A Wise Counsellor (Oxford English dictionary) • A trusted friend, counsellor or teacher, usually a more experienced person (Wikipedia)

Mentoring• ‘Offline help by one person to another in making significant transitions in knowledge, work or thinking’ (Megginson & Clutterbuck)

• Independent support and encouragement to potential Engineering Council Registrants

• Mentors will be approved by the Institution• Approved Mentors will have been assessed as competent to advise on UKSPEC requirements and procedures

• Mentors offered to candidates following the Technical Report Option will be familiar with the technical discipline of the report subject matter

• Take up by the candidate is voluntary

IGEM will make available mentors to all candidates who are seeking professional registration with EC(UK) through the Institution, in accordance with the following principles:

Mentoring Policy

• Taking further qualifications, in whole or in part, as specified by the institution to which they are applying

• Completing appropriate work-based or experiential learning• Writing a technical report, based on their experience, and demonstrating their knowledge and understanding of engineering principles

CEng/IEng Alternatives to Exemplifying Qualifications

Receive initial membership enquiry

UKSPEC exemplifying qualifications?

ECUK registered member

Sufficient relevant experience?

Yes

Professional Review Process

Yes

Technical report or other option?

No

Mentoring

Mentoring

Mentoring

Mentoring

Mentoring

UKSPEC

and

Competence

=Demonstrable Competence

Education and Training

Knowledge and understanding

Evidence Assessment




Evidence Assessment

Professional Development

Qualificationsor Awards TR

PRI

ProfessionalRegistration

PRR

• An accredited Bachelors degree with honours in engineering or technology plus either an Institution approved Masters degree or appropriate further learning to Masters level

or an accredited MEng

• Qualification accredited by the Engineering Council at the time it was taken.

Chartered Engineer – exemplifying qualifications

• An accredited Bachelors or honours degree in engineering or technology

• An HNC or HND or Foundation degree, plus appropriate further learning to degree level

• An NVQ4 or SVQ4 which has been approved for the purpose by a licensed engineering institution

• Qualification accredited by the Engineering Council at the time it was taken.

Incorporated Engineer – exemplifying qualifications

• An Advanced/Modern Apprenticeship or other work based learning programme approved by a licensed professional engineering institution;

• An EdExcel Level 3 BTEC Certificate or Diploma in Engineering or in Construction and the Built Environment;

• A qualification, approved by a licensed professional engineering institution, in engineering or construction set at level 3 (or above) in the Qualifications and Credit Framework or at level 6 (or above) in the Scottish Credit and Qualifications Framework;

• An equivalent qualification approved by a licensed professional engineering institution.

Engineering Technician – exemplifying qualifications

Engineering Technician – individual route

Involves an in-depth appraisal of the knowledge and experience acquired by experienced practising technicians.

Administered by the Institution

CEng/IEng Alternatives to Exemplifying Qualifications

Applicants who do not have the exemplifying qualifications to demonstrate the required knowledge and understanding may do so in other ways, but must clearly demonstrate they have achieved the same level of knowledge and understanding as those with the qualification

These ways include:

• Taking further qualifications, in whole or in part, as specified by the institution to which they are applying

• Completing appropriate work-based or experiential learning• Writing a technical report, based on their experience, and demonstrating their knowledge and understanding of engineering principles

CEng/IEng Alternatives to Exemplifying Qualifications (cont)

• Subject matter must be agreed by the Institution• Synopsis of 500 words• A report of between 2000 and 10,000 words specified by the Institution based on perceived academic shortfall

• Report assessed and if appropriate followed by interview

• When successful, candidate then proceeds with professional review report and interview

Technical Reports

• Meet Competence & Commitment Criteria• Submit Professional Review Report • Undertake Professional Review Interview

Professional Registration Requirements

The Institution does not normally require the latter 2 for EngTech standard route registration

HND/Foundation Degree +Further Learning or B Eng

B Eng + Further Learningor M Eng

Non-engineering qualificationat or above S/NVQ Level 3

ProfessionalDevelopment


AssociateMember

MemberEng Tech

MemberC Eng

MemberI Eng


Associate

Entry Level Professional DevelopmentRequirement Category/Grade of MembershipTechnical Report Preparation


ManagerMember

GNVQS/NVQ 3/4 or Equivalentin Engineering Subject

TechnicalReport

S/NVQ 1/2 or Equivalent inEngineering subject

Student

No qualifications




TechnicalReport

TechnicalReport

TechnicalReport

Eng TechRoute B

Eng TechRoute B

Eng Tech Route B

Member: C Eng Member: I Eng Member: Eng Tech Member: Manager Associate Member AssociateB Eng + Futher Learning or M Eng Professional

DevelopmentProfessional Development




None

HND/Foundation Degree + Further Learning or B Eng

Professional Development + Technical Report





None

QNVQ S/NVQ 3/4 or Equivalent in Engineering Subject






None

Non-engineering qualif ication at or above S/NVQ Level 3

N/A N/A N/A Professional Development


None

S/NVQ 1/2 or Equivalent in Engineering Subject



Professional Development + Eng Tech Route B



None

Student N/A N/A N/A Professional Development


None

No Qualif ications Professional Development + Technical Report


Professional Development + Eng Tech Route B



None

Entry Level? (Select from List)

Category/Grade of Membership? (Select from List)

QNVQ S/NVQ 3/4 or Equivalent in Engineering Subject

Member: I Eng

Mimimum Requirements QNVQ S/NVQ 3/4 or Equivalent in Engineering SubjectMember: I Eng




Evidence Assessment


Qualificationsor Awards TR

PRI

ProfessionalRegistration

PRR

Mentoring and the role of the Mentor and Mentee

Robert Murray

Mentoring RelationshipsFollow a life cycle:

• rapport building• setting direction• making progress• winding down

The Role of the Mentor

• Communication• Organisation• Location• Flexibility• Manage Expectations• Feedback

The Role of the Mentor

• Test• Fearless• Change management• Know your limits• What makes a successful mentor?• Benefits/What’s in it for me?

The Role of the Mentee

• Communication• Organisation• Flexibility• ‘Be here now’• Realism• Deliver

The Role of the Mentee

• Feedback• Fearless• Network• Share success

Lunch Break

The Mentoring Journey

• Prepare an “Action Plan” and stick to it.• Encourage attendance of Institution Meetings/Papers, particularly graduates.

• Encourage applications to apply for realistic vocational promotions.

• Ensure that the application satisfies the level of membership being applied for, if in doubt ask.

• READ THE PAPERWORK sent with the application forms, it is very prescriptive.

A Few Helpful Hints• Ensure that you proof read all applications before submission – authors often get “snow blind”.

• Ensure that Artistic Licence is kept to a minimum – we work in a relatively tight business.

• Undertake “Mock” interview with Mentee and ensure that all the mandatory areas are covered. Ideally a competence based style.

• Give accurate feedback.• Ensure a prompt or timely response to a referred application.

Useful checks ...• Common Areas that are often overlooked by mentors;

– Commercial Acumen – generally– Depth of Engineering knowledge required for Chartered Membership, particularly via the Technical Report route.

– Applying creativity.– Team/Section Management.– Environmental Practice/Knowledge required.– The role of the Institution.

Experience of a

Mentee

Robert StockleyGas Asset Management Engineer (Pipelines)

Agenda

• Mentee Guidelines• Topic for the Technical Report• Synopsis• The Awakening• The Quickening• Conclusions

Mentee Guidelines• Be prepared for your mentoring sessions• Establish a mutually agreeable plan for mentoring sessions including how much time each of you need if a session has to be postponed

• Let your Mentor know who you are• Focus on the relationship rather than the outcomes• Practice learning from anyone• Ask curious questions• Take notes

Mentee Guidelines

• Provide context and brief updates to help your Mentor to understand you

• Respect your Mentor’s boundaries• Follow up on agreements• Say “Thank you!”

Topic for the Technical Report• Vibration Monitoring of events, which occur near to high pressure gas pipelines

• The idea came from a project near to Fiddlers Ferry Power Station, a location called Fiddler’s Ferry Yacht Machine

• The canal wall was collapsing and needed urgent repair• The solution put forward by Warrington BC was to sheet pile within 1.5 metres of a high pressure gas pipeline in the towpath of the canal

• Events there led to the inception of an idea to monitor and control vibration related events

Synopsis

Once various trials and investigations had been undertaken and developed, I submitted my synopsis which was accepted and I was given the go ahead to

proceed with the Technical Report

The Awakening• I thought that I would have the report completed easily within twelve months

• I did not take into account my work commitments and other issues

• One year became two• Time was the enemy and I spent many evenings and weekends drafting and redrafting

• I did, however, complete my PRI submission at the same time which took even longer than the Technical Report

PRI Version 1 to 8

mycareerpath

The Quickening

Once I really settled down and focused on the task in hand, the time I spent on the report and PRI submission became more efficient

and focussed.

Conclusions• I think that for anyone completing a Technical Report and PRI there has to be a realisation of the time element that is involved

• It is also important to have a topic that is not just a recount of a project that you have been involved with

• The topic is the key to success with any Technical Report Option• There has to be an element of Innovation and Design in order to capture both the scrutineer and the interviewers attention

Workshop Review

Workshop Purpose

To prepare attendees for their role as an approved Institution mentor in which they will provide support to candidates who are seeking professional registration with EC(UK)

Desired OutcomesAttendees will;• Understand the Institution mentoring process• Understand the roles of Mentor and Mentee• Understand the key stages of a mentoring relationship• Be able to advise Mentees on relevant UKSPEC matters• Be confident to take on the role of Mentor

Receive initial membership enquiry

UKSPEC exemplifying qualifications?

ECUK registered member

Sufficient relevant experience?

Yes

Professional Review Process

Yes

Technical report or other option?

No

Mentoring

Mentoring

Mentoring

Mentoring

Mentoring

igem mentoring workshop

Documents

technical report option

approved institution

honours degree

masters degree

foundation degree

past experience

mentoring processwhat

available mentors