hybrid sharepoint solutions for the business decision-maker

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Hybrid SharePoint Solutions for the Business Decision-Maker Christian Buckley Office 365 MVP and Managing Director, Americas at GTconsult @ buckleyplanet #SPCon14

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Many organizations are not yet confident in their strategy for moving into the cloud, with some recognizing that they may never move all of their workloads into the cloud. Hybrid solutions are an option to help bridge the gap between existing environments and net-new workloads, but there are many different “flavors” to choose from. The intent of this session is to help IT business decision makers and their management teams understand the various SharePoint hybrid options available today, discussing issues like identity management and authentication, federated search, storage optimization, and the expansion of social tools, like Yammer. The goal is to give people a running start on building out their cloud strategies, with real-world examples of how to make the transition. Originally presented at SharePoint Connect 2014 in Amsterdam on Nov 18, 2014.

TRANSCRIPT

Page 1: Hybrid SharePoint Solutions for the Business Decision-Maker

Hybrid SharePoint Solutions for the Business Decision-MakerChristian BuckleyOffice 365 MVP andManaging Director, Americas at GTconsult

@buckleyplanet

#SPCon14

Page 2: Hybrid SharePoint Solutions for the Business Decision-Maker

Christian BuckleyManaging Director, Americas

www.buckleyplanet.com

@buckleyplanet

[email protected]

#SPCon14

Page 3: Hybrid SharePoint Solutions for the Business Decision-Maker

Collaboration has evolved

Page 4: Hybrid SharePoint Solutions for the Business Decision-Maker
Page 5: Hybrid SharePoint Solutions for the Business Decision-Maker

SharePoint Growth & Evolution

SharePoint Releases Metadata

Content

Page 6: Hybrid SharePoint Solutions for the Business Decision-Maker

Worldwide spending on public IT cloud services will grow

$47.4 billion in

2013

more than $107

billion in 2017

http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html

Page 7: Hybrid SharePoint Solutions for the Business Decision-Maker

Organizing for the Cloud

Page 8: Hybrid SharePoint Solutions for the Business Decision-Maker

As SharePoint continues to expand its footprint, companies are demanding flexible architectures to help them better meet internal and external collaboration needs

• Reducing costs• Reducing headcount• Doing more with less• Focusing less on traditional IT

activities and more on activities that will help drive the business forward

Page 9: Hybrid SharePoint Solutions for the Business Decision-Maker

Why are some organizations delaying their move to the cloud?

Page 10: Hybrid SharePoint Solutions for the Business Decision-Maker

Reasons for Delay• Key on premises features not yet available

• Concerns over time and cost of re-architecting business-critical systems

• Risk associated with potentially unreliable Internet connections

• Dependence on third parties to manage servers

• An improving coexistence story

Page 11: Hybrid SharePoint Solutions for the Business Decision-Maker

A Gradual Process

A recent survey by UBS AG of 101 CIOs in the U.S. and Europe found that more than half would move some workloads to a public cloud, but it would be a gradual process, while a third of respondents said they were moving to a public cloud as quickly as possible.

(Wall Street Journal, July 16, 2014)

Page 12: Hybrid SharePoint Solutions for the Business Decision-Maker

Not everything can be moved to the cloud

Page 13: Hybrid SharePoint Solutions for the Business Decision-Maker

Is there risk in moving my data to the cloud?

Page 14: Hybrid SharePoint Solutions for the Business Decision-Maker

According to a 2013 Forbes survey:

of workers used an unsanctioned cloud service for document storage in the last 6 months41%

87%$1.8

of these workers knew their company had policies forbidding such practices

(billion) estimated annual cost to remedy the data loss

New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv

Page 15: Hybrid SharePoint Solutions for the Business Decision-Maker

Building TrustAccording to IDC:

• 74% expect their cloud service to be able to move a cloud offering back on-premise if needed.

• 63% expect to have a single major cloud service provider.

• 67% expect to purchase a wide variety of services from a single vendor.

• 84% want an established relationship with a vendor to trust them as a cloud service provider.

Page 16: Hybrid SharePoint Solutions for the Business Decision-Maker

Moving to the Cloud on your terms

Page 17: Hybrid SharePoint Solutions for the Business Decision-Maker

Of course, migrations could be faster

Page 18: Hybrid SharePoint Solutions for the Business Decision-Maker

While migrations can be slow, Microsoft has options

Page 19: Hybrid SharePoint Solutions for the Business Decision-Maker

Office 365 Deployment Centerhttps://deploy.office.com/

• Provisioning help• On-boarding guidance• Case studies• Best Practices• Partner services funding

Page 20: Hybrid SharePoint Solutions for the Business Decision-Maker

What is the right path to the cloud?

Page 21: Hybrid SharePoint Solutions for the Business Decision-Maker

It depends…

Page 22: Hybrid SharePoint Solutions for the Business Decision-Maker

Your Hybrid Path

What are your plans / corporate goalsfor the cloud today?

Which workloads do you have in the cloud today?

What is your transition plan?

What is your management / governance strategy?

Page 23: Hybrid SharePoint Solutions for the Business Decision-Maker

Common solutions for the Cloud

On Premises Cloud

Page 24: Hybrid SharePoint Solutions for the Business Decision-Maker

Common solutions for the Cloud

On Premises Cloud

Page 25: Hybrid SharePoint Solutions for the Business Decision-Maker

Common solutions for the Cloud

On Premises Cloud

Page 26: Hybrid SharePoint Solutions for the Business Decision-Maker

Common solutions for the Cloud

On Premises Cloud

ADAzure AD

Page 27: Hybrid SharePoint Solutions for the Business Decision-Maker

Common solutions for the Cloud

On Premises Cloud

Page 28: Hybrid SharePoint Solutions for the Business Decision-Maker

Common solutions for the Cloud

On Premises Cloud

Page 29: Hybrid SharePoint Solutions for the Business Decision-Maker

What are my options?

Page 30: Hybrid SharePoint Solutions for the Business Decision-Maker

http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx

Build

Buy

In HouseOut Source

Partner Hosted Private Cloud

• Dedicated environment

• Externally hosted

• Externally or internally managed

• Internally designed

Self Hosted Private Cloud

• Dedicated environment

• Internally hosted

• Internally managed

• Internally designed

Shared or Dedicated Public Cloud

• Shard or dedicated environment

• Externally hosted

• Externally managed

• Externally designed

Dedicated Public Cloud

• Partially or fully dedicated

• Externally hosted

• Externally or internally managed

• Minimal customization

Traditional on premises

Page 31: Hybrid SharePoint Solutions for the Business Decision-Maker

Infrastructure maintained solely for customer

On premises or off

Managed by the customer, or by a 3rd party hoster

Private Cloud Hybrid Cloud

Multiple infrastructure options

Components both on premises and off premises

Management spread between customer and 3rd party hosters

Infrastructure shared by multiple customers

Off premises

Managed by 3rd party on behalf of customers

Public Cloud

Page 32: Hybrid SharePoint Solutions for the Business Decision-Maker

Software as a Service• Standardized (packaged) platform

• Provided with Service Level Agreements (SLAs)

• Minimal customization

• Both software and hardware infrastructure provided within the service

Page 33: Hybrid SharePoint Solutions for the Business Decision-Maker

Platform as a Service• Architectural and development access to application services,

storage, and application runtime

• Infrastructure Service Level Agreements (SLAs), but work must be conducted within agreed framework

• Some customizations allowed, within framework

• Both software and hardware infrastructure provided within the service

Page 34: Hybrid SharePoint Solutions for the Business Decision-Maker

Infrastructure as a Service• Virtualized hardware and software, including

servers, storage, and network infrastructure

• All components delivered as metered services (pay per use)

• Complete application control and customization

Page 35: Hybrid SharePoint Solutions for the Business Decision-Maker

With hybrid,fail to plan andyou should plan to fail

Page 36: Hybrid SharePoint Solutions for the Business Decision-Maker

SP2013 and SPO Hybrid Considerations• Size and geographical distribution of an organization can affect cloud

adoption.

• Regulatory compliance and governance requirements can limit cloud options.

• External collaboration may require on prem farms.

• Service-level agreements (SLAs) may limit cloud options.

• Enables customers to use preferred features from SharePoint 2013 on prem and SharePoint Online.

• It is important to understand the ROI of any proposed solution (and the cost of change).

• Hybrid may be more of a transitional environment from on prem to the cloud.

http://www.sharepointnutsandbolts.com/2014/02/office-365-sharepoint-hybrid-what-you-do-and-do-not-get.html

Page 37: Hybrid SharePoint Solutions for the Business Decision-Maker

Factors in your cloud planningLocation / facilitiesSoftware licenses and supportHardware and maintenanceOnsite support, personnel skillsLevel of customizationGovernance, auditing, security, complianceDisaster Recovery and Business Continuity Upgrades and migration

Page 38: Hybrid SharePoint Solutions for the Business Decision-Maker

Location / facilities

Need space and maintenance planning

Most likely provided

Software licenses and

support

Licensing costs, but also upgrades and ongoing support

Included in vendor-hosted solutions

Hardware and maintenance

Need to purchase, support and maintain, and upgrade as platform matures

Included in vendor-hosted solutions

Onsite support, personnel skills

Administrative, developer, and end user skills and training

Still requires administrative and possibly dev skills, end user training

On Premises Cloud Hybrid

Need space and maintenance planning

Licensing costs, but also upgrades and ongoing support

Need to purchase, support and maintain, and upgrade as platform matures

Administrative, developer, and end user skills and training

Page 39: Hybrid SharePoint Solutions for the Business Decision-Maker

Level of customization Full control

Limited to none in SaaS, some control over PaaS, full control over IaaS

Limited ability to integrate depending on SaaS, PaaS, or IaaS

Governance, auditing, security,

compliance

Many limitations OTB, but very robust tools from partners

Limited

Very complex across on prem and cloud components, very manual

Disaster Recovery and

Business Continuity

Needs to be planned, limited features OTB

Defined in SLAs

Upgrades and migration

Some OTB capabilities, 3rd party for tighter control and predictability

Microsoft recommends 3rd party tools

On Premises Cloud Hybrid

Very complex across on prem and cloud components, very manual

Some OTB capabilities, 3rd party for tighter control and predictability

Page 40: Hybrid SharePoint Solutions for the Business Decision-Maker

What cloud services should I pursue?• Take a look at the tools and systems you use today,

and figure out which ones could save time and money by moving to the cloud.

• Hosted Exchange is a relatively easy platform to move to the cloud -- the platform is mature, and there are ample vendors offering strong SLAs.

• Focus first on moving to mature solutions (minimize risk of moving), then investigate new capabilities not already in house (minimize cost of trying new solutions)

Page 41: Hybrid SharePoint Solutions for the Business Decision-Maker

Should I consider cloud-only or a combination of cloud and on-prem?

• Rarely can companies go entirely into the cloud, as not every platform is cloud-ready, and many orgs have extensive customizations in on-prem.

• Hybrid environments will be around for some time, and the move for many companies will be incremental.

Page 42: Hybrid SharePoint Solutions for the Business Decision-Maker

What kind of partners should I choose?• Same as any other vendor selection process, look

carefully at what they offer, who they support, and how long they’ve been in business.

• Depending on what you plan to move into the cloud, look for partners with the strongest Service Level Agreements (SLAs).

• Also look for specialization. For example, work with a hosted PPM provider with a strong history in project management, not just a hosting service running an instance of Project Server.

Page 43: Hybrid SharePoint Solutions for the Business Decision-Maker

Best PracticesLook at your systems holistically (a business view), regardless of where the servers sitClarify and document your permissions, information architecture, templates, content types, taxonomy -- and ownership of eachMake governance a priorityFirst define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your cloud and on-prem instances

Page 44: Hybrid SharePoint Solutions for the Business Decision-Maker

Want to succeed in a hybrid world? Get a great start with these 10 resources http://bit.ly/1sr15P8

Office 365 SharePoint hybrid – what you DO and DO NOT get http://bit.ly/1h4EL99

Office 365 and Hybrid Solutions http://slidesha.re/1AiLkgF

SharePoint On-Premises Or In The Cloud? Why not both? http://bit.ly/1pvKo4Z

Hybrid for SharePoint Server 2013 http://bit.ly/1t1fnVX

Integrating Yammer with SharePoint 2013: Navigating the Options http://bit.ly/1oNAK8O

Setting Up Apps and Integrating Yammer into SharePoint 2013 http://bit.ly/1kFAwFB

What is Infrastructure as a Service? http://bit.ly/1ecuEdw

Understand and evaluate hosting options for SharePoint farms http://bit.ly/1AiLqF3

Governance and Administration for Hybrid Deployments http://bit.ly/XmqBIc

New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv

AIIM Trendscape: Content and the Cloud http://bit.ly/1f26hFm

Is the NSA Leak Really Impacting Cloud Adoption? http://bit.ly/1bxabDQ

Resources

Page 45: Hybrid SharePoint Solutions for the Business Decision-Maker

Thank you!

www.buckleyplanet.com

@buckleyplanet

[email protected]

#SPCon14