hunter valley resort - groupon wedding package 2015

Groupon Wedding Package

CONGRATULATIONS on your recent

engagement and thank you for considering

Hunter Valley Resort for your upcoming Wedding!

We are delighted to outline our Groupon Wedding

Package we can offer you for your special day.

Please go through the information at your

leisure. Here at the Hunter Valley Resort we

cater for small and intimate weddings, through to

occasions of up to 200 guests, and most

importantly we recognise this is your day and we

aim to make it nothing short of perfect.

While this kit outlines everything for you, there is

nothing like seeing everything first hand and we

can take the time to understand the vision you

have for your day face-to-face.

As a gift to our Bride and Groom, we include in

our Wedding Packages two complimentary nights

accommodation over your wedding dates. For

the rest of your guests, you will find in the kit we

not only have plenty of room for them to stay but

also plenty to keep them occupied whilst they

aren’t celebrating with you.

Having gone through this package, should you

have any queries please do not hesitate to

contact us and discuss your plans further. If you

wish to arrange a site inspection then I

recommend you call and arrange a time that is

suitable for you.

Happy planning!

Warm regards

Kylie Collis Your Wedding team at Hunter Valley Resort

P: 02 4998 7777 (Extension 232)

E: [email protected]

[email protected]%20

A Wine Country Wedding

The Hunter Valley Resort is a family owned and

operated 4 star property. It is the combination

of that personal family touch and years of

experience in hospitality both here in Australia

and internationally that make us an ideal venue

for a day as special as a Wedding. You want to

have nothing to stress about on your day!!

Image courtesy of Michelle-Leigh Photography

Situated just two hours north from Sydney, you

are surrounded by vineyards, rolling countryside

and the backdrop of the Brokenback Ranges.

Whether you wish to have your ceremony on site

or simply join us for your reception you certainly

will have the backdrop for a Wine Country

Wedding.

This kit will outline what is included in our

packages as well as what is not. For those details

we do not provide onsite, we have plenty of

contacts on hand to assist you with your

planning.

The Ceremony

Entry to our function area is via a rustic wooden bridge

over a beautiful pond with running water. With your

guests gathered around the edge of the pond it creates

an ideal setting for sharing your vows.

Alternatively, set in our lawns is a pergola. This setting

is best suited for smaller more intimate ceremonies.

Also onsite is the Matilda Bay Brewhouse + Dining

(open 10am till late) and the Hunter Wine Theatre

(open 10am-5pm). It is the perfect location for your

guests to mingle after the ceremony whilst you are

having photographs taken.

Following photographs, there is plenty of lawn area for

you to catch up with your guests and enjoy a glass of

bubbles before heading into your reception.

If you require assistance in obtaining a celebrant then

please let us know.

Image courtesy of Lavish Photography

The Reception

Our reception areas allow us to cater for small and

intimate groups through to larger weddings of 200

guests. Please note that our packages are based on a

minimum of 10 guests.

All our facilities are fully air-conditioned and heated for

your comfort all year round.

Image courtesy of Simone Kopkas Photography

Venue options:

The Winemakers Room:

Up to 50 guests dining only

Dance floor available for groups of 30 or less

The Hermitage:

This is our most flexible area as movable walls allow us

to create space for receptions of 10 – 200 guests.

The room contains: a large open fireplace, terracotta

floors, private bar and lounge area and access to

outdoor lawn space.

http://www.simonekopkas.com/

The Groupon Deal options:

Option 1:

$3,350 for a 50-person wedding package (total

value $6,700)

Ceremony Room hire Hotel room for bridal couple (2 nights) Food

Option 2:


value $7,700) including beverage service ($1,000

value)

Option 3:



value)

Option 4:



value)

Package inclusions:

All receptions are for up to a 4-hour basis

from the time you are SEATED for your

function.

Should you require extra time, an additional

fee of $300.00 per hour applies.

Beverage package option includes

sparkling wine, wines, beer and soft drink

(limit $20/person)

Cost for additional people: (max 200 ppl

for entire wedding)

- extra 10-50: $67/person




Extra $20/person to include beverage

package option

Also included IS:

Square tables seating 8-10 people

Damask linen tablecloths and napkins

Cutlery

Crockery

Glassware

Cake knife

Use of inside PA system

Private bar

Not included with Room Hire:

Name cards or placement of name cards

Flower arrangements

Entertainment

Candelabras, any table/room decorations

Round Table seating up to 10 guests can

be arranged from $45.00 per table

NB. It would be our pleasure to assist you in any

way we can to create the perfect reception. We

have on hand a list of event organisers who can

help with all facets of your day.

Contacts we can help with:

Room/table decoration

Name card / invitation stationary

Photographers

Videographers

Musicians & DJ’s

Transport – cars, horse & carriage,

helicopter, Harley Davidson etc

Hair, Make-up & Beauty

Florists

Catering / Menu options

To start...

Fresh baked breads

Please select two from each of the following courses:

Entrée:

Thai Salmon Fish Cakes on a Bean Shoot

and Pickled Ginger Salad with Chilli Jam

Pumpkin and Fetta Tartlet with Sundried

Tomato, Baby Rocket and Balsamic

Chicken and Pesto Risotto with Shaved

Italian Parmesan

Slow Braised Tuscan Lamb on Housemade

Potato Gnocchi

Mains

Braised Pork Belly in Master Stock on

Steamed Greens with a Ginger Caramel

Galantine of Chicken with Ricotta and

Spinach on Potato Rosti with Tomato and

Basil Sauce

Nolan Private Selection Rump on Garlic

Mash with Caramelised Onion and a House

made Asian BBQ sauce

Grilled Salmon on Coconut Risotto with a

Chilli Jam and Steamed Bok Choy

Desserts

Baked Lemon Tart with Double Cream and

Passionfruit Coulis

Soft Baked Meringue with Chantilly Cream

and Mixed Berry Compote

Chocolate Mud Cake with White Chocolate

Sauce and Raspberry Sorbet

Petit fours and filter coffee

Canapé Menu (Additional cost)

$10.00 per person for 30 minutes

$18.00 per person for 1 hour.

Extra selections are $5.00 each/per person.

Please choose 5 selections from the menu below:

Cucumber Rounds with Toasted Almonds & Pickled Ginger

Tuna Sashimi with Miso Pickled Cucumber

Vietnamese Chicken & Rice Paper Rolls with Mint and Sweet Soy

Sydney Rock Oysters with Wasabi Sorbet & Fish Roe

Petit Mushrooms stuffed with Binnorie Fetta

Mini Blue Cheese & Pear Tart with Baby Roquet

Honey & Sesame Chicken Pieces with Soy & Chilli Dipping Sauce

Venison Meatballs with a Tomato & Raspberry Relish

Peking Duck Pies with a Cucumber Salsa

Salt & Pepper Squid with Vanilla Salt

Additional Costs:

Canapés*: $ 10.00 per person for ½ hour, $18.00 per person for 1 hour

Dips + Crudities: $7.00 per person

Cheese Platters: $8.00 per person

Beverages:

The Groupon Beverage Package option includes an allowance of $20.00 per person for the following beverages. We like to make the drink arrangements as simple as possible.

Sparkling Wine

Prior choice of wines

Matilda Bay Beer

Soft drinks and juice

Accommodation:

To make it all just that little bit easier, you and your guests can stay on site.

The following outlines the special rates we offer with our Wedding Packages, including breakfast, winery tour, and wine theatre entry.

All rooms feature timber cathedral ceilings, full size bathtub, reverse cycle whisper quiet air-conditioning, writing table, flat screen LCD television, DVD & CD player and large double glass doors overlooking the surrounding Hunter Valley Wine Country.

Hunter Rooms – Queen & 2 singles (Max 4)

Weekend – 2 night package - $440.00 twin/double

Sunday – Friday - $190.00 twin/double per night

Extra person - $30 per night

Vineyard Rooms – King or Twin (Max 2)

Weekend – 2 night package - $530.00 twin/double

Sunday – Friday - $220 twin/double per night

Spa Cottages – King (Max 2)

Weekend – 2 night package - $620.00

Sunday – Friday - $285 per night

2 Bedroom Cottage (1-4 pax) – Max 6

(2 bathrooms, living area, mini kitchenette)

Weekend – 2 night package - $830.00 (4 share)

Sunday – Friday $375.00 per night (4 share)

Extra person $30 per night

* Please note: We have a minimum two night stay on weekends Fri/Sat or Sat/Sun.

The rates above are Non service rates. There is an extra $10 surcharge per night for daily servicing.

What happens next?

Once you have made the decision The Hunter Valley Resort is the place for your special day, there are few simple things you need to do to secure the booking and get the plans under way. Here’s what we need:

1. Please contact us by phone (02 49987777 ext.232) or via email ([email protected]) and provide us with your contact details, also to check if your preferred date is available.

2. Once you are happy with the date, you purchase your Groupon Voucher for the approximate number of intended guests.

3. Read carefully, sign and return the attached Wedding Booking contract to our Wedding Co-ordinator.

On receipt of the contract we will send you a confirmation of your booking.

If you think you or your guests would like to stay at the resort, we need approximate numbers to put some rooms aside. Your guests will have up to one month prior to your wedding date to take advantage of these reserved rooms; any unused rooms at this time will be released for general sale.

If you haven’t had the opportunity to meet with us face-to-face, we strongly suggest you arrange a time to come and visit the site. This helps us to develop a true sense of how you would like your day to be. REMEMBER at anytime, we are only a phone call or email away for any query big or small!

As mentioned in the kit, we have a thorough list of people who can assist in creating the ideal wedding day. Just ask.

No later than one month prior to your wedding date we suggest we have another face-to-face meeting to go through ALL the details.

At this time we will require details on: Guest numbers, menus, seating arrangements, set-up arrangements, entertainment, order of events, and any other facets of the day we will be involved in.

The final month: as with all weddings, there are always those last minute changes to be made. During this final time we shall be in touch as often as required so your mind is at ease so your day will be perfect. Final numbers are to be locked in no less than 21 days prior to the event.

GROUPON BOOKING CONTRACT

This contract is between:

The Hunter Resort Pty Ltd ("Venue") ABN: 89003384307

And ____________________________________________________ &

________________________________________________ ("Client")

WEDDING TIME/DATE________________________________________ (Time/Day/Month/Year)

RATES: You accept The Hunter Resort/Groupon package rates are quoted in Australian Dollars, inclusive of GST, and subject to availability. Period of validity is as specified on the attached schedule. While all attempts are made to maintain published prices, menus, package activities, transfers, or tour options, they may be subject to change at the discretion of Hunter Resort Management due to changing market availability without notice.

ACCESS/DURATION: Room set up is no more than 3 hours prior to the agreed function time start. Additional set up time can be negotiated with prior written agreement and may incur additional room hire charges. Function is for a period of four (4) hours only. Overtime will be charged at a rate of $300.00 per hour thereof.

MAINTENANCE: Every effort is made to provide the services and facilities as advertised. To maintain our high standards, regular unscheduled maintenance may occur to our facilities, or the winery or brewery may be closed to the public due to occupational health & safety reasons. On some occasions, it may not be possible to provide prior notice.

PROVISION OF GOODS AND SERVICES: The annexed Reservation Advice forms part of this contract and describes the goods and services to be provided to the Client by the Venue, including effective dates and times, and attendance numbers for whom the said goods and services are to be provided. Wine Theatre hours 10am-5pm daily.

OBLIGATIONS: The Client agrees the Venue will not to be held responsible for such things as civil strife, acts/threats of war, water, natural/other disasters, military exercises, epidemics, weather issues, flooding, power/equipment failure, terrorist activity, strikes, government action, acts of God, or similar events. Nor will we guarantee the performance of any subcontractor.

FINAL ATTENDANCE NUMBERS: Final attendance numbers must be notified to the Venue twenty one days prior to arrival. Any reduction in attendance numbers subsequent to notification of final numbers will be subject to charging at the full contracted amount. Should the attendance numbers decrease by 10% or more at any stage prior to notice of final numbers, the Venue shall be entitled to charge for 90% of the contracted attendance numbers.

TRADING TERMS: Unless credit facilities have been established with us, full prepayment is required. If any of these requirements set out above are not met, we reserve the right to release all space held. Final accounts are to be settled at checkout. Please note we will charge the client’s credit / charge card for any outstanding account / invoice. We must also retain the right to modify or cancel any accommodation if it cannot be provided for any reason. You agree to be held responsible for any cancellation fees charged.

GUESTROOM CHECKIN TIME: 2.00pm / CHECK OUT TIME - 10am. Check in prior to 2.00pm is on a request basis only, and should be requested at time of reservation. A full day charge may be applicable. For a guaranteed arrival prior to 1.00pm a guest must be reserved from the previous day.

LOSS AND DAMAGE: The Client will remain financially responsible for any loss/damage to the property of the Venue caused by the Client's guests /invitees and also agrees to pay us at the applicable nightly rack room rate for the room and/or equipment until repairs, replacement, cleaning or airing of same is fully completed.

RESPONSIBLE SERVICE OF ALCOHOL: The Client agrees that they, and their guests, understand that it is against the law to sell or supply alcohol to, or obtain alcohol on behalf of, a person under the age of 18 years. Further, under the NSW liquor laws, licensees and staff must ensure that patrons do not become intoxicated. Intoxicated persons will be removed from the premises immediately, or will be refused entry to the premises.

CHANGE OF DATE/CANCELLATIONS: We hope this does not happen. However, in the event of a cancellation or change of date, 100% of the contracted amount will only be refunded if the booked time is resold to another Wedding function.

GROUPON CONDITIONS: All bookings must be made within 2 months of purchasing the voucher. Available 7 days. Redemption period till 1st December 2016. Purchase a maximum of 1 voucher per reception. Black Out periods – all public holidays. Optional Alcohol Package will consist of Sparkling wine, Beer, Wines and soft drinks to the maximum retail value of $20.00 per person, The Client agrees to pay the Venue at the conclusion of the function for all beverage costs in excess of the agreed Beverage Package per person limit. Subject to availability and signing this Hunter Resort/Groupon Wedding agreement. Not in conjunction with any other offer. Functions held Friday-Sunday between 1 February 2016 to 31 May 2016 and from 1 September 2016 to 30 November 2016 incur a flat surcharge of $999 payable to the resort 21 days prior to function.

PAYMENTS: As this is an individually negotiated contract, payment is required by way of cash, EFTPOS or cheque. EFTPOS / Credit card payments will incur a commission charge of 1.5%. If credit terms have been agreed in advance and in writing, settlement must be within seven days of receipt of invoice. Interest will be charged on overdue amounts at 15% per month. Accounts settled by bank transfer into our account must be as invoiced. You agree to fax/email a remittance for same and also agree you will pay any bank/transfer charges.

AUTHORITY: I am authorised to accept “The Venue” terms & conditions on behalf of “The Client”. The persons signing this contract hereby confirm their full capacity and authority to do so. The person(s) and organisation(s) listed as the Client shall be liable in full for all costs and charges raised as a result of the herein agreed booking and authorise any outstanding invoice to be charged to the credit / charge card. This Agreement is the entire Agreement between the parties and supersedes all Agreements and understandings as to the matters which are the subject of this Agreement and there are no understandings, representations or warranties of any kind between the parties except as are expressly contained in the provisions of this Agreement. This Agreement may be amended by an instrument in writing signed by or on behalf of, or executed under seal by each of the parties to this Agreement. The law governing this Agreement is the law of New South Wales and any action between the parties shall be taken in a Court in New South Wales and the parties agree to submit to the non-exclusive jurisdiction of the courts of that State. This contract shall remain in full force and effect irrespective of the granting of any indulgence of time or in any other capacity whatsoever by the Venue.

“The Client” We .......................................................... &

...................................................................................

accept the Terms and Conditions of The Hunter Resort Pty Ltd

Declared at (Your address):………………….…………………………………………..

……………………………………………………………….………Postcode........…………

Phone (h)………………………………………………… (m) …………………………………

Email……………………………………………………………………………………………………

Signed...........................................................................

Print Name..............................................Date……………………..

Witnessed by:

Signed...........................................................................

Print Name..............................................Date……………………..

Address………………………………………………………………………………………………..

……………………………………………………………….………Postcode........…………

Number of Wedding Guests ……………………

“The Venue” (For and on behalf of The Hunter Resort Pty Ltd)

Signed … Philip Helé Name: Philip Hele Title; General Manager

Version: Groupon Nov 2015

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hunter valley resort - groupon wedding package 2015

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