HS System 9.1 Upgrade Update

Go Live October 1, 2012

• Start Employment tool

– For all Hires, Rehires and Additional Jobs– Walks users through requisite panels– Panels presented will change based on the

Employee class

HR System 9.1 Upgrade Update

• Start Employment tool – Cont’d

– 4 Main panels• Start Employment/Identify Transaction

• Basic Person Information

• Job Data

• Distribution Set-Up

HR System 9.1 Upgrade Update

• Start Employment Tool Cont’d

– Provides automatic email notifications– HRIM must approve all new employment for

SPA, EPA classes and Unpaid (does not include Access Only)

HR System 9.1 Upgrade Update

• Revised Employee classes

EPA has been divided into…• EPA Faculty

• EPA Non-Faculty

• EPA SAAO Tier1

• EPA SAAO Tier2

HR System 9.1 Upgrade Update

• Revised Employee Classes – cont’d– Post Docs now

• Post Docs

• CVM House Officers

– Temporary• Temporary Staff

• Temporary Professional

HR System 9.1 Upgrade Update

• Revised Employee Classes – cont’d

– Student Workers

– Unpaid• Unpaid Faculty

• Unpaid Staff

– Access Only (Visitor No-Pay)

HR System 9.1 Upgrade Update

Changes to Action / Reason– Will enhance reporting– Better describe what is occurring– Reflect those performed on Position that feed to

job– Specific ones for specific employee classes– Have developed new ones to replace Data

Change/Data Change

HR System 9.1 Upgrade Update

Changes to Action / Reasons – cont’d

Complete list of Action/Reasons can be found at …

http://www.ncsu.edu/human_resources/hrim/pdf/actionreasoncodes.pdf

HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs

•Weeded out those no longer used

•Added new more descriptive

•Replaced 990 with more specific for EPA

•Leveraging Description 1 & Description 2 field on the time sheet

HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Cont’dLeveraging Description1 & Description2 field – on timesheetEg. 610 Overload Instruction Description1 Description2

Credit Academic Year 8/16-5/15

Non-Credit Summer 1

Summer 2

Summer 10wk

HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Cont’d

•Consistent w/ commitment account changes Account defaults - eliminate need to specify

Account

Eg 177 SPA Bonus Leave Payout 51214

178 EPA Non-Teaching Bonus Leave Payout 51114

179 EPA Teaching Bonus Leave Payout 51314

HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Cont’d

•Added Earnings codes for Overdrawn Leave– No longer send a memo to Payroll– Entered through Time & Labor

HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Overdrawn Leave (cont’d)

Account

175 SPA Overdrawn Leave 51219

185 LEORS Overdrawn Leave 51209

194 EPA Faculty Overdrawn Leave 51319

195 EPA Non-Faculty Overdrawn Leave 51119

HR System 9.1 Upgrade Update

Tracking Campus Building & Room

**for all employees and student workers**Capture Off Campus address for those off campus

Tracking supervisor for all Empl Classes

Including Temps, Student Workers and Grads

HR System 9.1 Upgrade Update

• Major Job Information Panel Changes

– Addition of NCSU Additional Data• Contains Contract Info

– Addition of NCSU EPA Data• ContainsTenure & Faculty Data

HR System 9.1 Upgrade Update

HR System 9.1 Upgrade Update

Dates to remember…

•9/11 Deadline 1R03

•9/20 Deadline 2R07

•9/26 Ver. 8.9 Decommissioned

10/1 HR System 9.1 Go-Live

HR System 9.1 Upgrade Update

HR System 9.1 Upgrade Update

 

HR System 9.1 Upgrade Update

HR System 9.1 Upgrade Update

HR System 9.1 Upgrade Update

Where to get more Info

Forthcoming Special Edition

HR News and Helpful Hints

 http://www.ncsu.edu/human_resources/hrim/faqs.php

 

HR System 9.1 Upgrade Update

Questions

HR System 9.1 Upgrade Update