Introduction

Microsoft PowerPoint, usually just called PowerPoint, is a non-free commercial presentation program developed by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system.

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History

Originally designed for the Macintosh computers, the initial release was called "Presenter", developed by Melody Austin and Thomas Rudkin of Forethought, Inc. In 1987, it was renamed to "PowerPoint" due to problems with trademarks, the idea for the name coming from Robert Gaskins.

In August of the same year, Forethought was bought by Microsoft for $14 million USD ($27.1 million in present-day terms), and became Microsoft's Graphics Business Unit, which continued to develop the software further. PowerPoint was officially launched on May 22, 1990, the same day that Microsoft released Windows 3.0.

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HOW TO CREATE A POWERPOINT PRESENTATION

ELI Student Workshop by Laurie Miller

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Starting PowerPoint

On Windows PCs Start All Programs Microsoft Office Microsoft PowerPoint

Or double Click the PowerPoint

Icon on the desktop

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The First Slide

When PowerPoint starts, you will see a window like this one.

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Typing in Text

1) Move your mouse to the rectangle that says Click to add title, click once, then start typing

2) Move your mouse to rectangle that says Click to add subtitle, click once, then start typing

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Title and Content Slide Layout

PowerPoint 2007 Title and Content slide layout has two functions - text or graphic content

Text Content

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Graphic Content

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To Add Content Other Than Text To The Title And Content Slide Layout, You Would Click On The Appropriate Colored Icon In The Set Of Six Different Content Types. These Choices Include:

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What is the Slides / Outline Pane in PowerPoint 2007?

Two Miniature Views

The Slides/Outline pane is located on the left side of the PowerPoint 2007 screen.

The default setting is for Slides. This shows thumbnail views of the slides in your presentation.

Clicking on the Outline tab, will show a text outline of each slide in your presentation.

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Change the Slide Layout in PowerPoint

Nine Different Slide Layouts

Click the Layout button on the Home Ribbon. This will show a contextual menu of the nine different slide layout choices in PowerPoint 2007.

The current slide layout will be highlighted. Hover your mouse over the new slide layout of your choice and that slide type will also be highlighted. When you click the mouse the current slide takes on this new slide layout.

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The Nine Different Slide Content Layouts in PowerPoint 2007

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THE LAYOUT BUTTONAny slide layout can be changed at any time, simply by clicking on the Layout button on the Home Ribbon.

The list of slide layouts are as follows –

Title Slide - Used at the start of your presentation, or to divide sections of your presentation.Title and Content - The default slide layout and the most commonly used slide layout.Section Header - Use this slide type to separate different sections of the same presentation, rather than use an additional Title slide. Two Content - Use this slide layout if you wish to show text in addition to a graphic content type.

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•Comparison - Similar to the Two Content slide layout, but this slide type also includes a heading text box over each type of content. Use this type of slide layout to -

•compare two types of the same content type (for example - two different charts) •show text in addition to a graphic content type.

•Title Only - Use this slide layout if you want to place only a title on the page, rather than a title and subtitle. You can then insert other types of objects such as clip art, WordArt, pictures or charts if desired.•Blank - A blank slide layout is often used when a picture or other graphic object that needs no further information, will be inserted to cover the whole slide.•Content with Caption – Content will be placed on the right side of the slide. The left side allows for a title and text to describe the object.•Picture with Caption - The upper part of the slide is used to place a picture. Under the slide you can add a title and descriptive text if desired.

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Adding a New Slide in PowerPoint 2007

The First Slide

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Inserting Pictures/Clip Art

1) Move your mouse to the Insert Tab

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The Clip Art Tool Will Show up on the right edge of the window.

1. Type in a keyword for the picture you want in the “Search for” box

2. After the search is done, click on picture you want to add

a) The picture will be placed on your slide.

Choose Clip Art17

Choose Pictures from File

1) Move your mouse to the Insert Menu and click once to activate the menu

2) Choose Picture

3) Choose From File Click on the picture you want to add and it will appear on your slide

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To move the picture on the slide

1. Click on it until the four-sided arrow appears

2. Don’t lift your finger from the mouse button and drag the mouse –and the picture– to its new location on the slide

To adjust the size of the picture

1. Click on its lower right corner until the resize double arrow appears

2. Don’t lift your finger from the mouse button and drag the mouse to resize the picture (“in” to make it smaller; “out” to make it bigger”)

Changing Picture Size & Location

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Powerpoint 2007 Chart Content - Uses Microsoft Excel To Create The ChartCharts Are Commonly Used in PowerPoint SlidesOne of the most commonly used features shown on PowerPoint slides are charts.

Clicking the Chart icon on any content type of slide in PowerPoint opens the Insert Chart dialog box. Here you will select the best type of chart type to reflect your data. Once you have chosen the chart type, Microsoft Excel 2007 will open as well.

A split window will show the chart in one window and the Excel window will show sample data for the chart. Making changes to the data in the Excel window, will reflect those changes in your chart.

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PowerPoint 2007 Chart Content21

Inserting SmartArt22

Food Cycle

Example of SmartArt23

Hyperlink Bill Gates24

Design Themes in PowerPoint 2007

Move the mouse over a theme to see the effect on the slide. Click to apply the theme.

Access the Design RibbonClick on the Design tab to access the Design ribbon.Hover your mouse over any of the design themes shown.The design is reflected immediately on your slide.Click the design theme when you find one that suits your needs.

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Change the Color Scheme of the Design Theme

Design Theme Color Schemes

Once you have selected a style of design theme that you like for your PowerPoint presentation, you are not limited to the color of the theme as it is currently applied.

Click on the Colors button at the right end of the design themes on the Design ribbon.

Hover your mouse over the various color schemes shown in the drop down list. The current choice will be reflected on the slide.

Click the mouse when you find the right color scheme.

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Font Families are Part of the Design Themes

Select a Font Family

Each design theme is assigned a font family. Once you have selected the design theme for your PowerPoint presentation, you can change the font family to one of the many groupings within PowerPoint 2007.

Click the Fonts button at the right end of the design themes shown on the Design ribbon.

Hover your mouse over any of the font families to see how this group of fonts will look in your presentation.

Click the mouse when you have made your selection. This font family will be applied to your presentation.

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Background Styles of Design Themes

Change the Background Style

Just as you were able to change the background on a plain PowerPoint slide, you can do the same while using one of the many design themes.

Click the Background Styles button on the Design ribbon.

However your mouse over any of the background styles.

The background style will be reflected on the slide for you to evaluate.

Click the mouse when you find a background style that you like.

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Hide Background Graphics on the Design Theme

Background Graphics Can Be Hidden

Sometimes you want to show your slides with no background graphics. This is often the case for printing purposes. The background graphics will remain with the design theme, but can be hidden from view.

Check the Hide Background Graphics box on the Design ribbon.

The background graphics will disappear from your slides, but can be turned back on at any later time, by simply removing the check mark in the box.

 

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Adding Animation

Separate your text into different text boxes

if you want it to appear

in different ways or

at different times.

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Use Slide Transitions to Add Movement to PowerPoint 2007 Slides

Choose a Slide Transition

Click on the Animations tab of the ribbon to access the slide transition options.

The most common slide transitions are shown as icons on the ribbon. Click the drop down arrow to see the complete list of transitions available, or scroll through the list, one row at a time.

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Choose Options for Slide TransitionsA Variety of Slide Transition Options

There are several options that you can choose to add to your PowerPoint 2007 slides.

Transition Sound

Transition Speed

Whether to apply to this slide or Apply to All

How to advance the slide

on mouse click or automatically after a set number of

seconds

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Add a Sound Effect to the Slide Transition

Many Sound Effects to Choose From

Sound effects can be effective if applied wisely to PowerPoint slide transitions. For example -- a presentation that is about the increasing sales figures might be effective with a cash register sound effect on a slide transition.

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Apply Custom Animations in PowerPoint 2007

Add a Custom Animation from the Quicklist

Animations Tab on the Ribbon

Click the Animations tab on the ribbon.

Select the object to be animated. For example a text box, or a graphic object.

Click the drop down button beside the Custom Animation button located beside Animate:

The list of options shown allows you to quickly add one of the most commonly used animation types.

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More Custom Animations Available with the Custom Animations Button

Open the Custom Animations Task Pane

There are many more animation options available. Simply click on the Custom Animations button on the Animations section of the ribbon. This opens the Custom Animations task pane on the right side of the screen.

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Select an Object on the Slide to Animate

Animate Text or Graphic Objects

Choose the title, a picture or clip art, or a bulleted list to apply the first animation.

Select graphics by clicking on the object.

Select a title or bulleted list by clicking on the border of the text box.

 Once an object has been selected, the Add Effect button becomes active in the Custom Animations task pane.

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Add the First Animation Effect

Choose an Animation Effect

With the first object selected, the Add Effect button becomes active in the Custom Animation task pane.

Select a style of effect, such as Entrance, Emphasis, Exit or Motion Path. Choosing one of these styles will reveal a sub-menu with selections of animations.

Click on different animations and you will see a preview of the effect on your slide.

Make your selection.

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Modify an Animation Effect

Select the Effect to be Modified

To modify the custom animation effect, select the drop-down arrow beside each of the three categories - Start, Direction and Speed.

Start On click - start the animation on the mouse click

With previous - start the animation at the same time as the previous animation (could be another animation on this slide or the slide transition of this slide)

After previous - start the animation when the previous animation or transition has finished

Direction This option will vary depending on which Effect you

have chosen. Directions can be from top, from right side, from bottom and so on

Speed Speeds vary from Very Slow to Very Fast

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Re-Order Custom Animation Effects

Move Animation Effects Up or Down in the List

After applying more than one animation to a slide, you may wish to re-order them so that the title appears first and objects appear as you refer to them.

Click on the animation you wish to move.

Use the Re-Order arrows at the bottom of the Custom Animation task pane to move the animation up or down in the list.

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Preview Your Slide Show

Preview the Slide Show

Check to make sure the AutoPreview box is checked.When you click the Play button at the bottom of the Custom Animation task pane, this single slide will play in the current window, showing any animations applied to the slide.When you click the Slide Show button at the bottom of the Custom Animation task pane, the slide show will play in full screen, starting from this current slide.Click the Slide Show tab on the ribbon and make a choice, or press the F5 key on the keyboard to play the complete show in full screen.After viewing the slide show, you can make any necessary adjustments and preview once again. 

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Saving your Presentation

1. Click the Microsoft Office Button

2. Select Save to save your presentation

3. Type your Filename then click the save icon

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Print Preview

1. Click the Microsoft Office Button

2. Select Print then Print Preview

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Printing your Presentation

1. Click the Microsoft Office Button

2. Select Print to print your presentation

3. The print menu will appear. Click Ok

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