how to use google for a paperless office
TRANSCRIPT
HURDLE BUSTERS
Use Google for a Paperless Office
Saving paper = making paper!
Chelsea Dygert#ConsultMent#YesPhx
Let’s Create ContextName
Business you’re working on? Considering?
Experience w/ Google Drive?
How did you hear about Eureka / My talk?Chelsea Dygert
#ConsultMent
#YesPhx
WHY:
#Yes
Phx
1) Business Efficiency2) Reduced Waste 3) Environmental Friendliness4) Prevents Destroyability
What We’ll Cover:
#Yes
Phx
1) External paperless options2) Gmail3) Google Drive4) Google Plus
Mainstream Tool (most inclusive)
● Microsoft 365
●Basecamp--Does not allow same-time editing
●Google Apps (for Work)
Source: Forbes 5 Steps for Paperless Office
Options
Places to Request from:
● Paperless Statements from BanksChase, BOA, {12 mo} Wells Fargo, Citibank {7 years}
● Electronic Invoices from vendors
● Storage for sendingYouSendIt / Dropbox / Google Drive
(Save and store these docs internally)
Externally
Google Apps● Gmail
Can still have company name…[email protected]
● Google Drive-Folders-Presentations-Documents-Sheets-Calendar-Hangouts / Chats
Internally**
Getting StartedGoogle Drive:
Drive.Google.ComGo through:
Log in process
Browse files (can have some functionality offline - yay)!
Shared
Creating NewReal time CollaborationMessenger / Chat within items
Download onto your computer (work MORE offline)--Switching between accounts on your desktop version
Getting Started
Google CalendarGo through:
Show calendars
Create event
Add descriptions for reminder notesAdd location for map servicesShare a calendar with others
Getting Started
Google Docs / Sheets / Presentations
Go through:
Creating new
Collaborating
Sharing from within
Message / Chat / Comment / send link
Getting Started
Google PlusGo through:
Logging in (through Gmail) → grid → +Chelsea
Fill out your profile (SEO SEO SEO)
Write posts, +1 posts, Share posts, TaggingHashtaggingCircles (Following)ReviewsCommunitiesHangoutsGoogle Authorship (no more)
OBJECTIONS?
● Too many passwords to remember○ ANSWR: LastPass is free and RoboForm costs about $30.
● Security○ ANSWR: Have you ever heard that “Google was hacked?”○ Scalability creates extra security○ More $ to invest in security, more internal measures
● Google / Gmail policy terms○ Read them
Connect:Chelsea Dygert
Dygert #ConsultMent
@cimforgiven
at Local coffee shop #YesPhx