how to use email professionally email etiquette: chris zess, presenterohiomeansjobs-erie county

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How to Use Email Professionally Email Etiquette: Chris Zess, Presenter OhioMeansJobs-Erie County

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Page 1: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

How to Use Email Professionally

Email Etiquette:

Chris Zess, PresenterOhioMeansJobs-Erie County

Page 4: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

Put yourself in the place of the employer!

How to Send Professional Emails

Page 5: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

[email protected]@[email protected]

• Avoid [email protected]@[email protected]

Email Address

Page 6: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• Clear and Meaningful

Application for Truck Driver Position #87G3Follow-Up Meeting on February 12

• Never Leave Subject Line Blank!

Subject Line

Page 7: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• Take care to spell the name correctly

• Use Mr., Ms., or Dr. and the Last NameDear Mr. Kasper:Dear Ms. Liberaci:Dear Dr. Kramer:Dear Sir or Madam:

• Avoid using Miss or Mrs. in business• Avoid using first names

Dear Whom?

Page 8: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• Avoid fonts that are too stylized• DO NOT TYPE IN ALL CAPS!• Do not use very large font• do not type in all lower case like texting

• Avoid using color or bolding in a job search email

• Avoid using images or color in the background

Font, Style, Upper and Lower Case

Page 9: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• Make it easy for the employer to contact you• Your signature will be added to every email sent.• Contains: Full Name, Address, Phone, Email Address

Teresa L. Blanche1834 W. Monroe StreetSandusky, OH 44870Cell: 419-134-4439Home: [email protected]

Your Signature Block

Page 10: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• Attach resumes and/or cover letters if directed to

• Name your attachments logically

Use: Lloyd_Smith_Resume CandiceHousemanCoverLetter

Avoid: my_resume or coverlette

Write a brief message in the body of the email. Do not leave it blank.

Attaching Resumes or Cover Letters

Page 11: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store Your Logo

• Be aware that email is a written record.

• Email doesn’t reveal your tone of voice. Choose

your words carefully and avoid sarcasm.

• Email can make a good impression (or bad).

• Review your message for spelling, grammar and

punctuation errors before sending.

• Remember to say, ”Please” and ”Thank you.”

Final Cautions

Page 13: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• When an Employer Invites You to Use EmailInstructions on a Web SiteJob AdVerbal Conversation

• Do you homework first!Search their web site to answer basic questionsLook for the name / email of the HR person

When Is It Okay to Email Employers?

Page 14: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• When an Employer Emails YouRead the message carefully and follow directions.You might be directed to email someone else.

• Stick to the Subject of the Original MessageDon’t waste the employer’s time!Look for the name / email address for the HR person on their website or call and inquire.

When Is It Okay to Email Employers?

Page 15: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Your Job Store March 2013

• Thank You Notes After Interview?Okay!Might still want to follow-up with a hard

copy!

• Negotiations? Important questions about terms?Better to have these conversations verbally

When Is It Okay to Email Employers?

Page 18: How to Use Email Professionally Email Etiquette: Chris Zess, PresenterOhioMeansJobs-Erie County

Questions?

Your Logo