how to run a meeting. before during after before during after
TRANSCRIPT
How to Run a Meeting
Before
During
After
Before
During
After
Send out Reminders!
• Call, text, email• Include time,
location, agenda
• Let them know their presence is important!
Coming to our meeting?
Think about the Room
• If possible, arrange chairs
in a circle
Think about the Room
• Consider adding plants, flowers, music…
Think about the Room
• Post the agenda
Think about the Room
• Have quote relevant to topic
Think about the Room
• Provide food
Before
During
After
The Three Rs
• Relationship• Reality• Response
Reality
Response
Relationship
The Three Rs: Relationship
Reality
Response
Relationship
The Three Rs: Relationship
• New member welcome: The power of touch Reality
Response
Relationship
The Three Rs: Relationship
• Get people talking!
Reality
Response
Relationship
The Three Rs: Relationship
• Get people talking!– Suggestion: 3
rounds of introductions
Reality
Response
Relationship
The Three Rs: Relationship
• Get people talking!– Suggestion: 3
rounds of introductions (example):• Round 1:
Introduce self…name, major, where from
Reality
Response
Relationship
The Three Rs: Relationship
• Get people talking!– Suggestion: 3
rounds of introductions (example):• Round 1: Introduce
self…name, major, where from
• Round 2: What brought you to this meeting?
Reality
Response
Relationship
The Three Rs: Relationship• Get people talking!– Suggestion: 3 rounds
of introductions (example):• Round 1: Introduce
self…name, major, where from
• Round 2: What brought you to this meeting?
• Round 3: If the world were free from hunger, how would life be different?
Reality
Response
Relationship
The Three Rs: Relationship
• Review your chapter agreements– Example:• Maintain a good
attitude• Listen respectfully• Don’t dominate• Resolve conflicts
Reality
Response
Relationship
The Three Rs: Reality
• Reconnecting to our mission and the reality of global hunger– Hunger Journeys– Ted talks and other
videos– Readings
Reality
Response
Relationship
The Three Rs: Response
• Review your chapter’s action and learning goals from the VCA– Deli ops– Expanding the
Dialogue– Becoming
changemakers
Reality
Response
Relationship
Other Considerations
• Start and end on time
Other Considerations
• Review the agenda, and follow it
Other Considerations
• Have hand-outs? – Don’t distribute
while facilitator is talking. People don’t really listen when things are being handed out.
Other Considerations
• Make it fun!– How many times
did you laugh?
Other Considerations• Bring the meeting
to a clear close…don’t let it dribble.– Articulate action
items– Set date for next
meeting– Thank everyone for
coming!
Before
During
After
After
• Send everyone a thank you email with notes and actions from the last meeting
After
• Someone not show up? Call/text/email and let them know they were missed!
We missed you!!!
Tips for Facilitation
Tips for Facilitation
• Be yourself!
Tips for Facilitation
• Be yourself!• Keep things on track, but be flexible
Tips for Facilitation
• Be yourself!• Keep things on track, but be flexible• Listen well…encourage questions
and exploration
Tips for Facilitation
• Be yourself!• Keep things on track, but be flexible• Listen well…encourage questions
and exploration • Note who is not speaking and invite
participation
Tips for Facilitation
• Be yourself!• Keep things on track, but be flexible• Listen well…encourage questions
and exploration • Note who is not speaking and invite
participation• Let the group help
And now you know…
How to Run a Meeting!