HOW TO PLAN AND RUN A SUCCESSFUL GOLF

TOURNAMENT A Fundraising Guide For Non-Profit Groups, Charities, and Others

November 10, 2015

Developed and Published by the California Golf Course Owners Association

2215 21st Street Sacramento, CA 95818 (916) 456-0500www.golfcalifornia.org

Indian Wells Golf Resort, Indian Wells PLANNING AND RUNNING A SUCCESSFUL GOLF TOURNAMENT

Decisions for getting started:

• Working with a committee or organization staff only? • Prepare for & set up date for initial golf meeting (staff? committee/staff?) at least 6-8

months before tournament. • Choose preferred month/city/area for tournament. • Private course (country club) or a public course? • Research courses in the chosen area. • Do you want a course for the golf challenge or beauty & view? • Are costs/budget at top of priorities? • Prepare draft budget. • Set prices for registration, raffle tickets, mulligans. • What awards will be given (1st Place, 2nd Place, 3rd Place, Hole-in-One, Longest Drive,

Closest to the Pin, Putting, etc.)? • Will there be a putting contest? • Will there be a raffle? • If tournament is in the morning, do you want refreshments before tournament? • Do you want/need box lunches? • Will there be a dinner or refreshments after tournament? • Will there be an awards ceremony after tournament? • Will a photographer be needed? • Do you want vendors on course? • Do you want drink stations on course?

“I never rooted against an opponent, but I never rooted for him either.”~ Arnold Palmer

Pacific Grove Golf Links, Pacific Grove Riverview Golf & Country Club, Redding Questions for golf course:

• Do you allow tournaments? Only on certain days of the week? • Does the person working with us have experience with tournaments? • Cost? • Dates available? • What amenities are offered (cart, free driving range, golf bag valet, golf scoring, etc.)? • Credits from pro shop per player? • Full meal or snack provided indoor or outdoor? Cost? • Wardrobe requirements/restrictions? • Do you allow vendors on course holes (specific holes or all of them)? • What can we bring in, & what is not allowed to be brought in? • Is there a good registration area? • Will there be marshals on the course during the tournament? • Do you allow drink stations? What kind of drinks? • Provide free chairs/golf carts for monitors at hole-in-one holes? • Provide free golf carts to organization staff? • Do you provide all insurance?

• Are there restrooms on the course? How many? Tustin Ranch Golf Club, Tustin

Black Gold Golf Club, Yorba Linda Chuck Corica Golf Complex, Alameda After course is selected:

• Have regular planning/implementation meetings. • Prepare draft “Save the Date” flyer. Wait for details (location, date, cost, etc.). • Prepare mailing list. • Distribute “Save the Date” flyer when date, time, location details are finalized (at

least 4-5 months ahead of tournament). • Contact and encourage prospective sponsors. Select sponsorships – examples:

Primary/Lunch or Dinner, Hole-in-One, Breakfast, Hospitality Bags, Golf Carts, Drink Stations, Drink Carts, Longest Drive, Closest to the Pin, etc.

• Prepare final flyer containing all details (location, date, time of registration & play, kind of tournament (scramble, shot-gun, etc.), cost, registration section, payment section, any rules that are important to know before registering (wardrobe restrictions, etc.), sponsorship opportunities. If the proceeds will be donated, be sure to state the recipient.

• Mail and email registration flyer to mailing list (at least 3 months before tournament). • Personally contact prospective players to encourage registration. • After learning rules at selected course, prepare a program/rules booklet.

Skylinks at Long Beach, Long Beach Oak Quarry Golf Club, Riverside

Riverwalk Golf Club, San Diego

General Preparation:

• Maintain registration list on Excel or similar program. • Prepare name badges for each player. • If private course providing valet service, prepare second set of name badges. • Purchase supplies for hospitality bags (golf balls, candy, nuts, water, towel, hat,

sunscreen, etc.) • Fill hospitality bags. • Purchase trophies or other awards. (Decide whether to give trophies, cash prizes, pro

shop credits, or something else.) • Solicit or purchase raffle prizes. • Prepare/order tee signs & other signs. • Purchase insurance for hole-in-one. • Print cards for the golf cart sponsor (logo/contact information) & place on each cart. • Week prior to tournament, pairings must be submitted to course and registration list

finalized for check-in and bag tags. • Decide what time volunteers need to arrive at course on day of tournament. • Give specific assignments to volunteers so they can be ready.

Registration:

• Set up registration area (registration first, then name badges, then mulligans, then raffle tickets, then water bottles, then hospitality bags, then any give-aways, etc.)

• Person handling registration must be ready to accept checks, credit cards, or cash for participant payment. Receipts may be requested.

• Place large sign telling where to start registration. • Post signs acknowledging sponsors (large banner for prime sponsor) and place tee signs on course. • Post signs telling each player on which hole he/she will start.

• Put up all other signs or banners.

• Check off each player name & give name badge. • Sell raffle tickets and/or mulligans. • Give hospitality bag to each player. Include the program/rules booklet in the bag. • Give water bottle to each player. • Tell each player or post signs to expedite players finding appropriate golf cart. • Put player names on golf carts (course might do this) • Give tickets (if required) to players wanting to use driving range before tournament. • Have a place where raffle prizes can be given to staff. Be sure to keep list of donors.

Implementation of Tournament:

• Two monitors go to hole-in-one holes (must be there when the tournament begins). Two monitors are required on the money hole.

• Make sure play does not get too slow. Everyone needs to keep moving. If the course provides a marshal, he/she will monitor this.

• Make sure players get drinks or refreshments during the tournament. Use two or three carts to circulate around the course with large tubs of iced drinks (sodas, beer).

After the Tournament:

• Will you provide dinner or refreshments? • Hold awards ceremony. You will need an emcee for this. • Be sure to acknowledge and thank sponsors and players. • Hold raffle. Emcee will also handle the raffle. Sell tickets before tournament at

registration and before raffle at awards site. • Retrieve signs from around the course. (Some courses will do this for you.)

• Pack up supplies/left-overs, and leave course in pristine order. • If players asked to be invoiced, do so immediately.

Pasatiempo Golf Club, Santa Cruz

California Golf Course Directory (alphabetical by city)

Round Hill Country Club Alamo (925) 934-8211 Anaheim Hills Golf Course Anaheim (714) 765-5212 Dad Miller Golf Course Anaheim (714) 765-3481 Greenhorn Creek Resort Angels Camp (209) 743-1194 Seascape Golf Club Aptos (831) 688-3214 Arcadia Golf Course Arcadia (626) 443-9367 Cypress Ridge Golf Course Arroyo Grande (805) 474-7979 Chalk Mountain Golf Course Atascadero (805) 466-8848 Auburn Valley Country Club Auburn (530) 269-2775 Black Oak Golf Course Auburn (530) 878-1900 Darkhorse Golf Course Auburn (530) 269-7900 Tilden Park Golf Course Berkeley (510) 848-7373 Plumas Pines Golf Resort Blairsden-Graeagle (530) 836-1420 The Links at Bodega Harbour Bodega Bay (707) 875-3538 Bonita Golf Course Bonita (619) 267-1103 Chula Vista Golf Club Bonita (619) 479-4141 Boulder Creek Golf & Country Club Boulder Creek (831) 338-2111 Deer Ridge Country Club Brentwood (925) 516-6600 Shadow Lakes Golf Club Brentwood (925) 516-2452 Yocha Dehe Golf Club Brooks (530) 796-4653 Los Coyotes Country Club Buena Park (714) 994-7788 Lakeside Golf Course Burbank (818) 984-0601 Crystal Springs Golf Course Burlingame (650) 342-4188 Rancho Carlsbad Golf Course Carlsbad (760) 438-1772 The Crossings at Carlsbad Carlsbad (760) 444-1800 Quail Lodge & Golf Club Carmel (831) 620-8888 Santa Lucia Preserve Golf Trails Carmel (831) 620-6724 Ancil Hoffman Golf Course Carmichael (916) 482-3813 Sunridge Golf Club Carson City (775) 267-4448 Willow Park Golf Club Castro Valley (510) 537-8001 River Oaks Golf Course Ceres (209) 537-4653 Bidwell Park Golf Course Chico (530) 891-8202 Canyon Oaks Country Club Chico (530) 343-2582 Los Serranos Golf & Country Club Chino Hills (909) 597-1769 Oakhurst Country Club California Clayton (925) 672-9739 Nakoma Golf Resort Clio (530) 394-0920 Champions Club at the Retreat Corona (909) 772-1823 Dos Lagos Golf Club Corona (951) 277-8787 Green River Golf Club Corona (951) 737-7393 Deep Cliff Golf Course Cupertino (408) 253-5357 Diamond Bar Golf Club Diamond Bar (909) 861-8282 Ridge Creek Golf Club Dinuba (559) 591-7058 Dublin Ranch Golf Course Dublin (925) 556-7040 Sycuan Resort-Oak Glen El Cajon (619) 442-3425 Sycuan Resort-Pine Glen (Executive) El Cajon (619) 442-3425 Sycuan Resort-Willow Glen El Cajon (619) 442-3425 El Macero Country Club El Macero (530) 753-3363 Cherry Island Golf Course Elverta (916) 991-7293

Vineyard at Escondido Golf Club Escondido

(760) 735-9545

Eureka Golf Course Eureka (707) 443-4808 Paradise Valley Golf Course Fairfield (707) 426-1600 Elkins Ranch Golf Course Fillmore (805) 524-1771 Riverside Golf Course Fresno (559) 275-5900 Coyote Hills Golf Club Fullerton (714) 672-6800 Fullerton Golf Course Fullerton (714) 578-9201 Eagle Ridge Golf Club Gilroy (408) 846-4531 Gilroy Golf Course Gilroy (408) 848-0490 The Golf Club at Glen Ivy Glen Ivy (951) 277-7900 Scholl Canyon Golf Course Glendale (818) 243-4100 Glen Annie Golf Club Goleta (805) 968-6400 Knollwood Golf Course Granada Hills (818) 831-1366 Half Moon Bay Golf Links Half Moon Bay (650) 712-2220 Franklin Canyon Golf Course Hercules (510) 799-6191 San Juan Oaks Golf Club Hollister (831) 636-6118 Sea Cliff Country Club Huntington Beach (714) 536-8866 Indian Wells Golf Resort Indian Wells (760) 346-4653 Toscana Country Club Indian Wells (760) 404-1444 Shadow Hills Golf Club Indio (760) 200-3375 Oak Creek Golf Club Irvine (949) 653-5300 Rancho San Joaquin Golf Club Irvine (949) 451-0840 Strawberry Farms Golf Club Irvine (949) 551-1811 Paradise Knolls Golf Club Jurupa Valley (951) 685-7034 La Cañada Flintridge Country Club La Canada (818) 790-0611 La Jolla Beach & Tennis Club La Jolla (858) 454-7126 La Mirada Golf Course La Mirada (562) 943-7123 The Links at Summerly Lake Elsinore (951) 674-3900 Lake Forest Golf Center Lake Forest (949) 859-1455 Lakewood Country Club Lakewood (562) 421-0550 Rancho Sierra Golf Course Lancaster (661) 946-1080 Little River Inn Golf Little River (707) 962-2183 Las Positas Golf Course Livermore (925) 373-5239 Poppy Ridge Golf Course Livermore (925) 456-8207 La Purisima Golf Course Lompoc (805) 705-4518 Eldorado Park Golf Course Long Beach (562) 430-5411 Heartwell Golf Course Long Beach (562) 421-8855 Recreation Park 18 Golf Course Long Beach (562) 494-4424 Skylinks Golf Club Long Beach (562) 421-3388 Chester Washington Golf Club Los Angeles (323) 756-2516 Mountaingate Country Club Los Angeles (310) 476-6215 Westchester Golf Course Los Angeles (310) 649-9167 Los Lagos Golf Club Los Lagos (408) 361-0250 Dragonfly Golf Club Madera (559) 432-3020 Mather Golf Course Mather (916) 364-4354 Spring Valley Golf Course Milpitas (408) 262-1722 Summitpointe Golf Course Milpitas (408) 262-8813 Casta Del Sol Golf Club Mission Viejo (949) 470-4996 Creekside Golf Course Modesto (209) 571-5123 Northwood Golf Course Monte Rio (707) 865-1924 Del Monte Golf Course Monterey (831) 343-2700 Moorpark Country Club Moorpark (805) 532-2834 Coyote Creek Golf Club Morgan Hill (650) 532-3286 Morro Bay Golf Course Morro Bay (805) 772-8751

Shoreline Golf Links

Mountain View

(650) 903-4653

California Oaks Golf Course Murrieta (951) 698-8111 Chardonnay Golf Club Napa (707) 257-1900 Napa Golf Course Napa (707) 255-4333 Silverado Resort and Spa Napa (707) 257-5460 Blacklake Golf Resort Nipomo (805) 343-1214 Hidden Valley Golf Club Norco (951) 737-1010 Indian Valley Golf Club Novato (415) 897-1118 Marin Country Club Novato (415) 382-6700 Lake Chabot Golf Course Oakland (510) 351-5812 Metropolitan Golf Links Oakland (510) 569-5555 Sequoyah Country Club Oakland (510) 632-2900 El Camino Country Club Oceanside (760) 757-2100 Soule Park Golf Course Ojai (804) 374-8822 PGA of Southern California Ontario (951) 845-4653 River Ridge Golf Club Oxnard (805) 983-4653 Desert Willow Palm Desert (760) 346-7060 Monterey Country Club Palm Desert (760) 568-9311 Palm Valley Country Club Palm Desert (760) 345-2737 The Classic Club Palm Desert (760) 601-3600 Rancho Vista Golf Course Palmdale (661) 272-9903 Brookside Golf Club Pasadena (626) 585-3598 Hunter Ranch Golf Course Paso Robles (805) 237-7444 Diablo Grande Golf & Country Club Patterson (209) 892-3885 Pauma Valley County Club Pauma Valley (304) 273-4121 Monterey Peninsula Country Club Pebble Beach (831) 373-1556 Pebble Beach Golf Links Pebble Beach (831) 624-3811 Peter Hay Par 3 Pebble Beach (408) 625-8518 Poppy Hills Golf Course Pebble Beach (831) 622-8260 Spyglass Hill Golf Course Pebble Beach (831) 625-8563 The Links at Spanish Bay Pebble Beach (831) 647-7495 Adobe Creek Golf Club Petaluma (707) 765-3000 Petaluma Golf & Country Club Petaluma (707) 762-7041 Rooster Run Golf Club Petaluma (707) 778-1211 Cold Springs Country Club Placerville (530) 626-2554 Callippe Preserve Golf Course Pleasanton (925) 426-6666 Mountain Meadows Golf Club Pomona (909) 623-3704 Maderas Golf Club Poway (858) 451-8100 StoneRidge Country Club Poway (858) 487-2138 Stoneridge Country Club Poway (858) 487-2138 Westin Mission Hills Rancho Mirage (760) 328-3198 Los Verdes Golf Club Rancho Palos Verdes (310) 377-7888 Tijeras Creek Golf Club Rancho Santa

Margarita (949) 589-9793

Riverview Golf & Country Club Redding (530) 224-2250 Bass Lake Golf Course Rescue (530) 677-4653 Oak Quarry Golf Course Riverside (951) 685-1440 Victoria Club Riverside (951) 683-5323 Foxtail Golf Club Rohnert Park (707) 584-7766 Pajaro Valley Golf Club Royal Oaks (831) 724-3851 Alister MacKenzie Golf Course at Haggin Oaks

Sacramento (916) 433-6315

Arcade Creek Golf Course at Haggin Oaks Sacramento (916) 433-6315 Bartley Cavanaugh Golf Course Sacramento (916) 665-2020

Bing Maloney Golf Course

Sacramento

(916) 433-2283

WildHawk Golf Club Sacramento (916) 688-4623 William Land Golf Course Sacramento (916) 277-1207 Carmel Highland Golf Resort & Spa San Diego (858) 672-9100 Fairmont Grand Del Mar San Diego (858) 314-1940 Mission Trails Golf Course San Diego (619) 460-5400 Riverwalk Golf Club San Diego (619) 296-4653 Stadium Golf Center San Diego (858) 277-6667 Tecolote Canyon Golf Club San Diego (858) 279-1600 The Loma Club San Diego (619) 222-4653 San Dimas Canyon Golf Club San Dimas (909) 599-2313 Adams Springs Golf Course San Francisco (415) 824-6330 The Olympic Club San Francisco (415) 345-5151 Cinnabar Hills-Canyon Lake San Jose (408) 323-5200 Cinnabar Hills-Lake Mountain San Jose (408) 323-5200 Cinnabar Hills-Mountain Canyon San Jose (408) 323-5200 Rancho Del Pueblo Golf Course San Jose (408) 347-0990 San Jose Country Club San Jose (408) 258-4901 Silver Creek Valley Country Club San Jose (408) 239-5888 The Ranch Golf Club San Jose (408) 270-0557 Marbella Country Club San Juan Capistrano (949) 248-3700 San Juan Hills Golf Club San Juan Capistrano (949) 493-1167 Monarch Golf Course San Leandro (510) 895-2162 Dairy Creek Golf Course San Luis Obispo (805) 781-1318 San Ramon Golf Club San Ramon (925) 828-6100 The Bridges San Ramon (925) 735-4253 River View Golf Course Santa Ana (714) 543-1115 Santa Clara Golf Course Santa Clara (408) 980-9515 Pasatiempo Golf Club Santa Cruz (831) 459-9169 Santa Maria Country Club Santa Maria (805) 937-2025 Oakmont Golf Club Santa Rosa (707) 396-5317 Carlton Oaks Country Club Santee (619) 448-4242 The Sea Ranch Golf Links Sea Ranch (800) 732-7262 Old Ranch Country Club Seal Beach (562) 594-1382 Bayonet Golf Course Seaside (831) 899-7271 Black Horse Golf Club Seaside (831) 899-7271 Wood Ranch Golf Club Simi Valley (805) 527-9663 Lomas Santa Fe Country Club Solana Beach (858) 755-6768 Lomas Santa Fe Executive Golf Course Solana Beach (858) 755-0195 Lake Tahoe Golf Course South Lake Tahoe (530) 577-0788 Swenson Park Golf Course Stockton (209) 937-7360 The Reserve at Spanos Park Stockton (209) 477-4653 Sunol Valley Golf Courses Sunol (925) 862-0414 Pechanga Resort & Casino Temecula (951) 770-8020 RedHawk Golf Course Temecula (951) 302-3850 Sunset Hills Country Club Thousand Oaks (805) 495-6484 Tustin Ranch Golf Club Tustin (714) 731-2100 TPC Valencia Valencia (661) 288-1995 Vista Valencia Golf Course Valencia (661) 286-1561 Mare Island Golf Course Vallejo (707) 562-4653 La Contenta Golf Course Valley Springs (209) 617-7350 Olivas Links Golf Course Ventura (805) 207-2473 Saticoy Regional Golf Club Ventura (805) 647-6678 Valley Oaks Golf Course Visalia (559) 651-1441 Boundary Oak Golf Course Walnut Creek (925) 934-4775

Friendly Hills Country Club

Whittier

(562) 698-0331

Wild Wings Golf Club Woodland (530) 661-4720 Black Gold Golf Club Yorba Linda (714) 961-0253 Yorba Linda Country Club Yorba Linda (714) 779-2461