Time Management

Time Management

Time managementa range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. http://en.wikipedia.org/wiki/Time_managementWhy Should I manage my Time?Time is one of the most critical resources in any project. Good planning spreads the necessary work over a reasonable period of time. This allows everyone to work at a consistent, sustainable pace.While it does take time to plan ahead, the time saved more than make up for it.Effects of Poor Time ManagementDecreased employee moraleLower employee productivityHigher turnover

Why do you think these three things are effected by time management?Decreased Employee MoraleEmployees do not like working for managers that do not know how to manage their time. When managers react without first planning, the employees see this as a weakness in management skills.Lower Employee ProductivityWith low morale and a lack of trust in their supervisor/manager, employees tend to perform less than usual.

High TurnoverAs morale gets lower and productivity declines, employees lose interest/desire to work for the manager/company.This cost companies a lot of money to consistently train new employees.Timelines

PERT Charts

Gantt Charts

Tools to manage your TimeTimelinesA clean and concise visual representation of a series of events. It helps you arrange large chunks of time and see the overall plan easily.

TimelineLinear: http://www.lkwdpl.org/study/timeline/A linear timeline shows a picture of events as they occurred in a certain period of time. Use a linear timeline for one subject and time frame. A linear timeline can be written horizontally or vertically, for example:

TimelineComparative: http://www.lkwdpl.org/study/timeline/A comparative timeline shows two or more subject areas which occurred at the same time; it shows readers the "big picture." A comparative timeline might compare historical events in two or more countries or compare two or more subjects like music and theater. A comparative timeline could look like this:

PERT ChartsThe Program (or Project) Evaluation and Review Technique, commonly abbreviated PERT, is a model for project management designed to analyze and represent the tasks involved in completing a given project.

(http://en.wikipedia.org/wiki/Pert_chart)PERT Chartdeveloped primarily to simplify the planning and scheduling of large and complex projects. It was able to incorporate uncertainty by making it possible to schedule a project while not knowing precisely the details and durations of all the activities. It is more of an event-oriented technique rather than start- and completion-oriented, and is used more in projects where time, rather than cost, is the major factor. It is applied to very large-scale, one-time, complex, non-routine infrastructure and Research and Development projects. (http://en.wikipedia.org/wiki/Pert_chart)Steps in the PERT Planning Process1.) Identify the specific activities and milestones2.) Determine the proper sequence of the activities3.) Construct a network diagram4.) Estimate the time required for each activity5.) Determine the critical path6.) Update PERT chart as the project progressesPERT ChartA network diagram created using Microsoft Project (MSP). Note the critical path is in red.

GANTT ChartA more detailed description of the project schedule, focusing on when individual tasks will be worked on.

Build the frame chart. There should be one row for each task in the PERT chart, and one column for each working day in the project from start to finish.

GANTT Chart

http://upload.wikimedia.org/wikipedia/en/7/73/Pert_example_gantt_chart.gifProject PlanningUsing the Student Reference Material Provided, get into your four team group and develop a birthday party plan (30 minutes)We will review plan with the class.

Project PlanningWith your same group, discuss a project that your team would like to plan out.

Inform instructor of the project and develop a time management plan for the project. Include in this plan a timeline, PERT chart, and Gantt chart.Review & QuestionsLets review the groups projects.

Any Questions?

Please complete evaluation before leaving.