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Presentation SkillsDesigned and Developed by Poulome Nath

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Introspection What is the best presentation you have been to?Why was it so good? Answer these two questions on the notepad

You have 2 minutes for this exercise

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Introspection What is the worst presentation you have been to?Why was it so bad?Answer these two questions on the notepad

You have 2 minutes for this exercise

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Group WorkGet into small groups of between 3 and 5 Each tell the rest of your group about the worst and best presentation you have seen. Be careful to explain why it was so good/bad

You have 10 minutes for this exercise

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Why is Presentation important in work

place?

Recognition of our abilityYour chance to differentiate It is all about sales

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Planning a Presentation

Constructing a message/idea

Analyzing your audience

Creating a S-P-Q-R

structure

Putting it on the cards

Adding Spice

Designing visuals

Winning your audience!!!

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Preparing for the presentation

Preparation needs to be made in these three areas:

MaterialAudienceYourself

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Defining your objectives

Why are you making this presentation?What take away do you want for your audience?What do you want them to do?How long will the presentation last?What visual aids will you use?

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Analyzing your audience

How many will be there?What is their status range?How does your material and message relate to your audience?Do they know about the product/service?How much more do they need to know?

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Managing the Material

Many presentations fail, not because the presenter is weak, but because the material is disorderly.

Communicate the shape of your thinkingKeep it simpleAvoid Jargons

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Constructing a message

Identifying the core ideaArranging your ideas logicallyDeveloping an appropriate styleRemembering your ideasDelivering your ideas with words, visual cues and non-verbal behaviour

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Creating a S-P-Q-R structure

People will only be persuaded by ideas that interest them.

Here is a simple four point structure will help you engage with your audience

Situation Problem Question Response

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Situation

Adapt the following pyramid:

Engage with the audience

Appreciate their point of view

Start with a familiar

subject/situation State the situation that

audience wants to hear MORE

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ProblemYour product/service is your situation. Your presentation should solve the following “PROBLEM”

Something has gone wrong

Something could change (upgrade)

Something has changed

Something new has arisen

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Question The problem causes the listener to ask questions.

Situation • Stable• Agreed• Status Quo

Problem• Something has

gone wrong• Something

could change• Something has

changed• Something new

has arisen

Question • What do we

do?• How do we

prepare for it?

• How do we adjust to it?

• What can we do?

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Response

Your response or answer to the Question is your message.

(The message should naturally emerge as the logical and powerful answer to the Question raised in the listener’s mind by the Problem!)

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Repetition

Most people follow the famous ‘Tell ‘em principle:

Tell them what you are going to tell ‘emTell ‘emTell them what you have told ‘em

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Opening and Closing the presentation

Introduce yourself Acknowledge the audience Express your objective /message clearlyState the scheduleRules and RegulationsAny Housekeeping itemsAt the end, Re-iterate the objective/messageThank the Audience for their attention

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Putting it on cards

Put your idea on cards. Number the cards sequentially.

Include the following

What you MUST sayWhat you SHOULD say to support your main

ideaWhat you COULD say , if you have time

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Adding Spice

Exciting presentations bring ideas alive!The following will add “spice”

IMAGESEXAMPLESSTORIESHUMOUR (be very careful, no to hurt someone’s sentiments)

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Designing Visuals

Visual aid is there to help you and not to SUBSTITUTE you.

Be very careful with visual aids.

Follow the 6*6*6 RULE, when using words in slidesNot more than 6 lines of text in any slideNot more than 6 words on any lineText should be visible from a laptop screen from 6 meters(Font size of about 24pts.

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Rehearsing

Rehearsing is REALITY check.Be aware of time check.Rehearse in front of a mirror.Consider each presentation as brand new. Well rehearsed presenters focus on relationship with audience.Rehearsals will give you freedom to improvise.

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BODY LANGUAGE

EYE CONTACTYour FACEGESTURESMOVEMENTLOOKING AFTER YOURSELF

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EYE CONTACT

You speak more with your EYES than your voice.Look at the audience’s eyes throughout the presentation.Avoid focusing on only one person.Looking at the audience’s eye, shows that you are CONFIDENT and know your SUBJECT MATTER.

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Your FACE

SMILING will help you win over your audience.A smiling presenter always has an edge over others.Smile shows you are happy to be there .It adds warmth to your personality.

Which of these two presenters will make a better impact?

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GESTURES

Too much or too little gesture? Which one is better?

Keep your gestures open.Do not cross your armsDo not put your hands behind your backDo not put your hands in pockets too much.No pointing fingers.

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MOVEMENT

Movement is the most tricky of them all.Should you stand still or move about the room?

Moving about the room is a good option. Do not rock on you feet .Avoid swaying your body from time to time.You may also pat your audience , when they respond positively.

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LOOKING AFTER YOURSELF

Poor Grooming detracts from what you have to say and can impede your ability to build relationships with others. Keep your hair neatly trimmed and arranged.Always maintain fresh breath.Always use deodorant and a strong antiperspirant.Keep nails neatly trimmed, filed, and clean at all time.

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Answering QuestionsDecide when to take questions.Anticipate the most likely questions.Answer honestlyTake questions from the whole audienceAnswer the whole audience.If you don’t know, say so

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Concluding your Presentation

End With A Bang, Not With A Whimper!

It should bring your presentation full circle .It should reinforce your key messages. People tend to recall best what they hear last. So prepare and rehearse your conclusion with special care.

Consider how you can make your conclusion memorable both in substance and delivery. 

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Your Questions now!

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Reference

“Improve your Communication Skills” by Alan Barker

Presentation Skill by Karen Petrie

http://totalcommunicator.com/vol3_5/concluding.html

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Contact: poulome.nath@englishseekho.info