how to effectively manage your budget in your childcare business

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How to Effectively Manage Your Budget in Your Child Care Business Presented by Shiketa Morgan

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Post on 12-May-2015

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This presentation will inspire child care business owners to effectively maintain their business budget. " Money is the Life Line of your business and it must be effectively managed."

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Page 1: How to Effectively Manage Your Budget in your Childcare Business

How to Effectively Manage Your Budget in Your Child Care Business

Presented by Shiketa Morgan

Page 2: How to Effectively Manage Your Budget in your Childcare Business

Money is the life line in your business and if it is not effectively managed, you could go out of business.

Page 3: How to Effectively Manage Your Budget in your Childcare Business

Topics we will cover…..

1. Why you should create a monthly budget2. Your budget determines what you and your employees will be

paid3. If it's not in the budget, don't buy it4. If you don't like your budget...change your Income or your

Expenses5. Choosing a Financial Software6. Maintain receipts/business Expenses7. Do you need an Accountant?

Page 4: How to Effectively Manage Your Budget in your Childcare Business

Why should you Create a Budget?

A Budget helps you to create a plan for your money and it is a overview of how much income is flowing into your business and where your funds are being spent.

Let’s take a closer look at a Budget….

Page 5: How to Effectively Manage Your Budget in your Childcare Business

Rainbow Child Care Monthly BudgetMonth: February 2011

IncomeParent Income: 2,000/moSubsidized Child Care Fees: 4,000Total Income: $6,000

ExpensesYour Salary $2,500 ( to pay bills for the home, etc)Teacher salary $1,200Payroll taxes (soc, med, state taxes) $130Telephone $150Advertising Cost $100Website fees $10Food Cost $600Gas for vehicles $200Business Credit cards $100Liability Insurance $75Business supplies (office, classroom, events) $200Postage $15

Total Expenses: $5080Total Profit: $ 920Subtract Expenses from the profit and you will get your profit!

Page 6: How to Effectively Manage Your Budget in your Childcare Business

Your budget determines what you and your employees will be paid

When considering your salary and your employee’s pay consider your budget. If your gross income is $6000/month, your payroll should not be more than $4000 or less to leave room for (unexpected)expenses or a loss of income.

If you want to pay yourself more, then you will need to cut from the budget, pay your employee less or charge more for services.

Tip: When parents ask about your prices, they should know that your prices are based on the cost of operating the business along with employee wages.

Page 7: How to Effectively Manage Your Budget in your Childcare Business

If it’s not in the Budget…Don’t Buy it!!!

Example:

You have a desire to buy tables and chairs, however, you have created a budget to only buy crayons, markers construction paper, scissors and paint for February. If you buy the additional items….. You are at risk of over spending!!!

Wait until the next month to create a budget for other supplies.

Page 8: How to Effectively Manage Your Budget in your Childcare Business

If you don’t Like Your Budget…. Change It!!

Don’t Like the Income that You see? Here are ways to increase your Income:

Raise rates for new families

Hold 2-3 fundraisers a year

Collect annual registration fee

Offer occasional weekend or evening care

Are your expenses too high?

Evaluate what you are spending your money on and make necessary changes.

Where could you save money and reduce the monthly expenses?

Page 9: How to Effectively Manage Your Budget in your Childcare Business

Choosing a Financial Software

Having a Financial software is a great way to manage your income and expenses.

Recommendations:

Quick books ($99-$199)

Book Keeper ($24-$30)

Both Software's are great for payroll and profit and loss reports! Quick books offers free trial online

Page 10: How to Effectively Manage Your Budget in your Childcare Business

Maintaining Receipts and Financial Records

Create files for receipts (parent Income, food, gas, supplies, etc)

Enter Income into a computer software along with expenses each week

Plan a time to enter income/expenses into the computer

Back up financial records to your computer or flash drive (can be purchased for $10)

Keep financial records for at least 1o years in the event of an audit

Keep accurate records for accounting and tax filings to protect in case of audit. ~Libock & Associates

Page 11: How to Effectively Manage Your Budget in your Childcare Business

Do You need an Accountant?

Just because you are a business owner, does not mean that you love to keep financial records.

Signs that you need an accountant:

Record keeping is not your favorite thing to do

You are not willing to maintain your income and expenses on a regular basis

You prefer that someone else maintains

your financial records

Page 12: How to Effectively Manage Your Budget in your Childcare Business

Questions/Answers???1. Do you have a Monthly budget?

2. Did you consider your Budget before setting your salary and/or your employee(s) salary?

3. Do you tend to over spend?

4. Do you need to make changes to your budget?

5. Do you use a Financial Software?

6. How is your record keeping?

7. Do You need an Accountant?

Feel free to post your questions….