FORMAL PRESENTATION

WHAT IS A FORMAL PRESENTATION

Presentations give you the opportunity to share and receive feedback on your ideas and research findings.

FORMAL VS. INFORMAL

THREE MAIN PURPOSES OF A PRESENTATION

1. Inform/Educate

2. Persuade/inspire

3. Amuse/Entertain

PLANNING YOUR PRESENTATION

1. Determine purpose

2. Know your audience

3. Plan Space

4. Decide on day and time

1. Draft the Introduction.

2. Concentrate on the Middle and Conclusion.

3. Organize your argument and support

4. Finally, return to your Introduction

ORGANIZING YOUR PRESENTATION 

DESIGNING THE SLIDES 

1. Slides should support your message

2. Visual presentations and written reports speak different languages

3. Keep the slides simple

USING APPROPRIATE VISUALS

1. Include one message per visual

2. Let your audience read or listen (not both)

3. Keep the effects simple

4. Manage your colors

5. Use minimalist backgrounds

6. Proofread carefully

PRACTICING THE DELIVERY

• Create note cards

• Practice in front of friends

• Visit the location if possible

• Remember “Murphy’s laws”

• Anticipate questions and challenges

BUILDING RAPPORT

• Interact before the meeting starts

• Follow the three-second rule

•Minimize the distance

• Illuminate your face

•Make your examples personal

HOW TO PRESENT EFFECTIVELY

Control anxiety

Audience centered

Accomplishes objective

Fun for audience

Fun for you

Conducted within time frame

PRESENTATION OUTLINE

Keyword reminders

Conversational flow

Flexibility

More responsive to audience

MANAGING QUESTIONS AND ANSWERS

1. Establish the ground rules

2. Kick start the questions

3. Listen to the entire question

4. Repeat each question

5. Answer to the entire audience

6. Do not answer if you don’t know

“There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.”

– Dale Carnegie