How to create killer handouts easily
Post on 22-Oct-2014
DESCRIPTIONHow to create handouts using the features of Powerpoint.
HOW TO CREATE KILLER HANDOUTS EASILY!
An effective handout has the following characteristics:
Suitability, i.e., it matches your goals and intentions as well as those of your
audience. It reflects the structure of your talk and stresses your key points.
Localization, i.e., it has been created with the specific presentation and
audience in mind. It bears details of the date, time and place of your talk.
Motivation, i.e., it is provided to enhance the presentation experience. It is
provided to increase engagement and facilitate comprehension.
Relevance, i.e., it is an extension of the content of your talk. It may include
additional points and detailed information that time constraints did not allow
you to include in the presentation.
Accessibility, i.e., it is easy to follow. It does not distract you from the
presentation. It allows you to keep notes if you so wish.
Participation, i.e., it allows members of your audience, either individually or
in groups, to discuss, comment or make suggestions about what has been
There are two ways you can create handouts straight from your presentation software: You
can print handouts straight from POERPOINT (basically a copy of your slides - adjusting the
number of slides per A4 page) or you can send your presentation to WORD in a number of
These are: Slides and Notes, Slides and Blank lines - either next or below each slide, or
simply an Outline of your presentation. Notes refer to the information you have typed
below each slide. They are usually a reminder to yourself of the points you would like to
make orally or would not want to present visually. Blank lines are there, if you so wish, to
help the participants keep notes themselves.
For instance, you may want your audience to discuss the points on a particular slide and
order them according to importance. The slide with all the necessary information as well as
the instructions for this activity in Notes can be placed in one handout.
The added benefit of sending your presentation to WORD is that you can save the file and
later add, delete or change the content as you see fit depending on the audience and the
occasion. For example, you can add a thank you note to your audience; add contact
information, additional references, insert a header or footer with the title of your talk, etc.
Most importantly, when you chose to send your presentation to WORD, you have the
possibility to create a link so that the handout document is updated every time you change
your presentation. It is also a useful way to include additional content about your
presentation for those who have not been able to attend. Or an invaluable way to create
George Drivas, 13/06/2014