CEP

Notes

SPEECHES

Purpose of speech making

1. To persuade, to convert or to compel

2. First and foremost aim of all communication

is to persuade that means to convince

someone to do something which the person

was unwilling to do at first.

Every speech has a certain plan or a pattern

of structure.

GUIDELINES FOR PREPARING SPEECH

6 Cardinal questionsCardinal Questions Implied Questions

What? What I want to communicate? What is the content of my

message have or should have?

Why? Why should audience listen to me? Why I have chosen to

speak to them?

When? What would be the right timing of my speech? When it will be

more convincing for the people?

How? How can I make my message the most persuasive one? Have I

loaded it enough with convincing words?

Do I need audio-visual with it?

Where? Where have I to speak? What should be the venue?

who? Who will be my listener? Speaking to individual or group or

audience? What will be expectations of the audience?

GUIDELINES FOR PREPARING SPEECH

Be clear and organized

Clarity of thought should be there

No listener will like jumble of confused

thinking

Mentally training and logical thinking helps to

be clear and organised

GUIDELINES FOR PREPARING A SPEECH

Be simple

Simple the language greater the appeal

No audience likes to listen Jargon

Audience is patient only with simplest

language.

Otherwise, will bore and distract them

GUIDELINES FOR PREPARING A SPEECH

Furnish Concrete Details

Make your speech vivid by furnishing details

and actual experiences which will capture

attention of the audience

Use eye catching details, humorous

anecdotes, relevant examples and

enthusiastic eye contact should be used.

GUIDELINES FOR PREPARING A SPEECH

Cultivate effortless grace and naturalness

Cultured persons move and speaks with grace and sounds natural

Facing large audience can make you over-conscious.

Devise your own ways to move ,walk and talk smoothly and gracefully.

Practice – in front of mirror, friends or social groups

Emulate your fav. Anchor may also prove helpful.

GUIDELINES FOR PREPARING A SPEECH

Enrich Your Mental Equipment

Having the right kind of information for the

right moment is an essential condition of

speaking effectively.

Be learned

Read! Read! Read!

GUIDELINES FOR PREPARING A SPEECH

Be brief

Take care of quantity of information and

quality of speech

Time is money… be brief and stick to time

Every word is valuable

GUIDELINES FOR PREPARING A SPEECH

Be informal

Give a personal touch to your speech

Build a rapport with the audience

Informality creates nearness

GUIDELINES FOR PREPARING A SPEECH

Be Enthusiastic

Enthusiasm is contagious

Be in the spirit of the occasion with

enthusiasm

Being enthusiastic gets immediate response

It will help speaker and audience to

empathize with each other.

GUIDELINES FOR PREPARING A SPEECH

Mind your non-verbal language

Take care of your gestures

Make eye contact

Practice voice modulation, stressing in right

words etc.

GUIDELINES FOR PREPARING A SPEECH

Remember that facts and figures are not

enough

Facts and figures are dry bones

They are just skeleton

Imaginative and effective use of language

add flesh and bones

GUIDELINES FOR PREPARING A SPEECH

Control your emotions, but make an

emotional speech

Cannot afford getting carried away by his

emotions

Be convincing and influencing towards his

audience .

GUIDELINES FOR PREPARING A SPEECH

Share your significant experiences/expertise

with your listeners

Give a personal touch

Give confidence to the speaker and comfort

to the listeners

Audience feel important

VARIOUS PARTS OF A SPEECH

3 Parts –

Beginning

Middle

End

Any listener will identify the three parts easily

if you will stick to the principle ‘Be Clear!’

PARTS OF SPEECH

Beginning

Welcome invitees/guest to whom the speech

is to be delivered.

Do not take much time nor use more words

• But- Choose your own style

Keep it warm / nearer to the listener and

conversational in nature.

PARTS OF SPEECH

Middle – Main Body

An overview about the theme of the topic of speech

A brief history

Problems or challenges faced

Change in the scenario

Additional details

Look to towards the future

PARTS OF SPEECH

End – Conclusion

Provide a conclusion

Give a good hope

Primary function is to thank all the guest and

listeners.

MAKING IMPROMPTU SPEECH

Impromptu – unprepared / unrehearsed

Key points for making impromptu speech

1. Practice it

2. Structure it properly in your mind … it depends on the amount of practice you have done earlier

3. Be mentally prepared to speak impromptu…. keep visualizing what would you say on something (if asked to)…keep gathering information about different areas and keep on developing new interest

4. Give examples from your own experiences.

MAKING IMPROMPTU SPEECH

5. Genuine interest in the audience ….find out what the audience ants to hear… think about their interest and inclinations and then speak

6. Use quotations/proverbs/maxims

7. Remember jokes /humorous anecdotes etc.

8. Use incidents of the lives of great men in your speech…. But don’t use much repetitive stories

9. Size up the patience level of the audience… keep an eye on their mood

10. Get involved….don’t ‘tell’ audience …. Communicate with them

11. Keep it BRIEF