how to create a powerpoint presentation version 1.0 … handleiding...how to create a powerpoint...

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Manual 4

How to create a PowerPoint Presentation

Version 1.0 Feb 201

GKSA 1 GKSA –

Manual 4


Version 1.0 Feb 2014

– PowerPoint presentation – “PowerPoint” Aanbieding


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4.1 INTRODUCTION

4.1.1 Microsoft

PowerPoint is software that enables the presentation that can be displayed on a projector. Colourful text, photos, illustrations, sketches, tables, graphics and films can all be integrated into one document to be presented as a slideshow. The textbe added. The material can also be printed and distributed to the audience.

PowerPoint forms part of Microsoft Office, a srange of software for the creation of documents, spreadsheets and well as to manage e-mail.

4.1.2 The purpose of The purpose of PowerPoint is to strengthen a presentation and convey information as well as to provide a visual representation that the subject. PowerPoint engages the audience by means of colourful text, photos, illustrations, sketches, tables, graphics and film that move from one to the next in a slideshow.

It enables the speaker to present the mthat will stick in the audience’s memory. For example: A presentation on famine is much more effective when it shows images of starving people. PowerPoint strengthens the message and makes it difficult to forge

PowerPoint thus supports the speaker’s argument or message, while he delivers it, without being the main form of communication

GKSA

NTRODUCTION

1.1 Microsoft PowerPoint

PowerPoint is software that enables the creation of material in support of a report or presentation that can be displayed on a projector. Colourful text, photos, illustrations, sketches, tables, graphics and films can all be integrated into one document to be presented as a slideshow. The texts can be animated and sound can be added. The material can also be printed and distributed to the audience.

PowerPoint forms part of Microsoft Office, a set of programmes that combines a range of software for the creation of documents, spreadsheets and

The purpose of PowerPoint

The purpose of PowerPoint is to strengthen a presentation and convey information as well as to provide a visual representation that focusses the audience’s attention on the subject. PowerPoint engages the audience by means of colourful text, photos, illustrations, sketches, tables, graphics and film that move from one to the next in a

It enables the speaker to present the most important information or ideas in a way that will stick in the audience’s memory. For example: A presentation on famine is much more effective when it shows images of starving people. PowerPoint strengthens the message and makes it difficult to forget.

PowerPoint thus supports the speaker’s argument or message, while he delivers it, without being the main form of communication.

– PowerPoint presentation

NTRODUCTION

creation of material in support of a report or presentation that can be displayed on a projector. Colourful text, photos, illustrations, sketches, tables, graphics and films can all be integrated into one

s can be animated and sound can be added. The material can also be printed and distributed to the audience.

et of programmes that combines a range of software for the creation of documents, spreadsheets and presentations as

oint

The purpose of PowerPoint is to strengthen a presentation and convey information focusses the audience’s attention on

the subject. PowerPoint engages the audience by means of colourful text, photos, illustrations, sketches, tables, graphics and film that move from one to the next in a

ost important information or ideas in a way that will stick in the audience’s memory. For example: A presentation on famine is much more effective when it shows images of starving people. PowerPoint

PowerPoint thus supports the speaker’s argument or message, while he delivers it,

4 GKSA – PowerPoint presentation

4.6 Waarom behoort u gemeente PowerPoint te gebruik?

- Grabs attention

- Focuses attention

- Guides discussions/review

- Tells a story

- Supports the message being conveyed

- Creates a poster for a conference

4.1.4 Using PowerPoint templates

A CD is provided with this manual that offers three templates for the creation of a PowerPoint presentation. More than one PowerPoint presentation can be shown during a church service.

Template 1: Template 1 is an example of a presentation for smaller churches, where the minister creates the PowerPoint presentation. It contains all the announcements and slides for core ideas, Bible verses and the summary of the service.

Templates 2-5: Templates 2-5 are examples of PowerPoint presentations for services that are usually created by the minister and information regarding the service, like the core ideas of the sermon, Bible verses, summary, etc.

Template 6: Template 6 is an example of a PowerPoint presentation for a service created by a member of the church and contains announcements regarding the service. In larger churches the announcements are usually done by a member.

4.1.3 The benefit of PowerPoint


4.6 Waarom behoort u gemeente PowerPoint te gebruik?

PowerPoint can be a valuable tool to communicate different messages to different people or groups in the church. The minister could use it during the service to strengthen the message; emphasise important information, like Bible passages or themes in the sermon; display the hymns that will be sung during the service; and also set out the main points of the service. PowerPoint can be used for announcements prior to the service, like birthdays, anniversaries, church or community events, meetings, etc.

The above clearly shows the strategic use of PowerPoint to capture members’ attention during services and convey information to them before or after the service.

PowerPoint can also be a way to introduce the church at events, conferences or even fundraisers or be a valuable aid during functions or meetings in which the church must offer presentations.

4.1.5 The goal of PowerPoint

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4.2 A GOOD

PRESENTATIONPowerPoint is a powerful communiimage when badly done. This section explains how to create a good PowerPoint presentation, by providing suggestions and pointing out possible mistakes

Many presenters cram every possible bit of information on every slide, out of pure laziness to memorise all the information. Reciting the information on slides will bore the audience to tears or even it can be read from the slides? More text also means smaller reading and the message is lost amid unnecessary text. It is, therefore, important to not insert big blocks of text into the presentation.

Rather emphasise the most important pointslides. Don’t use more than six words, unless it is a complex slide.

If possible, make the font at least 28 or more and use the same font throughout

Slide 1 Slide 1 is a typical example of information overload font is also too small. It will bore the audience and make them lose interest.

GKSA

A GOOD POWER

PRESENTATIONommunication tool, but could also do

image when badly done. This section explains how to create a good PowerPoint presentation, by providing suggestions and pointing out possible mistakes

4.2.1 Text

presenters cram every possible bit of information on every slide, out of pure laziness to memorise all the information. Reciting the information on slides will bore the audience to tears or even lull them to sleep. Why listen to a presentation if

be read from the slides? More text also means smaller textreading and the message is lost amid unnecessary text. It is, therefore, important to not insert big blocks of text into the presentation.

Rather emphasise the most important points and alternate the idea slides with photo slides. Don’t use more than six words, unless it is a complex slide.

If possible, make the font at least 28 or more and use the same font throughout

Slide 2information overload and the

font is also too small. It will bore the audience and make Slide 2 is an example of the right amount of text. It states an idea and makes the presentation the main source of communication and not the slide


OWERPOINT

PRESENTATION tion tool, but could also do harm to a church’s

image when badly done. This section explains how to create a good PowerPoint presentation, by providing suggestions and pointing out possible mistakes.

presenters cram every possible bit of information on every slide, out of pure laziness to memorise all the information. Reciting the information on slides will

Why listen to a presentation if text, hampering its

reading and the message is lost amid unnecessary text. It is, therefore, important to

s and alternate the idea slides with photo slides. Don’t use more than six words, unless it is a complex slide.

If possible, make the font at least 28 or more and use the same font throughout.

an example of the right amount of text. It only states an idea and makes the presentation the main source of communication and not the slide.

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4.2.2Koeëlpunte

Too many bullet points may distract from the message and lessen its impact, so only mark the most important points. Be consistent in choice of bullet, don’t use different types, choose one and stick to it. If at all possible, don’t use any bullets, but place every sentence or idea on

Corporate Bullets

One really amazing fact you never knew Another amazing fact you might know about A third fact you knew, but didn’t realize was relevant And of course, a fourth fact that needs to be stated and you’ll remember it unless it’s on the slide

Slide 1 SSlide 1 contains way too many bullets and will bore the audience. Reduce the amount of bullets or only for a sentence or idea on a slide.

Create graphics (like tables and charts

Slide 1 The information on the graphics in slide 1 is overwhelming and the audience’s attention may wander. Keep the information on graphics to a minimum.

GKSA

2Koeëlpunte oo many bullet points may distract from the message and lessen its impact, so only

most important points. Be consistent in choice of bullet, don’t use different types, choose one and stick to it. If at all possible, don’t use any bullets,

ce every sentence or idea on a separate slide.

One really amazing fact you never

Another amazing fact you might

A third fact you knew, but didn’t

And of course, a fourth fact that needs to be stated and you’ll never remember it unless it’s on the slide

e 1 Slidcontains way too many bullets and will bore the

audience. Reduce the amount of bullets or only for a Slide 2 uses bullets sparingly. It would still be better if the slide only contained an idea or sentence, but sometimes bullets cannot be avoided.

4.2.3 Charts like tables and charts) where applicable.

1 Slide 2on the graphics in slide 1 is overwhelming

and the audience’s attention may wander. Keep the Slide 2 features two pie charts. It is the sparing using of information that will keep the audience’s attention

4.7.2 Bullets


oo many bullet points may distract from the message and lessen its impact, so only most important points. Be consistent in choice of bullet, don’t use

different types, choose one and stick to it. If at all possible, don’t use any bullets,

lide 2 uses bullets sparingly. It would still be better if the

slide only contained an idea or sentence, but sometimes

features two pie charts. It is the sparing using of information that will keep the audience’s attention.


44.7.4

The colour scheme of a slideshow can either give it an air of professionalism or amateurishness. The colours must suit the identity of the church.

Contrasting background colours may make it difficult to concentrate on the information. Avoid bright gaudy colours as well as colour-blind combinations, like red and green or blue and yellow. Dark text on a light background is best.

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Slide 1 Slide 2 The colour scheme on this slide is awful. The text is messy and disappears into the background. The colour combination doesn’t work either. Neon colours must be avoided at all times.

The dark background with white text of slide 2 presents much better and the colours complement each other.

4.2.5 Using animation

Animation means adding effects to a slide, like words that “appear” or “fly” one at a time onto the page. This may be a quite fun feature of PowerPoint, but too much thereof will irritate the audience and make them lose interest in the presentation and ultimately the message. Successful slide animation must be rehearsed and tested. Keep the following in regard to animation in mind:

- Keep slides simply! - Apply one type of animation style and slide change to all slides. - Don’t change in style – a single style makes a presentation cohesive. - “Busy” presentations distract the audience’s attention away from the content.

4.2.4 Colour


4.7.6 Wit

A slideshow devoid of white space will focus the audience’s attention more on the slide than on the message. White space is when space is left open on a slide, not overloaded with text and images, to allow the audience’s eyes to rest.

Slide 1 Slide 2The information on slide 1 is overwhelming and may lose the audience’s attention, given the lack of white space.

This slide does have its fair share of photos and information, but there is still enough white space for the eyes to rest. The term white space refers to open space, which in this case is black.

4.2.8 Graphics A slideshow should have some graphics. There is nothing more boring than an all-text slideshow, but choose the graphics carefully. Graphics and photos must be purposeful and achieve a certain goal. High-quality images, rather than quirky illustrations, will make the presentation stand out. Keep the following in mind in regard to images:

- Include images, but don’t let them overshadow the presentation. - Keep slides simple! Overcrowding takes attention from the content. - Too many photos makes a presentation difficult to save, 1 or 2 photos per slide is

about enough. - As previously mentioned, rather use high-quality photos than illustrations.

4.2.6 White Space


Slide 1 Slide 2The images and illustrations on this slide are overwhelming and may distract the audience’s attention away from the message. Too many images and illustrations make the presentation seem unprofessional.

Slide 2 has a single graphic and looks much more professional. The rectangular block and clear text creates an air of professionalism and class .

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4.3.1 Something can easily go wrong, test the presentation beforehand4.3.2 Always have a backup copy of the presentation at the ready.4.3.3 Be prepared to do the presentation without the

ALWAYS print hardcopies for the audience4.3.4 Talk to the audience, not the slides 4.3.5 Don’t recite the slides, they can read them themselves. Only use the visual

presentation as the point of departure.4.3.6 Don’t apologise for a presentation’s sh4.3.7 Allow time to answer questions4.3.8 Make sure the spelling is

presentation. 4.3.9 Don’t make too many slides, which will avoid a

through the last 20 slides, because the time is up4.3.10 Cite sources on each slide or on the final slide.4.3.11 Keep it simple! It is only a tool

4.3 PRESENTATION

GKSA

Something can easily go wrong, test the presentation beforehandAlways have a backup copy of the presentation at the ready.Be prepared to do the presentation without the PowerPoint

hardcopies for the audience. Talk to the audience, not the slides – look at them! Don’t recite the slides, they can read them themselves. Only use the visual presentation as the point of departure. Don’t apologise for a presentation’s shortcomings, just go onAllow time to answer questions.

e spelling is correct! No one wants to see spelling errors in a

Don’t make too many slides, which will avoid a “slide overload” (rushing slides, because the time is up).

Cite sources on each slide or on the final slide. Keep it simple! It is only a tool!

PRESENTATION


Something can easily go wrong, test the presentation beforehand. Always have a backup copy of the presentation at the ready.

PowerPoint, professionals

Don’t recite the slides, they can read them themselves. Only use the visual

just go on.

o one wants to see spelling errors in a

lide overload” (rushing

PRESENTATION

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4.4

Content is available from a variety of sources on the community in which the church resides. Keep in mind copyright when using the Internet. All other sources must also be referenced and only include copyright material with permission.

All Psalms and worship material can be obtained fromlicence from the CCLI. The church will then receive a CD containing all the approved songs on PowerPoint. Any queries regarding the approved songs and relevant material can be directed at Rev. jannievds@telkomsa.

Content can make or break the credibility of a presentation and only the best information should be used. Do not use photos ofcredibility.

GKSA

CONTENTContent is available from a variety of sources on the Internet community in which the church resides. Keep in mind copyright when using the Internet. All other sources must also be referenced and only include copyright

worship material can be obtained from Bybel-Media. The church will then receive a CD containing all the

approved songs on PowerPoint. Any queries regarding the approved songs and relevant material can be directed at Rev. J.L. van der Schyff

can make or break the credibility of a presentation and only the best information should be used. Do not use photos of Pixelate or sources that have no

– PowerPoint Presentation

CONTENT as well as in the

community in which the church resides. Keep in mind copyright when using the Internet. All other sources must also be referenced and only include copyright

Media, by means of a . The church will then receive a CD containing all the

approved songs on PowerPoint. Any queries regarding the approved songs and van der Schyff, at

can make or break the credibility of a presentation and only the best r sources that have no

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PowerPoint can be of great benefit to a church if it is used well. Some churches use it to convey the message of a sermon, while other use it for announcements about the service and church events.

Please heed the guidelines for a good PowerPoint presentation that the church’s image might be strengthened. A badly unprofessional and may bore the audience.

Keep the above in mind when creating a templates).

4.5 CONCLUSION

GKSA

can be of great benefit to a church if it is used well. Some churches use it to convey the message of a sermon, while other use it for announcements about

Please heed the guidelines for a good PowerPoint presentation that the church’s image might be strengthened. A badly put-together presentation looks unprofessional and may bore the audience.

Keep the above in mind when creating a PowerPoint presentation (

CONCLUSION

– PowerPoint Presentation

can be of great benefit to a church if it is used well. Some churches use it to convey the message of a sermon, while other use it for announcements about

Please heed the guidelines for a good PowerPoint presentation that the church’s together presentation looks

presentation (or using the

CONCLUSION

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