how ict can help

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How ICT Can Help Disability Group Learning Support

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Using ICT to manage your documents and time

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Page 1: How ICT can help

How ICT Can Help

Disability Group Learning Support

Page 2: How ICT can help

Did you know...?

•87% of items that are filed into a filing cabinet are never looked at again. {Stanford University}

Page 3: How ICT can help

Did you know...?

•The world is producing nearly two exabytes of new and unique information every year – an exabyte is a new term that had to be coined for a billion gigabytes. All the words ever spoken by human beings comes to five exabytes. {University of California, Berkeley}

Page 4: How ICT can help

Did you know...?

•More new information has been produced in the last 30 years than in the 5,000 years before that. {Information Skills for an Information Society – Carol Kuhlthau (1987) Eric Clearinghouse for Information, ISBN 0937597147}

Page 5: How ICT can help

Did you know...?

•A new blog is created every second. {Technorati}

Page 6: How ICT can help

Did you know...?

•10% of salary costs are wasted as employees search for information to complete tasks. {Computerworld}

Page 7: How ICT can help

How do you organise yourself?•How do you organise your...?

•email

• internet bookmarks

•computer files

•paperwork (bills, licences, guarantees, receipts)

•books, CDs, DVDs, games

Page 8: How ICT can help

Reduce information

overload•Having no system leads to information overload. You may

•waste time

•lose important information

•end up with piles of physical and virtual files

Page 9: How ICT can help

The 5 Ds

1.Discard

2.Deal with it (make a DIN! Do It Now!)

3.Determine future action

4.Direct/Distribute it

5.Deposit it (file it) Adapted from Caunt 1999

Page 10: How ICT can help

Desktop Search Engines

•Much as you use a search engine (e.g. Google) to search the web, you can also search your desktop

•These use keywords to find your documents

•More powerful than search command in Windows

Page 11: How ICT can help

Using Folders•Use a logical system for your files

•Example: 2008/Courses/Psychology/PS101/Assignment 3/

•The X Drive (access your files on any computer on campus)

•Memory sticks (use for transfer, not storage)

Page 12: How ICT can help

Using Email

•Create sub-folders to organise your messages

•Apply the 5 D’s often

•Way of transferring/backing up very important files

•Create contact list

Page 13: How ICT can help

So, why bother organising your

files?•The keyword you use might not be in the document

•You may not know exactly what you are looking for

•Searches take time

•A good filing system complements these search tools.

Page 14: How ICT can help

Social Bookmarks•Online way to save sites, articles, video

etc

•Can be accessed anytime you are online

•Can be tagged to help you find items

•Can search other peoples tags/links

•Example: del.icio.us

•http://delicious.com/NUIMAccess

Page 15: How ICT can help

Online Calendars

•Google Calendar

•SMS notifications of events

•http://www.youtube.com/watch?v=womZ2771wpQ

Page 16: How ICT can help

Electronic Journals

•library.nuim.ie

•Electronic resources (Databases & catalogues e.g. JSTOR)

•Save as PDF for more control over printing, searching and storing

Page 17: How ICT can help

Disability Support Area

•Tips on managing files

•Backing up your data

•Printing

Page 18: How ICT can help

PowerPoint

•Open file in PowerPoint

•Reduce pages needed

•4/6/9 slides to a page

•http://moodle.nuim.ie/file.php/1/Students_Print_Tips.pdf

Page 19: How ICT can help

Do you need to print?

•Read cleverly!

•Preview, scan, reduce

•Print all vs print some

•Convert to audio with TextHelp?

Page 20: How ICT can help

What we’ve covered

•Danger of information overload

•Use ICT to manage our documents and time

•Desktop search, social bookmarks, electronic journals, online calendars

•Be a savvy reader & print less