Hints for Freshmen

Administrational Guide for Medical Students at the UPMS

University of Pécs – Medical School – Orientation Day

At your service

The Student Service Center

Klara and Orsi

• ADMISSION• Immigration Office cases (e.g.

residency permit)• Student card• Vaccination• Everyday-life problems (renting a

flat, need a doctor, craftman, etc.)

The Registrar’s Office (RO)

Livia, ZSUZSI, Zoli

• Student’s legal status• Booking courses• Exam period• Summer practices• Certifications• Transcripts• Counseling in study related

questions

Registrar’s Office (RO)

Office hours

In instruction period: Monday-Tuesday-Wednesday and Friday: 08.00-12.00

Thursday: 12.00-16.00

In exam period and during summer vacation: Monday-Friday 08.00-12.00

Queue Management System (QMS): -You have to wait in front of the office.-First choose your language and your administrative officer.-Wait until you are called in. -You can see your number on the top screen.-One number one student!!!

RO Administrators

Zoltán ILLIzoltan.illi@aok.pte.huextension: 1061

Zsuzsanna VARGA zsuzsanna.varga@aok.pte.huextension: 536-000/1137

Lívia VÁGÓlivia.vago @ aok.pte.huextension: 6016

Year of 2008

Year of 2009

Year of 2010

Year of 2007

or earlierContacts

Mailing address: Szigeti út 12, Pécs, 7624 Hungary

UP call center 00-36-72-536-001 or 536-000 ask for extension or wait for the operator

Fax: 00-36-72-536-106 and 536-017

@ office e-mail: registrars.office@aok.pte.hu

Studies – A General Overview

Technical Background

ETR https://www.tr.pte.hu(native and web-based platforms)- setting student status, - booking courses, booking exam dates, - checking status, payments, grades- contacting fellow students and teachers

CooSpace (Modulo) https://coospace.tr.pte.hu/(„Cooperation in virtual space” web-based community site with scenes)- Contacting teachers, fellow students, even consultation- Sharing educational materials (up- and downloading lecture materials, home works, mid-term test results,

exam sheets, etc.)

Faculty website http://aok.pte.hu- Downloadable publications (timetable, program booklet, forms, schedule, etc.)- Contact details for departments/clinics and for teachers

username for ETR = university IDlost password → ask RO for a new one

ETR

COOSPACE

www.aok.pte.hu

Credit System- „credit points’” for each educational component/subjectRules

- 1 credit = 14 class hours (generally…)

- Get 30 ± 3 credits in each semesters

- Collect at least the minimum number of credits to get the degree (360 / 300 points)

- No years (first year, etc.). The total number of credit points shows your progression

- 3 chances to complete the subject (3 bookings), but once completed, cannot book

again (retake only on failure)

- Prerequisites: subjects are built on each other (max. 3 prerequisite subjects for each)

- Recommended curriculum: contains the obligatory components and criterion

requirements for each semester

Recommended curriculum

Details of subjects and crit. req.s - 1

Subject code: e.g. OAAOK1

1st character: O = medical school2nd character: A = general medicine S = dentistry P = pharmacy3rd character: A = obligatory subject in Basic Module,

P = obligatory subject in Preclinical Module, K = obligatory subject in Clinical Module, S = obligatory subject in Rotation Year (only for GM), R = criterion requirement

4-5-6th character = short ID of the subject itself. If it contains a number at the end: multi-semester subject – which part

In the example: O = UPMS, A = General Medicine, A = obligatory, OK1 = Medical Chemistry 1

Details of subjects and crit. req.s 2

- Subject title: e.g. Medical Chemistry 1

- Course director: a teacher in charge

+ a department or clinic

- Prerequisite subjects: normal

„taking up” (parallel)

max. 3 prerequisites, for obligatory only obligatory prerequisite

- Type of classes: lecture, practice, seminar

- „Exam” type: exam, final exam, mid-semester grade, signature

- Credit points allocated for the subject

Course descriptions

• General description, • semester of announcement, • headcount limitations, • number of hours in class, • conditions for acceptance, • making up for missed classes, • lecture/practice/seminar topics, • reading materials, exam questions, website, teachers

http://aok.pte.hu → English → Students → Registrar’s Office → Booklets

Course description

Studies – Progressing

The School Year

School year (2010-2011)10 months: September – July

Fall Semester5 months: September – January

Spring Semester5 months: February – July

1. Registration period: 2 weeksenrolling/matriculation,

booking courses

2. Instruction period: 14 weeksclasses, mid-term attendance, papers…

3. Exam period: 7 weeksexams, exams, exams

1. Registration period: last week of previous exam period

enrolling, booking courses

2. Instruction period: 14 weeks1 week extra: Easter holiday

classes, mid-term attendance, papers…

3. Exam period: 7 weeksexams, exams, exams

1. MATRICULATION

•TOMORROW!

Semester startAdmission → matriculation (creating status, accepting

place): in MODULO

2. ENROLLMENT

Later semesters: enrolling (decision on continuing / suspending studies): in ETR

• Active semester: book subjects, attend classes, take exams, get grades and credit points – pay tuition fee

• Passive semester: no classes, no exams, no grades, status suspended – no tuition fee

Booking a course

Only in ETR!!!!! Not on teacher’s list!

How to prepare for booking courses:1. Check the recommended curriculum: what obligatory

subjects and criterion requirements you have to do?2. Read about elective and optional subjects on the

UPMS website: interesting? Prerequisites are completed?

3. Book the courses of your choice available on ETR within the given deadline!

About the booking process we have a description on the UPMS website (Students→Registrar’s Office → Guidelines and Presentations section)

Completing a subject

You have a subject or crit. req. in your curriculum you have to / want to complete

A course is offered in the ETR in a semester with which you can complete the subject / crit. req.

If the prerequisites are completed, the schedule is OK for you and there is a spot for you

you book the course

If you complete the tasks and attend enough classes a signature will be given

If it is needed in the curriculum, you get a grade (as a mid-semester grade upon your achievements during the instruction period or as an exam grade in the exam period) - with the grade you get the credit point

Your subject or crit. req. is completed

September 6, 2010

Timetable

• 1. Capital letter lectures

• 2. Small letter practices and seminars

• * odd week

• **even week

• Hungarian language (final exam at the end of the second year)

• Electives/optionals

CAMPUS MAP

http://aok.pte.hu/docs/th/file/campusmap.pdf

Student Groups

- set by RO

- appr. 20-25 people in one group

- attending practices and seminars in groups

- for changing group the departments’ permission is needed

- Group leader / year representative

Gradebook

• Official document registering courses and signatures/grades through your studies.(When I mention grades – I mean grades for courses granted by passing exams in exam period or granted as mid-semester grades. Mid-term grades for papers, etc. are registered only by the departments/clinics.)

• Normally stored at the RO. You get it for the exam period only (if all the payments and fees are paid).Must have it at exam with you.After the exam period you must return it to RO.

• Authentic document of proof – faking it = dismissalor jail!!!!

Before exam period

1. Exam dates to be determined – agreement between students and departments

2. Exam places (spots): 2 x number of students at course

3. Revealed in ETR 4 weeks before exam period

4. Booking starts 2 weeks before exam period

5. Gradebooks can be picked up from RO if no payments are missing – 1 week

before exam period

6. Signatures (testifying attendance at course): only electronic signature in ETR –

if denied, you cannot take exam!

EXAM PERIOD: Booking exams

For courses (subjects) ending with exam or final exam. (Courses ending with mid-semester grade or signature – don’t have to sign up for anywhere,

result is entered automatically) – no retake chance!

In ETR only!

• 1 exam date in one course at one go

• sign up for retake if result is in ETR

• sign up: 1 WORKday before exam until 9.00 a.m.

• sign off: 2 WORKdays before exam until 9.00 a.m.

• Booking = your name appears on an „exam sheet” – the department

will see this. Name not on exam sheet = no exam.

1 2

Absence

You booked an exam spot and you do not appear at exam

• Lose exam chance (A/B/C)• Result = did not attend (or absence)• Unjustified: fee to be paid• Certified absence: on medical reason, take

medical certification to department – then do not lose exam chance

Retakes / bettering exams

First chance = A chance

First retake chance = B chance – freeSecond retake chance = C chance – fee

Pay fee before exam, and show receipt to examiner! After exam period all receipts should be submitted with the gradebook to RO.

Bettering exam (you are not satisfied with the passing grade you got) can be B or C chance. You can get worse grade (or fail) even…

EXAMS ONLY!! No retake or bettering chances in mid-semester grades.

Dean’s chance

Law of equity (Code of Studies and Examinations – Article 14)

Can be used for having a 4th exam chance – special permission

granted by the Dean

Can be used for only once during your studies!!

Fill in a form at RO and RO enters your name to exam sheet.

Deadlines are the same as for booking other exam dates!

Dismissing or Terminating studies

Dismissing:- couldn’t pass subject even booking it for the third

time- did not set semester active or passive for 2

semesters in ETR- 30 / 60 credits

Terminating (exmatriculation):- on request (write request)- transfer away

Money makes… 1

Registration fee:

- One time fee, only at matriculation

Tuition fee:

- To be paid for active semesters

Fall semesters: XXXX USD, spring semesters: XXXX USD

- Pay by bank transfer

- E-mail notification about payment details appr. 2-3 weeks before semester start

- Deadline for payment

- Proof to be submitted until deadline

- Reduction can be granted based on application: credit-based or „scholarship” for good students

(from second year)

- Educational contract: later…

Money makes… 2

Service fees and penalties:Paid at cashiers in HUF, cash

- missing deadlines (submit gradebook, pay tuition fee, submit proof

about payment)

- C chances (exam or final exam)

- unjustified exam absences

- if you lose gradebook

- valid residence permit – show after the 13th week of instruction

Reductions

Reduction can be granted from the basic amount on two bases – by application!:

• Credit-proportional reduction: based on how many credit points you registered for in that semester (0-25 cr., more than 25 cr. no reduction)

• Scholarship for good students: you can apply for it only from next year. We need to count an average of the averages achieved in the two semesters of the previous academic year. It this average is between

• 4.01–4.50: 10% reduction from the basic amount, • 4.51–4.99: 20% reduction from the basic amount, • 5.00: 40% reduction from the basic amount.

Another important circumstance is that only students progressing according to the recommended curriculum can apply for this scholarship provided by the UP MS.

• Reduction based on social needs: in special circumstances.

Attention

Some rules again, just to make sure you remember them!1. No problem if you fail a subject 2 times. If you book it for the third

(3rd) time, make sure you pass it – or you’ll be dismissed2. Exam chances: in an exam period you have 3 chances to pass

an exam (A, B, C chances) – if you can book an exam date for yourself.

3. Complete courses only once: once you passed an exam in a semester – and this way completed a subject – you cannot book it again in any coming semesters. Reason: for completing an item you can be given credit points only once.

4. Exam courses: if you have to retake a subject, you don’t have to attend the classes again, if exam course is available.

5. Attendance at classes is obligatory. General rule, if you missed more than 15% of classes (not only practices and seminars, but lectures count as well), the teacher can deny giving signature. Above 25% he must deny it.

6. Summer practices

Hints for surviving

• using names in Hungary (your name, mother’s maiden name),

• how to address teachers (professor, associate professor, senior lecturer,

demonstrator)

• keep your personal data in ETR (addresses!!!) up-to-date,

• Info screen on corridor, web-announcements, official letters,

• make checklists, pay attention, ask, keep deadlines

• READ YOUR E-MAILS!!!!!!

Opening ceremony - Oath

I, SAY YOUR NAME LOUDLY, student of Pécs University Medical School, solemnly promise to respect the rules of this University and the Medical School. I will pay due reverence to all the tutors and other staff members of the University. I will always behave in a way worthy of the name of the student of this University. I will conduct my studies to the best of my abilities. I vow to respect all patients’ human dignity. I will never break their confidence or disclose their secrets. With all my efforts I will familiarise myself with the latest accomplishments in the medical sciences so as to make a highly qualified professional of great erudition.

•QUESTIONS?

•Thanks for your attention.