Heather Lake Homeowners Association Trustee MeetingNutini Residence, 8595 Heather Lake Dr

February 13,20146:30 p.m.

Attendance:Trustees Present- Eric Jone, Tara Jones, Pat Martino ,Susan Nutini, Tom Nutini, Mike Smith

Handoub:Financial Reports (Profit & Loss Budget vs. Actualthrough Dec. 2014, Open lnvoices - Exhibits 1A-1D, Revised Park Budget,

Exhibit 2A, Evergreen Lawn and Landscaping Bid, Exhibit 3A

Approval of MinutesPending

FinancialReport: - Mike SmithMike presented the abov+mentioned reporF. Nine (9) properties have delinquent fees, The board discussed newly found information

regarding the easements at the Glenhurst entrance, Mike made a motion to void the remaining balance of $67.50 on lot 2. Tara

seconded the motion, The motion unanimously passed. The boad agreed to go forward with allowing the homeowners to maintain

the easements with defined terms outlined and put in witing. Tom will make a follow-up phone call and Susan willdnafi a letter ofagreement.

An installment plan agreement was e-mail approved by the board and sent on 2.6.14 to the owners of lot '13 in response to theirpayment proposal (mail date of 1.22.14). No response received from the lot ownen at the time of this meeting.

Mike informed the board via e-mail (2.2.14) of receipt of the new tax bill. The total bill is 41% more than the 2012bill. Mike completed,

and will file the necessary papenrvork with the Fairfield County Auditor to appeal the increase. He will update the proposed annual

budget to reflect the new amount.

Deed Resfriclion Report - Eric JonesNo report

ARB Report- Tara Jones L{

No report

Park Report - Tom Nutini/Pat MartinoTom presented a revised park budget with a total of $10, 500, The budget reflects estimated costs of $60@ for mowing and trimmingand $500 for mulch. He submitted a bid from Evergreen Lawn and Landscape LLC and made a rnotion to accept tlre bid. Patseconded the motion, Motion unanimously passed.

CIherSusan made a motion to accept the 2d bylaua draft received from K&C (1.6.14) with the only change being from President toGovemor. Pat seconded the motion. Motion unanimously passed.

The board discussed the recent proposal received from the realtor representing lot 1. Susan made a motion to table the proposalpending approvalfrom the Fairfield County Regional Planning Commission and its committees, Eric seconded the motion. Motionunanirnously passed.

AdiournmentMeeting Adjoumed at 8:40 pm

Ac{ion ltemso Mike - lile tax appeal forms

o Susan - minutes to website

o Susan - mail annual meeting info

o Susan - draft easement agrcement letters. Susan - contact K&C to finalize bylawso Susan - advise Lot 1 of board vote. Tom - make calls regarding easement

Next MeetinoMarch 20, 2014 @ 6:30pm -Annual Meeting

Wagnalls Memorial

4:43 PM

o2t13t14

Cash Basis

Exhibit 1A

Heather Lake Homeowner Assoc.Profit & Loss Budget vs. Actual

January through December 2014

Jan - Dec 14 Budget % of Budget

Ordinary lncome/Expenselncome

Association fees

Total lncome

Gross Profit

ExpenseAnnual Meeting

Room rental

Total Annual Meeting

Bank feesComputer and lnternet ExpensesElectric for pond pumplnsurance ExpenseLegal feesOffice SuppliesPark upkeep

Asphalt repairs & sealingMowingMulchingSignsWeed control

Total Park upkeep

Postage and DeliveryTaxes - Property

Total Expense

Net Ordinary lncome

Other lncome/ExpenseOther lncome

Reserve fundLate feesReserve fund - Other

Total Reserve fund

Total Other lncome

Net Other tncome

Net lncome

1,075.46 16,560.00

1.075.46 16,560.00

1,075.46

40.00

40.00

4.220.00

53.70650.00600,00

0.00

0.000.000.000.000.00

60.00120.00660.00650.00

1,880.00120.00

3,000.006,000.00

500.00200.00800.00

10,500.00

240.001.760.00

6.5%

7 .0o/o

0.0%8.1o/o

100.00/o

31.9Vo0.0olo

0.Oo/o

0.0o/o

0.0%0.0o/oO.Oo/o

16.560.00

0.00

0.001,215.71

0.0o/o

0.0%69.10lo

2,563.63 15.990.00 16.0%

-1,488.17

519.54

570.00 -261,1o/o

2,070.00

2,070.00 25.1o/o

519.54 2,070.00 25.1o/o

519.54 2,070.00 25.1o/o

2,640.00 -36.7o/o

Page 1

3:52 PM0a13114

Exhibit 1B

Heather Lake Homeowner Assoc.Open lnvoices

Type Date As oftfinbruarfrilSd$14

----

Lot #

-11

Aging

-

Open Balance

-lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

12t01t2013 808

01t11t2014 FC 815

a?409t2014 FC 827

1?/31t2413

01t11t2014

o2JO9t2014

12t3112011

01t15t2412

0?i15t2012

03t17t2012

04t14t2012

05t07t2012

06/01/2012

07t01/2012

07t2412012

08t20t2012

a9t30t2012

10t31!2012

11t30/2012

12/05t2012

12t31t2012

0'U14t2013

o2t0v2013

03t27t2013

a4t13t2013

05/02t2013

06t0212013

07t01t2013

07t23t2013

08/06/201 3

a9/30/2013

10t23/2013

11t02t2013

12J02t2013

1231t2013

01t1112014

01t16t2014

07t01t2013

07/23t2013

08/06/20'13

44

JJ

130.00

5-00

5.00

140.00Total 11

13

Total 13

't8

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

Invoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

528

FC 313

FC 345

FC 375

FC 389

FC 403

FC 423

598

FC 427

FC 451

FC 467

FC 481

FC 495

FC 509

667

FC 525

FC 543

FC 565

FC s73

FC 605

FC 613

738

FC 633

FC 659

FC 693

FC713

FC 737

FC 755

810

FC 805

866

775

760

729

698

670

&7622

592

569

542

501

470

440

435

409

395

376

323

306

287

256

227

205

191

136

113

103

73

44

33

28

227

205

191

40.00

5.00

5.00

5.00

5.00

5.00

5.00

120.00

10.00

10.00

10.00

10.00

10.00

10.00

120.00

15.00

15.00

15.00

15.00

15.00

15.00

135.00

20.00

20.00

20.00

20.00

20.00

20.00

135.00

25.00

250.00

1AO1/2011

01t15t2012

0215!2012

03t17t2012

04t14/2012

o5t07t2012

o6t01t2012

06t01t2012

07t24t2012

08t2anuz

09t30t2012

10t31t2012

11t30t2012

1V05t2012

12t01t2012

01t14t2013

02t0a2u3

a3t27t2013

cd,t13t2013

05t0?J2013

06/0?/2413

06t01t2013

07t23t2013

08/06/2013

09t30t2013

10t23t2013

11t02t2013

12t02t2013

12t01t2013

01t11t2014

12t17t20't3

13

13

13

13

13

13

06/01/2013 743

07t23t2013 FC 643

08/06/2013 FC 669

1,125.00

105.00

5.00

5.00

18

Page 1 of 3

3:52 PM02113t14

Exhibit 1C

Heather Lake Homeowner Assoc.Open lnvoices

Type Date As oft6ebruanOil3o3014 Lot#

-----lnvoice 0913012013 FC 697 0913012013

lnvoice 1010112013 FC 729 1010112013

lnvoice 11t0212013 FC741 1110212013

lnvoice 1V02|2AB FC 759 12/O2J2013

lnvoice 1210112013 815 1213112013 18

lnvoice 0111112014 FC 810 0111112014

lnvoice o2J09120'14 FC 825 0210912014

Total 18

21

Total 21

33

Total 33

37

Total 37

u

Total 44

52

Total 52

66

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

Invoice

lnvoice

lnvoice

12t01t2013

01t11t2014

0209t2014

12JUnU3

01t11zAM

01t11/2014

ozt09t2014

12101t2013

06/o1t2013

07t01t2013

08t0a2u3

09/06/2013

10t07/2013

11t05t2013

't2t07t2013

1V01/2013

01t11t2014

02t09t2014

829

FC 809

FC 824

833

867

FC 804

FC822

776

FC 800

FC 802

FC776

FC778

FC 780

FC782

848

FC 806

FC 823

12t31t2013

01t11t2014

02t09t2014

12t31t20',t3

01t11t2014

ozo9t2014

12131t2013

01t11t2014

01/'t1t2014

o2t09t2014

12t31t2013

07/4u2013

07t01t2013

08t02t2013

09/06/2013

10t07t2013

11105/2013

12t07t2013

12t31t2013

01r11t2014

02/09/2AU

12t01t2013 817

01t11t2014 FC 811

02t09t2014 FC 826

44

33

4

21

M33

4

5J

37

37

Aging Open Balance

-

rrl-136 5.00

135 5.00

103 5.00

73 5.00

44 135.00

33 10.00

4 10.00

290.00

135.00

5.00

5.00

145.00

135.00

5.00

5.00

44

JJ

33

4

145.00

135.00

100.00

5.00

5.00

245.00

67.50

67.50

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

44

52 227

227

195

160

129

100

68

44

JJ

4

25.00

5.00

5.00

s,00

5.00

5.00

5.00

135.00

10.00

10.00

210.00

Page 2 of 3

3:52 PM0a13n4

Total 66

TOTAL

TYPe

-lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

lnvoice

-

06t01t2012

0Et24t2012

09/30/2012

't0t31t2012

11t30t2012

12tO5t2012

12t01t2012

01t1412013

02t02t2013

03t27t2013

04t13t2013

05to212013

Mtoz2013

06/01/2013

07t23t2013

08t06/2013

08131t2013

15.00

15.00

15.00

15.00

15.00

15.00

120.00

20.00

20.00

20.00

20.00

20.00

20.00

135.00

25.00

25.00

50.00

Exhibit 1D

Heather Lake Homeowner Assoc.Open lnvoices

Dare As ofifnbruarpilSo30l4 Lot#

66

66

622

*2501

470

40435

409

395

376

323

306

287

256

227

205

191

16666

565.00

2,932.50

Aging Open Balance

-----650

FC 455

FC 471

FC 485

FC 499

FC s13

719

FC 533

FC 551

FC 569

FC 577

FC 609

FC 617

790

FC 639

FC 665

794

06,101t2012

08t20t2012

09t30t2012

10t31/2012

11t30t2012

12t05t2012

12t31t2012

0'v't4t2013

0a0a2013

03t27t2013

0/,t13t2013

ost02t2013

06t022013

07t01t2013

07t23t2013

08/06/2013

08t31t2013

Page 3 of 3

Heother Lohe Hiffibo*n"rs Associqtion2c,14 Pqrh Budget

Description Estimqted Cost Comments

Mowirts qnd Trimmin0 6,OOO.OO Approximotely 20 mowings / trimming twice per month

Aspholt Seqling 3,OOO.OO Setrerql oreqs need seoled due to surfqce deteriorotion

Weed Control 800.oo Broqdleqf control in Mqv 2014

Mulch for Porh Benches ond Trees 500.oo Mulchinq in Mov 2Ot4

New sisns for the pqrh $200.oo Updoted text

$to

Exhibit 3A

From: <lawn. everereen@Yfi

Date: Wed, Jan 1, 2014 at2:14 PM

Subject: Lake Estimate

To:

Evergreen Lawn and Landscape Service' INC

The following is an estimate for mowing and weed trimming at the property of'

HEATHER LAKE

MowlNG Szco'oo

WEED TRIMMING $40'00

Around walk path and fishing accesses

The following is an estimate for mulching around trees, benches and flower

beds,

MULCH szso'oo

LABOR $2oo'oo

Thank You,Nick ShePPard

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